February 14 2012 Complete Agenda - Revised

AGENDA MAYOR AND CITY COUNCIL WORK SESSION TUESDAY, FEBRUARY 14, 2012 11:30 A.M.
Closed Session Tuesday, February 14, 2012 11:30 a.m.- 1:00 p.m. Legal, Contractual, Real Estate and Personnel Matters
1. Report on Closed Session Tuesday, February 14, 2012 11:30 a.m. Legal, Contractual, Real Estate and Personnel Matters 2. Bid Opening RFP for Fireworks 3. Presentation of Local Government Insurance Trust Grant Award Presented by: Tim Ailsworth, Executive Director, LGIT 4. Retirement Recognition of Sergeant Gary Holtzman Presented by: Chief Bernadette DiPino 5. Police Chief Update Presented by: Chief Bernadette DiPino 6. Tourism Advisory Board Update and Request for Approval of Recommendations Presented by: Melanie Pursel, Chair 7. Presentation of Eagle's Landing Irrigation Pump Station Project and Funding Presented by Tom Shuster, Recreation and Parks Director and Joe Perry, Golf Superintendent 8. Request to Bid Virtual Desktop Project Hardware and Software on eMaryland Marketplace Presented by: Terence McGean, City Engineer 9. Request to Bid Security Cameras on eMaryland Marketplace Presented by: Terence McGean, City Engineer 10. Request to Purchase Four (4) Toughbooks using State Contract Presented by: Terence McGean, City Engineer 11. Review and Approval of Project List for 2012 Bonds Presented by: Martha Bennett, Finance Administrator; Hal Adkins, Public Works Director; and Terence McGean, City Engineer 12. Review of Budget Amendment #1 for FY2012 Presented by: Jennie Knapp, Budget Manager
WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, FEBRUARY 14, 2012 1 Report on Closed Session - Tuesday, February 14, 2012 11:30 a.m. 1:00 p.m. Legal, Contractual, Real Estate and Personnel Matters
NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY Tuesday, February 14, 2012 11:30 a.m. City Hall Legal, Contractual, Real Estate and Personnel Matters VOTE: UNANIMOUS OTHER: FOR: AGAINST: ABSTAIN: ABSENT: AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland PURPOSES: 1. To discuss: (i) the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation or performance evaluation of appointees, employees or officials over whom it has jurisdiction; or (ii) any other personnel matter that affects one or more specific individuals; 2. To protect the privacy or reputation of individuals with respect to a matter that is not related to public business 3. To consider the acquisition of real property for the public purpose and matters directly related thereto; 4. Consider a matter that concerns the proposal for a business or industrial organization to locate, expand or locate in the state; 5. Consider the investment of public funds; 6. Consider the marketing of public securities; 7. Consult with counsel to obtain legal advice; 8. Consult with staff, consultants or other individuals about pending or potential litigations; 9. Conduct collective bargaining negotiations or consider matters that relate to the negotiations; 10. Discuss public security if the public body determines that public discussion would constitute a risk to the public or public security, including; a) the deployment of fire and police services and staff; and b) the development and implementation of emergency plans 11. Prepare, administer or grade a scholastic, licensing or qualifying examination; 12. Conduct or discuss an investigative proceeding on actual or possible criminal conduct; 13. Comply with a specific constitutional, statutory or judicially imposed requirement that prevents public disclosures about a particular proceeding or matter; or 14. Before a contract is awarded or bids are opened, discuss a matter directly related to a negotiation strategy or the contents of a bid or proposal, if public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process DATE AND TIME: PLACE: SUBJECT:
REPORT OF CLOSED SESSION OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY
Prior to this open session of the Mayor and City Council being held on Tuesday, February 14, 2012, a closed session was held on Tuesday, February 14, 2012 at 11:30 a.m. The following is a report of the closed session. 1. A statement of the time, place, and purpose of the closed session is attached. 2. A record of the vote of each member as to closing the session is attached. 3. A citation of the authority under the law for closing the session is attached. 4. (a) Topics of Discussion: Legal, Contractual, Real Estate and Personnel Matters (b) Persons present: Mayor & Interim City Manager Richard Meehan; Council President Jim Hall, Council Secretary Lloyd Martin; Council Members Doug Cymek; Joe Hall, Mary Knight, Margaret Pillas and Brent Ashley; City Solicitor Guy Ayres; City Clerk Kelly Allmond; Police Chief Bernadette DiPino; Risk Manager Eric Lagstrom; Ocean City Development Corporation Executive Director Glenn Irwin and President Todd Ferrante; and Executive Office Associate Diana Chavis
Action(s) taken: Motion to close meeting:
H:\Wpdoc\closedsess.wpd
WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, FEBRUARY 14, 2012 2 Bid Opening RFP for Fireworks
Suggested Proposers List

American Fireworks Attn.: Roberto Sorgi 7401 Darrow Road Hudson, Ohio 44236 330-656-2380 Dominion Fireworks, Inc Attn.: W.G. Bulifant P.O. Box 3015 Petersburg, Virginia 23805-3015 804-733-6792 Rozzi Fireworks Attn.: Joseph Rozzi 118 Karl Brown Way Loveland, Ohio 45140 513-683-0620 Zambelli Fireworks Attn: Mr. Michael Richards P.O. Box 1463 New Castle, Pennsylvania 16103 Creative Pyrotechnics Attn.: Patrick Sheeder P.O. Box 945 Mount Airy, Maryland 21771 410-949-7997 Pyrotecnico Fireworks Attn: Mr. Derek Weber P.O. Box 149 New Castle, Pennsylvania 16103 724-652-9555 Fireworks Extravaganza, Inc. Attn: Larry Beard P.O. Box 294 Maryland Line, Maryland 21105 800-765-2264 Bay Fireworks Attn: Mr. Charlie Rappa 400 Broadhallow Rd. Suite 3 Farmingdale, New York 11735
Funds budgeted: $62,500.00
Recreation and Parks 200 125th Street Ocean City, MD 21842
Dear Prospective Bidder, The Mayor and City Council of Ocean City, Maryland invite you to bid per the attached specifications on: July 4th Fireworks Services For 3 Years Commencing on July 4th, 2012. And, Alternate Bids for: Up to 10 each Low-level fireworks shows on the beach in July and August 2012 bid per show and One Low-level fireworks show on New Years Eve, December 31, 2012 at Northside Park
All Bids must be submitted according to specifications, requirements and delivery schedule as outlined in this bid package. Bids must be submitted on the accepted bid forms according to instructions thereon to be accepted. Sincerely,
Thomas J. Shuster, Director Recreation & Parks
TOWN OF OCEAN CITY OCEAN CITY, MARYLAND
CONTRACT DOCUMENT FOR THE PROVISION OF

July 4th Fireworks Services For 3 Years Commencing on July 4th, 2012 COUNCIL JAMES W. HALL PRESEIDENT LLOYD MARTIN SECRETARY DOUG CYMEK BRENT ASHLEY JOE HALL MARY P. KNIGHT MARGARET PILLAS MAYOR RICHARD W. MEEHAN CITY MANAGER RICHARD W. MEEHAN
DIRECTOR OF RECREATION & PARKS THOMAS J. SHUSTER, CPRP
BID DATE/TIME: TUESDAY, FEBRUARY 14, 2012 AT 11:00 A.M.
INFORMATION FOR BIDDERS
BIDS will be received by THE MAYOR AND CITY COUNCIL OF OCEAN CITY, MARYLAND (herein called the TOWN), at the office of the City Manager, 301 Baltimore Avenue, Ocean City, Maryland during normal business hours until 11:00 a.m., Tuesday, February 14, 2012, and then opened and read aloud at that time. Each BID must be submitted in a sealed envelope, addressed to Mr. Richard Meehan, City Manager. Each sealed envelope containing a BID must be plainly marked on the outside as BID for: July 4th Fireworks Services and the envelope should bear on the outside the name of the BIDDER, his address, and the name of the project for which the BID is submitted. If forwarded by mail, the sealed envelope containing the BID must be enclosed in another envelope addressed to 301 Baltimore Avenue, Ocean City, Maryland 21842. All BIDS must be made on the required BID form. All blank spaces for BID prices must be completed in ink or typewritten, and the BID form must be fully completed and executed when submitted. Only one copy of the BID form is required. The TOWN may waive any informalities or minor defects or reject any and all BIDS. Any BID may be withdrawn prior to the above scheduled time for the opening of BIDS or authorized postponement thereof. Any BID received after the time and date specified shall not be considered. No BIDDER may withdraw a BID within 60 days after the actual date of the opening thereof. Should there be reasons why the contract cannot be awarded within the specified period, the time may be extended by the TOWN. After BIDS have been submitted, the BIDDER shall not assert that there was a misunderstanding concerning the quantities or the nature of the SCOPE OF WORK to be performed. The TOWN shall provide to BIDDERS prior to BIDDING, all information that is pertinent to, and delineates and describes the scope of the BID. The CONTRACT DOCUMENTS contain the provisions required for the completion of the work. Information obtained from an officer, agent, or employee of the TOWN or any other person shall not affect the risks or obligations assumed by the CONTRACTOR or relieve him from fulfilling any of the conditions of the contract. The NOTICE TO PROCEED shall be issued within ten (10) days of the execution of the Agreement by the TOWN. Should there be reasons why the notice to proceed cannot be issued within such period, the time may be extended by mutual agreement between the TOWN and CONTRACTOR. If the NOTICE TO PROCEED has not been issued within the ten (10) day period or within the period mutually agreed upon, the CONTRACTOR may terminate the Agreement without further liability on the part of either party.
The TOWN may make such investigations as it deems necessary to determine the ability of the BIDDER to perform the WORK and the BIDDER shall furnish to the TOWN all such information and date for this purpose as the TOWN may request. The TOWN reserves the right to reject any BID if the evidence submitted by, or investigation of, such BIDDER fails to satisfy the TOWN that such BIDDER is properly qualified to carry out the obligations of the Agreement and to complete the WORK contemplated therein. A conditional or qualified BID will not be accepted. All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over the service shall apply to the contract throughout. Each BIDDER is responsible for inspecting the site and for reading and being thoroughly familiar with the scope of the work requested. The failure or omission of any BIDDER to do any of the foregoing shall in no way relieve any BIDDER from any obligation in respect to his BID.
FIREWORKS BID FORM Proposal of ___________________________________ (hereinafter BIDDER), organized and existing under the laws of the State of ____________________________ doing business as a/an ______________________________________________. To the MAYOR AND CITY COUNCIL OF OCEAN CITY, MARYLAND (hereinafter called the TOWN). In compliance with your Advertisement for Bids, BIDDER hereby proposes to Perform all WORK for the July 4th Fireworks Services for 3 years commencing on July 4, 2012 in strict accordance with the CONTRACT DOCUMENTS, within. By submission of this BID, each BIDDER certifies, and in the case of a joint BID each party thereto certifies as to his own organization, that this BID has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this BID with any other bidder or with any competitor. BIDDER hereby agrees to commence WORK under this contract on or before a date to be specified in the NOTICE TO PROCEED and to fully complete the work.
BIDDER agrees to supply all labor and materials described in the GENERAL SPECIFICATIONS for the following:
THREE-YEAR BID PRICE COMMENCING ON JULY 4, 2012,
WORK Scope of service as described for Two (2) identical and simultaneous July 4th Fireworks shows
BID PRICE PER SHOW $ ___________/show
PROJECT MANAGER The Project Manager shall be: NAME: _____________________________________________ PHONE: ____________________________________________
Respectfully submitted: _____________________________ Signature _______________________________ Street Address
_____________________________ Title
_______________________________ State/Zip
_____________________________(seal if BID is by a corporation) License Number
_____________________________ Attest / Witness
_______________________________ Date
FIREWORKS BID FORM CONTINUED
WORK Scope of service as described for: ALTERNATE BID #1 One (1) low-level fireworks show on the beach with the option for up to nine (9) each additional identical shows in July and August per specs ALTERNATE BID #2 One (1) each low-level fireworks show on December 31, 2012 at midnight at Northside Park per specs.
BID PRICE PER SHOW
$ ___________/show
$ ___________/show
PROJECT MANAGER The Project Manager shall be: NAME: _____________________________________________ PHONE: ____________________________________________
Respectfully submitted: _____________________________ Signature _______________________________ Street Address
_____________________________ Title
_______________________________ State/Zip
_____________________________(seal if BID is by a corporation) License Number
_____________________________ Attest / Witness
_______________________________ Date
Town of Ocean City Ocean City, Maryland
Specifications and Proposal For July 4th Fireworks Services For 3 Years Commencing on July 4, 2012
Alternate Bids for: Up to 10 each Low-level fireworks shows on the beach in July and August 2012 bid per show And One Low-level fireworks show on New Years Eve, December 31, 2012 at Northside Park
1.
Scope Furnish necessary tools, labor, equipment and material to provide grass mowing as called for in the contract documents, specifications and proposal sheets. Application This work shall be performed for the Town of Ocean City, Recreation and Parks Department. Questions and Inquiries Questions concerning this invitation to bid should be addressed to Mr. John Sullivan, Special Events Director, telephone number (410) 250-0125, fax number (410) 2505409, Monday through Friday from 9:00 a.m. to 5:00 p.m. Pre-Bid Conference Each contractor bidding must completely satisfy themselves as to the exact nature and existing conditions of working areas and requirements of the specifications for extent and quality of work to be performed. Failure to do so will not relieve the successful contractor of the obligation to carry out the provisions of the contract. A pre-bid conference is encouraged to verify boundaries of the properties.
2.
3.
4. 4.1
4.2
Please contact John Sullivan, Special Events Director, telephone number (410) 2500125 to arrange for a visit to the show sites. 5. 5.1 5.2 Bidders Qualifications All bidders must be primarily engaged in the fireworks business and must have been actively engaged in this field for a period of no less than 10 years. An experienced supervisor who is conversant in the English language shall be present at all times on each site while crews are performing their work in the execution of this contract. No contract will be awarded except to responsible bidders capable of performing the class of work specified. All bidders must include with their bid a copy of their company sample contract. The Town of Ocean City reserves the right to check all references furnished and consider the response received in determining the award of this contract. Contract Period This is a requirements type of contract for 3 years commencing July 4, 2012, after approval and proper execution of the contract documents. Quantities This bid is for 2 each identical fireworks shows at 2 different locations in the same town. In the event the fireworks show does not arrive in the shell size, color and type on the agreed schedule, the Town reserves the right to secure services from other sources to meet immediate needs without prejudice of the contract. The successful bidder shall only be paid for work completed. Indemnity Hold Harmless Clause: The contractor shall assume all risks incident to or in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of contractors operation. The contractor hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitted activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of the contractor or its officers, agents and employees. Any property or work to be provided by the successful bidder under this contract shall remain at the bidders risk until written acceptance by the Town. The bidder shall replace, at bidders expense, all property or improvements there upon destroyed by the bidder. Insurance General Insurance Requirements
5.3 5.4 5.5
6. 6.1
7. 7.1 7.2
7.3 8. 8.1
8.2
9. 9.1
9.1.1
9.1.2
9.1.3 9.1.4 9.2 9.2.1 (a) (b)
(c) (d)
(e) (f) (g) (h) (i)
(j)
The contractor shall not start work under this Contract until it has obtained at its own expense all of the insurance specified hereunder and such insurance has been approved by the Town. Approval of insurance required of the Contractor shall be granted only after submission to the Town of original, signed certificates of insurance or, alternately, at the Towns request, certified copies of the required insurance policies. All insurance policies required hereunder shall include the following provision; It is agreed that this policy shall not be subject to cancellation, non-renewal, material change, or reduction in coverage until 30 days prior written notice has been given to the Town. The Town and its agents, officials and employees are to be named as an additional insureds under commercial general liability coverage. The Contractor shall provide insurance as specified in the Insurance Coverage Requirements listed below: Contractors Insurance Insurance shall be written for not less than the limits of liability, as follows: Workers Compensation. Statutory benefits as required by Maryland law, or other laws as required, and employers liability coverage. Comprehensive Insurance Requirement: For the protection of the public and the Mayor and City Council, the applicant must obtain, at the applicants own expense, occurrence form comprehensive general liability insurance coverage, which insurance coverage shall include coverage for personal injury. Said insurance coverage shall name the Mayor and City Council as additional insureds, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, MD 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance evidencing such coverage and the addendum shall be furnished to the Recreation and Parks Director on behalf of the Mayor and City Council by the applicant and be approved by the Towns Risk Manager before applicant engages in the activity. All insurance policies must be written by approved companies which carry and A.M. Best Rating of no less than A XV. Commercial General Liability (including products liability) and Automobile Liability insurance with minimum limits of $10,000,000 per event, $10,000,000 annual aggregate and $10,000,000 combined single limit respectively. The Commercial General Liability must have an endorsement, which provides an Aggregate per Event/Display. The Commercial General Liability must be written on an Occurrence based form. Claims-made policies will not be acceptable. The Commercial Automobile Liability policy must contain an MCS 90 Endorsement. The Excess Liability policy must also contain an MCS 90 Endorsement. A blanket additional insured endorsement naming the Town of Ocean City as an additional insured. This insurance should be primary/non-contributory over any other valid or collectable insurance. Before permitting any lower tier subcontractor to perform any work, you shall require and be furnished satisfactory evidence that the lower tier subcontractor maintains
(k) (l) 9.3
9.4
insurance similar to that required above. All policies must be written by approved companies and evidence must be delivered to the Town of Ocean City. All policies must contain waivers of subrogation against the Town of Ocean City. Policies must include endorsements in acceptable form. The providing of any insurance required herein does not relieve the bidder of any of the responsibilities or obligations assumed by the bidder in the contract awarded or for which the bidder may be liable by law or otherwise. Failure to provide and continue in force such insurance as required above shall be deemed a material breach of the contract and shall result in as an immediate termination thereof. Submission of Bid Documents The required bid documents shall be submitted sealed, to the Mayor and City Council of Ocean City, no later than 11:00 a.m. on Tuesday, February 14, 2012 and addressed to Mr. Richard Meehan, 301 Baltimore Avenue, Ocean City, MD 21842. Sealed bid must be labeled Fireworks Contract Proposal. This Invitation to Bid requires the return of the Bid Forms. Failure to return the required documents may be cause for rejection of bid. The submission of a proposal on this work and service will be considered as a representation that the bidder has carefully investigated all conditions which affect or may, at some future date, affect the performance of the work or services covered by the proposal, the entire area to be serviced as described in these specifications and other contract documents and that the bidder is fully informed concerning the conditions to be encountered, character quality and quantity of work to be performed and equipment and materials to be furnished; also, that the bidder is familiar with all Federal, State and Local laws, all codes and ordinances of the Town which in any way affect the prosecution of the work or persons engaged or employed in the work or the materials and equipment used in the work. Method of Award The Director of Recreation & Parks and the Special Events Director shall evaluate all proposals and recommend the bidder to be selected by the Mayor and Council. The Town of Ocean City intends to make award to the lowest and best responsive, responsible and qualified bidder meeting specifications for the total bid. Project Manager All work coordination shall be with John Sullivan, or his designee. Mr. Sullivan's telephone number is (410) 250-0125. All bidders shall provide, with their bid, the name and Maryland Fireworks Shooter License number for each of two (2) sites. Failure to do so may be cause for rejection of bid. Work Schedule The successful bidder shall submit a proposed schedule for the work, subject to Town approval, which shall include:
10. 10.1
10.2 10.3
11. 11.1
11.2
12. 12.1 12.2
13. 13.1
13.1.1 13.2 13.2.1 13.3 13.4
Location Normal working hours shall be considered as: Sunday through Saturday, 6:30 a.m. until the work is completed. In the event of inclement weather, the fireworks will be fired on the next day at the same time. Should a delay of 24 hours be dictated by weather, the Town of Ocean City will pay $1,000 per site for contractor expenses.
14. 14.1
Billing and Payment The contractor shall be paid with a deposit of 50% and a final payment of the remaining 50% upon satisfactory completion of the work. The contractor shall submit an invoice for all items provided during the preceding month to: Town of Ocean City Accounts Payable P.O. Box 158 Ocean City, MD 21843 14.2 Each invoice shall include the following information: 14.2.1 Date of each show; 14.2.2 Itemized list of locations and services provided; 14.3 Payment shall be made only after performance of services and upon receipt of proper invoice from contractor and acceptance by the Town of Ocean City. 14.4 All amounts, costs, or prices referred to herein pursuant to this contract shall be United States of America currency. 15. 15.1 Termination Termination for Convenience: The Town of Ocean City may terminate a contract in whole or in part, whenever the Town determines that such termination is in the best interest of the Town, without showing cause, upon giving written notice to the contractor. The Town shall pay all reasonable costs incurred by the contractor up to the date of termination. However, in no event shall the contractor be paid an amount that exceeds the price bid for the work performed. The contractor shall not be reimbursed for any profits which may have been anticipated but which have not been earned up to the date of termination. Termination for Default: When the contractor has not performed or has unsatisfactorily performed the contract, the Town may terminate the contract for default. Upon termination for default, payment may be withheld at the discretion of the Town. Failure on the part of a contractor to fulfill the contractual obligations shall be considered just cause for termination of the contract. The contractor will be paid for work satisfactorily performed prior to termination less any excess costs incurred by the Town in reprocuring and completing the work. Availability of Funds The contractual obligation of the Town under this contract is contingent upon the availability of appropriated funds from which payment for this contract can be made.
15.2
16.
17.
Interpretation The contract resulting from this bid shall be construed under the laws of the State of Maryland. Integration These bid documents, bidders response to this solicitation, and subsequent purchase order(s) to the successful bidder contain the entire understanding between the parties and any additions or modifications hereto may be made in writing executed by both parties. Non-assignment of Contract The contractor shall not assign the contract, or any portion thereof, except upon the written approval of the Town of Ocean City. Specifications Fireworks Shows Specifications
18.
19.
20.
20.1.1 Bidding will be on the pyrotechnics listed below. Bidders are to identify the actual color and type of shell. SHELL DESCRIPTION North Side Dorchester Street TOTAL Park Pier Beach =====================================================================
OPENING FINALE
Three Inch Shells Four Inch Shells Five Inch Shells Six Inch Shells 100 30 10 8 100 30 10 8 200 60 20 16
BODY OF PROGRAM
PRE FINALE SHELLS

Three Inch Brocade Crowns w/ Tails Four Inch Brocade Crowns w/Tails Five Inch Brocade Crowns w/Tails Six Inch Brocade Crowns w/Tails 60 30 20 12 60 30 20 12 120 60 40 24
GRAND FINALE SHELLS

Suggested Duration each show location: 18 Minutes. Program consists of 3 to 6 full size aerial display shells. 21. 21.1 21.2 22. Security The Town of Ocean Citys Police Department and Beach Patrol will secure the mortars and ammunition until completion of firing. The Representative of the Towns Fire Marshal will safety all installation and firing. Support/ Special Requirement The successful contractor shall furnish all tools, labor, and material to provide fireworks services in accordance with the following specifications: Copies of current Permit For Public Fireworks Displays with seal for each shooter will be provided to be included with the State of Maryland Fireworks Applications. Delivery, security, installation of mortars, installation of explosives, firing shows, cleanup and departure will comply with the following schedule: Ammunition will be delivered on one truck meeting DOT requirements and supporting equipment will be delivered on one truck meeting DOT requirements. Two (2) trucks are required because the pyrotechnics will remain in a secured area while the mortars are prepared at each firing site. Fireworks shows are to be synchronized to music (selected by the Town) recorded on sequencing compact disc. June 30: Arrival of Explosives and supporting equipment along with shooters. Truck(s) with ammunition and equipment is secured at selected site. July 1: Installation of Mortars at Site #1 (end of pier at Northside Park, 127th Street) July 2: Installation of Mortars at Site #2 (on the beach at high water mark Dorchester St) July 3: Installation of Ammunition at Site #1 July 4: Installation of Ammunition at Site #2 July 4: Firing both sites simultaneously at 9:30 p.m. or as directed. Cleanup and departure will follow immediately unless a 24-hour delay is declared by the City Manager. Ocean City Department of Public Works will pull fireworks contractors vehicle on to and off of the beach (with no liability) to the firing site on July 2 and July 4. Steel sheeting 1/8th inch in thickness is required to be placed on the flooring of the deck at the end of the pier at Northside Park. Clean up at each location shall be done before crews leave that location (i.e., end of each working day).
22.1 22.2 22.2.1
22.2.2 22.2.3 22.2.4 22.2.5 22.2.6 22.2.7 22.3
22.4 22.5
Alternate Bid #1- Up to 10 each low-level fireworks shows on the beach in July and August 2012 Specifications: Paragraphs 1 through 19 and 22.1 above apply to Alternate Bid 1. 20.1.1 Bidding will be on the pyrotechnics listed below. Bidders are to identify the actual color and type of shell.
SHELL DESCRIPTION QUANTITY =====================================================================
OPENING FINALE
300 Shot Grand Finale Comet & RWB Peonies 100 Shot Titanium Salute with Silver Tail Two Inch Assorted Finale Shells with Rising Tails 2 2 60 600 Shots 200 Shots 60 Shots
BODY OF PROGRAM
Two Inch Special Display Shells with Rising Tails 50 Shot Blue Moon with Blue Tails 50 Shot Crackling Palms with Crackling Tails 50 Shot Variegated Moons with Titanium Reports & Tails 50 Shot Red & Blue Moons with Titanium Reports and Tails 50 Shot Assorted Colored Falling Leaves with Silver Tails 100 Shot Variegated Chrysanthemums with Palm and Silver Tail 100 Shot Assorted Colored Crossette with Comet Tail 100 Shot Golden Crackling Flowers with Gold Tail 100 Shot Silver Cracking Flowers with Silver Tail 100 Shot Crackling Palm with Crackling Tail 100 Shot Rainbow Formation Rainbow Comet Star 408 Shot V Shape Green & Purple Comets Stars 408 Shot Z Shape Sea Blue Comet Stars 200 3 3 3 3 3 3 3 3 3 3 8 3 3 200 Shots 150 Shots 150 Shots 150 Shots 150 Shots 150 Shots 300 Shots 300 Shots 300 Shots 300 Shots 300 Shots 800 Shots 1224 Shots 1224 Shots
GRAND FINALE SHELLS

300 Shot Grand Finale Comets and RWB Peonies 100 Shot Titanium Salute with Silver Tail Two Inch Assorted Finale Shells with Rising Tail 3 3 200 900 Shots 300 Shots 200 Shots
Total Pyrotechnic Effects

*** Suggested Duration each show location: 10 to 12 Minutes.
514 7,958 Shots
22.5.1 Arrival Day: Arrival of Explosives and supporting equipment along with shooters. Truck(s) with ammunition and equipment is secured at selected site. 22.5.2 Set up and Firing Day: Installation of Mortars and Ammunition on the Beach 22.6 Firing at 9:30 p.m. or as directed. Cleanup and departure will follow immediately unless a 24-hour delay is declared by the City Manager. Ocean City Department of Public Works will pull fireworks contractors vehicle on to and off of the beach (with no liability) to the firing site. 22.7 Clean up at shall be done before crews leave that location (i.e., end of each working day).
Alternate Bid #2 - One Low-level fireworks show on New Years Eve, December 31, 2012 at Northside Park Specifications Paragraphs 1 through 19 and 22.1 above apply to Alternate Bid 2. 20.1.1 Bidding will be on the pyrotechnics listed below. Bidders are to identify the actual color and type of shell. ===================================================================== SHELL DESCRIPTION QUANTITY =====================================================================
OPENING FINALE
300 Shot Grand Finale Comet & RWB Peonies 100 Shot Titanium Salute with Silver Tail Two Inch Assorted Finale Shells with Rising Tails 2 2 60 600 Shots 200 Shots 60 Shots
BODY OF PROGRAM
Two Inch Special Display Shells with Rising Tails 50 Shot Blue Moon with Blue Tails 50 Shot Crackling Palms with Crackling Tails 50 Shot Variegated Moons with Titanium Reports & Tails 50 Shot Red & Blue Moons with Titanium Reports and Tails 50 Shot Assorted Colored Falling Leaves with Silver Tails 50 Shot Crackling Flowers with Silver Tails 50 Shot Rainbow Crossette with Assorted Colored Tails 100 Shot Variegated Chrysanthemums with Palm and Silver Tail 100 Shot Assorted Colored Crossette with Comet Tail 100 Shot Golden Crackling Flowers with Gold Tail 100 Shot Silver Cracking Flowers with Silver Tail 100 Shot Crackling Palm with Crackling Tail 100 Shot Red & Blue Palm with Silver Tail 100 Shot Brocade Kamuro with Silver Tail 100 Shot Rainbow Formation Rainbow Comet Star 408 Shot V Shape Red & Blue Comet Stars 408 Shot V Shape Green & Purple Comets Stars 408 Shot Z Shape Pink Comet Stars 408 Shot Z Shape Sea Blue Comet Stars 240 3 3 3 3 3 3 3 3 3 3 3 3 3 3 8 3 3 3 3 240 Shots 150 Shots 150 Shots 150 Shots 150 Shots 150 Shots 150 Shots 150 Shots 300 Shots 300 Shots 300 Shots 300 Shots 300 Shots 300 Shots 300 Shots 800 Shots 1224 Shots 1224 Shots 1224 Shots 1224 Shots
GRAND FINALE SHELLS

300 Shot Grand Finale Comets and RWB Peonies 100 Shot Titanium Salute with Silver Tail Two Inch Assorted Finale Shells with Rising Tail 3 3 240 900 Shots 300 Shots 240 Shots
Total Pyrotechnic Effects

*** Suggested Duration: 12 to 15 Minutes.
612
11,386 Shots
22.7.1 Arrival Day: Arrival of Explosives and supporting equipment along with shooters. Truck(s) with ammunition and equipment is secured at selected site by OCPD. 22.7.2 Set up and Firing Day: Installation of Mortars and Ammunition on the Beach 22.8 Firing at Midnight/12:00 a.m. or as directed. Cleanup and departure will follow immediately unless a 24-hour delay is declared by the City Manager. Ocean City Department of Public Works will pull fireworks contractors vehicle on to and off of the beach (with no liability) to the firing site. 22.9 Clean up at shall be done before crews leave that location (i.e., end of each working day).
AGREEMENT THIS AGREEMENT is dated as of the ___ day of _______, 2012 by and between the Mayor and City Council of Ocean City, Maryland (hereinafter) called (OWNER) and _________________________________ (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: 1. The CONTRACTOR shall provide 2 each fireworks shows on July 4th in Ocean City, Maryland as specified in this agreement and the specifications and per proposal for fireworks services for July 4th, 2012, 2013 and 2014. 2. The CONTRACTOR shall furnish all of the material, supplies, tools, equipment, labor and other services necessary for the completion of the work described herein. 3. The CONTRACTOR shall commence the required by the CONTRACT DOCUMENTS and shall complete the work within the time specified unless the period for completion is extended otherwise by the CONTRACT DOCUMENTS. 4. The CONTRACTOR agrees to perform all of the WORK described in the CONTRACT DOCUMENTS and comply with the terms therein for the sum of ___________________ dollars per each of 2 shows. 5. The term CONTRACT DOCUMENTS means and includes the following: A. B. C. D. Information for Bidders Bid Forms Agreement Description of Work/Specifications
6. The Town shall pay the CONTRACTOR in the manner and at such times as set forth in the specification and such amounts as required by the CONTRACT DOCUMENTS. 7. This Agreement shall be binding upon all parties hereto and their perspective heirs, executors, administrators, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in duplicate each of which shall be deemed an original on the date first above written.
CONTRACTOR: Company BY ___________________________ Name
TOWN: ______________________________ BY ___________________________ RICHARD W. MEEHAN CITY MANAGER
NAME________________________ TITLE ________________________ (SEAL)
(SEAL)
ATTEST_______________________
ATTEST_______________________
NAME_________________________
NAME_________________________
AGREEMENT FOR FIREWORKS ALTERNATE BID #1 THIS AGREEMENT is dated as of the ___ day of _______, 2012 by and between the Mayor and City Council of Ocean City, Maryland (hereinafter) called (OWNER) and _________________________________ (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: 1. The CONTRACTOR shall provide 1 each firework show, with up to 9 each additional identical shows beginning in early July in Ocean City, Maryland as specified in this agreement and the specifications and per proposal for fireworks services for low-level fireworks show on the beach. 2. The CONTRACTOR shall furnish all of the material, supplies, tools, equipment, labor and other services necessary for the completion of the work described herein. 3. The CONTRACTOR shall commence the required by the CONTRACT DOCUMENTS and shall complete the work within the time specified unless the period for completion is extended otherwise by the CONTRACT DOCUMENTS. 4. The CONTRACTOR agrees to perform all of the WORK described in the CONTRACT DOCUMENTS and comply with the terms therein for the sum of ___________________ dollars per each of 2 shows. 5. The term CONTRACT DOCUMENTS means and includes the following: E. F. G. H. Information for Bidders Bid Forms Agreement Description of Work/Specifications
NAME________________________ TITLE ________________________ (SEAL)
(SEAL)
ATTEST_______________________
ATTEST_______________________
NAME_________________________
NAME_________________________
AGREEMENT FOR FIREWORKS ALTERNATE BID #2 THIS AGREEMENT is dated as of the ___ day of _______, 2012 by and between the Mayor and City Council of Ocean City, Maryland (hereinafter) called (OWNER) and _________________________________ (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: 1. The CONTRACTOR shall provide 1 each fireworks show on December 31st at midnight at Northside Park as specified in this agreement and the specifications and per proposal for fireworks services for low-level New Years Eve show. 2. The CONTRACTOR shall furnish all of the material, supplies, tools, equipment, labor and other services necessary for the completion of the work described herein. 3. The CONTRACTOR shall commence the required by the CONTRACT DOCUMENTS and shall complete the work within the time specified unless the period for completion is extended otherwise by the CONTRACT DOCUMENTS. 4. The CONTRACTOR agrees to perform all of the WORK described in the CONTRACT DOCUMENTS and comply with the terms therein for the sum of ___________________ dollars per each of 2 shows. 5. The term CONTRACT DOCUMENTS means and includes the following: I. J. K. L. Information for Bidders Bid Forms Agreement Description of Work/Specifications
NAME________________________ TITLE ________________________ (SEAL)
(SEAL)
ATTEST_______________________
ATTEST_______________________
NAME_________________________
NAME_________________________
WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, FEBRUARY 14, 2012 3 Presentation of Local Government Insurance Trust Grant Award Presented by: Tim Ailsworth, Executive Director, LGIT
WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, FEBRUARY 14, 2012 4 Retirement Recognition of Sergeant Gary Holtzman Presented by: Chief Bernadette DiPino
IN APPRECIATION OF GARY HOLTZMAN 27 YEARS OF SERVICE GARY HOLTZMAN has contributed Twenty-seven (27) years of dedicated service to the Town of Ocean City, where he began his career in 1985; and WHEREAS, Gary Holtzman has played an integral role at the Ocean City Police Department for the past Twenty-seven (27) years; and WHEREAS, Gary Holtzmans skill and experience have been instrumental in the overall success of the Police Department for the Town of Ocean City, Maryland. NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City, Maryland, along with the Ocean City Council, do hereby commend Gary for his Twenty-seven (27) years of devoted service and wish him a happy and healthy retirement. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the Town of Ocean City, Maryland to be affixed this 14th day of February in the year of Our Lord two thousand and twelve.
______________________________ RICHARD W. MEEHAN Mayor
Town of Ocean City, MD News Release

For immediate release February 14, 2012 Media contact: Donna Abbott Communications Manager 410-723-8609
Gary J. Holtzman retires after nearly 28 years with OCPD

Ocean City, MD Sergeant Gary J. Holtzman is retiring after nearly 28 years with the Ocean City Police Department. Sgt. Holtzman joined the department in 1984. During his career with OCPD, Sgt. Holtzman worked in the Patrol Division as a patrolman, sergeant, K-9 handler and the Mounted Unit; Services Division as a desk sergeant; Criminal Investigations Division as a general assignment detective and Narcotics Unit as a detective and D/Sgt. In 2002, he was assigned to legacy U.S. Customs, which later became Immigration and Customs Enforcement and is currently known as Department of Homeland Security / Office of Investigations where he has remained until retirement. Sgt. Holtzman has received numerous commendations during his service to the Town, including the Silver Star. He was the1991 Police Officer of the Year. Sgt. Holtzman was certified by the Pennsylvania Municipal Police Officers' Education and Training Commission, where he was employed as a police officer for three years prior to accepting a position with the Town of Ocean City. In 1984, he received his police certification from the Maryland Police Training Commission. Sgt. Holtzman plans to spend more time taking trips on his Harley as well as consider future employment opportunities. It has been an honor and privilege spending my career as an Ocean City Police Officer and working with and for so many great individuals. Sgt. Holtzman said.
WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, FEBRUARY 14, 2012 5 Police Chief Update Presented by: Chief Bernadette DiPino
Ocean City Police Department 2011 Year End Report
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Ocean City Police Department 2011 Year-End Report
Community Committed Internationally Acclaimed Your Police Your Community Our Commitment
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Message from Chief Bernadette A. DiPino

Dear Ocean City community members, colleagues, neighbors, and friends, It is my pleasure to present you with the Ocean City Police Departments 2011 Annual Report. You will see a significant reduction in serious crime for Ocean City in 2011; we saw a decrease of 8.9%. The men and women of the Ocean City Police Department worked hard in 2011 to keep the residents and visitors safe. I commend them and our community partners for this success. Smart policing and carefully planned strategic operations significantly impacted crime in Ocean City. The addition of a crime analysts skills helped our department and many others in our community to pinpoint crime issues, which enabled us to address problems and to direct resources where they were needed the most. This information proved invaluable and, in my observation, saved us time, money, and resources. Police agencies nationwide were faced with significant challenges, due to cuts in funding through reduction in budgets and the cancellation or reduction of grant funding at the local, state, and federal level. The support of local business and civic organizations has helped fund needed vital equipment. Throughout our nation, some cities had no choice but to lay off police officers or eliminate police departments altogether. The Town of Ocean City has supported public safety and has not reduced the number of sworn officers. The Fraternal Order of Police partnered with the department and agreed to give up pay increases, which they were entitled to in previous contracts. The bottom line is because of committed partnerships between the community, business owners, city government and allied law enforcement agencies, the Ocean City Police Department continues to successfully reduce crime and keep our communities safe. Our law enforcement partners include the Federal Bureau of Investigation, Maryland Department of State Police, Worcester County Sheriffs Office, Homeland Security Investigations, Baltimore City Police Dept and too many others to name. In closing, I give full credit and congratulations to the members of the Ocean City Police Department for their continued commitment and dedication to our community by continuing to display the principals of Community Oriented Policing, as well as high visibility, strict enforcement of the law, and professionalism. I am proud of their sacrifices and efforts to improve the quality of life issues in our community to prevent crime and apprehend lawbreakers. We face serious financial and law enforcement challenges in 2012. We continue to depend on and ask our community partners to share in and assist us with these challenges. Thank You and Be Safe,
Bernadette A. DiPino Chief of Police

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Section I: 2011 Fiscal Affairs and Uniform Crime Report (UCR) Ocean City Police Department 7-Year Budget Comparison
Fiscal Year Adopted Budget Actual Savings
FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
$13,450,916 $15,125,176 $16,886,647 $18,722,361 $20,322,088 $19,092,006 $19,512,788
$13,194,279 $15,053,746 $16,555,682 $18,233,888 $19,306,872 $18,867,024 $19,380,752
$256,637 $71,430 $330,965 $488,473 $1,015,216 $224,982 $132,036
Since FY 2005, the Ocean City Police Department has produced an overall savings of
$2,519,739
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Ocean City Police Department 2011 Statistical Analysis as Reported in the Uniform Crime Report (UCR).
This category refers to the report submitted to the F. B. I. each year by the Ocean City Police Department for SERIOUS crime. It is considered as the most relevant resource for determining a communitys crime rate. Included is a comparison between 2011, 2010, 2009, 2008, 2007, 2006, and 2005 for your information. Ocean City experienced an 8.9% decrease in these offenses in 2011. Crimes against persons decreased 23.6%, while crimes against property decreased 7.6% in 2011.
Category Criminal Homicide Forcible Rape Robbery Aggravated Assault Breaking / Entering Larceny / Theft Motor Vehicle Theft Total Offenses
2005 1 15 49 212 232 978 59 1,546
2006 0 9 32 136 229 1,100 50 1,556
2007 0 15 43 84 188 1,067 39 1,436
2008 0 3 37 47 236 1,183 34 1,540
2009 0 2 23 61 216 1,057 28 1,387
2010 0 2 27 94 292 1,133 16 1,564
2011 0 4 21 69 189 1,135 7 1,425
% Change N/A 100% -22.2% -26.6% -35.3% +0.2% -56.3% -8.9%
This category refers to the report submitted to the F. B. I. each year by the Ocean City Police Department for SERIOUS crime. The table below is a breakdown of serious crimes by month for 2011.
Category Criminal Homicide Forcible Rape Robbery Aggravated Assault Breaking / Entering Larceny / Theft Motor Vehicle Theft
Total Offenses
Jan
Feb
Mar
Apr
May
June
July
Aug
Sept
Oct
Nov
Dec
0 0 1 2 9 21 0
33
0 0 0 0 11 23 1
35
0 0 1 4 8 31 0
44
0 0 0 1 10 32 1
44
0 0 0 6 13 103 1
123
0 4 5 17 33 283 0
342
0 0 6 18 23 265 2
314
0 0 5 9 34 176 1
225
0 0 2 8 17 99 0
126
0 0 1 3 15 51 1
71
0 0 0 0 11 26 0
37
0 0 0 1 5 25 0
31
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2011 Calls for Service

This category refers to total calls for service generated by citizens. It includes both criminal and non-criminal incidents documented by the Ocean City Police Department. Business Checks are not included in the numbers shown below. There was an increase of 1.3% in calls for service in 2011, compared to 2010.
Year 2005 2006 2007 2008 2009 2010 2011
Calls for Service 54,915 62,059 65,902 66,380 62,066 71,576 72,500
% Change N/A +13% +6.2% +0.7% -6.5% +15.3% +1.3%
This category refers to the total monthly calls for service in 2011.
Month January February March April May June July August September October November December
Calls for Service 2,618 2,470 2,645 2,657 7,160 15,002 15,728 11,155 5,952 3,191 1,916 2,006
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The Top Ten Calls for Service in 2011

Top Ten Calls for Service Traffic Stop Business Check Disorderly Assist Citizen 911 Hang Up City Ordinance Violation Residential Check Suspicious Person or Activity Alcohol Violation Assist OC EMS 2011 15,772 9,903 5,284 4,276 3,586 3,296 3,127 2,423 2,336 2,249
Top Ten Calls for Service: 2011
Jan 566 740 62 90 77 6 452 114 6 90
Feb 604 520 53 80 72 19 362 128 5 77
Mar 639 400 64 89 126 16 173 93 7 80
Apr 609 468 117 108 153 41 156 110 2 123
May 1,834 832 754 422 362 286 133 207 179 183
June 3,089 1,494 1,558 876 637 940 375 481 1,087 359
July
Aug
Sept 1,508 648 448 373 368 180 88 188 89 203
Oct 805 781 135 157 183 41 88 112 9 111
Nov 239 647 48 71 82 15 211 95 1 47
Dec 300 625 41 69 107 19 293 94 4 66
Traffic Stop Business Check Disorderly Assist Citizen 911 Hang Up City Ordinance Violation Residential Check Suspicious Person or Activity Alcohol Violation Assist OC EMS
3,213 2,366 1,604 1,144 1,272 1,170 731 1,127 467 442 644 487 732 771 688 606 329 359 303 423
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2011 Total Enforcement Actions

This category refers to ALL arrests made by the department, regardless of the crime. Included in this category would be municipal or ordinance arrests for crimes, such as noise, as well as more serious crimes, such as robbery, breaking & entering, rape, etc. (Not including alcohol enforcement)
All Traffic & Criminal Citations, Warnings, and Equipment Repair Orders
Year
Arrests
TOTAL 27,322 22,076 22,283 23,011 19,497 18,126 20,912
2005 4,774 22,548 2006 3,695 18,381 2007 3,983 18,300 2008 3,503 19,508 2009 3,571 15,926 2010 3,534 14,592 2011 3,829 17,083 2011 Monthly Total Enforcement Action: (Not including alcohol enforcement) Month January February March April May June July August September October November December Arrests 123 108 109 96 303 1,197 917 461 254 102 87 72 Citations 207 196 192 201 864 1,640 1,545 1,080 825 344 124 92
TOTAL 330 304 301 297 1,167 2,837 2,462 1,541 1,079 446 211 164
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Assisting Other Law Enforcement Agencies

The OCPD is committed to working with other allied agencies. We take pride in knowing neighboring jurisdictions, as well as other state, local, and federal agencies from all over have relied on the OCPD to provide support when needed. The type of support varies from the use of our police K-9 group, mounted patrol officers, or our Quick Response Team. The OCPD Traffic Safety Unit has provided fatal accident reconstructionist to assist other agencies with serious and fatal automobile collision investigations. Our Criminal Investigators, both General Assignment and Narcotics personnel, have been instrumental in assisting other agencies with a variety of investigations. No matter what the task, our personnel have a proven reputation of reliability, professionalism, and dedication.
Assist Other Law Enforcement Agencies 2005 2006 2007 2008 2009 2010 2011
Number of Service Calls 249 286 339 379 400 353 304
Month January February March April May June
Number of Calls to Assist Other Agencies in 2011
Month July August September October November December
Number of Calls to Assist Other Agencies in 2011
19 15 17 18 44 40
34 29 33 19 14 22
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2011 Total Alcohol-Related Citations

Year 2005 2006 2007 2008 2009 2010 2011 Alcohol Citations 3,376 2,196 1,488 1,505 1,710 1,655 1,813 % Change N/A -35% -32.2% +1.1% +13.6% -3.2% +9.5%
January February March April May June July August September October November December Sub Totals Totals
Alcohol Citations by Month for 2011 18 20 Years Old Juvenile Minor in Possess Minor in Possess Possession Fake ID Possession Fake ID 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 48 17 8 0 714 9 193 0 115 62 67 0 48 33 20 0 9 7 1 0 1 0 0 0 0 0 0 0 1 0 2 0 936 128 291 0 1,064 291
Adult Open Container 0 0 0 0 34 166 125 39 7 0 0 0 371
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2011 Total Arrests and Their Categories

Drunken Driving Arrests: This category refers to the total number of Driving While Intoxicated arrests made in 2011. Year 2011 DWI Arrests 267
CDS Arrests: This category refers to the total number of Controlled Dangerous Substance (CDS) or drug arrests made by all members of the OCPD in 2011. CDS Arrests by Month: This category refers to the monthly total number of drug arrests made by all members of the OCPD in 2011.
Arrests 34 23 18 19 65 473
Arrests 284 154 50 18 9 19
CDS Arrests by Year Since 2005: This category refers to the annual total number of drug arrest made by all member of the OCPD since 2005.
Year 2005 2006 2007 2008 2009 2010 2011
Arrests 785 732 755 777 839 933 1,166
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Weapons Arrests: This category refers to the arrests made for various types of weapons, including, but not limited to: guns, knives, bats, and other instruments defined as weapons by the State of Maryland.
Year 2005 2006 2007 2008 2009 2010 2011
Arrests 63 64 38 55 73 87 50
Weapons Arrests by Month: This category refers to the arrests made for various types of weapons, including, but not limited to: guns, knives, bats, and other instruments defined as weapons by the State of Maryland in 2011.
Arrests 1 1 0 4 7 21
Arrests 9 2 3 1 0 1
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Officers Assaulted in 2011: This category refers to police officers who were physically assaulted in the line of duty. Assaults may be in the form of weapons and/or physical violence, and may or may not result in injury to the officer(s) involved.
Year 2005 2006 2007 2008 2009 2010 2011
Officers Assaulted 144 65 100 56 62 47 59
Officers Assaulted by Month: This category refers to police officers who were physically assaulted in the line of duty in 2011. Assaults may be in the form of weapons and/or physical violence, and may or may not result in injury to the officer(s) i l d
Officers Assaulted 1 1 0 1 4 16
Officers Assaulted 16 12 4 2 2 0
Noise Complaints 2011: This category refers to the monthly number of noise complaints (both founded and unfounded) handled by the OCPD in 2011. Year 2005 2006 2007 2008 2009 2010 2011 Noise Complaints 382 430 373 538 629 324 366
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Noise Complaints by Month: This category refers to the monthly number of noise complaints (both founded and unfounded) handled by the OCPD in 2011. Month January February March April May June Noise Complaints 2 2 9 9 38 75 Month July August September October November December Noise Complaints 80 81 49 7 7 7
2011 Reportable Traffic Collisions: This category refers to the total number of traffic accidents (both property damage and personal injury), which occurred in Ocean City, MD. Year 2005 2006 2007 2008 2009 2010 2011 Collisions 595 637 647 552 584 588 494 % Change N/A +7.06% +1.57% -14.68% +5.80% +0.68% -16% Fatals 1 2 1 1 2 1 0
2011 Reportable Traffic Collisions by Month: This category refers to the total number of traffic accidents (both property damage and personal injury), which occurred in Ocean City, MD in 2011. Month January February March April May June Collisions 12 5 14 15 64 121 Month July August September October November December Collisions 101 87 38 19 9 9
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Pedestrian Traffic Related Collisions: Increased pedestrian safety continues to be a goal of the Ocean City Police Department. Year 2005 2006 2007 2008 2009 2010 2011 Pedestrian Accidents 35 52 47 28 36 35 27 Fatals 1 0 1 2 0 1 0
Pedestrian Collisions by Month: Increased pedestrian safety continues to be a goal of the Ocean City Police Department. Month January February March April May June Pedestrian Accidents 0 1 0 0 4 11 Fatals 0 0 0 0 0 0 Month July August September October November December Pedestrian Accidents 6 4 0 1 0 0 Fatals 0 0 0 0 0 0
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OCPD Auxiliary Officer Program

Since 1998, the OCPD has maintained volunteer civilians trained to support the police department and serve the citizens of Ocean City. These citizens provide volunteer services to supplement regular law enforcement personnel in the performance of specific duties in important operational areas, such as: 1) PSB Administrative Support at the front desk, Records & Human Resources, Community Services, Property Section, Mayors Open House, Domestic Violence Court Advocate 2) R. A. A. M. Program, Citizens Police Academy, Training and Recruiting, Baltimore Avenue Detail, Boardwalk Sub-Station Information Officer, Ride-A-Long Program, Watch Your Car Program, Special Call-Outs, and Mounted Patrol Stable Duty.
2011RESERVEOFFICERCONTRIBUTIONTOTAL:2,944.5HOURSOFSERVICE
Total Reserve Hours 5/99 12/11 Total Hours: 42,124
Patrol Administration Training Services Auxiliary Admin.
Total Hours: 45,068.25

Economic Benefit to the Taxpayers of Ocean City Since 1999, the Reserve Officer Force has provided 45,068.25 hours of service to the OCPD and the Town of Ocean City. This has resulted in savings (not including overtime pay) over the past 12 years totaling $1,479,940.
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There are several divisions that carry their own unique responsibilities in the OCPD. This section includes Captains and Lieutenants, who are currently in each division. Each section will specify what Captain commanded each section in 2011, unless if the same Captain is still in the same division.
Section II: Divisional Overview Support Services Division

Commanded by Captain Michael Colbert from January through August, and Captain Robert Bokinsky from September through December, the Support Services Division is now commanded by Captain Greg Guiton. Services Lieutenant Elton Harmon, Jr. and Lieutenant Richard Moreck assist Captain Guiton. The Support Services Division is a combination of two separate divisions from previous years (Administration and Services). The Support Services Division provides for the management of support-related tasks associated with the efficient and effective operation of the Department. The mission of the Division is two fold. First, the management of the Departments administrative functions, to include: 1. 2. 3. 4. 5. 6. 7. The central records facility and all associated duties Serve as a liaison to the Town of Ocean Citys Information Technology Department All training of departmental personnel & compliance with State certification requirements The recruitment of sworn employees Budget preparation and management Human Resources Crime Analysis
Secondly, the management of the Departments tangible assets, and the overseeing of specific support operations, to include: 1. 2. 3. 4. 5. The maintenance of the Departments physical facilities and fleet Arrest and detention operations Uniforms, equipment, and supplies Property and evidence storage Rolling stock
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The following is a list of grants received by the OCPD in 2011:
Highway Safety (State Highway Administration)$25,000 Homeland Security (entire grant police portion less). $124,111 LETR Crime Analyst....$63,894 LGIT Hurricane Conference$3,538 LPRE License Plate Reader Expansion$26,932 Maryland State Aid...$280,592 National Association of Drug Diversion Investigators.$5,000 School Bus Safety Enforcement.$18,652 Violence Against Women.$17,000
Human Resources Highlights: Recruiting trips to seventeen (17) different colleges and universities Tested 430 applicants for employment (264 Seasonal Officers and 166 Public Safety Aides) Conducted 182 seasonal backgrounds Managed six new officers through the ESCJA Conducted thirty six (36) full-time background investigations to fill eight positions in the current fulltime academy class Conducted four In-Service classes for ninety officers Conducted two seasonal officer academies for eighty-seven (87) new officers Trained and completed background investigations on twenty-seven (27) returning seasonal officers Conducted annual firearms qualifications for over 100 officerstwice during the calendar year
Arrest and Detention Section The processing and security of all prisoners, phone and walk-in reports, tow releases, taxi driver applicant photographs and fingerprinting, and facilities maintenance. A total of 3,735 prisoners were processed in 2011. There were 94 District Court committals/detainers, which were transferred to the Worcester County Jail.
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Records Management Section Highlights:

8,232 police reports 6,832 traffic citations and emergency repair orders 2,164 municipal citations 1,269 vehicle impounds processed 2,872 field contacts processed 559 motor vehicle accidents processed 270 expungements completed Monthly Uniform Crime Report prepared and submitted Maintained the taxi cab program 243 drivers processed 933 inspections recorded Driver information brochure prepared
Property and Evidence Section Retention and storage of all case evidence, including narcotics, which are transported (by OCPD personnel) to and from the Maryland State Police lab in Berlin, MD. Quartermaster of all uniforms and equipment for the agency Ordering and dispersal of all agency office supplies
Fleet Management Three two-wheel drive Chevrolet Tahoes Two Chevrolet Caprices (detective version) One Chevrolet van (transport vehicle) One Narcotics vehicle
Building Management Leaks in the PSB roof were fixed Rotor Rooter Contract was established for preventative maintenance to sewer system Lights installed in rear parking lot of PSB Security doors in PSB were added and modified Excess and outdated uniforms were sold on the citys auction site Full-time officers radios and batteries were replaced Seasonal officer's radios and chargers were upgraded to lithium batteries Rear parking lot of PSB was striped and painted
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Patrol Division
Captain Kevin Kirstein commands the Patrol Division. Lieutenant Scott Kirkpatrick assists him. Patrol provides the initial response to calls for service and works 24 hours a day, 365 days a year to prevent crime. This division is the largest group of the OCPD, having almost two-thirds of the officers assigned to it. The Patrol Division also consists of several specialty groups and enforcement details.
Patrol Specialty Groups: Bike Patrol K-9 Mounted Patrol Quick Response Team Traffic Safety Unit Animal Control Honor Guard Specialty Enforcement Details: DUI Enforcement Speed Enforcement Detail Plain Clothes Patrol School Bus Detail Transit/Bus Detail Violence Against Women RAAM (Reducing the Availability of Alcohol to Minors) Parking Enforcement Highlights from 2011: Officers conducted more than one million miles of patrol in Ocean City Patrol officers worked approximately 191,056 regular hours This number does not include overtime hours, which result from court appearances, special events, being held over to the next shift, and call-ins 2,872 field contacts were made by patrol o Disorderly 855 o Suspicious Person 688 o Suspect 619 o Associate 424 o Occupant of Motor Vehicle 181 o Open Container Warning 95 o Driver 10 3,563 Arrests made by patrol officers 13, 032 Parking violations
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Criminal Investigation Division

The Criminal Investigation Division was commanded by Captain Robert Bokinsky from January to August 2011, and has been commanded by Captain Michael Colbert, since September 2011. Lieutenant Ray Austin assists Captain Colbert with the following operations that fall under this division: General Assignment Section Five sworn detectives staff the General Assignment Section. Detectives are responsible for interviewing suspects, drafting warrants, and investigating crimes. General Assignment detectives work with other law enforcement agencies to assist with solving various cases. General Assignment Section Highlights: Initial Reports and Supplements 2,202 Arrests 27 Arrest Warrants Drafted 39 Criminal Summons 16 Search Warrants Drafted 27 Assigned Cases 287
NOTE: There were no criminal homicides or arsons in 2011. Narcotics Section
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This section is comprised of officers that target drug activity in Ocean City. In 2011, the Narcotics Unit was awarded seven departmental commendations, the Medal of Valor and a Bronze Star. The Narcotics Unit has a detective, who was awarded Neighborhood Watch Officer of the Year. The Narcotics Unit has detectives that are President and Vice President of the Maryland Chapter of the National Association of Drug Diversion Investigators. This association has awarded the Narcotics Section grant money in previous years, which has amounted to be more than $30,000 to help reduce drug activity in Ocean City.
Narcotics Section Highlights: 213 arrests 343 felonies investigated o 180 controlled CDS buys o 163 hand-to-hand CDS buys 67 search warrants executed $27,500 in drug seizure money 22 vehicles seized $77,646 street-value CDS seized 71 prisoner debriefs 26 wanted subject apprehensions 114 call-ins (responded when off-duty)
Forensic Services Section Three civilian Crime Scene Technicians staffs the Forensic Services Section. This section is responsible for many duties that include, but are not limited to, the following: 179 scenes processed in 2011 o Residential Breaking & Entering 60 o Thefts 50 o Miscellaneous 14 o Vehicles 12 o Assaults 9 o Deaths 8 o Robberies 7 o Rapes 5 o Commercial Breaking & Entering 5 o Malicious Destruction of Property 4 o Fraud 2 o Child Porn 1 o Arson/Fire 1 o CDS 1
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Forensic Services Section Cont.
Collect and submit digital evidence o 1,399 pieces of evidence submitted to the Forensics Section o CD/Photo/Video Request 331 o In-Car Camera Analysis 126 o Video Analysis 154 o Computer Analysis 2 Document evidence o Supplements to incident reports 988 o Latent fingerprints submitted to Forensic Services 742 o Latent fingerprints processed by lab 228 o Report attachments 145 o Lab requests 175 o Lab processes 159 o Guns submitted 15 o Alcohol, Tobacco, and Firearms trace 14
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Section III: 2012 Goals and Objectives
The primary goal of the Ocean City Police Department is to provide a secure, crime-free environment for the citizens and visitors. The OCPD is determined to maintain its core objectives: Professionalism, High Visibility, and Strict Enforcement of the Law, and to provide a high quality of life for the community. As we approach a new year, the OCPD has decided to set the bar higher with some fresh new goals for 2012: 1) Continue to supply high-quality professional and efficient police services to residents and visitors, ensuring a safe community, which encourages families and visitors from around the world to visit, relax, and vacation in one of the most popular resorts on the East Coast 2) Continue using high visibility, strict enforcement, and professional principles that have shown success in the past 3) Reduce officer injuries and implement officer safety strategies to allow our officers to go home to their families every day 4) Continue reducing serious crimes in Ocean City, by being proactive, using the S.A.R.A. Model and community policing to address crime and crime issues 5) Continue to maintain and develop community partnerships and relationships 6) Recruit/Retain the best, high-caliber police officers 7) With the turnover of officers, due to retirement or career changes, for the OCPD to promote leadership, as well as cultivate and train officers for management positions in the future 8) Manage our operating budget, using our resources efficiently and reducing costs, where they are able to be reduced 9) Continue to develop and update policy and best practices 10) Look for alternate funding sources to help train and supply our officers and department 11) Continue using crime analysis to practice smarter policing, by identifying crime and crime trends, and to develop and deploy resources to address those issues
BE SAFE
IF YOU SEE SOMETHING SAY SOMETHING
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WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, FEBRUARY 14, 2012
6 Tourism Advisory Board Update and Request for Approval of Recommendations Presented by: Melanie Pursel, Chair
TourismAdvisoryBoardUpdateandRecommendation ThefollowingwasdiscussedattheFebruary3rdTABMeeting UpdateonSummerEntertainmentSeriesBobRothermelintroducedpartnerJackHennenas wellastheownerofImageEngineering.ImageEngineeringisthecompanythattheyare workingwithtodevelopthelasershowsplannedaspartoftheSummerFamily Entertainmentseriesthatwaspreviouslypresented.Theyhadcompletedasitesurveyofthe boardwalkareaanddeterminedthattheambientlightwouldnotallowthelaserstobebeamed offbuildings.Asaresult,anewconceptneededtobedeveloped.ImageEngineeringpresented theBeachLightSpectacularwhichwouldbea5storyinflatablespherewithaeriallasersto createbeamsandmusicchoreographedtoanytheme.Theshowwouldbe67minutesin lengthtocreateanticipationtocomebackandseeagain.Therecouldbe3showseachnightat theNorthDivisionStreetbeach. Thespherewouldbeportableandwouldbesetupapproximatelyhourbeforeshowtime. Duringsetup,theaudiowouldhighlightotherfreeactivitiesoreventsintown.Bobsuggested theshowsbe9:30,10:00and10:30onSundaynights.Additionally,henotedfireworkscould beaddedonFridaysorTuesdaystofurtherextendthesummerofthanksactivities.Image EngineeringjustwrappedupanightlylasershowseriesindowntownBaltimore(onthePower PlantBuilding).TheyaddedthatduringtheInnerHarborshows,thelocalrestaurantsreported a25%increaseinrevenue.ImageEngineeringalsodoespyrotechnicsanddoestheworkwhen NFLteamsrunoutonthefootballfield.Therewasdiscussiononwhichnightthefireworks wouldbebestsuited.TomShusterremindedthegroupthatthefreemovieswereonMonday andFridayandonWednesdayandThursdayathotelswithBeachOlympicswasonTuesdays. EveryonethoughtthatTuesdaysmaymakemostsenseasnottocompetewiththemovies. Tomaddedthatthefireworksmortarshavetobeplacedonbeachthedaybeforeeventand cordonedoffandthattheFireMarshallsofficecontrolstheplacement.Theselogisticaland safetyissueswouldneedtobeaddressed. ThelasershowandfireworkswouldbeheldweeklyfromMemorialDaytoLaborDay.Ahigh profileentertainer(namewithhelduntilcontractfirmedup)isholdingaMemorialDay weekenddateandtheGiantAmericanFlaghasbeenbudgetedforthenaswell.Thiswouldbe agreatkickofftotheseasonMemorialDayweekend.Theserieswouldalsoincludeasummer concert,OCToberfestandaWinterfestconcert.Inordertoaccommodatethecomplete package,itwasvotedtosupportrollingover$110,000oftheFY12budgettoFY13. OCBikeFestSusanpresentedCliffSutherlandsapplicationfortourismadvisoryboardfunding. ThecoverletterstatedthatthelasttwotimesheattendedCouncilmeetings,itwassuggested hegotoTABforfunding.Herequested$22,500forasponsorship.Susannotedthatthe fundingallocationistobeusedforeventsandideaswhichgenerateaneconomicimpactand thiseventsellsoutthecity.MalcolmVanKirkquestionedhowmuchthecitygavetheAirShow andhowmuchwasdonatedinkindservices.TomShusterstatedsomecostsweretrackable whileotherswerent.Malcolmmotionedtosupportthefundingrequest.Everyonevotedto
supportupto$15,000.Itwassuggestedreducingtheamountthepromoterpaidthecityby $15,000ratherthanacashdonation.However,sincetheTABfundingisearmarkedspecifically togrowexistingeventsaswellasstartnewevents,wefeltitwouldbemosteffectiveto dedicate$15,000toBikefest. ActionItems ActionItem1:TABisformallyrequestinganother$300,000allocationforeventdevelopment forFY13.TABwouldreviewapplicationsforthesefundsandmakerecommendationstoCity Councilforapproval. ActionItem2:TABrecommendsrolling$110,000oftheFY12budgettotheFY13budgetto accommodatethesummerfamilyentertainmentseries Actionitem3:TABrecommendsallocating$15,000ofFY13fundstoOCBikefest
PROPOSED SCHEDULE 2012

Patriotic Celebration Beach Lights Spectacular Beach Fireworks Show Two Summer Concerts OCtoberfest Beach Maze Winterfest Concert Memorial Day Weekend, May 27 or May 28 Sunday Nights, May 27-September 2 (15 weeks) 3 shows nightly Tuesday Nights, May 29-Sept 4 (15 weeks) 1 show nightly July and or August October 19-20-21 & October 26-27-28 December 8 or 15
BUDGET
Lasers Fireworks July concert August concert Winterfest concert OCtoberfest Patriotic Flag Fiscal 2012 Lasers Fireworks Flag Fee Total Fiscal 2013 Lasers Fireworks July August OCtoberfest Winterfest Total $120,000 $75,000 $60,000 $60,000 $60,000 $20,000 $10,000 $40,000 $25,000 $10,000 $30,000 $105,000 (rollover $170,000 to FY13) $80,000 $50,000 $60,000 $60,000 $20,000 $60,000 $330,000 ($170,000 from FY12 rollover)
Beach Lights Spectacular
OCtoberfest Beach Maze
WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, FEBRUARY 14, 2012 7 Presentation of Eagles Landing Irrigation Pump Station Project and Funding Presented by: Tom Shuster, Recreation and Parks Director and Joe Perry, Golf Superintendent
MEMORANDUM
TO: FROM: DATE: RE: Richard Meehan, Mayor/City Manager Tom Shuster, Recreation & Parks Director February 8, 2012 Eagles Landing Irrigation Projects
The Eagles Landing irrigation pump station and narrow band radio system are in need of immediate replacement. The current irrigation pump station that was installed in 1989 is near operational failure and the FCC mandates the related narrow band communication upgrade. This critical project has direct costs of $195,000 and a potential debt issuing cost of $5,000 for a total of $200,000.
Joe Perry and I are prepared to explain the project and Martha Bennett will discuss the financing options for the projects. The Eagles Landing Enterprise Fund would fund the ultimate cost of the projects. If the Council approves this project, we would like to schedule the bid opening for Monday, March 5 in order to expedite the construction. Would you please schedule this for the February 14 Council Work Session? Thanks cc: Joe Perry Martha Bennett
P:Tom/Eagle's Landing Golf Course/Eagle's Landing Irrigation Projects
Eagles Landing Golf Course Capital Improvement Requests Revised 12/13/2011
1.
Irrigation Pump Station Replacement: Required replacement of the irrigation pump station and the building due to excessive wear, poor engineering, excessive energy use, and a serious potential for explosion due to the presence of a high-pressure tank. Total project cost Cost Breakdown: Pump Station $119,235 Building Improvements $ 23,500 Includes 200 sq. ft. building expansion, roof replacement, site work, permits and fees Installation and Hook up Costs $ 8,000 Disposal Fees $ 5,000 Project Contingency $ 12,265 (7.8%) $168,000
2.
Irrigation System Narrow Band Upgrade: This is a required upgrade due to changes in FCC policies regarding the use of broadband frequencies. The Eagles Landing broadband service will end at years end 2012. Total project cost Parts and Installation $ 27,000 $ 17,050
Computer and Software $ 9,950* This is a software and hardware upgrade to maximize irrigation efficiency.
* Some costs may be reduced with the assistance of the Electronic Services Department
Current December 13, 2011

P:Tom/Eagles Landing Golf/Eagle's Landing Golf Course Irrigation Projects 2012-2013
Eagles Landing Irrigation Upgrade Project

Built and installed in 1989 this pump station is obsolete, does not meet electrical code, is very inefficient, worn out and even dangerous.
Dsc04291.jpg
Eagles Landing Pump Station Replacement

New technology saves energy, improves watering efficiency and provides a better playing surface for our patrons.

Our current station is running entirely on one 100 hp motor wasting lots of power and wearing the motor and pump excessively. The new station will alternate between two 75 hp motors.

There are several unsafe conditions and non electrical code compliant issues. Service panels do not open far enough.

There are several unsafe conditions and non electrical code compliant issues Pressure tanks can explode and are no longer used. They are also very energy inefficient.

There are several unsafe conditions and non electrical code compliant issues. Discharge pipe going thru the floor is 50% deteriorated and subject to catastrophic failure in the near future.

The lack of storage prevents us from using products that can improve water quality and turfgrass conditions. Tight working conditions make servicing the station very difficult.
Eagles Landing Irrigation Control Upgrades

The Lynx System helps you to:
This upgrade project also includes an FCC required migration to Narrowband Radio Control System. And the new Toro Lynx Irrigation Control System which will allow us to maximize the efficiency of our new pump station.
Optimally manage your water and resources Find more time in your day for other tasks Maximize your course playability and aesthetics Control your costs for water, utilities and labor

Financing this project is estimated at a cost of $200,000 and options will be explained by the Finance Administrator The cost of repayment is estimated to be $22,000 per year for ten years and will be charged to the golf course maintenance operating budget. No cost to the taxpayer.

Thank You for Supporting Town of Ocean Citys
Eagles Landing Golf Course

Upholding the Tradition of the Game
WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, FEBRUARY 14, 2012 8 Request to Bid Virtual Desktop Project Hardware and Software on eMaryland Marketplace Presented by: Terence McGean, City Engineer
INTEROFFICE MEMORANDUM
TO: FROM: SUBJECT: DATE: CC:
MAYOR MEEHAN TERENCE MCGEAN REQUEST TO BID VDI SYSTEM ON EMARYLAND MARKETPLACE 2/8/2012 NANCY BLOXOM, ROBERT MORAND, COUNCIL AGENDA
In the current years budget, there is $86,000 in IT to replace 66 PCs including software and upgrades to Microsoft Office 2010. The cost to do this is $1,303 per desktop. We have held off making this purchase while we looked for a more efficient way to provide needed computer access and services to our users without having to constantly replace equipment and software in order to keep up with technology. Based on this research, the IT staff is recommending that we transition to what is known as a virtual desktop environment. In this system, all software and files reside on a central server. Access to the server can be through almost any age PC with only minimal processing power and storage, through a simple box known as a zero client, or on any lap top or tablet. The look and operation to the user is no different from a conventional desk top PC but the proposed system has a number of advantages: 1: It is cheaper than the conventional PC solution, costing $943 per user including software and Microsoft assurance license. 2: The Microsoft assurance license, while more expensive than the conventional license includes all future upgrades. One big challenge we currently face is we have users on different versions of Microsoft Office that are not compatible with each other. 2: It eliminates viruses originating or residing on the local machine 3: It faster because it utilizes the faster processing speed of the server and basically just sends an image over the network . 4: The zero client boots in six seconds. 5: The system uses much less electricity. 6: The system is much easier to manage. Because all files and software are located on the server, we can upgrade and install software without having to physically touch every PC and all files are always backed up. We have had the system set up and tested on our city network and successfully demonstrated it to Department Heads and some of the power users in the City and believe this is an excellent solution to our current and future computer needs. We would therefore like to use the funds budgeted for 66 new PCs and software upgrades to instead implement this project and replace 90
PCs with a virtualized desk top. We would like to procure the hardware and software using emaryland marketplace with contract award by the Mayor and Council. I look forward to discussing this with the Council at the February 14 work session. Thank You.
WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, FEBRUARY 14, 2012 9 Request to Bid Security Cameras on eMaryland Marketplace Presented by: Terence McGean, City Engineer
MAYOR MEEHAN TERENCE MCGEAN REQUEST TO BID WEB CAMERA UPGRADES 2/8/2012 NANCY BLOXOM, ROBERT MORAND, WAYNE PRYOR, COUNCIL AGENDA
The Public Safety Group previously presented their program for the Homeland Security Grant Funds to the Mayor and City Council. $27,000 was approved for use to improve the security camera system. The IT Department has been evaluating the current system and testing new camera technology. The Department is proposing the following projects: 1. Replace the 900 mhz radio transmitters used at the Rt 50, North Division Street, and Wicomico Street cameras with a new point to point transmitter that provides a better quality, more reliable signal and more bandwidth. 2. Replace the existing cameras at North Division Street, Rt 50, Wicomico Street, the Inlet Parking Lot Toll Booths, the south tram station and the Worcester Street Sub-Station(west facing). These are older cameras, heavily used by the police department and/or web site visitors. The new cameras have better resolution and zoom capability. One new camera is already in place at Caroline Street and the difference is very apparent. 3. Add a new east facing camera at the Worcester Street Substation. This is requested by the Police Department. The total cost for the new cameras is $23,000. Staff would like permission to bid these cameras using Emaryland Market Place with final contract award by the Mayor and Council. The new transmitters were included in the current year IT budget, were less than $10,000 and are being purchased through quotes from Emaryland Marketplace.
WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, FEBRUARY 14, 2012 10 Request to Purchase Four (4) Toughbooks using State Contract Presented by: Terence McGean, City Engineer
MAYOR MEEHAN TERENCE MCGEAN REQUEST TO PURCHASE TOUGHBOOKS FROM STATE CONTRACT 2/8/2012 NANCY BLOXOM, CAPT. KIRSTEIN, LT. HARMON, COUNCIL AGENDA
The Town of Ocean City FY12 Information Technology budget includes $71,930 in approved funding for the purchase of 14 new Panasonic Toughbook computers to be used for replacement of existing Datalux Tracer MDTs (Mobile Data Terminals) and for use in new vehicles. The Datalux computers are more than seven years old and no longer supported under warranty. The computers are frequently in need of service and it is necessary to scavenge parts from retired machines to keep the computers running. Panasonic Toughbook portable computers have been selected as replacements for the existing permanently mounted Datalux Tracer in-car computers. The Toughbooks offer several advantages, including: 1. Portability they can be moved to any vehicle, with or without a standard Toughbook mount. Many public safety vehicles and the Command Post are already designed to accommodate Toughbooks. 2. Economy we could deactivate Sprint cards in fleet vehicles parked during the off-season and place portable Toughbooks in those vehicles if needed during an emergency. 3. Recovery in the event of a disastrous weather event the computers could be easily and quickly removed from the cars, then placed into replacement vehicles during recovery operations. Panasonic is introducing a Tough Tablet which may well suit our needs for almost half the cost of a Toughbook and therefore, although the budget includes funds for 14 Toughbooks, we are holding off purchase of the majority of these machines until we can test the Tablet. However, we do have an immediate need for 4 new Toughbooks for three new vehicles and Capt. Guiton. Brekford Corporation presently holds the Maryland state contract for supplying Panasonic Toughbooks and E-Tix hardware and is the Towns sole source supplier for this equipment. The attached quote from Brekford in the amount of $20,514 is below the staff estimate approved in the budget. Permission is requested to buy the equipment listed on the attached Brekford quote at this time.
SALES QUOTE
P: 443-557-0200 f: 443-557-0201 www.brekford.com 7020 Dorsey Building # C Hanover, MD 21076
DATE 1/19/2012
QUOTE # 120059Q
FEDERAL ID: 20-4086662
NAME / ADDRESS
Town of Ocean City Attn: Accounts Payable P.O. Box 158 Ocean City, Maryland 21843
SHIP / DELIVER Town of Ocean City Information Technology 6501 Coastal Hwy Ocean City, MD 21842
QUOTE VERSION
VALID THROUGH 2/29/2012
REP CB QTY
TERMS Net 30 U/PRICE
Quote # 120059Q TOTAL
ITEM
DESCRIPTION
MIL-SPEC RUGGED MDC SYSTEM **Quote 1** CF-31 MK2 (I-5, BK,... Mnf# CF-31JAGAF1M Win7, Intel Core i5-2520M 2.50GHz, vPro, 13.1" XGA Touch, 320GB(7200rpm), 4GB, Intel WiFi a/b/g/n, TPM, Bluetooth, Single Pass (Selectable), Verizon 4G LTE, Emissive Backlit Keyboard, No Drive, Toughbook Preferred Laptop Accessory part # CF-VDM311U DVD Multi Drive for CF-31 (not compatible with CF-30s) Warranty Upgrade --Three Years Toughbook Protection Plus Warranty--: To compliment the enhanced design concepts, and the standard factory three-year warranty, Panasonic has developed a Extra Protection service program that extends warranty coverage to include damage that occurs due to accidental dropping, exposure to environmental conditions, and other normally excluded incidents that are not caused by intentional actions. All system components, including the LCD screen are covered under this program. SKU Description SRP CF-SVCLTNF3Y Three Years Toughbook Protection Plus Warranty $250 ** CF-SVCLTNF4Y Four Years Toughbook Protection Plus Warranty $620 CF-SVCLTNF5Y Five Years Toughbook Protection Plus Warranty $840 Etick Solution PJ622 PocketJet 6 POCKETJET 6 PLUS ENGINE,Mnf# PJ623 300-dpi, integrated USB/IrDA (PocketJet Engine Only, No Battery, No Doc. Set, No Accessories, etc.) Printer Accessories 205578 205581 Scanner MD ETIX - 4... Car Adapter-Wired-14' Length USB Cable (10 foot) L-tron Scanner: ETIX Scans Drivers Licenses to Shorten Traffic Stops Mnf # MD ETIX - 4702 Kit 4 4 4 4 4
3,995.00
15,980.00
DVD/CDRW CF-31 Protection Plus
1 4
278.00 245.00
278.00 980.00
339.00
1,356.00
17.00 15.00 448.00
68.00 60.00 1,792.00
Ship&Handle Charge
Shipping and Handling Date shipped: / Carrier: / Tracking#: POC: Chris Holloway 410-289-8938
0.00
0.00
Brekford Policy: 3 Year Limited Priority Warranty on Mobile Data Computers-hardware/labor (excluding: batteries). This warranty does not cover physically damaged merchandise. Refund is only available on special circumstances and subjected to 25% restocking fee. No refund will be considered after 15 days from the date of purchase. For tech support and RMA service call (443-557-0200).
SIGNATURE (quote approval)
TOTAL
Page 1 _____________________________________
SALES QUOTE
P: 443-557-0200 f: 443-557-0201 www.brekford.com 7020 Dorsey Building # C Hanover, MD 21076
DATE 1/19/2012
QUOTE # 120059Q
FEDERAL ID: 20-4086662
NAME / ADDRESS
Town of Ocean City Attn: Accounts Payable P.O. Box 158 Ocean City, Maryland 21843
SHIP / DELIVER Town of Ocean City Information Technology 6501 Coastal Hwy Ocean City, MD 21842
QUOTE VERSION
VALID THROUGH 2/29/2012
REP CB QTY
TERMS Net 30 U/PRICE
Quote # 120059Q TOTAL
ITEM
DESCRIPTION
CONTRACTS
MARYLAND State Contracts: >DBM-0106-RADEQ (Two Way Radio Equipment) ID # 050B8800003 >eMarylandMarketplace -Maryland State Catalog ***"Pricing Structure,Terms and Conditions in accordance with State of Maryland DOIT contract# 060B9800015.**** >St. Mary's County Government # SMC-08-SO-41050 (full build out) >Baltimore County Government # ITB 206581 Panasonic Toughbook >Howard County Government # ITB TC00841 >Anne Arundel Goverment # ITB 7756 >Montgomery County Government # 6960060782 >Prince George's County Government # PO60289M6027(123108)0
0.00
0.00
Brekford Policy: 3 Year Limited Priority Warranty on Mobile Data Computers-hardware/labor (excluding: batteries). This warranty does not cover physically damaged merchandise. Refund is only available on special circumstances and subjected to 25% restocking fee. No refund will be considered after 15 days from the date of purchase. For tech support and RMA service call (443-557-0200).
SIGNATURE (quote approval)
TOTAL
$20,514.00
Page 2 _____________________________________
WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, FEBRUARY 14, 2012 11 Review and Approval of Project List for 2012 Bonds Presented by: Martha Bennett, Finance Administrator; Hal Adkins, Public Works Director; and Terence McGean, City Engineer
MEMORANDUM
TO: FROM: DATE: RE:
Mayor and City Council Martha Bennett, Finance Administrator February 08, 2012 Projects for 2012 Bond Issue
Attached is a listing of projects for consideration for the 2012 bond issue and the report from the Capital Improvement Plan (CIP) of additional projects that you may choose to include for financing. The CIP report has been updated with current cost estimates or actual bid amounts for the projects. The boardwalk project was already approved for reimbursement from bond proceeds and various wastewater projects were included in the 2010 water and wastewater rate study to be paid by fees. The Art League Building was approved on October 17, 2011. To take advantage of low interest rates for the refunding of the 2005 Municipal Bonds, the bond ordinance will be presented for first reading on February 21. The projects need to be approved for inclusion in the ordinance. However, the bond ordinance is the ceiling of what the Town can borrow. A project can be deleted before the sale is advertised in April, if necessary, and the amount of the bond sale reduced.
Municipal Purpose and Refunding Bonds of 2012 Proposed Projects

Boardwalk Reconstruction Art League Building Caroline Street Comfort Station Caine Woods Pumping Station Old Landing Pumping Station 28th Street Pumping Station Clarigester upgrade Winter influent pump upgrades St Louis Ave sewer main Total Project Cost 6,000,000 600,000 1,000,000 900,000 900,000 900,000 1,350,000 400,000 434,000 $ 12,484,000 $ Issuance Cost 120,000 12,000 20,000 18,000 18,000 18,000 26,000 8,000 8,680 248,680 Total $ 6,120,000 612,000 1,020,000 918,000 918,000 918,000 1,376,000 408,000 442,680 $ 12,732,680
Town of Ocean City, Maryland Capital Improvement Plan

2012 thru 2016
PROJECTS & FUNDING SOURCES BY DEPARTMENT

Department General Public Works
Canal Dredging Caroline Street Comfort Station and Stage Land - New Parking Lot 1 Land - New Parking Lot 2 Boardwalk Reconstruction 08-EV-001 11-PW-001 12-PW-001 12-PW-002 13-PW-001 2 3 2 2 1 0 20,000 1,950,000 1,350,000 3,120,000 6,440,000 3,000,000 4,500,000 500,000 0 500,000 500,000 1,000,000 500,000 500,000 1,500,000 1,020,000 1,950,000 1,350,000 6,120,000 11,940,000
Project#
Priority
2012
2013
2014
2015
2016
Total
General Public Works Total Bond Financing General Fund General Public Works Total Highways and Streets
94th Street Landscape Strips Caine Woods Street Improvements Street Improvements & Overlays St. Louis Ave Redevelopment Design Philadelphia Ave Transit Lane 08-HS-002 08-HS-003 08-HS-010 09-HS-002 09-HS-012 4 3 1 3 3
7,140,000 3,300,000
0 500,000 500,000 500,000
7,140,000 4,800,000
10,440,000
500,000
500,000
500,000
11,940,000
55,000 600,000 1,000,000 0 400,000 2,000,000 0 600,000 3,000,000 3,000,000 1,600,000 8,200,000 3,000,000 1,900,000 1,700,000 3,600,000 3,655,000 3,600,000 3,600,000 6,655,000 3,000,000 6,600,000 3,000,000 3,600,000 600,000 3,000,000 3,000,000 600,000 3,000,000 3,000,000 600,000 3,000,000
55,000 3,000,000 13,000,000 9,000,000 2,000,000 27,055,000 9,000,000 1,900,000 16,155,000
Highways and Streets Total Bond Financing Federal Grants General Fund Highways and Streets Total Public Safety
Fire Department Stations Renovations & Additions 01-PS-001 3
1,700,000
8,500,000
6,655,000
6,600,000
3,600,000
27,055,000
400,000
400,000 5,600,000 0
5,200,000
5,200,000
5,600,000
5,600,000 5,600,000 0
Public Safety Total Bond Financing Federal Grants Public Safety Total
Town of Ocean City Capital Improvement Plan
5,600,000
5,600,000
Page 1
Department
Project#
Priority
2012
2013
2014
2015
2016
Total
Recreation and culture

Skate Park Renovations & Expansion Downtown Recreation Complex Improvements
NSP - Soccer Field Light Renovation Art League Building Parks Garage Storage Expan Design/Construction NSP - Bio-Retention Improvements: North Boundary NSP Exercise and Fitness Area NSP Community Ctr Prkng Lot Overlay: Phase 2 Beach Patrol Building NSP Jamaica Ave Prkng Lot Overlay & Drainage
08-RP-006 08-RP-008
09-RP-003 11-PW-002 11-RP-002 12-RP-001 12-RP-002 12-RP-003 13-MC-001 13-RP-001
2 2
4 2 4 4 3 3 2 3 82,000 612,000 30,000 40,000 2,000,001 95,000 2,810,001 2,040,001 171,000 115,000 60,000 42,000 600,000 15,000 96,000
753,000 2,523,966
753,000 2,523,966
96,000 642,000
275,000 180,000
290,000 180,000 115,000 60,000 2,040,001 95,000
Recreation and culture Total Bond Financing Donation General Fund State Grants State Loan Recreation and culture Total
Transportation
Worcester Street Parking Garage 06-TR-001 2
3,731,966 3,276,966
6,794,967 5,928,967 30,000
95,000 115,000
75,000
455,000
625,000 115,000
96,000
96,000
642,000
2,250,001
171,000
3,731,966
6,794,967
13,300,000 13,300,000 7,550,000 4,000,000 750,000 1,000,000
13,300,000 13,300,000 7,550,000 4,000,000 750,000 1,000,000
Transportation Total
Bond Financing County Grant Property Sale User fees Transportation Total Wastewater
Wastewater Mains 4th Secondary Clarifier & Improvements Dissolved Air Floation Units/Electrical Motor
15th - 49th St Force Main Caine Woods Pumping Station Disinfection System Upgrade St Louis Avenue Improvements Old Landing Road Pumping Station
13,300,000
13,300,000
07-WW-004 09-WW-002 11-WW-003

11-WW-007 12-WW-001 12-WW-002 12-WW-003 13-WW-001
2 3 1
1 2 3 3 2
500,000
800,000
500,000
500,000 500,000
2,300,000 500,000 1,000,000

1,200,000
1,000,000
1,200,000 18,000 900,000 500,000 434,000 18,000 900,000 434,000 434,000 0
918,000 500,000 1,302,000 918,000
Page 2
Department
28th St Pumping Station Plant Improvements & Sludge Pump Replacements North & South Clarigester Upgrades Winter Influent Pumping Station
Project#
14-WW-001 14-WW-002 15-WW-002 15-WW-003
Priority
2 2 2 3
2012
18,000
2013
900,000
2014
2015
2016
Total
918,000
300,000 376,000 8,000

3,138,000
300,000 1,376,000 408,000
1,000,000 400,000
5,334,000 1,234,000 1,434,000 500,000
Wastewater Total Bond Financing Wastewater Fund Wastewater Total
11,640,000
4,538,000 500,000 1,234,000 1,234,000
500,000 934,000 500,000
5,038,000 4,402,000
5,038,000
1,234,000
1,234,000
1,434,000
500,000
9,440,000
Water
Water Main Upgrades Gorman Ave Plant Improvements Well Rehabilitation 08-WA-001 08-WA-002 11-WA-003 3 3 2 100,000 175,000 175,000 328,000 100,000 100,000 100,000 175,000 175,000 700,000 328,000 400,000
Storage Towers and Tanks Raw Water Main 51st Street Production Well Conversion To Automatic Water Meter Reading
11-WA-006 12-WA-001 13-WA-001 15-WA-001
2 3 3 4
517,500 355,000
617,500
617,500
467,500
2,220,000 355,000
100,000
395,000 600,000
495,000 600,000 5,098,000

5,098,000
Water Total
Water Fund Water Total
1,147,500
1,147,500
1,320,500
1,320,500
1,287,500
1,287,500
1,342,500
1,342,500
1,147,500
1,320,500
1,287,500
1,342,500
5,098,000
Grand Total
13,207,500
27,364,501
9,847,500
13,608,466
17,400,000
81,427,967
Page 3
TOWN OF OCEAN CITY 2012 BOND SALE SCHEDULE

February 2012
S 5 12 19 26 M 6 13 20 27 T 7 14 21 28 W 1 8 15 22 29 T 2 9 16 23 F 3 10 17 24 S 4 11 18 25 S 4 11 18 25 M 5 12 19 26
March 2012
T 6 13 20 27 W 7 14 21 28 T 1 8 15 22 29 F 2 9 16 23 30 S 3 10 17 24 31
April 2012
S 1 8 15 22 29 M 2 9 16 23 30 T 3 10 17 24 W 4 11 18 25 T 5 12 19 26 F 6 13 20 27 S 7 14 21 28 S 6 13 20 27 M 7 14 21 28
May 2012
T 1 8 15 22 29 W 2 9 16 23 30 T 3 10 17 24 31 F 4 11 18 25 S 5 12 19 26
Date Monday, February 6 Tuesday, February 21 Thursday, February 23 Monday, March 5 Wednesday, March 7 Friday March 16 Monday, March 19 Tuesday, April 3 Wednesday, April 4 Week of April 16th Thursday, April 19 Thursday, April 26 Tuesday, May 1 Monday, May 7 Wednesday, May 9 Wednesday, May 16 Thursday, May 17
Event Begin collection of POS data First reading of the bond ordinance Publication of summary ordinance POS data sent to Davenport Second reading of bond ordinance POS draft distributed POS corrections due POS draft distributed Corrections due on POS draft Draft of POS distributed & mailed to rating agencies Rating agency calls Sign off on POS Email POS Advertisement in local paper Second ad in paper; release of ratings Bond sale in Ocean City Sign off on final OS OS copies delivered to underwriters Bonds to DTC Pre-closing Closing
WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, FEBRUARY 14, 2012 12 Review of Budget Amendment #1 for FY2012 Presented by: Jennie Knapp, Budget Manager
ORDINANCE 2011TOWN OF OCEAN CITY OPERATING BUDGET FISCAL YEAR 2012
SOURCE Section I, General Fund: A. Anticipated Revenue: Property Taxes Other Taxes Licenses and Permits Revenue From Other Agencies Charges For Services Fines and Forfeitures Other Revenue Prior Year Reserves Total Revenue B. Anticipated Expenditures: General Government Public Safety Public Works/Beach Maintenance Sanitation and Waste Removal Highways and Streets Economic Development -Tourism Culture and Recreation Debt Service Sub Total To Transportation Fund To Airport Fund To Convention Center Fund To Capital Projects Total Expenditures
ADOPTED FY-2012
AMENDMENT # 1 FIRST READING
CHANGES
42,606,715 $ 14,202,029 3,724,560 4,257,121 7,936,879 672,900 438,750 0 73,838,954 $
42,491,715 14,259,813 3,856,303 4,648,742 7,896,879 748,377 1,309,327 1,590,908 76,802,064
(115,000) 57,784 131,743 391,621 (40,000) 75,477 870,577 1,590,908 2,963,110
3,321,689 $ 32,322,680 5,100,437 5,571,220 5,263,779 6,331,717 7,525,458 4,576,232 70,013,212 $ 1,477,171 292,964 1,516,177 539,430 73,838,954 $
3,313,103 33,609,268 5,141,014 5,968,505 5,336,757 7,090,734 7,940,709 4,576,232 72,976,322 1,477,171 292,964 1,516,177 539,430 76,802,064
(8,586) 1,286,588 40,577 397,285 72,978 759,017 415,251 0 2,963,110 0 0 0 0 2,963,110
SOURCE Section II, Water Fund: A. Anticipated Revenue: Water Sales Water Fixture Charge Service Charges Capacity/Impact Fees Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Debt Service Capital Outlay Total Expenditures $ $
ADOPTED FY-2012
CHANGES
3,373,378 $ 3,487,042 244,358 27,720 0 7,132,498 $
3,290,378 3,487,042 234,358 27,720 218,384 7,257,882
(83,000) 0 (10,000) 0 218,384 125,384
1,930,324 $ 3,033,213 1,385,980 782,981 7,132,498 $
1,930,324 3,158,597 1,385,980 782,981 7,257,882
0 125,384 0 0 125,384
Section III, Transportation Fund: A. Anticipated Revenue: Bus Revenue Train Revenue Federal and State Grants Transfer-In From General Fund Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Capital Outlay Total Expenditures $ 3,664,567 $ 3,079,405 1,885,000 8,628,972 $ 3,664,567 3,197,218 450,173 7,311,958 0 117,813 (1,434,827) (1,317,014) $ 3,151,119 $ 1,028,400 2,972,282 1,477,171 0 8,628,972 $ 2,990,119 1,028,400 1,796,672 1,477,171 19596 7,311,958 (161,000) 0 (1,175,610) 0 19,596 (1,317,014)
SOURCE Section IV, Wastewater Fund: A. Anticipated Revenue: Wastewater Treatment Charges Service Charges Capacity/Impact Fees Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Debt Service Capital Outlay Total Expenditures $ $
ADOPTED FY-2012
CHANGES
10,706,360 $ 940,577 48,400 0 11,695,337 $
10,606,360 934,261 48,400 573,891 12,162,912
(100,000) (6,316) 0 573,891 467,575
4,110,767 $ 3,509,728 3,119,747 955,095 11,695,337 $
4,091,082 3,455,899 3,119,747 1,496,184 12,162,912
(19,685) (53,829) 0 541,089 467,575
Section V, Airport Fund: A. Anticipated Revenue: Fuel Sales Rents and Other Revenue State and Federal Grants Service Charges Transfer-In From General Fund Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Debt Service Capital Outlay Total Expenditures $ 298,086 $ 812,621 146,029 450,000 1,706,736 $ 329,486 948,690 146,029 450,000 1,874,205 31,400 136,069 0 0 167,469 $ 549,600 $ 340,572 438,750 84,850 292,964 0 1,706,736 $ 614,600 340,572 438,750 94,850 292,964 92,469 1,874,205 65,000 0 0 10,000 0 92,469 167,469
SOURCE Section VI, Municipal Golf Course Fund: A. Anticipated Revenue: Service Charges Sales and Concessions Other Revenue Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Debt Service Capital Outlay Total Expenditures
ADOPTED FY-2012
CHANGES
1,571,193 $ 415,000 56,728 0 2,042,921 $
1,571,193 415,000 56,728 4,411 2,047,332
0 0 0 4,411 4,411
1,018,955 $ 1,023,966 0 0 2,042,921 $
1,018,955 1,028,377 0 0 2,047,332
0 4,411 0 0 4,411
Section VII, Convention Center Fund: A. Anticipated Revenue: Service Charges State and County Grants Food & Beverage Tax Transfer-In From General Fund Prior Year Reserves Contributed Equity Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Debt Service Transfer to Debt Service Reserves Capital Outlay Total Expenditures
1,808,500 $ 1,551,645 1,085,000 1,516,177 1,084,735 0 7,046,057 $
1,808,500 1,551,645 1,085,000 1,516,177 1,110,190 650,000 7,721,512
0 0 0 0 25,455 650,000 675,455
2,904,652 $ 1,705,140 2,304,265 100,000 32,000 7,046,057 $
2,904,652 1,730,595 2,304,265 100,000 682,000 7,721,512
0 25,455 0 0 650,000 675,455
SOURCE Section VIII, Information Technology Fund: A. Anticipated Revenue: Service Charges To Other Funds Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Capital Outlay Total Expenditures $ $
ADOPTED FY-2012
CHANGES
1,849,043 $ 0 1,849,043 $
1,849,043 21,446 1,870,489
0 21,446 21,446
895,357 $ 953,686 0 1,849,043 $
895,357 975,132 0 1,870,489
0 21,446 0 21,446
Section IX, Service Center Fund: A. Anticipated Revenue: Service Charges To Other Funds Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Debt Service Capital Outlay Total Expenditures $ 1,716,579 $ 3,603,990 0 0 5,320,569 $ 1,716,579 3,664,988 0 0 5,381,567 0 60,998 0 0 60,998 $ 5,320,569 $ 0 5,320,569 $ 5,320,569 60,998 5,381,567 0 60,998 60,998
SOURCE Section X, Vehicle & Equipment Trust Fund: A. Anticipated Revenue: Service Charges To Other Funds State and Federal Grants Sale of Assets Prior Year Reserves Total Revenue B. Anticipated Expenditures: Non-Personal Services Debt Service Transfers Out Capital Outlay Total Expenditures $ $
ADOPTED FY-2012
CHANGES
2,211,093 $ 2,320,200 110,443 0 4,641,736 $
2,311,893 2,444,751 110,443 493,251 5,360,338
100,800 124,551 0 493,251 718,602
802,165 $ 0 0 3,839,571 4,641,736 $
802,165 0 0 4,558,173 5,360,338
0 0 0 718,602 718,602
Section XI, Risk Management Fund: A. Anticipated Revenue: Service Charges To Other Funds Interest Earned Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services/Claims Capital Outlay Total Expenditures $ 223,857 $ 1,956,811 0 2,180,668 $ 223,857 1,964,693 0 2,188,550 0 7,882 0 7,882 $ 2,102,999 $ 77,669 0 2,180,668 $ 2,102,999 77,669 7,882 2,188,550 0 0 7,882 7,882
SOURCE Section XII, Pension Trust Funds: A. Anticipated Revenue: Employer Contributions Employee Contributions Investment Earnings Total Revenue B. Anticipated Expenditures: Benefit Payments Non-Personal Services Reserve for Employee's Retirement Total Expenditures Section XIII, OPEB Trust Funds: A. Anticipated Revenue: Employer Contributions Employee Contributions Investment Earnings Total Revenue B. Anticipated Expenditures: Benefit Payments Non-Personal Services Reserve for Retiree Health Total Expenditures
ADOPTED FY-2012
CHANGES
5,052,287 $ 1,850,000 3,700,000 10,602,287 $
5,052,287 1,850,000 3,700,000 10,602,287
0 0 0 0
3,675,000 $ 525,000 6,402,287 10,602,287 $
3,675,000 525,000 6,402,287 10,602,287
0 0 0 0
3,675,007 $ 140,000 180,000 3,995,007 $
3,675,007 140,000 180,000 3,995,007
0 0 0 0
625,000 $ 50,000 3,320,007 3,995,007 $
625,000 50,000 3,320,007 3,995,007
0 0 0 0
SOURCE Section XIV, General Capital Projects Fund: A. Anticipated Revenue: General Fund Contribution Bond Proceeds Inlet Lot Parking Revenue Total Revenue B. Anticipated Expenditures: Street Paving Reserve for Future Capital Projects Total Expenditures $ $
ADOPTED FY-2012
CHANGES
539,430 0 300,000 839,430 $
539,430 0 300,000 839,430
0 0 0 0
539,430 300,000 839,430 $
539,430 300,000 839,430
0 0 0
Section XIV, All Funds Expenditure Summary: General Fund Water Fund Transportation Fund Wastewater Fund Airport Fund Municipal Golf Course Fund Convention Center Fund Management Information Services Fund Service Center Fund Vehicle & Equipment Trust Fund Risk Management Fund Pension Trust Funds Sub Total LESS: Interfund Transfers Total Expenditures Capital Projects Fund - General Grand Total $ $ $ 73,838,954 $ 7,132,498 8,628,972 11,695,337 1,706,736 2,042,921 7,046,057 1,849,043 5,320,569 4,641,736 2,180,668 10,602,287 136,685,778 $ (23,497,310) 113,188,468 $ 839,430 114,027,898 $ 76,802,064 7,257,882 7,311,958 12,162,912 1,874,205 2,047,332 7,721,512 1,870,489 5,381,567 5,360,338 2,188,550 10,602,287 140,581,096 (23,598,110) 116,982,986 839,430 117,822,416 2,963,110 125,384 (1,317,014) 467,575 167,469 4,411 675,455 21,446 60,998 718,602 7,882 0 3,895,318 (100,800) 3,794,518 0 3,794,518
Section XV, Special Authorization - Budget Manager: The Budget Manager shall be authorized to reallocate departmental appropriations among the various objects of expenditures as she deems necessary. Such changes shall be approved by the Finance Administrator & City Manager. Section XVI, Restrictions - City Manager: A. The utilization of any contingency appropriation shall be accomplished only with prior authorization from the Mayor and Council. B. Utilization of appropriations established in the Capital Improvement Fund may be accomplished only with the express approval of the Mayor and Council. Section XVII, Tax Rate: An Ad Valorem Tax Rate of $0.395 per $100 of assessed valuation of real property and a rate of $1.29 per $100 of assessed valuation of corporate and personal property tax is required to fund this budget. INTRODUCED at a meeting of the City Council of Ocean City, Maryland held on February 21, 2012. ADOPTED AND PASSED, by the required vote of the elected membership of the City Council and approved by the Mayor at its meeting held on March 5, 2012.
RICHARD W. MEEHAN, MAYOR
KELLY ALLMOND, CITY CLERK
JAMES S. HALL, PRESIDENT
LLOYD MARTIN, SECRETARY ADOPTED: Date MOTION TO ADOPT BY: MOTION SECONDED BY: VOTE: FOR: AGAINST:
Changes Since Adopted Budget

General Fund Revenue:
Property Taxes Other Taxes Licenses and Permits Revenue from Other Agencies Charges for Services Fines and Forfeitures Other Revenue (115,000) Actual lower than estimate given by assessment office 57,784 Room Tax + $317,784; Casino shared revenue ($235,000); Admissions tax ($25,000) 131,743 Building Permits + $58,000; Use of Critical Areas funds + $34,340; Use of Stormwater mitigation funds + $39,403 391,621 Homeland Securities + $133,879; Fire boat grant + $150,000; Miscellaneous grant balances brought forward from FY 11 + 96,827; Customs grant reimbursement + $10,915 (40,000) Bikefest + $85,000; Street parking meters + $30,000; Parking lot revenue +$5,000; Inlet Lot parking ($150,000); Solid Waste fees ($10,000) 75,477 Recognition of forfeiture funds to cover cost of tasers and two authentication software 870,577 390,000 Fire boat transfer from Fire equipment account; 127,053 donations; brought forward from FY 11 for Mounted Unit, $257,914 and Beautification, $70,610; $25,000 revenue from Govdeals.com auction site 1,590,908 $904,413 prior year purchase orders; $358,995 ad funds unspent in FY 11; $240,000 to cover revenue reductions; $87,500 additional legal fees 2,963,110
Appropriated Fund Balance
General Fund Expenses:

General Government Public Safety (8,586) ($80,000) postage; ($20,000) City Clerk salaries; +$87,500 legal fees; $3,914 prior year purchase orders 1,286,588 $390,000 Transfer from Fire Equip fund for fire boat; $336,743 prior yr and current yr mounted mounted unit donations; $150,000 DNR fire boat grant; $195,278 prior yr grant balances brought forward; $111,269 prior yr purchase orders; $75,477 forfeiture funds; $16,000 Building Inspector position; $10,915 Customs reimbursement; $906 miscellaneous adjustments 40,577 $36,266 prior yr purchase orders; $30,000 boardwalk bench donations; $11,760 Stormwater project balances; $4,500 aforestation projects; $4,865 Energy grant; ($32,814) Sunfest labor; ($14,000) Transfer to PW Street division 397,285 $397,507 prior year purchase orders; ($222) transfer to Sunfest 72,978 $56,248 Mitigation fund projects; $16,216 Stormwater project balances brought forward; $14,000 transfer from General PW; $1,327 prior year purchase orders; ($14,813) Sunfest labor 759,017 $358,995 FY 11 unspent ad funds; $159,610 advertising due per formula for 2nd half of FY 11 $158,174 advertising due per formula through Sept of FY 12; $55,446 transfers from other departments to cover Sunfest labor; $26,792 prior year purchase orders 415,251 $327,338 prior year purchase orders; $70,610 Tree of Life project balance; $20,000 MD Energy grant; $4,900 wheelchair donations; ($7,597) Sunfest labor 2,963,110
Public Works/Beach Maintenance
Sanitation & Waste Removal Highways and Streets Economic Development - Tourism
Culture and Recreation
Water Fund Revenue:

Water Sales Service Charges Prior Year Reserves (83,000) Metered Usage under budget estimate (10,000) Reduction of estimate for service charges 218,384 $125,384 prior year purchase orders; $93,000 cover reduced revenue estimates 125,384
Water Fund Expenses:

Non-Personal Services 125,384 Prior year purchase orders 125,384
Transportation Fund Revenue:

Bus Revenue Federal and State Grants Prior Year Reserves (161,000) Reduction of estimate for bus passenger revenue (1,175,610) ($1,449,000) Adjust budget to actual MTA grants; $273,390 FY 11 grant balances brought forward 19,596 $3,104 prior year purchase orders; $16,492 prior year grant GF contribution (1,317,014)
Transportation Fund Expenses:

Non-Personal Services Capital Outlay 117,813 $114,709 FY 11 grant balances brought forward; $3,104 prior year purchase orders (1,434,827) ($1,610,000) adjust budget to actual MTA grants; $175,173 FY 11 grant balances brought forward
(1,317,014)
Wastewater Fund Revenue:

Wastewater Treatment Charges Service Charges Prior Year Reserves (100,000) Reduction of estimate for fixture charges (6,316) ($11,316) Service to West OC; $5,000 Interest on accounts 573,891 $350,000 capital project funding for WW Main repair; $223,891 prior year purchase orders 467,575
Wastewater Fund Expenses:

Personal Services Non-Personal Services Capital Outlay (19,685) ($17,185) expense reductions to offset revenue reductions; ($2,500) Cover county plumbing assistance (53,829) $124,171 prior year purchase orders ($65,500) expense reductions to offset revenue reductions $2,500 transfer from personal services ($115,000) Funding for dissolved air floatation project 541,089 $99,720 prior year purchase orders; $350,000 Fund WW Main capital project; ($23,631) expense reductions to offset revenue reductions; $115,000 funding for dissolved air floatation project 467,575
Airport Fund Revenue:

Fuel Sales Service Charges Prior Year Reserves 65,000 Increase in revenue projections for Jet Fuel and 100 LL 10,000 Concrete disposal revenue 92,469 $80,000 Fund building maintenance project; $12,469 prior year purchase orders 167,469
Airport Fund Expenses:

Personal Services Non-Personal Services 31,400 $38,000 EEOC payment; $2,200 overtime; (6,000) interdepartmental labor; ($2,800) unemployment 136,069 $52,600 Fuel purchases; $80,000 building maintenance; $12,469 prior year purchase orders ($9,000) expense reduction to offset EEOC payment 167,469
Golf Course Fund Revenue:

Prior Year Reserves 4,411 Prior Year purchase orders
Golf Course Fund Expenses:

Non-Personal Services 4,411 Prior year purchase orders
Convention Center Revenue:
Prior Year Reserves Contributed Equity
25,455 Prior year purchase orders 650,000 Fund Maintenance/Upgrade projects 675,455
Convention Center Expenses:

Non-Personal Services Capital Outlay 25,455 Prior year purchase orders 650,000 Maintenance/Upgrade projects 675,455
IT Revenue:
Prior Year Reserves 21,446 Prior year purchase orders
IT Expenses:
Non-Personal Services 21,446 Prior year purchase orders
Service Center Revenue:

Prior Year Reserves 60,998 Prior Year purchase orders
Service Center Expenses:

Non-Personal Services 60,998 Prior Year purchase orders
Vehicle Trust Fund Revenue:

Service Charges to Other Funds State and Federal Grants Prior Year Reserves 100,800 Local match for bus grants for balances brought forward 124,551 ($1,000,506) reduction of grants to MTA actual; $1,125,057 grant balances brought forward 493,251 $469,044 Replace radios and parts; $24,207 prior year grant balances 718,602
Vehicle Trust Fund Expenses:

Capital Outlay 718,602 $469,044 radio and radio part replacement; $111,168 Local match for grants not approved by MTA ($1,111,674) reduce approved grants to actual; $1,250,064 FY 11 grant balance
Risk Management Revenue:
Prior Year Reserves
7,882 Prior year purchase orders
Risk Management Expenses:

Non-Personal Services/Claims 7,882 Prior year purchase orders

February 14 2012 Complete Agenda - Revised

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February 14 2012 Complete Agenda - Revised

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AGENDA MAYOR AND CITY COUNCIL WORK SESSION TUESDAY, FEBRUARY 14, 2012 11:30 A.M.

Action(s) taken: Motion to close meeting:

Suggested Proposers List

Funds budgeted: $62,500.00

Recreation and Parks 200 125th Street Ocean City, MD 21842

Thomas J. Shuster, Director Recreation & Parks

TOWN OF OCEAN CITY OCEAN CITY, MARYLAND

CONTRACT DOCUMENT FOR THE PROVISION OF

DIRECTOR OF RECREATION & PARKS THOMAS J. SHUSTER, CPRP

BID DATE/TIME: TUESDAY, FEBRUARY 14, 2012 AT 11:00 A.M.

INFORMATION FOR BIDDERS

THREE-YEAR BID PRICE COMMENCING ON JULY 4, 2012,

BID PRICE PER SHOW $ ___________/show

Respectfully submitted: _____________________________ Signature _______________________________ Street Address

_____________________________(seal if BID is by a corporation) License Number

_____________________________ Attest / Witness

FIREWORKS BID FORM CONTINUED

BID PRICE PER SHOW

Respectfully submitted: _____________________________ Signature _______________________________ Street Address

_____________________________(seal if BID is by a corporation) License Number

_____________________________ Attest / Witness

Town of Ocean City Ocean City, Maryland

5.3 5.4 5.5

9.1.3 9.1.4 9.2 9.2.1 (a) (b)

(e) (f) (g) (h) (i)

(k) (l) 9.3

12. 12.1 12.2

13.1.1 13.2 13.2.1 13.3 13.4

PRE FINALE SHELLS

GRAND FINALE SHELLS

22.1 22.2 22.2.1

22.2.2 22.2.3 22.2.4 22.2.5 22.2.6 22.2.7 22.3

SHELL DESCRIPTION QUANTITY =====================================================================

GRAND FINALE SHELLS

Total Pyrotechnic Effects

514 7,958 Shots

GRAND FINALE SHELLS

Total Pyrotechnic Effects

CONTRACTOR: Company BY ___________________________ Name

TOWN: ______________________________ BY ___________________________ RICHARD W. MEEHAN CITY MANAGER

NAME________________________ TITLE ________________________ (SEAL)

CONTRACTOR: Company BY ___________________________ Name

TOWN: ______________________________ BY ___________________________ RICHARD W. MEEHAN CITY MANAGER

NAME________________________ TITLE ________________________ (SEAL)

CONTRACTOR: Company BY ___________________________ Name

TOWN: ______________________________ BY ___________________________ RICHARD W. MEEHAN CITY MANAGER

NAME________________________ TITLE ________________________ (SEAL)

______________________________ RICHARD W. MEEHAN Mayor

Town of Ocean City, MD News Release

Gary J. Holtzman retires after nearly 28 years with OCPD

Ocean City Police Department 2011 Year End Report

Ocean City Police Department 2011 Year-End Report

Ocean City Police Department 2011 Year End Report

Message from Chief Bernadette A. DiPino

Bernadette A. DiPino Chief of Police

Ocean City Police Department 2011 Year End Report

FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011

$13,450,916 $15,125,176 $16,886,647 $18,722,361 $20,322,088 $19,092,006 $19,512,788

$13,194,279 $15,053,746 $16,555,682 $18,233,888 $19,306,872 $18,867,024 $19,380,752

$256,637 $71,430 $330,965 $488,473 $1,015,216 $224,982 $132,036

Ocean City Police Department 2011 Year End Report

2005 1 15 49 212 232 978 59 1,546

2006 0 9 32 136 229 1,100 50 1,556

Respectfully submitted: _ Signature ___ Street Address

Respectfully submitted: _ Signature ___ Street Address

TOWN: ____ BY _ RICHARD W. MEEHAN CITY MANAGER

NAME TITLE (SEAL)

TOWN: ____ BY _ RICHARD W. MEEHAN CITY MANAGER

NAME TITLE (SEAL)

TOWN: ____ BY _ RICHARD W. MEEHAN CITY MANAGER

NAME TITLE (SEAL)