Beruflich Dokumente
Kultur Dokumente
Index ENTITY IN CHARGE Add an existing entity in charge Modify an entity in charge Create an entity in charge UNIT IN CHARGE Add an existing unit in charge Modify an unit in charge Create an unit in charge PERSON IN CHARGE Add an existing person in charge Modify a person in charge Create a person in charge
The contacts indicated in the system are the one of: the entity in charge, which is the administrative department (like a ministry, the tax center, a tribunal, an employment agency, etc.), the company or private intermediate in charge of the step; the unit in charge: the service that, inside the entity, is particularly in charge of the step; either the person (or the two person when they are two) specifically in charge of the operation in the unit in charge, either the chief of the unit when more than 3 persons can manage the operation. We try as much as possible to mention those 3 elements: entity, unit and person in charge. Sometimes it can happen that one of the 3 elements is not accurate. This is the case for notaries: we choose "Notaries" as entity in charge and we do not mention neither unit nor person in charge. NB: a person in charge belongs to a unit in charge and the unit in charge is also linked to an entity in charge. Therefore we can not create a person in charge without previously creating an entity and a unit in charge.
You may attach files to the entity in charge by clicking on Attach files.
The entities, units and persons in charge are registered in three different tables, accessible from the step sheet. Before creating one of those three elements, we shall check that this element is not already present in the database.
VI.b. Contacts
p. 1
ENTITY IN CHARGE
1. Add an existing entity in charge
1 2
2. Modify an entity in charge Click on on the left side of the entity in charge to be modified
We can also edit and modify the entities in charge from the table of the entities in charge, by clicking on on the left of the expected entity.
2 3
The modification window of the entity in charge opens. Modify the information of the entity in charge Click on Save The modified entity in charge is displayed on the step's sheet
VI.b. Contacts
p. 2
Reminder We shall create an entity in charge only if this entity in charge does not already exist in the table of the entities in charge.
1 2
The phone and fax numbers will be registered under the following format:
3 4
No matter the schedule, we shall always register the schedule starting from the left side cell. Do not leave empty cell between the opening and closing hours. If continued day (for ex. 08.00-17.00), we shall indicate the two values in the first two cells (see Tuesday on previous image).
5
6
Click on Save
VI.b. Contacts
p. 3
The new entity in charge is displayed in the table of the entities in charge
UNIT IN CHARGE
1. Add an existing unit in charge
1
2
2. Modify an unit in charge Click on on the left side of the unit in charge to be modified
VI.b. Contacts
p. 4
Click on Save
3. Create an unit in charge Reminder We shall create a unit in charge only if this unit in charge does not already exist in the table of the units in charge.
1 2
If the cell is selected, the unit in charge inherits the schedule from the entity in charge linked to it.
3
By clicking on , the information related to the linked entity in charge are displayed.
Enter the information of the unit in charge, like the name, the picture, the schedule
VI.b. Contacts
p. 5
Click on the name of the entity in charge to be linked to the unit in charge
9 10
10
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The new unit in charge appears in the table of the units in charge
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PERSON IN CHARGE
1. Add an existing person in charge
1
2
VI.b. Contacts
p. 6
2. Modify a person in charge Click on on the left side of the person in charge to be modified
2
3
The modification window of the person in charge opens. Modify the information of the person in charge Click on Save The modified person in charge is displayed on the step's sheet
3. Create a person in charge Reminder We shall create a person in charge only if this person in charge does not already exist in the table of the persons in charge.
VI.b. Contacts
p. 7
Enter the information related to the person in charge : the name, the title, the phone number, the email and the picture Click on Select to link a unit in charge to the person in charge The table of the units in charge opens.
Click on the name of the unit in charge to be linked to the person in charge
10
10
Click on Save The new person in charge appears in the table of the persons in charge Click on the name of the new person in charge
11
12
13
VI.b. Contacts
p. 8