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HAYS (PVT) LTD.

WAREHOUSE SAFETY AND SECURITY PROCEDURE


DOC. NO. : HRD-PRC-03 REV.IR

Approved By: ______________________________ Director Mr. Imran Yahya

Reviewed By: ______________________________ Production Manager Mr. Saleem

Reviewed By: _____________________ Manager Admin & H.R

Distribution List:
Director GM PM Manager Administration & H.R Incharge Security
System Procedure Issue Date: 1st Oct.2005 Page

HAYS (PVT) LTD.


WAREHOUSE SAFETY AND SECURITY PROCEDURE
DOC. NO. : HRD-PRC-03 REV.IR

DOCUMENT CHANGE RECORD


Rev. No. Date Of Issue Pages Effected Brief Description Of Changes

System Procedure

Issue Date: 1st Oct.2005

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HAYS (PVT) LTD.


WAREHOUSE SAFETY AND SECURITY PROCEDURE
DOC. NO. : HRD-PRC-03 REV.IR

1. PURPOSE 2 1.1 To provide a system of instructions and guidelines to establish and maintain warehouse security and safety. 1.2 To keep the department risk free in the matters pertaining to security (terrorism, dacoit, burglary, unwanted traffic etc) and safety. 2. SCOPE 2.1 Ltd. 3. RESPONSIBILITIES 3.1 Manager Admin & H.R is responsible to implement and maintain this procedure. 3.3 Security officer and security guards are responsible to perform security activities of the factory. 3.4 Management Representative is responsible to advise the management for an efficient setup to keep the surroundings secure & safe. 3.5 The cooperation of every employee is necessary to make this company a safe and secure place in which to work. Help yourself and others by reporting unsafe conditions or hazards immediately to your supervisor. 4. PROCEDURE 4.1 Hays (Pvt) Ltd. only stores the international consignment. 5. Opening 5.1.2 Building is constructed in such a way that is free from intrusion. The Finish Product Packing & Warehouse has two opening gate, one is utilized as emergency exit.
Issue Date: 1st Oct.2005

This procedure applies to Packing Warehouse of Hays (Pvt)

System Procedure

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HAYS (PVT) LTD.


WAREHOUSE SAFETY AND SECURITY PROCEDURE
DOC. NO. : HRD-PRC-03 REV.IR

5.1.3 The Finish Product Packing & Warehouse Incharge or Security Officer unlocks the door in his presence whenever require. 5.1.4 Incharge or Security Officer verifies the personnel by their ID CARD whether company workers or contractor and allows them to enter to carry out the routine job. 5.1.5 In case of temporary requirement of daily wages workers; contractors 3 introduce their new workers to the security office. 5.1.6 form Security Officer registers their name and information in the history

5.1.7 Security officer issues them an ID CARD and let them enter, which they carry along all the time stay in the factory premises. 5.1.8 For visitor, Security Officer registers their name and data and issue them a visiting card, otherwise department incharge does not allow any visitor to enter the department. 5.4 Authority: 5.4.1 The Manager Production is authorized the personnel and workers work related to Finish Product Packing & Warehouse 5.4.2 List of authorized personnel and workers to Finish Product Packing & Warehouse issued to the Security office with Manager Productions approving signature. 5.4.3 Security Officer with the help of list provided issue the ID Card to each authorized personal and worker. 5.4.4 Manager-Production has authorized Security Officer and Finish Product Packing & Warehouse Incharge to lock/unlock and seals the department regularly. 5.5 ID Card 5.5.1 ID card is handed over to each employee of Finish Product Packing & Warehouse, which has signature of security officer. 5.5.2 For contractor employees the ID card has details only specification of Contractor worker , duly signed by Manager Production.
System Procedure Issue Date: 1st Oct.2005 Page

HAYS (PVT) LTD.


WAREHOUSE SAFETY AND SECURITY PROCEDURE
Contractor Name Department Name
DOC. NO. : HRD-PRC-03 REV.IR

5.7 Safety & House Keeping 5.7.1 Adequate Ventilation System (adequate windows and fans) is available 5.7.2 Maintains the working place dry and clean, the floors do not have 4 grease, water other liquids, fabrics waste etc to prevent slips and falls. 5.7.2 Adequate illumination (lighting) for safety works in Finish Product Packing & Warehouse i.e. 400 Lux . 5.7.3 The internal/external phone lines are provided to communicate in dangerous situation and irregularities. 5.7.4 The fire extinguishers are provided in the department

5.7.5 Loading Area is established and marked with the loading area only authorized persons are allowed to enter. 5.7.6 The Department Main gate is properly marked with symbol stating NO UNAUTHORIZED ENTRY in both English and Urdu. 5.7.7 5.8 Private Parking is done outside the factory

Loading/Unloading 5.8.1 Security officer ensures that no unauthorized worker, visitor or vendor/supplier enters the loading area. 5.8.2 If security officer founds any unauthorized/unidentified persons around the loading area, he immediately reaches to him investigate the purpose of his presence in the prohibited area. 5.8.3 Security officer takes the matter to the General Managers production 5.8.4 Manager Production takes serious measures to prevent reoccurrence of such incident in future.

System Procedure

Issue Date: 1st Oct.2005

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HAYS (PVT) LTD.


WAREHOUSE SAFETY AND SECURITY PROCEDURE
DOC. NO. : HRD-PRC-03 REV.IR

5.8.5 In case of any illegal activity is detected by the security officer/GM informs it to the Local Law Enforcement Agencies . 5.9 Closing / Seal 5.10 At the time of closing, the Finish Product Packing & Warehouse Incharge takes a round of the department and vacates the premises from the worker. 5.11 Finish Product Packing & Warehouse Incharge ensures that the 5 every ventilation/window is closed and can not be opened from outside 5.12 Finish Product Packing & Warehouse Incharge ensures that not any electric equipment/machine left on. Not any dangerous/unidentified things placed/left in the department that may cause of damage. 5.13 The Security Incharge is responsible to make sure that employees at the time of leaving the Factory gate must swipe their card and Contractor is responsible for his workers to the security officer at the time of. 5.14 After checking and evacuation, Security Incharge closes and locks the Department Gate and seal it with his sign, date and time. 5.15 In case of any emergency, business related to Finish Product Packing & Warehouse after closing of the department, security officer contact the General Manager and seeks his permission. 5.5.16 Manager Production assesses the purpose and worth of the work related and give permission or refused. 5.5.17 If Manager Production approves to Unlock the department security Guards/security officer write details in the register. 5.5.18. When work is done, Security Guards/Officer check the department and lock and seal it back with his sign, date and time. 5.7 Verification

System Procedure

Issue Date: 1st Oct.2005

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HAYS (PVT) LTD.


WAREHOUSE SAFETY AND SECURITY PROCEDURE
DOC. NO. : HRD-PRC-03 REV.IR

5.8 The Manager Production verifies time-to-time that the system is in practice and ensures that the safety and security measures established is up to the level and adequate.

6.0 Reference Documents 6.1Company workers ID Card 6.2 Contractor Workers ID Card 6.3 Visitor Cards 6.4 List of Authorized Persons 6.5 Guest Entry Register 6

System Procedure

Issue Date: 1st Oct.2005

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