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C05/12

THE CORPORATION OF THE TOWNSHIP OF WAINFLEET

SPECIAL BUDGET COMMITTEE MEETING AGENDA

TUESDAY, FEBRUARY 7TH 2012 at 7:00 P.M.

COUNCIL CHAMBERS

1. Call to Order

2. Disclosure of Pecuniary Interest and the General Nature Thereof

3. Presentations

a) Robyn Madere, Treasurer Re: Draft 2012 Budget Deliberations

4. Delegations

a) None scheduled

5. Questions from Council to Staff

6. Directions to Staff

7. Adjournment of Meeting
DRAFT 2012 BUDGET
BUDGET COMMITTEE MEETING
FEBRUARY 7, 2012
Challenges Facing the
Township of Wainfleet

 Assessment growth
almost zero
 Inflation rate of
2.3% and CPI of
3%
 Low reserve levels
 Aging infrastructure
Positive Components
 No deficit to fund from previous years

 Low debt level

 Decrease in insurance premiums as a


result of tendering process (savings of
$37,500 to be put to reserve for future
insurance needs)
Challenges Budget Reacting To
 Need for infrastructure improvements:
roads, bridges, capital equipment

 Arena renovations/retrofit

 Increasing costs
Capital Budget
2011 Capital Budget
 Capital expenditures in 2011 totalled
$911,000 of which $702,366 was funded by
operating budget

 Additional $236,000 was in operations


budget for road resurfacing

 $148,000 budgeted for arena fire upgrades


put to Reserve as final decision has not
been made as to what repairs will be done
at the Arena
2012 Capital Budget
 2012 Capital budget is for $1,235,000 in
gross capital expenditures
 The $236,000 normally included in
operating budget for resurfacing has been
reallocated to capital budget for roads
 An additional $148,000 is to be put in
reserve for Arena Upgrade
 The amount of capital funded by operations
is $712,514 plus transfer to reserve of
$148,000
2012 Capital Budget to 2011
 Increase in capital budget from 2012 is
$88,000 plus additional transfer to reserve
of $148,000
 Net amount of capital to be financed by
operations is $712,514 plus additional
transfer to reserve of $148,000
 Increase of $236,000 from 2011 or 5.81%
levy increase
2012 Capital Budget
Administration
General Capital $ 25,000
Net Department Total $ 25,000

Fire
Two used tanker trucks $ 150,000
Debenture (150,000)
Net Department Total $ 0

Roads
Roads Need Study $ 35,000
Federal Gas Tax (35,000)
$ 0
Roads (see Capital Budget – Roads for detail) 728,000
Federal Gas Tax ( 167,486)
560,514

Net Department Total $ 560,514


Fleet
New Tractor and boom mower $ 160,000
From Public Works Equipment Reserve (160,000)
$ 0

4 x 4 Pickup Truck 26,000

Net Department Total $ 26,000


2012 Capital Budget
Buildings
Fire hall Door Widening $ 20,000
Replace Catch Basin on East Side of Pond 4,000
Community Centre Parking Lot 10,000
Net Department Total $ 34,000

Cemetery
Oakwood Cemetery Road surface treatment $ 20,000
Attercliffe Cemetery Driveway 5,000
Cemetery Software Phase #3 5,000
Net Department Total $ 30,000

Recreation
Electronic Sign $ 10,000
Ball Diamond Parking Lot Lighting 5,000
Upgrade Electrical Service for Ball Diamonds 6,000
New bleachers and repair bleachers 16,000
Tile Drainage for Soccer Fields $ 10,000
From Parkland Reserve (10,000) 0
Net Department Total $ 37,000
2012 Capital Budget - Roads
Roads

Road Length To / From Description $ Amount


From Park St. to Cemetery
Sugarloaf Street Shed Overlay HL3 25,000
Between Hwy #3 to Lee St.
Clarendon Street East 300 m Re-construction 50,000

Clarendon Street East 900 m East of Lee St. D.S.T. 40,000

Sunset Bay Roads: 932 m Between Golf Course Road & Re-construction 125,000
Lakeshore Road OGCM & Seal
Churchill Avenue, Desiree Street, Collins Lane,
Fletcher Avenue, Maple Road

Pulverize & aggregate plus


Moore Road 600 m North of Lakeshore Road D.S.T. 80,000

Burnaby Road 300 m 300 m North of Lakeshore Re-construction plus D.S.T. 30,000
Road

Burnaby Road 1.7 km South of Hwy #3 S.S.T. 40,000

Lakeshore Road 900 m Between Ellsworth Road & S.S.T. Ellsworth Road to Rathfon 40,000
Rathfon Road Road

Between Golf Course Road &


Ellsworth Road to Golf Course Road 800 m Ellsworth Road Re-construction 98,000

Lakeshore Road from Side Road #18 to Station 850 m From Station Road to Side S.S.T. 20,000
Road Road 18

Concession #6 Road, Putman Road to Perry 850 m From Putman Road to Perry Re-construction 100,000
Road Road

From Hwy #3 to Bell Road


Flanagan Road 2 kms S.S.T. 40,000
From Feeder Road to Bell
Pettit Road 2 kms Road S.S.T. 40,000

TOTAL 728,000
Operating Budget
2012 Net Budget by Department
$ $ Increase(Decrease) 2012 %
2012 from % of Total Budget Levy
Department Net Budget 2011 budget Increase(Decrease) Increase(Decrease)
General Revenue (808,700) (31,800) (8.65) (0.7832)
Council 111,134 14,634) 3.98 0.3604
Election 12,500 0 0.00 0.0000
Permissive Grants 24,446 500 0.14 0.0123
(excluding Library)
Administration 809,850 14,500 3.94 0.3571
Fire 474,971 21,975 5.98 0.5412
Protection to Persons & 82,140 23,440 6.38 0.5773
Property
Septic Department 0 0 0.00 0.0000
Roads 2,268,222 165,821 45.10 4.0840
Building Maintenance 540,528 16,051 4.37 0.3953
Cemetery 139,540 41,981 11.42 1.0339
Recreation 233,633 41,718 11.35 1.0275
Drainage 33,612 35 0.00 0.0009
Planning 171,400 44,000 11.97 1.0837
Library 334,784 14,830 4.02 0.3652
TOTAL 4,428,060 367,685 100.00 9.0556

Less Assessment (0.0016)


Growth
Net Increase after 9.0540
Growth
2012 Budget Net Expenditures by
Department
6% 2% 1% Council

1% 16% Election/Permissive Grants


4% 3%
Administration
3% Fire

Building
10% 9% Roads

Building Maintenance
2% Cemetery

Recreation

Drainage

Planning
43%
Library
Increases Affecting All
Departments

 Wage increase per Association Agreement


of 2.25%

 Increase to statutory deductions levied by


outside agencies (OMERS, EI, CPP)
General Revenue
 Increase in penalties and interest on tax
arrears

 Increase in mineral aggregate licence


revenue (expected to be similar to 2011)

 Ontario Municipal Partnership Fund


increase of $5,300
Council

 Large portion of department increase due to


commitment to start Wainfleet Community
Fund (committed to pay $25,000 over three
years)
 Increases also in advertising and
telephone/internet
 Small increase in wages and benefits
Election
 No change
 Funds being put in reserve to fund 2014
election
Permissive Grants
(Excluding Library)
2010 2011
Actual Budget
$ $

1-2-621000-3160 Plowmen’s Association 50 50

Niagara Gatekeepers 100 100

Santa’s Helpers 250 250

Women’s Place 500 500

1-2-621000-3165 Wainfleet Soccer 1,000 500

Port High Scholarship 500 500

E. L. Crossley Scholarship 500 500

Lakeshore Scholarship 500 500

1-2-621000-3162 Wainfleet Seniors 8,000 8,000

1-2-621000-6630 Niagara Central Airport 6,296 6,296

Long Beach Homeowners – 2,000 2,000


Beach Clean Up

Wainfleet Fall Fair 4,000 4,000

Chamber of Commerce 750 750

2012 Safety Day 0 500

TOTAL 24,446 24,446


Administration

 Increase due to
wage and
benefits
increase
Fire Department

 Increase in wages and benefits for Fire Chief

 Increased compensation for Volunteer Firefighters


(per agreement)
Protection to Persons and
Property
 No longer subcontracting services for Chief
Building Official, Building Inspector and By-
law Enforcement Officer

 Increase in department of $23,440 reflects


the increased cost to the Township of
changing service delivery model
Septic Department
 No effect to levy as department is 100%
cost recovery
Roads
 Total department increase of $165,821

 $97,000 represents increased transfer for


capital expenditures

 Balance of increase is wages and benefits


and some small increases in cost of
materials
Building Maintenance
 Increase of $16,000

 Increase in transfer to capital budget


$9,000

 Balance of increase due to increase in


wages and benefits and increased cost for
materials and supplies
Cemetery
 Half of increase due to increase in transfer
to capital
 Other half of increase due to more realistic
budget in use of equipment by cemetery
department
Recreation

 Approximately $42,000 increase from


2011 budget

 $37,000 of increase due to increased


transfer to capital budget
Drainage
 No change
Planning
 Budget increase of $44,000

 Due to expected decline in revenue sources


– rezoning applications, minor variances
and consent fees
Library

 Increase in budget due to


increase in wages, benefits
and general costs
Reserve and Reserve Funds
TOWNSHIP OF WAINFLEET

2012 BUDGET

RESERVE AND RESERVE FUNDS

Balance December 31, Balance December 31, Balance December 31,


2011 Income 2011 Expenditure 2012 Income 2012 Expenditure
2010 2011 2012

Reserve

Working Funds 666,414.27 666,414.27 666,414.27

Insurance - 37,500.00 37,500.00

Excavator 23,641.26 16,673.14 40,314.40 3,156.00 43,470.40

Public Works (Equipment) 215,901.83 171,701.19 104,691.67 282,911.35 65,017.00 160,000.00 187,928.35

Public Works (Winter Control) 28,000.00 17,000.00 45,000.00 17,500.00 62,500.00

Emergency Reserve 50,000.00 50,000.00 50,000.00

Building Permit 41,884.23 41,884.23 28,160.00 13,724.23 **

Fire 110,355.16 58,000.00 155,786.97 12,568.19 55,000.00 67,568.19

Fire Points 16,728.50 16,728.50 16,728.50

Fire Donations Specific Purposes* 5,510.00 9,813.50 15,323.50 15,323.50

Library 31,800.00 7,500.00 39,300.00 7,500.00 46,800.00

Election - 12,500.00 12,500.00 12,500.00 25,000.00

Capital Roads 128,918.43 53,163.33 75,755.10 75,755.10

Planning 20,000.00 20,000.00 40,000.00 20,000.00 60,000.00

General Reserve 408,277.54 53,000.00 12,544.88 448,732.66 58,000.00 86,500.00 420,232.66 **

Federal Gas Tax 31,291.69 31,291.69 - -

Capital WIP 38,988.19 153,000.00 38,988.19 153,000.00 148,000.00 5,000.00 296,000.00 **

Total Reserves 1,800,982.60 535,916.33 396,466.73 1,940,432.20 424,173.00 279,660.00 2,084,945.20

Reserve Funds

Development Charges (All Funds) 40,284.00 40,284.00 40,284.00

Parkland 54,822.08 6,614.67 25,483.13 35,953.62 10,000.00 25,953.62 **

Total Reserve Funds 54,822.08 46,898.67 25,483.13 76,237.62 - 10,000.00 66,237.62

Total Reserves and Reserve Funds 1,855,804.68 582,815.00 421,949.86 2,016,669.82 424,173.00 289,660.00 2,151,182.82

* Donations for Pumper Restoration 510


Donations for Thermal Image Camera 14,813
15,323

** Expenditures include projects approved in 2011 budget, project not completed in 2011
Summary
Effect on Township Portion of
Tax Rate

 Proposed tax rate increase = 9.05%

 Represents $107.09 per average household

 A spending reduction of $40,600 would


reduce the amount of the rate increase by
1%
Effect on Township Portion of Tax
Rate Continued
 Residential tax rate for 2012 - .00587028
(2011 - .00567724)
 Average assessment for residential
property (non-lakefront) is $219,652 (2011 -
$208,258)
 Property tax bill for average non-lakefront
residential property would be $1,289.42
(2011 - $1,182.33)
Questions