EGN Meeting 1/19/12 9-11:15am (broke up at that time) Attendees: 1. John Hoornbeek, KSU 2.

Sandy Turk, Village of Richfield 3. Polly Moss, Innovation Alliance, UAkron, Stark State Coll, LCCC 4. Donna Skoda Summit County Public Health 5. Michael Benson, Copley Township FD 6. Zoe Tyler, CSU Levin Coll 7. Rob Ziol, CSU Levin College 8. Ken Chapin, Mobile Innovation Lab 9. Helen Humphrys Copley Trustee, Pres of TASE 10. Darlene Mims, Dept of Jobs & Family Services, mimsk@odjfs.state.oh.us 11. Erin Siebel, Summit County Dept of Community & Econ Dev 12. Mike Lyons, Richfield 13. Ed Jerse, Cuyahoga County 14. Emily Lundgard, Cuyahoga County 15. Chris Cupples, Congressman Tim Ryans office New Richfield Mayor, Bobbie Beshara introduced herself to the group. EDUCATION The group discussed potential education/case study topics for Jennifer Kuzma to explore with the group: 1. Education (this suggestion came from Helen Humphrys) Helen cited the example of the City of Green & the school(s) using the same physical facilities (city administration and schools in same building) Questions about which theyd love to hear answers: -howd they do it -what are the numbers (re: cost, savings etc.) -where did they have to cut -Akron community centers (what have they done) 2. Animal control (this suggestion came from Ed Jerse who passed out a case study example that he said was still in draft form and not yet ready for primetime) -Ed also referenced John Hs people who did this as well The group agreed that they would like to come up with guidebooks from these case studies that would include examples i.e., Walton Hills shares a building inspector, Summit/Akron/County share building inspector Tangent onto the topic of case studies:

John Hoornbeek mentioned that his eight case studies from EGN 1 are now available though as of the meeting, they were not yet online. However, he brought hard copies of each and most were taken by end of meeting The examples of efforts that are money savers, as identified by John, would be: 1. storm water Stark 2. health department Summit He said that he appreciated not distilling the case studies down to a template but also mentioned how a paper that he did a year ago regarding process/analysis found that there were 2 variables always present in successes: 1. -past history of working together & trust 2. -mandate or grant existed 3. Private-public partnerships (suggestion from Helen Humphrys) Donna: they have a lab and look at doing that John H: Western Reserve JEDD Stow etc. (for-profit?) hospital said we dont want to deal with three entities so please combine, and they did Polly: feels that such opportunities are out there but that education is needed for those who want to apply but are not sure whats going on, where Ed suggests that the group: 1. look at whats already been done 2. look at other states, cities like LA County which have lists of whats going on re: shared services etc. Rob Ziol mentions how CSUs Center for Leadership & Development is cataloguing its work (you can see that here) Mention is made by someone in the group (with others agreeing) that Gale Fisk from the RTA, is known for doing good work in the efficiency area and might be a good resource MEMBER LISTING discussion The group identified or discussed six elements in regard to the information and/or functionality they would like to have in the listing: 1. List projects people are working on (Polly) 2. Book of info of who can help (Mike Benson) -title -area

-what you have done already -skills possessed -qualifications [basically, highlight/show assets/what you can offer]

3. Sample documents ie merger study, sample agreements (Donna) 4. Give list functionality to have a question asked of the group and see how responds (mentions Communities of Practice notion he and I are working to locate the model he saw; we also discussed CC facilitating this online) (Mike Lyons) Group discussed launching a listserv or Google group to get such a thing started/trial 5. Willing parties technical assistance offer; feels that there are universities w/students who would be waiting to offer up/use their skills; provide specific technical detail (Rob Ziol) 6. Allow people to update themselves (Zoe) Ken Chapin: suggests starting a linkedin group most people in room are on LinkedIn PLAYBOOKS What do the Network members want this to be? The group identified 8 elements related to the idea itself and some related to what theyd like to include for each case study contained within the Playbook: 1. Virtual and physical location for case studies (Ed J) 2. Public and on the website (John H) Mike L asked if there should authorizing language i.e., related to disclosure/availability and which invites people to use it, attached to the content that we produce Ed: Could be like Wikipedia Mike L: invite people to submit, ID the source and who prepared it, have a methodology for its submission Zoe: have a format on the web and have people fill it in Like a Template available with following elements: 1. keyword searchable database 2. community type involved

 3. date when done 4. how many agencies involved Mike B: Vet by using case studies that work not that fail 3. Executive summary Ed: historical value to providing a look at case studies 4. Contact info 5. says that there is a CDC document that uses categories good evidence no evidence dont waste time essentially to help users (Donna) 6. Best practices category as defined by the community John H: Playbook would have a filter and produce something thats knowledge Ed J: a playbook would be a how-to guide Framework approaches on how to collaborate Mike L: Were trying to create the conditions so that the playbook is a knowledge base 1. change environment 2. build expertise 3. ID resource 4. create more resources Those are the components of implementation The group discussed the notion that in the Playbook, they create a common language to discuss/learn 7. What are the pre-conditions to the effort (i.e., she mentions leadership succession planning) (Donna) Long discussion on formal v. informal relationships Back to elements of PB: best practices & lessons learned Benson: people in each PB area would vet and pull out those two items Ed J: start with Johns and then add on Chris C/John H: says that his 8 case studies did do some data collection useful for the PB idea

8. ROI STANDARDS Set standards with affiliated costs Mike B: pull together existing standards; sees this as a research project -dispatch/fire/ems -IT as in next gen IT for dispatch NEXT MEETING: Thursday, 2/16/12 same time, same place