Some Tactics for doing PowerPoint

within Business Group

It is good to share
thing
with your friend

1
 Contents at a glance

Before
you
start
 3

Contents
 4

Basic
forma1ng
guidelines
 5

Color
wheel
 6

Diagram
/
Graphic
 7

Using
GIMP
(I)
 8

Using
GIMP
(II)
 9

Effect
/
AnimaDon
 10

Chart
 11

Saving
&
PrinDng
 12

Ge1ng
ready
to
present
 13


2
 Before you start

•  Know
your
presenter
so
that
you
could

compose
the
presentaDon
according
his/her

style
(e.g.,
white/black
background
is

preferred)

•  Know
your
presenter
so
that
you
could

compose
the
presentaDon
according
his/her

style
(e.g.,
white/black
background
is

preferred)

•  Occasion
–
internal/external


ARE YOU MR BLACK OR MS WHITE?

3
 Contents

•  Determine
where
to
obtain
informaDon/
storyline
–
Boss,
own
write‐up
or
from

colleagues

•  InformaDon
from
colleagues
–
give
them
a

head
start
of
Dme
allowance
to
churn
out

the
info
needed

•  Use
keywords;
cut
unnecessary
informaDon

(unless
presenter
requests)


4
 Basic Formatting
Guidelines
•  Header
Dtle
should
be
brief,
concise
and
deliver
a

strong
message

•  Choose
your
readable
font
types
and
font
sizes.

Avoid
using
>3
different
font
types
in
one
slide

•  Do
not
use
dark
color
font
on
dark
background
and

likewise
for
light
colors

•  Avoid
using
more
than
3
different
colors
in
one
slide;

for
appropriate
usage
of
color
schemes
(refer
to

color
wheel
in
next
page)


•  Text
arrangement
pabern
–
Group
contents
of
the

same
category
together

•  Do
not
use
bullet
point
excessively

•  Points
should
be
summarised
to
enable
readers
to

pick
up
meaning
with
a
few
glances
while
listening
to

presenter

•  Align
contents
to
a
straight
and
consistent
margin

•  Align
the
margin
of
the
sentences
in
bullet
points

•  Do
not
end
sentences
with
full‐stop
in
bullet
points

5
Color wheel

6
 Diagram / Graphic
•  Picture
says
a
thousand
words.
Pick
up
key

words
to
source
for
relevant
graphics
/

pictures

•  Avoid
cliparts
graphics,
use
stock

photography
instead

•  1/3
rule
on
slide/picture
composing

•  Crop
pictures
to
remove
unnecessary
space

•  Use
high
quality
graphics
so
that
when
ppt
is

been
blown
out,
graphics
will
not
look

pixelated


•  Use
ediDng
socware
(GIMP:
www.gimp.org)


to
make
background
transparent
and
saving

file
in
PNG
format


yo u
Can e !?
m
hear
7
 Graphics Resources
•  Resources
for
stock
pictures

–  hbp://pro.corbis.com

–  www.istockphoto.com

–  www.sxc.hu

–  www.gebyimages.com

–  Google
images

–  Yahoo
images


8
 Using GIMP (I)

•  To
remove
watermark

1.  Open
file>Clone
tool

2.  Press
,
hold
<ctrl>
while
picking
nearest
color

3.  Release
<ctrl>,
click
on
watermark

4.  Change
brush
type
and
scale
appropriately
for

beber
result


9
 Using GIMP (II)

•  To
make
background
transparent

–  Open
file>Paths
tool

–  Path
the
edge>make
sure
you
conDnue
from

the
last
path
stop
(which
is
transparent)

–  To
beber
adjust
selecDon,
create
extra
path

stop
in
between
two
points
‐
Press
and
hold

<ctrl>,

click
on
the
desired
posiDon>release

<ctrl>,
click
and
pull
path
stop
to
adjust

appropriately

–  Acer
finishing
pathing>
press

Enter>Layer>Transpancy>Add
Alpha

Channel>delete>chequered
pabern
appear
in

replacement
of
the
deleted
porDon,
which

indicates,
transparency

–  Save
as>change
file
extension
to
.PNG
format

–  Insert
file
into
powerpoint
to
see
its
effect


10
 Effect / Animation
•  Purposes
of
using
effects/animaDons
is
to

create
emphasis
or
to
present
informaDon

in
a
sequenDal
manner


•  EffecDve
use
of
effects
to
layer
contents
–
to

manage
high
amount
of
contents
in
one

slide

•  Avoid
using
too
many
complicated

animaDons
and
transiDons


11
 Chart
•  Use
chart
to
illustrate
key
figures
and
facts

•  Using
2D
charts
instead
of
3D
for
easy

reading

•  Remove
borders
of
bars
in
chart
to
create
a

modernised
appeal

•  Use
bright
colors
for
emphasizing
purpose.

E,g,
Red
for
negaDve
impact
in
financial

scale


12
 Saving & Printing
•  Save
Your
Fonts
with
Your
PresentaDon
in

laptop

•  Create
and
save
a
different
set
for
prinDng

to
ensure
that
the
contents
with
animaDon

are
not
layered
over
the
others



13
 Getting ready to
present
•  Print
one
copy
of
presentaDon
to
check

•  Always
test
slides
with
projector
in
advance

before
actual
presentaDon


14