A

1 Description 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23

Category

Index Code

Subobject

Reduction in FTE

Savings (Revenue Opportunity) for 12/13 per Department

Savings for 12/13 per Budget Office

Comments/Action Items

Responsible Party

Implementation

Economic Development
Move JEDC out of the leased space in the Police & Fire Pension Fund building and into city-owned space. Total Efficiency JEJE751 4401 $20,493 per month Needs to be moved by March 2012 to reflect savings already Karen Bowling Immediate-pending Mayor's approval

Employee Services
Eliminate subscription to Wall Street Journal Eliminate subscription to BNA Check out Franklin Covey materials rather than buying new Tuition Reimbursement-Reduce maximum reimbursement amount to $3,500 from $5,250 per employee annually. Right-Sizing Right-Sizing Efficiency Right-Sizing OPHE571EB OPHR011ES OPHR011OD OPHR011OD OPHR011OS OPHR011OS OPHR011OS OPHR011OS OPHR011OS OPHR011OS OPHR011OS OPHR571EB OPHR571EB OPHR571EB OPHR571EB OPHR571EB OPHR571EB 5402 5402 5401 5405 3109 3109 5216 3109 5402 5402 various 4538 and 4546 4938 4939 various various various $ $ $ $ $ $ $ $ $ $ 2 $ $ $ $ 1 $ 1 $ 1 $ $ 200.00 821.00 20,000.00 50,000.00 126,000.00 30,000.00 6,000.00 20,000.00 40.00 1,650.00 93,281.00 40,000.00 250,000.00 10,000.00 61,437.00 63,406.00 23,460.00 796,295.00 Jarik Conrad Minimal impact to implement Jarik Conrad Minimal impact to implement Jarik Conrad Needs to be collectively bargained. Jarik Conrad Need to net against cost for internal service charges from Jarik Conrad Minimal impact to implement Jarik Conrad Minimal impact to implement Jarik Conrad Jarik Conrad Minimal impact to implement Jarik Conrad Minimal impact to implement Jarik Conrad Minimal impact and cross train personnel Jarik Conrad Jarik Conrad Promote use of Bailey's gym as an alternative; Use Aetna Jarik Conrad Utilize PPP Reduction in employee wellness efforts Minimal Impact-Gaining a chief Minimal Impact Jarik Conrad Jarik Conrad Jarik Conrad Jarik Conrad Immediate-pending Mayor's approval 2012/2013 Budget Immediate-pending Mayor's approval 2012/2013 Budget Immediate-pending Mayor's approval Immediate-pending Mayor's approval Immediate-pending Mayor's approval Immediate-pending Mayor's approval 2012/2013 Budget 2012/2013 Budget Immediate-pending Mayor's approval 2012/2013 Budget Immediate-pending Mayor's approval 2012/2013 Budget Immediate-pending Mayor's approval Immediate-pending Mayor's approval Immediate-pending Mayor's approval

Use in-house counsel rather than contracted labor consultants Efficiency Develop in-house leadership assessment for employee fit for duty and psychological assessments-currently contracted out. Efficiency Eliminate badge expirations or increase number of years valid Reduce/eliminate random drug testing (loss of productivity as well) Eliminate membership to IPMA-HR (International Public Management Association-Human Resources) Eliminate subscription to IPMA-HR Eliminate two (2) HR Assistant (B0219) and one (1) CSA III (C0141) Eliminate payment of a broker's commission on life insurance contract Eliminate City funding to the HIT Center program Change current Rewards & Recognition program to include low to no cost rewards Eliminate Wellness Coordinator position (04415) Eliminate Manager of Personnel Services-Employee Benefits (04472) Eliminate one (1) CSA III (C0141) Total Efficiency Policy Right-Sizing Right-Sizing Right-Sizing Efficiency Policy Policy Right-Sizing Right-Sizing Right-Sizing

1 Description 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45

Category

Index Code

Subobject

Reduction in FTE

Savings (Revenue Opportunity) for 12/13 per Department

Savings for 12/13 per Budget Office

Comments/Action Items

Responsible Party

Implementation

Intergovernmental Services- ASD

Elimination of current vacancies (7) in Administrative Services Division Right-Sizing ASD Various various various various various 7 $ $ $ $ $ $ 279,167.00 333,000.00 1,059,043.00 63,152.00 85,308.00 1,819,670.00 Policy decision as to future structure of ASD. Change in culture and buy in from appointed officials. Savings attributed to increased productivity rather than actual Savings attributed to increased productivity rather than actual Marlene Russell Marlene Russell Marlene Russell Marlene Russell Marlene Russell Immediate-pending Mayor's approval

Complete Centralization of ASD Policy Centralize/Allocate Executive Secretaries-one secretary to three appointed executives-ASD proposing to provide services remotely Right-Sizing Eliminate Mayor's Vehicle Safety Board (MVSB) Eliminate City Driver Certification Program Total Other Other

Intergovernmental Services- Fleet

Mandatory reduction of fuel usage by 10% Efficiency various various various various various various various various various various various various 1 $ 50,000.00 Initial vehicle purchase is additional $42,000 for each $ 1,200,000.00 Immediate-pending Mayor's approval Immediate-pending Mayor's approval 2012/2013 Budget Immediate-pending Mayor's approval Immediate-pending Mayor's approval Immediate-pending Mayor's approval Immediate-pending Mayor's approval Immediate-pending Mayor's approval Immediate-pending Mayor's approval 2 $ 1 $ 100,000.00 65,000.00 2012/2013 Budget 2012/2013 Budget Immediate-pending Mayor's approval $ 1,415,000.00

Reduce unnecessary idling time of all city vehicles and equipment Efficiency Compressed natural gas (CNG) for waste haulers. Innovation Suspend the biodiesel project that is not producing enough viable fuel to offset the operating cost. Elimination of one position. Right-Sizing Asset reduction initiative Right-Sizing Right-sizing of city vehicles (replace SUV's/pickups for less expensive sedans if still meets the agency's transportation Right-Sizing Identify all vehicles/equipment on which manufacturer's warranty will expire within six month and do a safety inspection for any Efficiency Continually bid for parts/supplies. Aftermarket parts are $250,000 less compared to previous prices and original Efficiency Cannibalization of repair parts (engines, transmissions, differentials, seats and other major parts) on vehicles totaled from Innovation Outsource tire service. Initial analysis performed in-house concluded it is not efficient to be performed by Fleet. Continue in-Right-Sizing Consolidate machine/hydraulic and welding shop run by one Foreman once other foreman retires. Right-Sizing Continue in-depth analysis on realignment of personnel to maximize utilization of workforce. Right-Sizing Total

1 Description 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67

Category

Index Code

Subobject

Reduction in FTE

Savings (Revenue Opportunity) for 12/13 per Department

Savings for 12/13 per Budget Office

Comments/Action Items

Responsible Party

Implementation

Intergovernmental Services-Procurement
Shift ownership and management of the Enterprise Print Solution contract from ITD to the Copy Center. Again, right size Efficiency Process improvements and efficiencies within procurement policies and practices that may reduce $400 million in Efficiency Work with Xerox to right size equipment and bring down expenses. Right-Sizing Total Greg Pease/ITD Greg Pease PW to prepare list of CIP projects not yet started so Greg Pease 2012/2013 Budget Beyond 2012/2013 budget Immediate-pending Mayor's approval

JFRD
Reduction in Utilities Reduce Fuel/Maintenance HAZMAT Cost Recovery Admin/Staff Cost Reductions Staffing Reductions Increase Transports Increase Collections Increase Inspections Total Efficiency Efficiency various various various various various various various various various various $ $ $ $ $ $ $ $ 100,000.00 1,000,000.00 500,000.00 1,500,000.00 3,400,000.00 3,700,000.00 1,500,000.00 1,500,000.00 Chief Senterfitt Chief Senterfitt Chief Senterfitt Chief Senterfitt Chief Senterfitt Chief Senterfitt Chief Senterfitt Chief Senterfitt

Revenue Opportunity various Right-Sizing Right-Sizing various various

Revenue Opportunity Revenue Opportunity Revenue Opportunity

$ 13,200,000.00

Neighborhoods
Reduction in Contractual Services by completing asbestos surveys with in-house by trained EQD staff. Assist with compliance Eliminate two (2) Field Supervisor positions and replace with Field Operations Manager. Create Investigator level and eliminate Eliminate ACPS Ops Coordinator and replace with lower level Administrative Aide to cover needed duties. Eliminate one of the two kennel supervisors. There is sufficient weekday and weekend supervision due to changes in hours Move positions from ERAC011 to ERMC011 to reflect actual work location. Reduction in staffing levels in Municipal Code Compliance to be more consistent with other divisions. Forced efficiency making Efficiency Right-Sizing Right-Sizing Right-Sizing Right-Sizing Right-Sizing EQD and MCC ERAC011 ERAC011 ERAC011 ERAC011 ERCC011CE 3410 various various various various various 9 $ 281,171.00 $ 1 $ $ 1 $ 80,000.00 44,014.00 24,500.00 40,058.00 Savings within ERAC011 and increase in ERMC011 but no Slower response time to certain calls. Scott Trebatoski Scott Trebatoski Scott Trebatoski Scott Trebatoski Scott Trebatoski Scott Trebatoski 2012/2013 Budget Immediate-pending Mayor's approval Immediate-pending Mayor's approval Immediate-pending Mayor's approval Immediate-pending Mayor's approval 2012/2013 Budget

1 Description 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89

Category

Index Code

Subobject

Reduction in FTE

Savings (Revenue Opportunity) for 12/13 per Department

Savings for 12/13 per Budget Office

Comments/Action Items

Responsible Party

Implementation

Neighborhoods (continued)
Reclassify AMIO-Code Enforcement Manager to Executive Assistant to Appointed Official based on job responsibilities. Eliminate Executive Secretary I position to the EQD board. Clerical work can be absorbed by existing EQD staff. Other Eliminate Environmental Enforcement Administrator. No negative impacts anticipated. Eliminate Emergency Response Clean-up Team and have JFRD do the entire process from containment to cleanup. Merge Mosquito Control with ACPS using a single division chief and managers to run operations. Other functions currently housed Elimination of pilot position in Mosquito Control Elimination of Operations Analyst and AMIO-Ash Clean-Up positions. Functions can be absorbed by other staff. Might Total Right-Sizing Right-Sizing Right-Sizing Efficiency Right-Sizing Right-Sizing Right-Sizing ERCC011CE EREQ011EPB EREQ011ESC various various various $ 1 $ 1 $ $ 1 $ 1 $ 2 $ 1,056,206.00 15,900.00 29,232.00 59,700.00 317,100.00 119,602.00 44,929.00 This has not yet been discussed with JFRD. Chief of Mosquito Control is currently filled. This is a vacant position. Scott Trebatoski Scott Trebatoski Scott Trebatoski Scott Trebatoski Scott Trebatoski Scott Trebatoski Scott Trebatoski Immediate-pending Mayor's approval Immediate-pending Mayor's approval Immediate-pending Mayor's approval 2012/2013 Budget Immediate-requires Legislation and Council approval Immediate-pending Mayor's approval Immediate-pending Mayor's approval

EREQ011WQER various ERMC011 ERMC011 EROD011ASH various various various

Parks and Recreation

Eliminate professional services contract for Middlebrook Companies related to Preservation Project and River Initiative Eliminate auto allowance for director (part of previous director's benefits) Reduce copy center allocation and use in-house copier from Extension Office. Eliminate Development Coordinator from Community Relations Office Efficiency Efficiency Other Right-Sizing RCOD011 RCOD011 RCOD011 RCOD011 RCOD011 RPCM011PG RPCM011PG RPCM011PG RPCM011PG RPCM011PG RPCM1DACF RPCM1DACF $ $ $ 1 $ 1 $ 1 $ $ $ $ $ 1 $ 4 $ 45,000.00 3,600.00 40,000.00 45,000.00 25,000.00 50,000.00 636,342.00 20,200.00 46,000.00 20,000.00 51,300.00 139,807.00 Savings would be offset of staff cost less approximate Kelley Boree Kelley Boree Need to determine impact on copy center Kelley Boree Kelley Boree Would require increase in parttime hours Kelley Boree Savings offset of $23,300 will be used for increased salary Kelley Boree Kelley Boree Kelley Boree Kelley Boree Kelley Boree Kelley Boree Kelley Boree

Convert Administrative Aide position to part-time clerical. Right-Sizing Merge Community Programming and Waterfront Parks divisions. Eliminate Division Chief position. Right-Sizing Close 11 centers Eliminate PT pool maintenance liaison Eliminate Pop Warner game officials funding assistance. Seek managing partner for adult softball complexes. Eliminates one position. Streamline management at Cecil Recreation complex-reduction of one position. Close Cecil Aquatic center on Sundays and Mondays. Eliminate four (4) year round lifeguard positions. Right-Sizing Right-Sizing Right-Sizing Right-Sizing Right-Sizing Right-Sizing

1 Description 90 91 92 93 94 95 96 97 98 99 100

Category

Index Code

Subobject

Reduction in FTE

Savings (Revenue Opportunity) for 12/13 per Department

Savings for 12/13 per Budget Office

Comments/Action Items

Responsible Party

Implementation

Parks and Recreation ( Continued)

Reduce assistance to Tree Hill Nature Center Reduce local mileage by reducing frequency of days for environmental programming. Eliminate 50% of portalets on properties. Allows for only one portalet at property. Eliminate guard service at Southbank Museum Eliminate general park enhancements such as pet waste stations and recycling bins. Policy Right-Sizing Right-Sizing Right-Sizing Right-Sizing RPWF011 RPWF011 RPWF011 RPWF011 RPWF011 RPWF011 RPWF011 RPWF011 RPWF011 RPWF011 RPWF1D1 RPWF1D1 RPWF1D1 RPWF1D2 RPWF1D2 $ $ $ $ $ $ $ $ $ $ 2 $ $ $ $ $ $ 6,565.00 1,050.00 2,100.00 40,768.00 6,300.00 18,000.00 6,250.00 16,000.00 5,500.00 6,075.00 44,000.00 20,000.00 2,500.00 9,000.00 6,000.00 1,312,357.00 Kelley Boree Kelley Boree Kelley Boree Kelley Boree Kelley Boree Kelley Boree Kelley Boree Kelley Boree Kelley Boree Kelley Boree Only considers savings from personnel expenses and not Kelley Boree Reduction in guard service offset by reduction in revenue. Kelley Boree Future year savings would be $40,500 since gate is to be Kelley Boree Kelley Boree Kelley Boree

Discontinue maintenance of fire lines Right-Sizing Reduce treatment of invasive plant/animal species; only treat sites required for management plan. Right-Sizing Remove rather than replace non-essential items that are damaged or have exceed life expectancy. Right-Sizing Eliminate dead tree removal unless tree is a hazard. Right-Sizing Right-Sizing Policy Right-Sizing Right-Sizing

Reduce mowing to 19 cuts per year for trails. Reduce hours at Huguenot Park to only 40 hours a week. 101 Eliminates two positions. Eliminate overnight camping at Huguenot Park. Eliminate guard service at Huguenot Park and install automated 103 gate.
102 104

Adjust beachfront park manager salaries Right-Sizing Remove rather than replace non-essential items that are damaged 105 or have exceed life expectancy. Right-Sizing
106 107

Total

Planning
various $100,997 Calvin Burney/Lacree Immediate-pending Mayor's approval

Move 50% of CPAC Planners work in Housing and Community 108 Development to Planning Dept. and fund positions from Housing Right-Sizing
109 110 111

1 Description 112 113

Category

Index Code

Subobject

Reduction in FTE

Savings (Revenue Opportunity) for 12/13 per Department

Savings for 12/13 per Budget Office

Comments/Action Items

Responsible Party

Implementation

Public Works
Other Other Other Innovation Efficiency Right-Sizing Efficiency Right-Sizing PWCP32ARD549 PW0070-01 69505 PWCP363PB519 PW0677-01 69505 PWEN011 PWGM011SL PWPB011EL PWPB011SU PWPB011SU PWGM011AD 4301 4301 4 1401 Collaborate with budget on impact and funding source Collaborate with budget on impact and funding source Need to discuss with stakeholders particularly Parks Need to develop detailed plan for what lights will be turned Need to coordinate this with IT and possibly JEA to determine Public Works to coordinate with HR and budget on final Public Works to coordinate with HR to verify no issue with Public Works to coordinate with HR and budget on final Angela Moyer Angela Moyer Jeff Beck/Angela Moyer/Kelley Jeff Beck 2012/2013 Budget 2012/2013 Budget 2012/2013 Budget Immediate-communication with Council 2012/2013 Budget 2012/2013 Budget Immediate-pending Mayor's approval 2012/2013 Budget

Reduce roadway widening/resurfacing 12/13 budget from $12 114 million to $11 million. This decreases resurfacing frequency Reduce capital building maintenance 12/13 budget from $7 115 million to $6 million Engineering charges for various phases of work on specific 116 projects are often charged to miscellaneous or "funny money" Reduce streetlight energy costs by turning out street lights 117 (approximate cost annually for street light is $250) Public Buildings division will create a real-time web based 118 information system to monitor electric usage along with Public Buildings will reclass Working Foreman position to 119 Maintenance Worker II. Move all city security to contract Adjust work schedule for employees to eliminate or lessen the 120 need for overtime. Trash crews will be scheduled through Increase efficiency in employee utilization by performing desk 121 audit of Public Works' employees. Anticipated 1.5%-8.5%
122 123

Total

Special Services-Adult Services

Efficiency Policy Revenue Opportunity Right-Sizing Right-Sizing Right-Sizing Right-Sizing 2 $ 3 $ 3 $ $ 5,000.00 160,068.22 67,452.06 61,616.16 $ 26,000.00 Mary Blake-Holley Immediate-pending Mayor's approval Mary Blake-Holley Mary Blake-Holley 2012/2013 Budget Seek PPP to recruit volunteers to teach computer classes Mary Blake-Holley Immediate-pending Mayor's approval If closing two senior centers, the drivers will not be needed. Mary Blake-Holley 2012/2013 Budget Mary Blake-Holley 2012/2013 Budget Mary Blake-Holley 2012/2013 Budget

Eliminate security guard at Singleton Center and move safe for 124 deposit of donations to Senior Services Administrative Office Realign Special Events for Seniors under the Senior Services 125 Division rather than currently under Special Events. Utilize senior buses for public advertisement to increase revenue Eliminate two desktop computer technicians that staff weekly 127 computer classes.
126

Eliminate three Program Aides (drivers). Close two senior centers-Moncrief Senior Center (low 129 membership & attendance with no growth.; Louis Dinah Senior
128 130 131

Reduction in Other Operations Supplies Total