ORACLE EBS OVERVIEW SESSION 1 OF 4

RAJESH ANAND

Agenda
Organization Structure Security Business Group, Legal Entity, Operating Unit, Inventory Org Application Object Library

Business Group, Legal Entity, Operating Unit, Inventory Org Business Group: Holds employee information and is the top level Legal Entity: Legal entity is the one for which you want a Balance Sheet and Income statement Ledger: Is the accounting book and has 4Cs
1. 2. 3. 4. Chart of Account (Particulars of Goods) Currency (Amount) Calendar (Date) Subledger Accounting Convention (Cash / Accrual)

Operating Unit: The purpose of an operating unit is to segregate or separate sub-ledger transactions

Business Group, Legal Entity, Operating Unit, Inventory Org

Responsibility relationship with BG, Ledger, LE and OU Profiles options are used to establish the relationship between a Responsibility and Business Group, Ledger, and Operating Unit

Responsibility relationship Inventory Organization access is used to grant a responsibility access to an Inventory Org

Security
User Definition Responsibilities Menus Function Forms Exclusions Request Set Data Access Profiles Reporting

User Definition
User

Employee/Person

Responsibilities

Profile Options

Security User Definition

User: Attached to a person/employee Has access to responsibilities Profiles can be used for various purposes including application behavior, security and control, access, etc.

Security Responsibility Definition

Responsibility Definition includes application, request group and a menu An application is a module/sub-ledger A request group is a set of reports A menu can be made up of sub-menus and functions Sub-menu can be a collection of functions A function is typically a form Take Away: A menu, sub-menu and function can access areas within different applications/modules A responsibility can span across various areas within Oracle EBS

Security Responsibility Definition

Exclusions: Restrictions can be enforced within a responsibility through various options: Menu Exclusions Menu Definition Take Away: Considerations: Segregation of Duty typically drives Responsibility definition Examples: Invoice entry responsibility should not have access to payment processing Supplier setup responsibility should not have access to purchase order processing

Security Profiles (Operating Unit, Business Group, Ledger)

A responsibility is tied to an Operating Unit, Business Group and Ledger through profile options Access to an inventory organization is controlled by Organization Access within the inventory module Profile option usage is not limited to the above

Security
Responsibility

Application

Menu

Request Group

Menu(s)/Sub-Menu(s) Operating Unit Business Group Ledger Inventory Organization(s)

Functions

Concentric Circle Rule for Profile Options

User

Responsibility

Site Application

Inner circles override the values from outer circles and inner circles inherit values from outer circles

AOL: Concurrent Requests

Definition Executable Request Sets Submission Monitor Diagnostics Attaching a concurrent program to request groups

AOL: Lookups, Personalizations and attachments

Application Lookup AOL Lookups Personalizations: Requirements Form personalizations Attachments: Types How to? Levels

FlexFields
Key Flexfield: A single or multi-segment data element that uniquely identifies key data elements/codes in the application. Example Accounting Structure, Item Descriptive Flexfield: Additional information for master or transaction data.

* Descriptive Flexfields can be context sensitive whereas Key Flexfields cannot be context sensitive

FlexFields
Flexfield Definition: Flexfields are made up of segments and each segment in turn can be based upon a pre-defined list of values (static or dynamic). Value Sets: Pre-defined list of values are called value sets In case of static values, pre-defined values can be maintained Dynamic value sets can be based upon values in the database (SQL Statement) Value sets can have constant values

Concentric Circle Rule for application level setups

Transaction Data

Master Data

Inner circles override the values from outer circles and inner circles inherit values from outer circles

Application/Subledger system settings