Keyboard shortcuts for PowerPoint 2007

Key to using keyboard shortcuts: The keyboard shortcuts described in this Help topic refer to the U.S. keyboard layout. Keys on other layouts might not correspond exactly to the keys on a U.S. keyboard. For keyboard shortcuts in which you press two or more keys simultaneously, the keys to press are separated by a plus sign (+). For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,). Note To print this topic, press TAB to select Show All, press ENTER, and then press CTRL+P. Online Help Keyboard shortcuts for using the Help window The Help window provides access to all Office Help content. The Help window displays topics and other Help content.

In the Help window To do this Open the Help window. Close the Help window. Switch between the Help window and the active program. Go back to PowerPoint Home. Select the next item in the Help window. Select the previous item in the Help window. Perform the action for the selected item. Press F1 ALT+F4 ALT+TAB

ALT+HOME TAB SHIFT+TAB ENTER

In the Browse PowerPoint Help section of the Help TAB, SHIFT+TAB window, select the next or previous item,

respectively. In the Browse PowerPoint Help section of the Help ENTER window, expand or collapse the selected item, respectively. Select the next hidden text or hyperlink, including TAB Show All or Hide All at the top of a topic. Select the previous hidden text or hyperlink. Perform the action for the selected Show All, Hide All, hidden text, or hyperlink. Move back to the previous Help topic (Back button). Move forward to the next Help topic (Forward button). Scroll small amounts up or down, respectively, within the currently displayed Help topic. Scroll larger amounts up or down, respectively, within the currently displayed Help topic. Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window). Stop the last action (Stop button). Refresh the window (Refresh button). Print the current Help topic. Note If the cursor is not in the current Help topic, press F6 and then press CTRL+P. Change the connection state. You may need to press F6 more than once. F6 (until the focus is in the Type words to search for box), TAB, DOWN ARROW SHIFT+TAB ENTER

ALT+LEFT ARROW or BACKSPACE ALT+RIGHT ARROW

UP ARROW, DOWN ARROW

PAGE UP, PAGE DOWN

SHIFT+F10

ESC F5 CTRL+P

Type text in the Type words to search for box. You F6

may need to press F6 more than once. Switch among areas in the Help window; for example, switch between the toolbar, Type words to search for box, and Search list. F6

In a Table of Contents in tree view, select the next UP ARROW, DOWN ARROW or previous item, respectively. In a Table of Contents in tree view, expand or collapse the selected item, respectively. LEFT ARROW, RIGHT ARROW

Microsoft Office basics: Display and use windows To do this Switch to the next window. Switch to the previous window. Press ALT+TAB ALT+SHIFT+TA B CTRL+W or CTRL+F4 CTRL+F5 F6

Close the active window.

Restore the size of the active window after you maximize it. Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once. Note If pressing F6 doesn't display the task pane that you want, try pressing ALT to place focus on the menu bar or Ribbon and then pressing CTRL+TAB to move to the task pane. Move to a pane from another pane in the program window (counterclockwise direction). When more than one window is open, switch to the next window. Switch to the previous window.

SHIFT+F6

CTRL+F6 CTRL+SHIFT+F 6

When a document window is not maximized, perform the Move command (on the Control menu for the window). Use the arrow keys to move the window and when finished, press ESC. When a document window is not maximized, perform the Size command (on the Control menu for the window). Press the arrow keys to resize the window and when finished, press ESC. Minimize a window to an icon (works for only some Microsoft Office programs). Maximize or restore a selected window. Copy a picture of the screen to the Clipboard. Copy a picture of the selected window to the Clipboard.

CTRL+F7

CTRL+F8

CTRL+F9

CTRL+F10 PRINT SCREEN ALT+PRINT SCREEN

Change or resize the font To do this Change the font. Press CTRL+SHIFT +F CTRL+SHIFT +P CTRL+SHIFT +> CTRL+SHIFT +<

Change the font size.

Increase the font size of the selected text. Decrease the font size of the selected text.

Move around in text or cells To do this Move one character to the left. Move one character to the right. Press LEFT ARROW RIGHT ARROW

Move one line up. Move one line down. Move one word to the left.

UP ARROW DOWN ARROW CTRL+LEFT ARROW CTRL+RIGHT ARROW END HOME CTRL+UP ARROW CTRL+DOWN ARROW CTRL+END CTRL+HOME CTRL+ENTER

Move one word to the right.

Move to the end of a line. Move to the beginning of a line. Move up one paragraph.

Move down one paragraph.

Move to the end of a text box. Move to the beginning of a text box. In Microsoft Office PowerPoint, move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide. Repeat the last Find action.

SHIFT+F4

Find and replace To do this Open the Find dialog box. Open the Replace dialog box. Repeat the last Find Press CTRL+F

CTRL+H

CTRL+F

action.

Move around in and work in tables To do this Move to the next cell. Move to the preceding cell. Move to the next row. Move to the preceding row. Insert a tab in a cell. Start a new paragraph. Add a new row at the bottom of the table. Press TAB SHIFT+TAB DOWN ARROW UP ARROW CTRL+TAB ENTER TAB at the end of the last row

Access and use task panes To do this Press

Move to a task pane from another pane in the program window. F6 (You may need to press F6 more than once.) Note If pressing F6 doesn't display the task pane that you want, try pressing ALT to place focus on the menu bar and then pressing CTRL+TAB to move to the task pane. When a menu or toolbar is active, move to a task pane. (You may need to press CTRL+TAB more than once.) When a task pane is active, select the next or previous option in the task pane, respectively. Display the full set of commands on the task pane menu. CTRL+TAB

TAB, SHIFT+TAB

CTRL+DOWN ARROW

Move among choices on a selected submenu; move among certain options in a group of options in a dialog box. Open the selected menu, or perform the action assigned to the selected button. Open a shortcut menu; open a drop-down menu for the selected gallery item. When a menu or submenu is visible, select the first or last command, respectively, on the menu or submenu. Scroll up or down in the selected gallery list, respectively.

DOWN ARROW or UP ARROW SPACEBAR or ENTER SHIFT+F10

HOME, END

PAGE UP, PAGE DOWN HOME, END

Move to the top or bottom of the selected gallery list, respectively. Close a task pane. Open the Clipboard.

CTRL+SPACEBAR, C ALT+H, F, O

Access and use smart tags To do this Press

Display the menu or message for a smart tag. If more than one smart ALT+SHIFT+F tag is present, switch to the next smart tag and display its menu or 10 message. Select the next item on a smart tag menu. DOWN ARROW UP ARROW ENTER ESC

Select the previous item on a smart tag menu. Perform the action for the selected item on a smart tag menu. Close the smart tag menu or message. Tips

You can ask to be notified by a sound whenever a smart tag appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer. If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office Online Web site. After you install the sound files, do the following in Microsoft Office Access 2007, Microsoft Office Excel 2007, Microsoft Office PowerPoint 2007, or Microsoft Office Word 2007: Press ALT+F for the Microsoft Office Button Program Options. , and then then press the letter I for

Press A to move to Advanced or use the UP ARROW or DOWN ARROW keys to find it. Under the General topic in the Advanced category, press ALT+F to select the Provide feedback with sound check box, press TAB until you get to the OK button, and then press ENTER. Note When you select or clear this check box, the setting affects all Office programs that support sound.

Resize and move toolbars, menus, and task panes Press ALT to select the menu bar. Press CTRL+TAB repeatedly to select the toolbar or task pane that you want. Do one of the following:

Resize a toolbar On the toolbar, press CTRL+SPACEBAR to display the Toolbar Options menu. Press ENTER on the Size command, and then press ENTER. Use the arrow keys to resize the toolbar. Press CTRL+ the arrow keys to resize one pixel at a time.

Move a toolbar On the toolbar, press CTRL+SPACEBAR to display the Toolbar Options menu. Press ENTER on the Move command, and then press ENTER.

Use the arrow keys to position the toolbar. Press CTRL+ the arrow keys to move one pixel at a time. To undock the toolbar, press DOWN ARROW repeatedly. To dock the toolbar vertically on the left or right side, press LEFT ARROW or RIGHT ARROW, respectively, when the toolbar is all the way to the left or right side.

Resize a task pane In the task pane, press CTRL+SPACEBAR to display a menu of additional commands. Use the DOWN ARROW key to select the Size command, and then press ENTER. Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize one pixel at a time.

Move a task pane In the task pane, press CTRL+SPACEBAR to display a menu of additional commands. Use the DOWN ARROW key to select the Move command, and then press ENTER. Use the arrow keys to position the task pane. Use CTRL+ the arrow keys to move one pixel at a time. When you finish moving or resizing, press ESC.

Use dialog boxes To do this Move to the next option or option group. Move to the previous option or option group. Switch to the next tab in a dialog box. Switch to the previous tab in a dialog box. Open a selected drop-down list. Open the list if it is closed and move to an option in the list. Press TAB SHIFT+TAB CTRL+TAB CTRL+SHIFT+TAB ALT+DOWN ARROW First letter of an option in a drop-down list

Move between options in an open drop-down list, or between options in a group of options. Close a selected drop-down list; cancel a command and close a dialog box. Perform the action assigned to the selected button; select or clear the selected check box. Select an option; select or clear a check box.

Arrow keys

ESC

SPACEBAR

ALT+ the letter underlined in an option ENTER

Perform the action assigned to a default button in a dialog box.

Use edit boxes within dialog boxes An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder. To do this Move to the beginning of the entry. Move to the end of the entry. Move one character to the left or right, respectively. Move one word to the left. Move one word to the right. Select or cancel selection one character to the left. Select or cancel selection one character to the right. Press HOME END LEFT ARROW, RIGHT ARROW CTRL+LEFT ARROW CTRL+RIGHT ARROW SHIFT+LEFT ARROW

SHIFT+RIGHT ARROW

Select or cancel selection one word to the CTRL+SHIFT+LEFT left. ARROW Select or cancel selection one word to the CTRL+SHIFT+RIGHT

right.

ARROW

Select from the cursor to the beginning of SHIFT+HOME the entry. Select from the cursor to the end of the entry. SHIFT+END

Use the Open and Save As dialog boxes To do this Go to the previous folder. Up One Level button: Open the folder up one level above the open folder. Delete button: Delete the selected folder or file. Press ALT+1 ALT+2

ALT+3 or DELETE ALT+4 ALT+5 ALT+L SHIFT+F10

Create New Folder Views

button: Create a new folder.

button: Switch among available folder views.

Tools button: Show the Tools menu. Display a shortcut menu for a selected item, such as a folder or file. Move between options or areas in the dialog box. Open the Look in list. Refresh the file list. Navigating the Ribbon user interface

TAB F4 or ALT+I F5

Access any command with a few keystrokes

Press ALT. The KeyTips are displayed over each feature that is available in the current view. The following example is from Microsoft Office Word.

The above image was excerpted from Training on Microsoft Office Online. Press the letter shown in the KeyTip over the feature that you want to use. Depending on which letter you press, you may be shown additional KeyTips. For example, if the Home tab is active and you press N, the Insert tab is displayed, along with the KeyTips for the groups on that tab. Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command. For example, ALT+H, F, S will take you to the Size list box in the Font group. Note To cancel the action that you are taking and hide the KeyTips, press ALT.

Change the keyboard focus without using the mouse Another way to use the keyboard to work with the Ribbon is to move the focus among the tabs and commands until you find the feature that you want to use. The following table lists some ways to move the keyboard focus without using the mouse. To do this Press

Select the active tab of the Ribbon and activate the access keys (access key: A key combination, such as ALT+F, that moves the focus to a menu, command, or control, without using the mouse.). Move left or right to another tab of the Ribbon, respectively.

ALT or F10. Press either of these keys again to move back to the document and cancel the access keys. F10 to select the active tab, and then LEFT ARROW, RIGHT ARROW CTRL+F1 SHIFT+F10

Hide or show the Ribbon. Display the shortcut menu for the selected command.

Move the focus to select each of the following areas F6 of the window: Active tab of the Ribbon Any open task panes Your document Move the focus to each command on the Ribbon, forward or backward respectively. Move down, up, left, or right among the items on the Ribbon, respectively. Activate the selected command or control on the Ribbon. Open the selected menu or gallery on the Ribbon. Activate a command or control on the Ribbon so you can modify a value. Finish modifying a value in a control on the Ribbon, and move the focus back to the document. Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.) TAB, SHIFT+TAB

DOWN ARROW, UP ARROW, LEFT ARROW, RIGHT ARROW SPACE BAR or ENTER

SPACE BAR or ENTER ENTER

ENTER

F1

Common tasks in Microsoft Office PowerPoint

Move between panes To do this Move clockwise among panes in Normal view. Move counterclockwise among panes in Normal view. Switch between Slides and Outline tabs in the Outline and Slides pane in Normal view. Press F6 SHIFT+F6 CTRL+SHIFT+T AB

Work in an outline To do this Promote a paragraph. Press ALT+SHIFT+LEFT ARROW ALT+SHIFT+RIGHT ARROW

Demote a paragraph.

Move selected paragraphs ALT+SHIFT+UP ARROW up. Move selected paragraphs ALT+SHIFT+DOWN down. ARROW Show heading level 1. Expand text below a heading. Collapse text below a heading. ALT+SHIFT+1 ALT+SHIFT+PLUS SIGN

ALT+SHIFT+MINUS SIGN

Work with shapes, pictures, boxes, objects, and WordArt Insert a shape Press and release ALT, then N, then S, then H to select Shapes. Use the arrow keys to move through the categories of shapes, and select the shape that you want. Press CTRL+ENTER to insert the shape that you selected. Insert a box Press and release ALT, and then press N. Press TAB to move to Text Box, located on the Insert tab in the Text group. Press CTRL+ENTER to insert the text box. Insert an object Press and release ALT, then N, then J to select Object. Use the arrow keys to move through the objects. Press CTRL+ENTER to insert the object that you want. Insert WordArt Press and release ALT, then N, then W to select WordArt. Use the arrow keys to select the WordArt style that you want, and then press ENTER. Type the text that you want. Select a shape Note If your cursor is within text, press ESC.

To select a single shape, press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object that you want to select. To select multiple items, use the selection pane.

Group or ungroup shapes, pictures, and WordArt objects

To group shapes, pictures, or WordArt objects, select the items that you want to group, and then press CTRL+G. To ungroup a group, select the group, and then press CTRL+SHIFT+G.

Show or hide a grid or guides To do this Show or hide the grid. Show or hide guides. Press SHIFT+F 9 ALT+F9

Copy the attributes of a shape Select the shape with the attributes that you want to copy. If you select a shape with attached text, you copy the look and style of the text as well as the attributes of the shape. Press CTRL+SHIFT+C to copy the object attributes. Press the TAB key or SHIFT+TAB to select the object that you want to copy the attributes to. Press CTRL+SHIFT+V.

Select text and objects To do this Select one character to the right. Press SHIFT+RIGHT ARROW

Select one character to the left. Select to the end of a word. Select to the beginning of a word. Select one line up. Select one line down. Select an object (with text selected inside the object). Select an object (with an object selected). Select text within an object (with an object selected). Select all objects. Select all slides. Select all text.

SHIFT+LEFT ARROW CTRL+SHIFT+RIGHT ARROW CTRL+SHIFT+LEFT ARROW SHIFT+UP ARROW SHIFT+DOWN ARROW ESC

TAB or SHIFT+TAB until the object you want is selected ENTER

CTRL+A (on the Slides tab) CTRL+A (in Slide Sorter view) CTRL+A (on the Outline tab)

Delete and copy text and objects To do this Delete one character to the left. Delete one word to the left. Delete one character to the right. Delete one word to the right. Cut selected object. Press BACKSPACE

CTRL+BACKSPA CE DELETE

CTRL+DELETE

CTRL+X

Copy selected object.

CTRL+C

Paste cut or copied object. CTRL+V Undo the last action. Redo the last action. Copy formatting only. Paste formatting only. Paste special. CTRL+Z CTRL+Y CTRL+SHIFT+C CTRL+SHIFT+V CTRL+ALT+V

Move around in text To do this Move one character to the left. Move one character to the right. Move one line up. Move one line down. Move one word to the left. Press LEFT ARROW RIGHT ARROW UP ARROW DOWN ARROW CTRL+LEFT ARROW CTRL+RIGHT ARROW END HOME CTRL+UP ARROW CTRL+DOWN ARROW CTRL+END

Move one word to the right.

Move to the end of a line. Move to the beginning of a line. Move up one paragraph.

Move down one paragraph.

Move to the end of a text box.

Move to the beginning of a text box. Move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide. Move to repeat the last Find action.

CTRL+HOME CTRL+ENTER

SHIFT+F4

Move around in and work on tables To do this Move to the next cell. Move to the preceding cell. Move to the next row. Move to the preceding row. Insert a tab in a cell. Start a new paragraph. Add a new row at the bottom of the table. Press TAB SHIFT+TAB DOWN ARROW UP ARROW CTRL+TAB ENTER TAB at the end of the last row

Edit a linked or embedded object Press SHIFT+TAB to select the object that you want. Press SHIFT+F10 for the shortcut menu. Press the DOWN ARROW to select Worksheet Object, and then to select Edit.

Format and align characters and paragraphs

Change or resize the font To do this Press

Open the Font dialog box to change the CTRL+SHIFT font. +F Open the Font dialog box to change the CTRL+SHIFT font size. +P Increase the font size. CTRL+SHIFT +> CTRL+SHIFT +<

Decrease the font size.

Apply character formats To do this Open the Font dialog box to change the formatting of characters. Change the case of letters between sentence, lowercase, or uppercase. Apply bold formatting. Apply an underline. Apply italic formatting. Apply subscript formatting (automatic spacing). Apply superscript formatting (automatic spacing). Press CTRL+T

SHIFT+F3

CTRL+B CTRL+U CTRL+I CTRL+EQUAL SIGN CTRL+SHIFT+PLUS SIGN CTRL+SPACEBAR

Remove manual character formatting, such as subscript and superscript. Insert a hyperlink.

CTRL+K

Copy text formats To do this Copy formats. Paste formats. Press CTRL+SHIFT +C CTRL+SHIFT +V

Align paragraphs To do this Center a paragraph. Justify a paragraph. Left align a paragraph. Right align a paragraph. Press CTRL+ E CTRL+J

CTRL+L

CTRL+ R

Run a presentation You can use the following keyboard shortcuts while running your presentation in full screen mode. To do this Press

Start the presentation from the beginning. Perform the next animation or advance to the next slide. Perform the previous animation or return to the previous slide. Go to slide number.

F5 N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or SPACEBAR P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE number+ENTER

Display a blank black slide, or return to the B or PERIOD presentation from a blank black slide. Display a blank white slide, or return to the W or COMMA presentation from a blank white slide. Stop or restart an automatic presentation. End a presentation. Erase on-screen annotations. Go to the next slide, if the next slide is hidden. Set new timings while rehearsing. Use original timings while rehearsing. Use a mouse click to advance while rehearsing. Return to the first slide. Redisplay hidden pointer or change the pointer to a pen. Redisplay hidden pointer or change the pointer to an arrow. Hide the pointer and navigation button immediately. Hide the pointer and navigation button in S ESC or HYPHEN E H

T O M

1+ENTER CTRL+P

CTRL+A

CTRL+H

CTRL+U

15 seconds. Display the shortcut menu. Go to the first or next hyperlink on a slide. Go to the last or previous hyperlink on a slide. Perform the "mouse click" behavior of the selected hyperlink. SHIFT+F10 TAB SHIFT+TAB

ENTER while a hyperlink is selected

Tip: You can press F1 during a presentation to see a list of controls.

Browse Web presentations The following keys are for viewing your Web presentation in Microsoft Internet Explorer 4.0 or later. To do this Press

Move forward through the hyperlinks in a Web presentation, the Address TAB bar, and the Links bar. Move back through the hyperlinks in a Web presentation, the Address bar, and the Links bar. Perform the "mouse click" behavior of the selected hyperlink. Go to the next slide. Go to the previous slide. SHIFT+TAB

ENTER SPACEBAR BACKSPAC E

Use the Selection pane feature Use the following keyboard shortcuts in the Selection pane.

To do this Launch the Selection pane. Cycle the focus through the different panes. Display the context menu.

Press ALT, C, D, S, and then P F6

SHIFT+F10

Move the focus to a single item or group. UP ARROW or DOWN ARROW Move the focus from an item in a group to its parent group. Move the focus from a group to the first item in that group. Expand a focused group and all its child groups. Expand a focused group. Collapse a focused group. Move the focus to an item and select it. LEFT ARROW

RIGHT ARROW

* (on numeric keypad only)

+ (on numeric keypad only) - (on numeric keypad only) SHIFT+UP ARROW or SHIFT+DOWN ARROW SPACEBAR or ENTER SHIFT+SPACEBAR or SHIFT+ENTER CTRL+SHIFT+F CTRL+SHIFT+B CTRL+SHIFT+S F2 TAB or SHIFT+TAB

Select a focused item. Cancel selection of a focused item. Move a selected item forward. Move a selected item backward. Show or hide a focused item. Rename a focused item. Switch the keyboard focus within the Selection pane between tree view and the Show All and Hide All buttons. Collapse all groups.

ALT+SHIFT+1

Expand all groups.

ALT+SHIFT+9

To assign custom keyboard shortcuts to menu items, recorded macros, and Visual Basic for Applications (VBA) (Visual Basic for Applications (VBA): A macro-language version of Microsoft Visual Basic that is used to program Microsoft Windows-based applications and is included with several Microsoft programs.) code in Office PowerPoint 2007, you must use a third-party add-in, such as Shortcut Manager for PowerPoint, which is available from OfficeOne Add-Ins for PowerPoint.

Presentation keyboard shortcuts for PowerPoint 2007

You can use the following keyboard shortcuts while you run your presentation in full screen mode. To do this Start a presentation from the beginning. Perform the next animation or advance to the next slide. Perform the previous animation or return to the previous slide. Go to slide number. Press F5 N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or SPACEBAR P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE number+ENTER

Display a blank black slide, or return to the B or PERIOD presentation from a blank black slide. Display a blank white slide, or return to the W or COMMA presentation from a blank white slide. Stop or restart an automatic presentation. S

End a presentation. Erase on-screen annotations. Go to the next slide, if the next slide is hidden. Set new timings while rehearsing. Use original timings while rehearsing. Use mouse-click to advance while rehearsing. Return to the first slide. Redisplay hidden pointer and/or change the pointer to a pen. Redisplay hidden pointer and/or change the pointer to an arrow. Hide the pointer and navigation button immediately. Hide the pointer and navigation button in 15 seconds. Display the shortcut menu. Go to the first or next hyperlink on a slide. Go to the last or previous hyperlink on a slide. Perform the "mouse click" behavior of the selected hyperlink.

ESC or HYPHEN E H

T O M

1+ENTER CTRL+P

CTRL+A

CTRL+H

CTRL+U

SHIFT+F10 TAB SHIFT+TAB

ENTER while a hyperlink is selected

Tip: You can press F1 during your presentation to see a list of controls.