Guidelines For The Final Year Project TPR3321 2009-2010

Faculty of Information Technology Multimedia University

TABLE OF CONTENTS
IMPORTANT NOTICE TO ALL STUDENTS........................................................................................................3 1. INTRODUCTION TO THE FINAL YEAR PROJECT .....................................................................................4 2. PROJECT SCHEDULE.........................................................................................................................................5 2.1 SELECTING A TOPIC ..............................................................................................................................................5 2.2 ACTIVITIES IN TRIMESTER II (8 WEEKS)............................................................................................................5 IMPORTANT EVENTS FOR TRIMESTER II ......................................................................................................................6 2.3 ACTIVITIES IN TRIMESTER III. (14 WEEKS) .......................................................................................................6 IMPORTANT EVENTS FOR TRIMESTER III .....................................................................................................................7 2.4 GRADING AND ASSESSMENT ...............................................................................................................................7 3. PITFALLS AND PROBLEMS..............................................................................................................................7 4. THE FINAL YEAR PROJECT REPORTS.........................................................................................................8 4.1 WARNING NOTICE .................................................................................................................................................8 4.2 PENALTIES ............................................................................................................................................................8 4.3 THE INTERIM REPORT (TRIMESTER II- 8 WEEKS) ..................................................................................................9 4.4 THE FINAL REPORT (TRIMESTER III 14 WEEKS) ...............................................................................................11 5. THE BUSINESS PLAN OR RESEARCH CONTRIBUTION ..........................................................................14 6. GUIDELINES FOR REPORT PREPARATION ...............................................................................................14 6.1 COVER AND TITLE PAGE .....................................................................................................................................14 6.2 SPINE OF THE THESIS ..........................................................................................................................................14 6.3 DOCUMENT LAYOUT ..........................................................................................................................................14 6.4 ILLUSTRATIONS.....21 6.5 QUOTED MATERIALS21 6.6 PROJECT PRESENTATION.21 7. REFERENCES ......................................................................................................................................................23 7.1 CITATION STYLE FOR REFERENCES IN TEXT .......................................................................................................23 8. OTHER POINTS TO NOTE ON WRITING REPORT ....................................................................................26 9. BINDING................................................................................................................................................................27 10. MEETING LOG ..28 APPENDIX A1: AWARDS...29 APPENDIX A2: CITATION STYLE FOR REFERENCE LIST .........................................................................30 APPENDIX A3: GUIDELINES FOR WRITING BUSINESS PLAN AND RESEARCH PAPER...................50 APPENDIX A4: FORMS AND MISCELLANEOUS INFORMATION...53 APPENDIX A5: EXAMPLE OF INTERIM REPORT AND FINAL YEAR REPORT COVER PAGE..72

Important Notice to All Students

PLAGIARISM IS A SERIOUS OFFENCE.

Downloading materials from websites for the report contents is prohibited.

You must sign the report submission declaration form to confirm that your FYP report has been done by your own efforts without any plagiarism

1. Introduction to the Final Year Project The two-semester, final year project (TPR 3321) will be one of the most important parts of your undergraduate studies. It will also be one of the most time-consuming, taking up many hours over a two-semester, 22-week period. Why is this activity so important that it is worth spending all this time, and why is it a required part of the FIT undergraduate program? The answer is that information technology is both a theoretical and an empirical, hands-on discipline, and there are many skills that simply cannot be taught in the classroom. They can only be learned through practical experience- that is, working on a large project that exposes you to some of these important ideas, such as:

Working effectively as part of a team. For this project you can work individually or in a team of 2 students. You divide up the tasks, monitor the work of each person, and integrate these individual efforts into a single package. In the real world software is rarely, if ever, developed alone, so learning to be an effective part of a software development team is an important learning experience. Interacting with users. With most classroom projects you are given a problem and told to solve it. In the real world, however, problem statements are not given out in a finished form. You must develop the problem statement through meetings and discussions with potential users of your software. Developing specification and design documents. In software engineering classes you learned formal methods for representing specification and design documents. However, code developed in class is usually too small to demonstrate their real benefits. That is not the case with the final-year project. It involves the development of a large, complex software package that requires the effective use of software development tools. Without these formal design and implementation methods, the scale of the project will quickly overwhelm you. Developing prototypes. Building prototypes is a common task in software development. Users are often unable to express their needs without seeing a working model. In class there is rarely enough time to develop both a prototype and a fully functional program. However, for the final year project you will build a working prototype of your proposed software. Improving your writing and oral presentation skills. Two fundamentally important parts of the project are the written documents you produce and the oral presentations you give. At the end of Trimester I you will deliver an Interim Report and demonstrate your prototype. At the end of Trimester II you will produce a Final Report and give a presentation of the finished system. As you can see, there is much more to a final year project than simply writing lots of code or writing lots of text. Instead, it is a chance to put into practice all the concepts

that, until now, have only been studied formally. By the end of the project you will have developed a set of practical skills that will serve you well throughout your professional career. That is why the hours put into this course considered hours are well spent.

2. Project Schedule 2.1 Selecting a Topic The first step is to select a topic that you would enjoy working on for 6 months. When describing the projects course, TPR 3321, the MMU Student Handbook states that you work on a topic selected in consultation with a supervisor from the faculty. Many students think this means that, at the beginning of Trimester II, they meet with a faculty advisor who assigns them a topic. That is a serious mistake. Working for 6 months on a project that you did not select and in which you have little interest can significantly reduce your enjoyment of this experience and turn it into nothing more than a large homework assignment. Instead, start thinking about possible topics well before the project course beginsperhaps as early as Trimester 1 of the third year or even Trimester 3 at the end of the second year. Consider ideas that sound interesting because of a desire to know more about a subject, a desire to learn how to use a particular software package, or a goal of working professionally in this area after graduation. Perhaps you would like to investigate a research idea presented in one of your classes. Whatever the reason, the project topic should be something that you and your teammates choose rather than something assigned to you. It is much more enjoyable to put in time on a project if it is yours rather than someone elses. Start by reading technical books, professional articles, or interesting Web pages. Talk with faculty and other IT professionalsperhaps people you are working with for Industrial Training. You can visit the MDeC (Multimedia Development Corporation) or any other organizations and learn about projects currently being investigated. Your goal is to have a well-defined problem statement ready for review as early as possible in Trimester 2. 2.2 Activities in Trimester II (8 weeks)

Trimester II is concerned with developing the problem specification and design. Your progress on these activities will be monitored through regular weekly meetings with your supervisor. The work in Trimester II counts 30% toward the overall grade. By the second week of the trimester you must have a short, written description of the project. Then, for the next 6-7 weeks you will develop a complete and precise problem statement followed by the formal design of a software system that solves this problem. In addition, you must also prepare an implementation plan that will guide its activities

during Trimester 3, and build a working prototype that demonstrates the functionality of your proposed software. At the end of week 6-7 you are required to produce two deliverables. The first is the Interim Report (Week 6) describing what you have done. This includes literature search, interviews, and market surveys, as well as the completed specifications and design. A thorough description of the format of this report is contained in Section 6. You will also give a demonstration (Week 7) of the prototype to the supervisor and project moderators.

Important events for trimester II

Do not forget to register for your FYP subject. Finalize your FYP title in the first week; consult your supervisor for issues related to computing resource (e.g. software, computing facility in FYP lab). While developing your project in weeks 2 to 6, you must meet your supervisor at least once a week. A meeting log must be completed by each student for each meeting. The meeting logs must be included in the report. Book your presentation time slot with your supervisor. Submit interim reports in week 6, make sure that you know all the formatting requirements (e.g. layout, font size, how to put references, etc). Give a demonstration of the prototype in week 7.

2.3 Activities in Trimester III.

(14 weeks)

Trimester III is concerned with system implementation as well as the business modeling or research contribution of the project. Your tasks are to take the specification and design work done during the previous trimester and construct a finished, working a system that meets all specifications. At the same time, you need to prepare either a business plan to identify the market and commercialisation potentials of the project or a document to clarify the research contribution (see section 5) in the research area. You will again meet weekly with your supervisor to describe the teams activities and detail its progress. Your activities in Trimester III will count 70% toward the overall grade. You have 12-13 weeks to complete the implementation. At the end of week 12-13 you are required to deliver the following items: Final Report (Week 12). This report describes the results achieved, outlines the steps you went through during implementation, and discusses how the final results conform to what was originally proposed. The contents of the Final Report are given in Section 6. Presentation of the project work (Week 13). You will give a demonstration of the finished software to both the supervisor and the moderators.

Important events for trimester III

Do not forget to register for your FYP again in this trimester. While developing your project in weeks 1 to 12, you must meet your supervisor at least once in every two weeks. A meeting log must be completed by each student for each meeting. The meeting logs must be included in the report. Book your presentation time slot. Submit the final reports in week 12 Give a demonstration of the full project in week 13

2.4 Grading and Assessment You will receive a single grade for the two-semester, final year project course. 30% of the grade is based on your work in Trimester II and 70% is based on the work in Trimester III. The following chart describes the components of this grade:

Trimester II
Activity General Effort Interim Report Project Design Presentation Total Final

(Project 1 Course)
Percent 20% 30% 30% 20% 100% 30%

Trimester III.
Activity

(Project 2 Course)
Percent 20% 30% 50% 20% 120% 70%

General Effort Final Report Project Implementation/Research Contribution Presentation Total Final

At the conclusion of Trimester III, the Project 1 and Project 2 courses will both be given the same grade point, and that grade point will be used in the calculation of GPA/CGPA following Trimester III. 3. Pitfalls and Problems The final year project will be a demanding but exciting learning experience. However, it is not without problems which, if not identified and addressed, could seriously affect the final result and ultimately reduce your grade. In this section we mention some of these problems and how to avoid them. a. The Overachiever Problem. A common problem is selecting a topic that is far too ambitious for the allotted time. Remember that you have only 12-13 weeks to finish the coding, debugging, and testing. Be careful not to select a topic that is unrealistically large. This can lead to frustration as well as errors caused by cutting corners and
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hurrying through the implementation. Discuss with your advisor the scale of what you are planning. If he or she thinks it may be too large, consider implementing the project in stages, each complete in itself. When stage I is working move on to stage II. If you do not finish stage II, however, you still will have a functioning system. b. The Do It Tomorrow Problem. Thirteen weeks sounds like a long time, but it goes by quickly. You need an implementation schedule that allocates reasonable amounts of work throughout the entire semester. Then you must stick to that schedule. Dont be tempted to postpone work on the project because week 13 seems so far off. All that happens is that during the final few weeks you rush madly to get something working, and software implemented in a rush rarely works correctly! c. The Poop Out At the End Problem. You have worked hard for 13 weeks to complete this project. You have spent many late nights and chased down hundreds of bugs, but it is now working, so are you done? Absolutely not! The project grade is not based only on the programs you develop but also on your written reports and oral presentations. Dont produce a poorly written paper or give a poorly organized presentation. That will negate much of your good work. Put in the time needed to prepare both a well written, high-quality final report and a well organized, polished presentation. A good work on these last steps will insure that you receive a grade that fairly represents the work you have done.

4. The Final Year Project Reports 4.1 Warning notice T AKE NOTICE that the unauthorized copying, reproducing, sharing and / or downloading of any copyrighted material or an attempt to do so whether by use of the Universitys facilities or outside networks / facilities whether in hard copy or soft copy format, shall constitute an infringement under the Copyright Act 1987 and shall be a strict liability offence. 4.2 Penalties Please take note that FIVE marks will be automatically deducted from your report for late submission (each working day). Therefore, kindly ensure that you submit all your reports within the stipulated deadlines. Students who are caught to have plagiarized will be STRICTLY penalized, and may very possibly result in automatic failures.

4.3 The Interim Report (Trimester II- 8 weeks) a. TWO comb-bound hard copies and one soft copy of the Interim Report are to be delivered to the FIT General Office. b. Please refer to FYP Information for Trimester 2 2009/2010 for dateline details on the FIT FYP website. c. You must attach Final Year Project Meeting Log sheets as an appendix to the report (the form is also available in appendix A4 section) . d. The recommended structure of this report is discussed below, together with suggestions on the appropriate contents of each section. e. There is great diversity in the types of projects undertaken by students, and that may influence the weighting or emphasis given to the various sections of your report. 4.3.1 Suggested Contents of the Interim Report
Declaration Students should declare with signatures saying the report has been done by them and no plagiarism has been included. Please refer to Figure 4 and Figure 5. Acknowledgement Table of Contents Each students contribution to the relevant chapters and section should clearly be indicated by name. Management Summary In one page, certainly not more than two, summarize the main features of your project, what problem it is solving and how you propose to solve it. This brief overview should give a snapshot of the overall structure of your final year project. Chapter 1: Introduction Outline the scope of your project. How did the problem present itself to you in the first place? Describe the nature of the problem in detail. Research Objectives (subtopic in Chapter 1) Clear statement of research objectives is necessary. It is recommended to describe in an itemized manner.

Chapter 2: Background and Literature Search Describe what you have discovered in your literature search or market survey. Does this problem exist anywhere else? Who is working on it? How have others solved it? Give references to some of the main articles/books/Web pages discussing this problem. Chapter 3 Methodology Describe how the project work will be implemented. What methodology will be used? What tools and technique(s) will be employed? Describe the tools and techniques in

detail and justify why you choose it? For all the tools and techniques used, give proper citation and references. Chapter 4:Proposed Solution and Implementation Plan / Design Outline in detail your approach to solving the problem. Describe the proposed solution methods and the progress you have achieved. Reference your formal specifications and design documents, which can be placed in the Appendix. If you have implemented a prototype of your solution, discuss it, and describe its behavior. Lay out the project implementation plan for the next semester. Discuss the projects target and milestone dates. If you will be implementing your project in discrete stages, describe them and discuss how far you think you will be able to get. Chapter 5: Conclusions Conclusion for each research objective should clearly be stated. References Include here all references of materials you have referred to within your report. You must cite all references at the appropriate places in the report where needed (Note that it is compulsory to prepare the citation in APA style, see section 7 for details). Appendix Some of the highly technical details from the above sections can be placed in the Appendix and referenced from the body of the report. Include all relevant technical documentation, such as specification documents, design documents, and code listings. Final Year Project Meeting Log sheets should be attached as an appendix as well. In summary, the Interim Report is written in the style of a working document rather than a finished report. It introduces your problem, looks at what others have done in this area, presents a proposed solution, and describes an implementation plan.

4.3.2 Suggested Order of the Interim Report

1. Cover of The Interim Report 2. Title Page of the Interim Report 3 Copyright page of I Interim Report 4. Declaration Page of Interim report 5. Acknowledgement 6. Table of Contents 7. Management Summary /Abstracts 8. List of Tables 9. List of Figures 10. List of Symbols 11. List of Appendices 12. Chapter 1: Introduction objectives, scopes 13. Chapter 2: Literature Review 14. Chapter 3: Methodology 15. Chapter 4: Proposed Solution-

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- Implementation Plan/Design 16. Chapter 5: Conclusion 17. References APA style 18. Appendices Appendix 1: FYP Meeting Logs (all) Appendix 2: Other items if necessary

4.4 The Final Report (Trimester III 14 weeks) a. You have to submit the following items on week 12 of Trimester III to the FIT General Office. i. ii. TWO soft cover FYP Report (light blue colour) ONE CD softcopy of Project: documents, codes, references, etc

b. You must attach Final Year Project Meeting Log sheets (see appendix A3 section) as an appendix to the report. c. After your FYP Presentation, you are required to submit the following items to the FIT General Office. i. 1 hard cover FYP Report (Dark Blue colour) ii. 1 soft cover FYP Report (light blue colour) iii. 2 CD softcopy of Project: documents, codes, references, etc d. The recommended structure of the final report is discussed below, together with suggestions on the appropriate contents of each section. e. However, these are only guidelines to assist you in preparing this document. There is great diversity in the types of projects undertaken by students, and that may influence the weighting or emphasis given to the various sections of your report. 4.4.1 Suggested Contents of the Final Report
Declaration Students should declare with signature saying the report has been done by them and no plagiarism has been included. Please refer to Figure 4 and Figure 5 Acknowledgement Table of Contents Each students contribution to the relevant chapters and section should clearly be indicated by name. Management Summary As with the Interim Report, you begin your Final Report with a Management Summary. Write this section last as it is here that you will step back and give an overview of what has been achieved. In one page, certainly not more than two, list the main features of your project, what problem you were solving and how you solved it. Chapter 1: Introduction

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How did the problem originally present itself to you in the first place, and how did it evolve over the course of the project. Give a detailed summary of the problem as well as a review of the literature or the market survey. You will likely take much of this material from the Introduction section of the Interim Report. Research Objectives( Subtopic in Chapter1) You must clearly state the project research objectives in an itemized manner. Chapter 2: Background and Literature Search Describe what you have discovered in your literature search or market survey. Does this problem exist anywhere else? Who is working on it? How have others solved it? Give references to some of the main articles/books/Web pages discussing this problem. Chapter 3 Methodology Describe how the project work will be implemented. What methodology will be used? What tools and technique(s) will be employed? Describe the tools and techniques in detail and justify why you choose it? For all the tools and techniques used, give proper citation and references.

Chapter 4: Implementation Plan / Design Outline in detail your approach to solving the problem using system development diagrams, flowcharts and schematic diagrams. Lay out the project implementation plan for the next semester. Discuss the projects target and milestone dates. If you will be implementing your project in discrete stages, describe them and discuss how far you think you will be able to get. Chapter 5: The Solution Describe your solution in detail. You may refer to the Appendix for detailed computer code or other technical materials, but some summary or overview diagrams of the solution should be placed in the body of the report. This will help the reader get a sense for the overall structure of the solution. Chapter 6: The Implementation Process/Results Describe the process you went through to complete the project and compare what actually happened with the goals you were trying to achieve. Highlight any major variations from your original plans. Discuss the behavior of the finished program, and show some of its functionality. Chapter 7: Testing / Evaluation of findings For the implemented systems and software, tests should be conducted and their results should also clearly be stated.

Chapter 8: Conclusions What has been accomplished for each research objective (Students should clearly state the conclusion for each project objective) what are the major things that you learned from this project? What work still needs to be done on the system and how can it be improved and/or enhanced? Do you have any future plans for this software package?

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References Include here all references of materials you have referred to within your report. You must cite all references at the appropriate places in the report where needed (Note that it is compulsory to prepare the citation in APA style, see section 7 for details). Appendix Some of the minute detail of the sections above can be relegated to the Appendix and referenced from the body of the report. Include all relevant documentation, computer coding, screen displays, etc. Final Year Project Meeting Log sheets should be attached as an appendix as well. In summary, the Final Report should be written in the style of a finished and fully polished document that you would be willing to show to either a prospective employer or the admissions officer of an IT graduate school. It should follow the publications guidelines specified in the following section.

4.4.2 Suggested Order and Contents of the Final Report

1. Cover of The Final Report 2. Title Page of the Final Report 3 Copyright page of I Final Report 4. Declaration Page of Final report 5. Acknowledgement 6. Table of Contents 7. Management Summary /Abstracts 8. List of Tables 9. List of Figures 10. List of Symbols 11. List of Appendices 12. Chapter 1: Introduction objectives, scopes 13. Chapter 2: Literature Review 14. Chapter 3: Methodology 15. Chapter 4: Implementation Plan/Design 16. Chapter 5: Solution 17. Chapter 6: The Implementation Process/Results 18. Chapter 7: Testing / Evaluation of findings 19. Chapter 8: Conclusions 20. References APA style 21. Appendices Appendix 1: FYP Meeting Logs (all) Appendix 2: Other items if necessary

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5. The Business Plan or Research Contribution a. To write a business plan, you should firstly ensure that your project is business worthy. In other words, it should have some commercial value. Examples of such projects would include a web business, a biometrics software etc. on the other hand, b. If your project is more research oriented, you should come out with a document which would clarify its significance to the research area. Examples of such projects would include new algorithms or framework. c. It would be difficult to classify some projects as they could fall into both categories easily. In such cases, you would need to make an assessment and decide on one. Please discuss with your supervisor on how to write the business plan or research document. d. (See Appendix A3 section for full detail guidelines for writing Business Plan and Research Paper)

6. Guidelines for Report Preparation This section describes the publication guidelines for preparation of both the Interim and Final Reports described in the previous section. 6.1 Cover and Title Page The cover of the Final Report must contain the project title, author names, session name, faculty, and school identification. For the hard cover copy this information must be typed in boldface (gold) capital letter. The minimum size for the letter is 5mm in height and the spacing is shown in Figure 1. The hard copy cover must be in blue. See appendix A5 section.

6.2 Spine of the Thesis a. Name of student, title of thesis, degree awarded and year of thesis submission: Font should be 14 and should be in uppercase in bold gold colour on the spine as shown in Figure 2. Direction of lettering must run from the top of spine. (See appendix A5 section) b. The title page of the Final Report must adhere to the format approved by the Faculty as shown in Figure 3. 6.3 Document Layout The following are the guidelines for preparing your Interim and Final Report:

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a. Use only high-quality A4 70-gram paper. Only letter quality or near letter quality printing will be acceptable b. Double spacing should be used in preparing the report except for tables or charts where single spacing should be used. Use Times New Roman font (12 pt) in the thesis body, use Times New Roman (16 pt-Bold) for chapter headings, use Times New Roman (14 pt-Bold, Italic) for sub-headings and use Times New Roman (12 ptBold, Italic) for sub-sub-headings. c. Any typographical errors must be carefully corrected. Any pages that contain poorly made corrections will be rejected. d. The minimum-sized page margins are as follows: i. ii. iii. iv. Left Right Top Bottom 40mm 25mm 40mm 25mm

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Figure 1: Layout for the Cover of the Final Report

50 mm from the top of the page

45 mm from the left margin

45 mm from the left margin

RESEARCH ON E-COMMERCE FULFILLMENT SYSTEMS

Title of Final Year Project Typeface: Times New Roman Font size: 20

NURUL NADIA AHMAD NORANIZA HUSSAIN

SESSION 2009/2010
Name of Candidate Typeface: Times New Roman Font size: 16 Session Typeface: Times New Roman Font size : 12

FACULTY OF INFORMATION TECHNOLOGY MULTIMEDIA UNIVERSITY APRIL 2010

Faculty, Name of University and Month & Year of the project submission Typeface: Times New Roman Font size : 12

50mm from the bottom of the page

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Figure 2: Layout of Spine of the Final Report (ONLY)- See Appendix 5-2

20 mm from the top of the spine

20 mm from the bottom of the spine

NURUL NADIA AHMAD RESEARCH ON E COMMERCE FULFILLMET SYSTEMS Session 2009/2010

Name of Candidate Typeface: Times New Roman Font size: 14

Title of final year project Typeface: Times New Roman Font size: 14

Session Typeface: Times New Roman Font size: 14

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Figure 3: Layout of Title Page of the Final Report

50 mm from the top of the page 45 mm from the left margin margin 45 mm from the right

RESEARCH ON E-COMMERCE FUFILLMENT SYSTEMS

BY

NURUL NADIA AHMAD NORANIZA HUSSAIN

SESSION 2009/2010

Title of project Typeface: Times New Roman Font Size: 20

Name of candidate Typeface: Times New Roman Font Size: 16

THE PROJECT REPORT IS PREPARED FOR

FACULTY OF INFORMATION TECHNOLOGY MULTIMEDIA UNIVERSITY IN PARTIAL FULFILLMENT FOR BACHELOR OF INFORMATION TECHNOLOGY B.I.T. (HONS) SOFTWARE ENGINEERING FACULTY OF INFORMATION TECHNOLOGY

Degree and Faculty Enrolled Typeface: Times New Roman Font size: 12

Name of University Typeface: Times New Roman Font size: 16 Month & Year of Project submission Typeface: Times New Roman 5.3 Illustrations Font size: 12

MULTIMEDIA UNIVERSITY
APRIL 2010
50 mm from the bottom of the page

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Figure 4: Layout Copyright page of the Final Report

Typeface: Times New Roman Font size: 14 First line indent: 1 cm from the left margin Text to be placed middle of the page

The copyright of this thesis belongs to the author under the terms of the Copyright Act 1987 as qualified by Regulation 4(1) of the Multimedia University Intellectual Property Regulations. Due acknowledgement shall always be made of the use of any material contained in, or derived from, this thesis.
Name of candidate, Year of Thesis submission All rights reserved
Typeface: Times New Roman Font size: 12 To be placed middle of the page

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Figure 5: Layout Declaration page of the Final Report

Typeface: Times New Roman Font size: 12

DECLARATION I hereby declare that the work have been done by myself and no portion of the work contained in this thesis has been submitted in support of any application for any other degree or qualification of this or any other university or institute of learning.

____________________ Name of candidate Faculty of Information Technology Multimedia University Date: DD: MM: YYYY

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6.4 Illustrations Illustrations can be a real enhancement to your report, breaking up long blocks of text and providing relief for both the eye and the mind. The original of an illustration is preferred, but reduced scale black-and-white or color photocopy is acceptable. Illustrations should be pasted onto the page with library paste. Microfiche materials should be put into an envelope before they are pasted onto the page. Computer printouts can be included in the report in either their original form or as a photocopy. If the original is too big the size can be reduced up to 50%. For all materials the minimum left margin is 40mm. 6.5 Quoted Material If you take an illustration or more than a few words of text from a book or other source you must quote it and give the source. Using the words or pictures of others without explicitly acknowledging them is plagiarism, a serious violation of scientific ethics. When you use the words of others, you must place quote marks around the material that you have taken and follow the quote with a reference to the work from which the material was taken. There are many forms of reference. One of the most common is to use the authors name followed by the year of publication and the page number containing the quoted material. This reference will then be included in the Bibliography at the end of your report. For example: An algorithm is defined as a well ordered sequence of primitive operations that halts in a finite amount of time. (Smith 1995, p. 123) 6.6 Project Presentation One of the most important parts of the report is the presentation of results. However, do not simply include massive printouts of raw data. That will be virtually unintelligible to a reader. Instead, organize and present your data in a way that focuses on and highlights the important ideas. It may be a table, chart, or graph, but be sure to spend adequate time preparing high-quality visualization aids that enhance your final report. All of your tables, charts, figures, and graphs should be numbered and have titles. Both the number and the title should be centered either directly above or directly below the table. Use something like the following figure numbering scheme: Figure 1-2. Graph of Average Running Time Where the digit 1 in the figure number is the chapter where the figure is contained, the digit 2 is simply a sequential number within the chapter that uniquely identifies this figure, and Graph of Average Running Time is the title of this figure.

Here are some other things to remember when presenting your results:

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All rows and columns should have an appropriate title All units should be clearly indicated Tables should be referred to in the text by their figure number The analysis and meaning of the values contained in the table should be fully elaborated in the body of the text. Make the visual large enough that all the text and data values can be easily read. Where appropriate, use color to highlight your chart and make it easier to understand and interpret.

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7. References As was mentioned in Section 4.1, any material taken from another source must be identified, and a brief reference to its source included in the text. A complete reference to the document is included in the Bibliography at the end of your report. All FIST project must follow The American Psychological Association (APA) reference citations. The Citation style for references in text as follows. Please check at Appendix Section for details of Citation Style in Reference List. 7.1 Citation Style for References in Text The American Psychological Association (APA) reference citations in text is used to provide information for readers to locate the source of information listed in the alphabetical selected bibliography or references at the end of dissertation or thesis. DESCRIPTION One work by one author use the surname of the author (do not include suffixes such as Jr.) and the year of publication (include only the year, even if the reference includes month and year) for citing in text If the author and year are given as part of the textual discussion, exclude parenthetical information EXAMPLE

Kenneth (1996) compared reaction times In a recent study of reaction times (Kenneth, 1996)

In 1996 Kenneth compared

In a recent study of reaction times, Within a paragraph, do not Kenneth (1996) described the method. include the year in subsequent . . Kenneth also found references if the study cannot be confused with other studies cited

One work by two or more authors - When a work has two authors, Smith and Strumb (1997) considered always cite both names in text Williams, Smith, Bradner, Zappulla, When a work has more than two Rosen and Rock (1994) found [first authors, cite all authors the first citation in text] time the reference occurs; in subsequent citations, include Williams et al. (1994) found only the surname of the first

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author followed by et al.(give a Williams et al. Found [omit year from period after al) and the year subsequent citations after first citation within a paragraph] In exceptional case, cite the surnames of the first authors and Bradley, Ramiraz, Soo (1994) and of as many of the subsequent Bradley, Soo, et al. (1994) reported that authors as necessary to [the two references are : Bradley, B. T., distinguish the two references, Ramiraz, G., & Soo, T. K. (1994); followed by a comma and et al. Bradley, B. T., Soo, T. K., Ramiraz, G., & Brown, N. K. (1994)] as John and Smith (1997) demonstrated

Join the names in a multipleauthor citation in running text by as has been shown (Williams & the word and, use an ampersand Kenneth, 1989) (&) for parenthetical material, in tables and captions, and in the reference list

Corporate authors Corporate authors are usually spelled out each time they appear in a text citation. The names of some corporate authors are spelled out in the first citation and abbreviated thereafter (National Institute of Mental Health [NIMH], 1991) first text citation (NIMH, 1991) subsequent text citation (University of Pittsburgh, 1993) cited in full in all text citations

Works with no author When a work has no author, cite On free care (Study Finds, 1986) in text the first two or three words of the reference list entry (usually the book College Bound Seniors (1979) the title) and the year. Use double quotation marks around the title of an article or chapter and underline the title of a periodical or book

Works with anonymous author When a works author is (Anonymous, 1993) designated as Anonymous, cited in text the word Anonymous

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followed by a comma and the date In the reference list, an anonymous is alphabetized by the word Anonymous Authors with the same surname Include the authors initials in all P.D. Luce (1989) and R. A. Luce text citations to avoid confusion, (1990) also found even if the year of publication P. D. Luce et al. (1984) and D. O. differs Dykes (1980) studied

Two or more works within the same parentheses Past research (Edeline & Weinberger, Arrange two or more works by 1994,1995) the same authors in the same order by year of publication. Past research (Gogel, 1984, 1990, in Place in-press citations last. Give press) the authors surnames once; for each subsequent work, give only the date Several studies (Farrel & Hammond, 1987, 1990, in press-a, in press-b) Identify works by the same author (or by the same two or Several studies (Johnson, 1991a, more authors in the same order) 1991b, 1991c; Singh, 1983, in press-a, with the same publication date by in press-b) the suffixes a, b, c, and so forth after the year; repeat the year. The suffixes are assigned in the reference list, where references Several studies (Balda, 1980; Kamil, are ordered alphabetically by the 1988; Pepperberg & Funk, 1990) title. List two or more works by different authors who are cited within the same parentheses in alphabetical order by the first author's surname. Separate the citations by semicolons

Specific parts of a source

25

To cite a specific part of a (cheek & Buss, 1981, p. 332) source, indicate the page, chapter, figure, table, or equation (Shimamura, 1989, chap. 3) at the appropriate point in text. Always give page numbers for quotations, and abbreviated the words page (p.) and chapter (chap.) in text citations.

Personal communications These are letters, memos, some electronic communications (e.g. e-mail, discussion groups, and messages from electronic bulletin boards), telephone conversations, and the like. As they do not provide recoverable data, they are not included in the reference list. They are cited in text only. Give the initials as well as the surname of the communicator, and provide as exact a data as possible Citations in parenthetical material L. A. Schaie (personal communication, April 18, 1993) (V. G. Nguyen, personal communication, September 28, 1993)

In a citation that appears in (see Table 2 of Hashtroudi, Chrosniak, parenthetical text, use commas & Schwartz, 1991, for complete data) (not brackets) to set off the date

8. Other Points to Note on Writing Report A thesis should be written according to the intended group of reader. It should be in a logic form with strong explanation to convince the reader on the conclusion of the thesis. It should be written in good language and easy to understand. Any technical language or daily language should be avoided. As far as possible all statements must be supported by numbers and data. The writer should be able to defend all statements by referring to a reliable research or the research findings.

26

Symbols or nomenclature used should be defined. Standard symbols or acronym normally accepted in engineering field can be used. International System Unit (S.I) should be used. If you use other units, SI equivalent unit should be in bracket. Equations and formulae should be typed. Avoid using more the necessary lines by giving alternatives, for example : (y/x) = ax + b y x = ax + b preferred compared to :

Diagram can include graphs and figures. It can be numbered together or separately with photograph. Diagrams should be easy to understand. Every diagram should be numbered using the Arabic number at the bottom (if possible different for each chapter) and should be given an informative title. Pictures should be pasted on the page, numbered and titled. (i) (ii) (iii) Every diagram should have relevant title and should be numbered. Coordinate units (abscissa) should be written clearly in the graph. All the data points and lines should be clear - generally it should not be more than 2 or 3 curves in every diagram Types of different data points must be shown in a legend. Every diagram should be referred and elaborated in the text. The gridlines should be in appropriate intervals.

(iv) (v) (vi) 9. Binding

For Hard Cover 1 blank sheet of paper should be put before the first type page and another blank paper should be attached before the back cover. For Soft Cover For binding purposes, the title page should be put immediately after the front cover followed by the blank sheet. Another blank sheet should be attached before the back cover.

27

10. Final Year Project Meeting Log Each student must submit following FYP Meeting Log sheet to supervisor at every meeting. The Meeting Log should be attached as appendix to FYP report (fforms are given in appendix A4 section).

28

Appendix A1: Awards There are many awards offered as a motivation for your FYP effort. This also really looks good in your resume and it will help increasing the chance of getting a good job, not to mention that some of the awards are worth quite a sum of money as well. Awards from industrial partners and other organizations Our faculty promotes participation in competitions co-organized by the faculty and industrial partners or other external bodies. Currently the following award programs are available and you are encouraged to participate in them. 1. IBM Best IT Project Award For best IT final year project that utilizes IBM technologies or tools. 2. Shell Technology Innovation Award Five best FIT FYP projects shall be selected for competition with FYP projects from FOE, FET and FIST. For participation in external competition: 1. MSC APICTA (Asia Pacific ICT Award): FYP projects can be nominated by the students themselves for participation in the Best of Tertiary Student Project (Software/Hardware or Creative Multimedia) Category, the winner shall represent Malaysia for Asia-Pacific Finals, see www.mscapicta.com.my for details. 2 Microsoft Imagine Cup: Imagine Cup is your chance to innovate, show the world what you've got, and win some serious prizes. See http://imagincup.com/ for details.

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Appendix A2: Citation Style for Reference List

The APA (American Psychological Association) reference style is used which includes the following categories : periodicals, books, brochures, book chapters, technical and research reports, proceedings of meetings and symposia, doctoral dissertations and masters theses, unpublished work, reviews, audiovisual media, and electronic media. A reference list cites works that specifically support a particular article. The reference list must be doublespaced, and entries should start with a paragraph indent; entries will then be typeset with hanging indents. Accepted abbreviations in the reference list for parts of books and other publication are: DESCRIPTION Chapter Edition Revised edition Second edition Editor (Editors) Translator(s) no date Page (pages) Volume (as in Vol. 4) Volumes(as in 4 vols) Number Part Technical Report Supplement ABBREVIATION Chap. Ed. Rev. ed. 2nd ed. Ed. (Eds.) Trans. n.d. p. (pp.) Vol. Vols. No. Pt. Tech. Rep. Suppl.

Order of reference in the reference list Alphabetizing names Arrange entries in alphabetical order the surname of the first author, using the following rules for special cases: Alphabetize letter by letter Alphabetize the prefixes M, Mc, and Mac literally, not as if they were all spelled Mac Surnames that use articles and prepositions (de, la, du, von, etc.) are alphabetized according to different rules for different languages Alphabetize entries with numerals as if the numerals were spelled out Order of several works by the same first author Use the following rules to arrange the entries: Single author entries by the same author are arranged by year of publication, the earliest first Kim, K. S. (1991) Kim, K. S. (1994) Single author entries precede multiple author entries Kaufman, J. R. (1991) Kaufman, J. R., and Wong, D. F. (1989) References with the same first author and different second or third authors Kaufman, J. R., Jones, K., and Cochran, D. F. (1982)

30

Kaufman, J. R., and Jones, K. (1980) References with the same surname are arranged alphabetically by the first initial Eliot, A. C. (1983) Eliot, G. R. (1980) References by the same author (or by the same two or more authors in the same order) with the same publication date are arranged alphabetically by the title (excluding A or The) that follows the date Exception: If the references with the same authors published in the same year are identified as articles in a series (e.g. Part 1 and Part 2), order the references in the series order, not alphabetically by title Lowercase letters a, b, c, and so on are placed immediately after the year, within the parentheses Kaufman, J. R. (1980a). Control Kaufman, J. R. (1980b). Roles of Order of works with corporate authors or with no author, or agency, association, or institution as author Alphabetize corporate authors, such as associations or government agencies, by the first significant word of the name. Full official names should be used (e.g. American Psychological Association, not APA). A parent body precedes a subdivision (e.g. University of Michigan, Department of Psychology). If there is no author, the title move to the author position, and the entry is alphabetized by the first significant word of the title. Entry of non-western names (Authors and Corporate Bodies) For the entry of non-western names, reference is made to Mohammed M. Aman (Ed.). (1980). Cataloguing and classification of non-western material: Concerns, issues and practices. London: Oryx Press. DESCRIPTION MALAY NAMES Enter a Malay name under the first element of his/her name unless it is known that he/she treats another element of his/her Merican, Faridah name as a surname; in that case, enter under the surname. If an abbreviation is used for a word denoting filial relationship, i.e. b. for bin, bt. or bte for bintie, use the full form of the word. If a person never uses the word denoting filial relationship, enter the name as found Add after the name titles of honour, rank or position that are commonly associated with the name If the titles of honour, rank or position are hereditary, enter by the titles EXAMPLE

(Merican is a surname) Ali bin Abdullah Rogayah binte Ahmad Ismail Hussein Abdul Majid bin Zainuddin, Haji

Sopiee, Nordin, Dato Ungku Abdul Aziz Syed Hussin Ali Nik Safiah Haji A. Karim Foh, Kam Beng Ching, Francis K. W. (Name appears as Francis K. W. Ching) Loh, Phillip Fook Seng (Name appears as Phillip Loh Fook Seng)

Chinese Names Enter the surname first If a name of Chinese origin contains both Chinese and non-Chinese given names, record the non-Chinese given names preceding the Chinese given name

31

Indian Names

P. Subramaniam (Name appears as P. Subramaniam) Subramaniam, P (Name appears as Subramaniam Periasamy)

Corporate Names Spell out the full name of corporate names Give the name of the highest ranking, then, the name of the specific department or organization or division

Malaysia. Kementerian Kewangan, Malaysia. Kementerian Pendidikan. Bahagian Pendidikan Tinggi.

REFERENCE CITATION STYLE FOR VARIOUS FORMATS OF MATERIALS

FORMATS
PERIODICALS (include items published on a regular basis: journals, magazines, scholarly newsletter, and so on. General format: Author, A. A., Author, B. B., and Author, C. C. (date of publication). Title of article. Title of Periodical, volume number(issue number.), page number. E.g. Spetch, M. L., and Wilkie, D. M. (1983). Subjective shortening : A model of pigeons memory for event duration. Journal of Experimental Psychology: Animal Behavior Processes, 9(4), 14-30. NON-PERIODICALS (include items published separately: books, reports, brochures, certain monographs, manuals, and audiovisual media) General format: Author, A. A. (date of publication). Title of work. Location: Publisher. E.g. Cone, J. D., and Foster, S. L. (1993) The careful writer: A modern guide to English usage. New York: Atheneum. PART OF A NON-PERIODICALS (e.g. book chapter) General format: Author, A. A. and Author, B. B. (date of publication). Title of chapter. In A. Editor, B. Editor, and C. Editor (Eds.), Title of book (pp. xx-xx). Location: Publisher. E.g. Massaro, D. (1992). Broadening the domain of the fuzzy logical model of perception. In H. L. Pick, Jr., P. van den Broek, and D. C. Knill (Eds.), Cognition: Conceptual and methodological issues (pp. 51-84). Washington, DC: American Psychological Association.

PERIODICAL

32

DESCRIPTION Journal article with one author

EXAMPLE Bekerian, D. A. (1993). In search of the typical eyewitness. American Psychologist, 48, 574576. Klimoske, R., and Palmer, S. (1993). The ADA and the hiring process in organizations. Consulting Psychology Journal: Practice and Research, 45(2), 10-36. Horowitz, L. M., Post, D. L., French, R. S., Wallis, K. D., and Siegelman, E. V. (1981). The prototype as a construct in abnormal psychology: Clarifying disagreement in psychiatric judgements. Journal of Abnormal Psychology, 90, 575-585. Kneip, R. C., Delamater, A. M., Ismond, T., Milford, C., Salvia, L., and Schwartz, D. (1993). Self-and spouse ratings of anger and hostility as predicators of coronary heart disease. Health Psychology, 12, 301-307. (note: in text, use Kneip et al., 1993 when citing).

Journal article, two authors

Journal article, three to six authors

Journal article, six or more authors

Journal article, paginated by issue

Klimoske, R., and Palmer, S. (1993). The ADA and the hiring process in organizations. Consulting Psychology Journal: Practice and Research, 45(2), 10-36. Barlow, D. H. (Ed.). (1991). Diagnoses, dimensions, and DSM-IV: The science of classification [Special issue]. Journal of Abnormal Psychology, 100(3). Testing, concepts, policy, practice and research [Special issue]. (1981). American Psychologist, 36(10). Note: To cite an entire issue of a journal (in this example, special issue), give the editors of the issue and the title of the issue If no editors, issue title is placed before the year of publication. Alphabetize the reference entry by the first significant word in the title. For retrievability, provide the issue number instead of page numbers. To reference an article within a special issue, follow the general format of periodical.

Entire issue of a journal

Journal supplement

Regier, A. A., Narrow, W. E., and Rae, D. S. (1990). The epidemiology of anxiety disorders:

33

The epidemiologic catchment area (ECA) experience. Journal of Psychiatric Research, 24(Suppl. 2), 3-14. Note: Give the supplement numbers in parentheses immediately after the volume number Journal article, in press (articles accepted for publication but not yet published) Zuckerman, M., and Kieffer, S. C. (in press). Race differences in face-ism: Does facial prominence imply dominance? Journal of Personality and Social Psychology. Note: do not give year, volume no. or page no. until being published if another reference by the same author (or same order of authors for multiple authors) is included in the list of reference, place the inpress entry after the published entry. If there is more than one in-press entry, list the entries alphabetically by the first word after the date element, and assign lowercase letter suffixes to the date element, for e.g., in press-a. Magazine article Poster, M. I. (1993, October 29). Seeing the mind. Science, 262, 673-674. Note: Give the date shown on the publication-month for monthlies or, month and day for weeklies e.g. (1993, June) for monthly magazines, newsletters and newspapers (1998, November 10) for dailies and weeklies Give the volume no. Newsletter article Brown, L. S. (1993, Spring). Antidomination training as a central component of diversity in clinical psychology education. The Clinical Psychologist, 46, 83-87. Note: Give the date as it appears on the issue Give the volume no. Newsletter article, no author The new health-care lexicon. (1993, August/September). Copy Editor, 4, 1-2. Study finds free care used more. (1982, April 5). APA Monitor, p. 14. Note: use the first significant word in the title precede page numbers with p. or pp.

Newspaper article, no author

34

Newspaper article, corporate author

Staff, (1980, September 1). Professional face tax rises as IRS targets personal service corporations. Behavior Today, p. 5. Markovitz, M. C. (1993, May). Inpatient vs. outpatient [Letter to the editor]. APA Monitor, p. 3. Schwartz, J. (1993, September 30). Obesity affects economic, social status. The Washington Post, p. A1, A4. Note: If an article appears on discontinuous pages, give all page numbers, and separate numbers with a comma (e.g. p. B1, B3, B5-B7)

Newspaper article, letter to the editor

Newspaper article, discontinuous pages

Monograph with issue number and serial (or whole) number

Hood, L., and Bloom, L. (1979). What, when, and how about why: A longitudinal study of early expressions of causality. Monographs of the Society for Research in Child Development, 44 (6, Serial No. 181). Note: Give the volume no., follow by issue and serial (or whole) numbers in parentheses. Use the word Whole instead of Serial if the monograph is identified by a whole number.

Monograph bound separately as a supplement to a journal

Batting, W. F., and Montague, W. E. (1969). Category norms for verbal items in 56 categories: A replication and extension of the Connecticut category norms. Journal of Experimental Psychology Monographs, 80(3, Pt. 2). Note: Give the issue number and supplement or part number in parentheses immediately after the volume no.

Monograph bound into journal with continuous pagination

Ganster, D. C., and Mayes, B.T. (1991). The nomological validity of the Type A personality among employed adults [Monograph]. Journal of Applied Psychology, 76, 143-168. Note: Include Monograph in brackets as a description form

Periodical published annually

Fiske, S. T. (1993). Social cognition and social perception. Annual Review of Psychology, 44, 155-194.

35

Note: Treat series that have regular publication dates and titles as periodicals, not books. If the subtitle changes in series published regularly, such as topics of published symposia (e.g. the Nebraska Symposium on Motivation and the Annals of the New York Academy of Sciences), treat the series as a book or chapter in an edited book. Please refer to citation style for non-periodical items. Abstract (as original source) Woolf, N. J., and Young, S. L. (1991). MAP-2 expression in cholinoceptive pyramidal cells of rodent cortex altered by Pavlovian conditioning. Society for Neurascience Abstract, 17, 480. Note: If the title of the periodical does not include the word abstracts, place Abstract in brackets between the abstract title and the period. Abstract (as a secondary source) Nakazato, K., Shimonaka, Y., and Homma, A. (1992). Cognitive functions of centerarians: The Tokyo Metropolitan Centenarian Study. Japanese Journal of Development Psychology, 3, 9-16. (From PsycSCAN: Neuropsychology, 1993, 2, Abstract No. 604) Note: If only the abstract and not the entire article is used as the source, cite the collection of abstracts in parentheses at the end of the entry. If the date of the secondary source is different from the date of the original publication, cite both dates, separated by a slash, with the original date first. E.g. (1963/1984)

Non-English journal article, title translated into English

Zajonc, R. B. (1989). Bischofs gefuhlvolle Verwirrunggen uber die Gefuhle [Bischofs emotional fluster over the emotions]. Psychologische Rundschau, 40, 218-221. Note: If the original version of a non-English article is used as the source, cite the original version: Give the original title, follow by the English translation in brackets

English translation of a journal article, journal paginated by issue

Stutte, H. (1972). Transcultural child psychiatry. Acta Paedopsychiatrica, 38(9), 229-231. Note: If the English translation of a non-English article is used as the source, cite the English

36

translation: Give the English title without brackets. Citation of a work discussed in a secondary source (e.g. for a study by Seidenberg and McClellan cited in Coltheart et al.) Coltheart, M., Curtis, B., Atkins, P., and Haller, M. (1993). Models of reading aloud: Dual-route and parallel-distributed-processing approaches. Psychological Review, 100, 589-608. Note: Give the secondary source in the reference list; in text, name the original work, and give the citation for the secondary source. For e.g., if Seidenberg and McClellands work is cited in Coltheart et al. and you did not read the work cited, use the following format: In reference list, follow the example above. In text, use the citation below: Seidenberg and McClellands study (as cited in Coltheart, Curtis, Atkins, and Haller, 1993)

NON-PERIODICALS (BOOKS, BROCHURES) DESCRIPTION Book, edition, Jr. in name EXAMPLE Mitchell, T. R., and Larson, J. R., Jr. (1987). People in organizational behavior (3rd ed.). New York: McGraw-Hill. American Psychiatric Association. (1980). Diagnostic and statistical manual of mental disorders (3rd ed.). Washington, DC: Author. Note: Alphabetize corporate authors by the first significant word of the When the author and publisher are identical, use the word Author as the name of the publisher Book, edited Gibbs, J. T., and Huang, L. N. (Eds.). (1991). Children of colour: Pshychological interventions with minority youth. San Francisco: JosseyBass. Rosenthal, R. (1987). Meta-analytic procedures for social research (Rev. ed.). Newbury Park, CA: Sage. Merriam-Websters Collegiate dictionary (10th ed.). (1993). Springfield, MA: Merriam-Webster. Note: Place the title in the author position

Book, corporate author (government agency) as publisher

Book, revised edition

Book, no author or editor

37

Alphabetize books with no author or editor by the first significant word in the title Several volumes in a multivolume edited work, publication over period of more than 1 year Koch, S. (Ed.). (1959-1963). Psychology: A study of science (Vols. 1-6). New York: McGraw-Hill. Sadie, S. (Ed.). (1980). The new Grove dictionary of music and musicians (6th ed., Vols. 1-20). London: Macmillan. Piaget, J., and Inhelder, B. (1951). La genese de lidee de hasard chez lenfant [The origin of the idea of chance in the child]. Paris: Presses Universitaires de France. Note: If the original version of a non-English book is used as the source, cite the original version: Give the original title follow by the English translation in square brackets. English translation of a book Laplace, P. S. (1951). A philosophical essay on probabilities (F. W. Truscott and F. L. Emory, Trans.). New York: Dover. (Original work published 1814). Note: If the English translation of a non-English work is used as the source, cite the English translation: Give the English title without brackets. In text, cite the original publication date and the date of the translation: (Laplace, 1814/1951). Brochure, corporate author Research and Training Center on Independent Living. (1993). Guidelines for reporting and writing about people with disabilities (4th ed.) [Brochure]. Lawrence, KS: Author. Note: Format reference to brochures in the same way as those to entire books In square brackets, identify the publication as a brochure

Encyclopaedia or dictionary

Non-English book

NON-PERIODICALS (BOOK CHAPTERS) DESCRIPTION Article or chapter in an edited book, two editors EXAMPLE Bjork, R. A. (1989). Retrieval inhibition as an adaptive mechanism in human memory. In H. L. Roediger III and F. I. M. Craik (Eds.), Varieties of memory and consciouness (pp.

38

309-330). Hillsdale, NJ: Erlbaum. Article or chapter in an edited book, book in press, six or more editors, separately titled volume in a multivolume work (two-part title) Woodward, J. T. (in press). Childrens learning systems. In J. T. Woodward, A. Pimm, S. S. Keman, M. N. Blum, H. A. Hanmen, and P. Sellzner (Eds.), Research in cognitive development: Vol. 1. Logical cognition in children. New York: Springer. Note: Do not give the year unless the book is published. In text, use the following parenthetical citation (Author name, in press) No page number is required for in press work Chapter in a volume in a series Maccoby, E. E., and Martin, J. (1983). Socialization in the context of the family: Parent-child interaction. In P. H. Mussen (Series Ed.) and E. M. Hetherington (Vol. Ed.), Handbook of child psychology: Vol. 4. Socialization, personality, and social development (4th ed., pp. 1-101). New York: Wiley. Note: List the series editor first and the volume editor second so that they will be parallel within the titles of the work. Non-English article or chapter in an edited book, title translated into English Davydov, V. V. (1972). De introductive van het begrip grootheid in de eerste klas van de basisschool: Een experimenteel onderzoek [The introduction of the concept of quantity in the first grade of the primary school: An experimental study]. In C. F. Van Parreren and J. A. M. Carpay (Eds.), Sovietpsychologen aan het woord (pp. 227-289). Groningen, The Netherlands: Wolters-Noordhoff. Note: If the original version of a non-English article or non-English book is used as the source, cite the original version: Give the original title, follow by the English translation in square brackets. Entry in an encyclopedia Bergmann, P. G. (1993). Relativity. In The new encyclopedia Britannica (Vol. 26, pp. 501-508). Chicago: Encyclopedia Britannica. Freud, S. (1961). The ego and the id. In J. Strachey (Ed. And Trans.), The Standard edition of the complete psychological works of Sigmund Freud (Vol. 19, pp. 3-66). London: Hogarth Press. (Original work published 1923).

English translation of an article or chapter in an edited book, volume in mulitvolume work, republished work

39

Note: If the English translation of a non-English work is used as the source, cite the English translation. For translator, use Trans. and place the translators name after the editors name In text, include both original and republished publication date: (Freud, 1923/1961) English translation of an article or chapter in an edited book, reprint from another source Piaget, J. (1988). Extracts from Piagets theory (G. Gellerier and J. Langer, Trans.). In K. Richardosn and S. Sheldon (Eds.), Cognitive development to adolescence: A reader (pp. 318). Hillsdale, NJ: Erlbaum. (Reprinted from Manual of child psychology, pp. 703-732, by P. H. Mussen, Ed., 1970, New York: Wiley) Note: Use the English title if the English translation of a non-English work is used as the source In text, use the following parenthetical citation: (Piaget, 1970/1988).

NON-PERIODICALS (TECHNICAL AND RESEARCH REPORTS) DESCRIPTION Element of a reference to a report Mazzro, J., Druesne, B., and Muhlstein, A. (1991). Comparatibility of computer and paperand-pencil scores for two CLEP general examinations (College Board Rep. No. 91-5). Princeton, NJ: Educational Testing Service. Report authors: Mazzro, J., Druesne, B., and Muhlstein, A. Date of publication: (1991) Report title: Comparatibility of computer and paper-and-pencil scores for two CLEP general examinations (College Board Rep. No. 91-5) If the issuing organization assigned a number (e.g. report number, contract number, monograph number) to the report, give the number in parentheses immediately after the title. Do not use a period between the report title and the parenthetical material Do not underline the parenthetical material If the report carries two numbers, give the number that best aids identification and retrieval EXAMPLE

40

Publication information: Princeton, NJ: Educational Testing Service. Give the name, exactly as it appears on the publication, of the specific department office, agency, or institute that published or produced the report. Also give the higher department, office, agency, or institute only if the office that produced the report is not well known. In this case, give the higher department first, then the specific department. For report from a document deposit service (e.g. NTIS or ERIC), enclose the document number in parentheses at the end of the entry. Report available from the Government Printing Office (GPO), government institute as corporate author National Institute of Mental Health. (1990). Clinical training in serious mental illness (DHHS Publication No. ADM 90-1679). Washington, DC: U. S. Government Printing Office. Note: Government documents available from GPO should show GPO as the publisher Report available from the Educational Resources Information Center (ERIC) Mead, J. V. (1992). Looking at old photographs: Investigating the teacher tales that novice teachers bring with them (Report No. NCRTL-RR-92-4). East Lansing, MI: National Center for Research on Teacher Training. (ERIC Document Reproduction Service No. ED 346 082) Note: Give the ERIC number in parentheses at the end of the entry Government report not available from GPO or a document deposit service such as ERIC U. S. Government of Health and Human Services. (1991). Pressure ulcers in adults: Prediction and prevention (AHCPR Publication No. 92-0047). Rockville, MD: Author. Matthews, K. A. (1985). Assessment of Type A behavior, anger and hostility in epidemiologic studies of cardiovascular disease. In A. M. Ostfield and E. D. Eaker (Eds.), Measuring psychological variables in epidemiologic studies of cardiovascular disease (NIH Publication No. 85-2270, pp. 153-183). Washington, DC: U. S. Department of Health and Human Services. Broadhurst, R. G., and Maller, R. A. (1991). Sex offending and redidivism (Tech. Rep. No. 3). Nedlands, Western Australia: University of

Government report not available from GPO or a document deposit service, article or chapter in an edited collection

Report from a university

41

Western Australia, Crime Research Centre. Note: Give the name of the university first, then the name of the specific department or organization within the university that produced the report. Report from a university, edited report, monograph Shuker, R., and Soler, J. (Eds.). (1990). Youth, media, and moral panic in New Zealand: From hooligans to video nasties (Delta Research Monograph No. 11). Palmerston North, New Zealand: Massey University, Department of Education. Employee Benefit Research Institute. (1992, February). Sources of health insurance and characteristics of the uninsured (Issue Brief No. 123). Washington, DC: Author. Note: Use this form for issue briefs, working papers, and other corporate documents, with the appropriate document number for retrieval in parentheses

Report from a private organization

NON-PERIODICALS (PROCEEDINGS OF MEETINGS AND SYMPOSIA) DESCRIPTION Published proceedings, published contribution to a symposium, article or chapter in an edited book EXAMPLE Deci, E. L., and Ryan, R. M. (1991). A motivational approach to self: Integration in personality. In R. Dienstbier (Ed.), Nebraska Symposium on Motivation: Vol. 38. Perspectives on motivation (pp. 237-288). Lincoln: University of Nebraska Press. Note: Capitalize the name of the symposium, which is a proper name Proceedings published regularly Cynx, J., Williams, H., and Nottebohm, F. (1992). Hemispheric differences in avian song discrimination. Proceedings of the National Academy of Sciences, USA, 89, 1372-1375. Note: Treat regularly published proceedings as periodicals Unpublished contribution to a symposium Lichstein, K. K., Johnson, R. S., and Childers,

42

C. K. (1990, June). Relaxation therapy for polypharmacy use in elderly insomniacs and noninsomniacs. In T. L. Rosenthal (Chair), Reducing medication in geriatric populations. Symposium conducted at the meeting of the First International Congress of Behavioral Medicine, Uppsala, Sweden. Note: Give the month of the symposium if it is available Unpublished paper presented at a meeting Lanktree, C., and Briere, J. (1991, January). Early data on the Trauma Symptom Checklist for Children (TSC-C). Paper presented at the meeting of the American Professional Society on the Abuse of Children, San Diego, CA.

NON-PERIODICALS (DOCTORAL DISSERTATIONS AND MASTERS THESES) DESCRIPTION Doctoral dissertation abstracted in Dissertation Abstracts International (DAI) and obtained on university microfilm EXAMPLE Bower, D. L. (1993). Employee assistant programs supervisory referrals: Characteristics of referring and nonreferring supervisors. Dissertation Abstracts International, 54(01), 534B. (University Microfilms No. AAD9315947). Note: If the microfilm of the dissertation is used as the source, give the university microfilms number as well as the volume and page numbers of DAI. Doctoral dissertation abstracted in Dissertation Abstracts International (DAI) and obtained from the university Ross, D. F. (1990). Unconscious transference and mistaken identity: When a witness misidentifies a familiar but innocent person from a lineup (Doctoral dissertation, Cornell University, 1990). Dissertation Abstracts International, 49, Z5055. Devins, G. M. (1981). Helpness, depression, and mood in end-stage renal disease. Unpublished doctoral dissertation, McGill University, Montreal. Ryerson, J. F. (1983). Effective management training: Two models. Unpublished masters thesis, Clarkson College of Technology, Potsdam, NY.

Unpublished doctoral dissertation, university outside the United States

Unpublished masters theses

NON-PERIODICALS (REVIEWS)

43

DESCRIPTION Review of a book

EXAMPLE Baumeister, R. F. (1993). Exposing the selfknowledge myth [Review of the book The selfknower: A hero under control]. Contemporary Psychology, 38, 466-467. Note: If the review is untitled, use the material in square brackets as the title, and retain the brackets to indicate that the material is a description of form and content, not a title. Use film, book, television program, etc. in brackets to specify the type of medium

Review of a film

Webb, W. B. (1984). Sleep, perchance to recall a dream [Review of the film Theater of the night: The science of sleep and dreams]. Contemporary Psychology, 29, 260. Kraus, S. J. (1992). Visions of psychology: A videotext of classic studies [Review of the video program Discovering Psychology] Contemporary psychology, 37, 1146-1147.

Review of a video

UNPUBLISHED WORK AND PUBLICATIONS OF LIMITED CIRCULATION

DESCRIPTION Unpublished manuscript not submitted for publication EXAMPLE Stinson, C., Milbrath, C., and Bucci, W. (1992). Thematic segmentation of psychotherapy transcripts for convergent analyses. Unpublished manuscript. Depret, E. F. (1993). Perceiving the powerful: Intriguing individuals versus threatening groups. Unpublished manuscript, University of Massachusetts at Amherst. McIntosh, D. N. (1998). Religion as schema, with implications for the relation between religion and coping. Manuscript submitted for publication. Note: Do not give the name of the journal or publisher to which the manuscript has been submitted. Treat a manuscript accepted for publication but not yet published as an in-press reference Use the same format for a draft or work in progress, but substitute the words Manuscript in preparation for the final sentence. Use the year of the draft you read (not in preparation) in the text citation Give the university if available.

Unpublished manuscript with a university cited

Manuscript in progress or submitted for publication but not yet accepted

44

Unpublished raw data from study, untitled work

Bordi, F., and LeDoux, J. E. (1993). [Auditory response latencies in rat auditory cortex], Unpublished raw data. Note: Do not underline the topic, use brackets to indicate that the material is a description of content, not a title.

Publication of limited circulation

Klombers, N. (Ed.). (1993, Spring). ADAA Reporter. (Available from the Anxiety Disorders Association of America, 6000 Executive Boulevard, Suite 513, Rockville, MD 20852) Note: For a publication of limited circulation, give in parentheses immediately after the title a name and address from which the publication can be obtained.

AUDIO-VISUAL MATERIAL DESCRIPTION Film, limited circulation EXAMPLE Harrison, J. (Producer), and Schmiechen, R. (Director). (1992). Changing our minds: The story of Evelyn Hooker [Film]. (Available from Changing Our Minds, Inc., 170 West End Avenue, Suite 25R, New York, NY 10023) Note: Give the name and, in parentheses, the function of the originator or primary contributors (in this example, Harrison as the producer and Schmiechen as the director Specify the medium in square brackets. E.g. film, videotapes, audiotapes, slides, charts, and works of art. Give the location and name of the distributor. (In this example, because Changing Our Minds is a small establishment, a complete address is provided.) Television broadcast Crystal, L. (Executive Producer). (1993, October 11). The MacNeil/Lehrer news hour. New York and Washington, DC: Public Broadcasting Service. Miller, R. (Producer). (1989). The mind. New York: WNET. Restak, R. M. (1989). The rules of the game (J. Bender, Director). In J. Sander (Producer), III

Television series

Single episode from a television series

45

fly away. New York: New York Broadcasting Company. Music recording General format: Writer, A. (Date of copyright). Title of song [Recorded by artist if different from writer]. On Title of album [Medium of recording: compact disk, record, cassette, etc.]. Location: Label. (Recording date if different from copyright date.) Recording Shocked, M. (1992). Over the waterfall. On Arkansas traveler [CD]. New York: PolyGram Music. Goodenough, J. B. (1982). Tails and trotters [Recorded by G. Bok, A. Mayo, and E. Trickett]. On And so will we yet [CD]. Sharon, CT: FolkLegacy Records. (1990). Costa, P. T., Jr. (Speaker). (1988). Personality, continuity, and changes of adult life (Cassette Recording No. 207-433-88A-B). Washington, DC: American Psychological Association.

Re-recording by artist other than writer

Cassette recording

ELECTRONIC SOURCES

INDIVIDUAL WORKS Basic forms, commercial supplier, and using an Internet protocol: Author/editor. (Year). Title (edition), [Type of medium]. Producer (optional). Available: Supplier/Database identifier or number [Access date]. Author/editor. (Year). Title (edition), [Type of medium]. Producer (optional). Available Protocol (if applicable): Site/Path/File [Access date].

Examples: Oxford English dictionary computer file: On compact disc (2nd ed.), [CD-ROM]. (1992). Available: Oxford UP [1995, May 27]. Pritzker, T. J. (No date). An Early fragment from central Nepal [Online]. Available: http://www.ingress.com/~astanart/pritzker/pritzker.html [1995, June 8]. Write "No date" when the electronic publication date is not available. When citing information retrieved on the World Wide Web, it is not necessary to repeat the protocol (HTTP) after "Available" since that is stated in the URL.

46

PART OF WORKS Basic forms, commercial supplier, and using an Internet protocol: Author/editor. (Year). Title. In Source (edition), [Type of medium]. Producer (optional). Available: Supplier/Database identifier or number [Access date]. Author/editor. (Year). Title. In Source (edition), [Type of medium]. Producer (optional). Available Protocol (if applicable): Site/Path/File [Access date]. Examples: Bosnia and Hercegovina. (1995). In Academic American Encyclopedia [Online]. Available: Dow Jones News Retrieval Service/ENCYC [1995, June 5]. This is an article from an encyclopedia with no author given.

Daniel, R. T. (1995). The history of Western music. In Britannica online: Macropaedia [Online]. Available: http://www.eb.com:180/cgi-bin/g:DocF=macro/5004/45/0.html [1995, June 14]. When citing information retrieved on the World Wide Web, it is not necessary to repeat the protocol (HTTP) after "Available" since that is stated in the URL.

JOURNAL ARTICLES
Basic forms, commercial supplier, and using an Internet protocol: Author. (Year). Title. Journal Title [Type of medium], volume(issue), paging or indicator of length. Available: Supplier/Database name (Database identifier or number, if available)/Item or accession number [Access date]. Author. (Year). Title. Journal Title [Type of medium], volume(issue), paging or indicator of length. Available Protocol (if applicable): Site/Path/File [Access date].

Examples: Clark, J. K. Complications in academia: Sexual harassment and the law. Siecus Report [CD-ROM], 21(6), 6-10. Available: 1994 SIRS/SIRS 1993 School/Volume 4/Article 93A [1995, June 13]. Carriveau, K. L., Jr. [Review of the book Environmental hazards: Marine pollution]. Electronic Green Journal [Online], 2(1), 3 paragraphs. Available: gopher://gopher.uidaho.edu/11/UI_gopher/library/egj03/carriv01.html [1995, June 21]. This is a reference for a book review; brackets indicate title is supplied. When citing information retrieved on the World Wide Web, it is not necessary to repeat the protocol (Gopher) after "Available" since that is stated in the URL. Inada, K. (1995). A Buddhist response to the nature of human rights. Journal of Buddhist Ethics [Online], 2, 9 paragraphs. Available: http://www.cac.psu.edu/jbe/twocont.html [1995, June 21]. When citing information retrieved on the World Wide Web, it is not necessary to repeat the protocol (HTTP) after "Available" since that is stated in the URL.

47

MAGAZINE ARTICLES
Basic forms, commercial supplier, and using an Internet protocol: Author. (Year, month day). Title. Magazine Title [Type of medium], volume (if given), paging or indicator of length. Available: Supplier/Database name (Database identifier or number, if available)/Item or accession number [Access date]. Author. (Year, month day). Title. Magazine Title [Type of medium], volume (if given), paging or indicator of length. Available Protocol (if applicable): Site/Path/File [Access date].

Examples: Goodstein, C. (1991, September). Healers from the deep. American Health [CD-ROM], 60-64. Available: 1994 SIRS/SIRS 1992 Life Science/Article 08A [1995, June 13]. Viviano, F. (1995, May/June). The new Mafia order. Mother Jones Magazine [Online], 72 paragraphs. Available: http://www.mojones.com/MOTHER_JONES/MJ95/viviano.html [1995, July 17]. When citing information retrieved on the World Wide Web, it is not necessary to repeat the protocol (HTTP) after "Available" since that is stated in the URL.

NEWSPAPAR ARTICLES
Basic forms, commercial supplier, and using an Internet protocol: Author. (Year, month day). Title. Newspaper Title [Type of medium], paging or indicator of length. Available: Supplier/Database name (Database identifier or number, if available)/Item or accession number [Access date]. Author. (Year, month day). Title. Newspaper Title [Type of medium], paging or indicator of length. Available Protocol (if applicable): Site/Path/File [Access date].

Examples: Howell, V., and Carlton, B. (1993, August 29). Growing up tough: New generation fights for its life: Innercity youths live by rule of vengeance. Birmingham News [CD-ROM], p. 1A(10 pp.). Available: 1994 SIRS/SIRS 1993 Youth/Volume 4/Article 56A [1995, July 16]. Johnson, T. (1994, December 5). Indigenous people are now more combative, organized. Miami Herald [Online], p. 29SA(22 paragraphs).Available: gopher://summit.fiu.edu/Miami Herald--Summit-Related Articles/12/05/95Indigenous People Now More Combative, Organized [1995, July 16]. This reference gives beginning page and the number of paragraphs; this information is useful if one wishes to refer to material in text references. When citing information retrieved on the World Wide Web, it is not necessary to repeat the protocol (HTTP) after "Available" since that is stated in the URL.

DISCUSSION LIST MESSAGES Basic forms:

48

Author. (Year, Month day). Subject of message. Discussion List [Type of medium]. Available E-mail: DISCUSSION LIST@e-mail address [Access date]. Author. (Year, Month day). Subject of message. Discussion List [Type of medium]. Available E-mail: LISTSERV@e-mail address/Get [Access date].

Examples: RRECOME. (1995, April 1). Top ten rules of film criticism. Discussions on All Forms of Cinema [Online]. Available E-mail: CINEMA-L@american.edu [1995, April 1]. Author's login name, in uppercase, is given as the first element.

Discussions on All Forms of Cinema [Online]. Available E-mail: LISTSERV@american.edu/Get cinema-l log9504A [1995, August 1]. Reference is obtained by searching the list's archive.

PERSONAL ELECTRONIC COMMUNICATIONS (E-MAIL)

Basic forms: Sender (Sender's E-mail address). (Year, Month day). Subject of Message. E-mail to recipient (Recipient's E-mail address)

Examples: Day, Martha (MDAY@sage.uvm.edu). (1995, July 30). Review of film -- Bad Lieutenant. E-mail to Xia Li (XLI@moose.uvm.edu).

49

Appendix A3: Guidelines for Writing Business Plan and Research Paper

1. The Business plan Include this section if your project has the potential to be commercialized. Describe the following three items in this paragraph: (i) Deliverables, (ii) Project Risks and (iii) Market and Commercialization Potential. Under (i) Deliverables item, please identify and describe each of the deliverables to result from this project and for each deliverable provide detailed technical description of each deliverables. For the item (ii) Project Risks, please identify and describe all the risk factors in this Project and how these risks will be managed. In the section (iii) Market and Commercialization Potential, please describe the target market, the performance or market constraints that will affect successful commercialization, and the anticipated market share. Report on any market survey done to date. Please quantify the market size. Also, describe the relevance of this projects outcomes to the Malaysian marketplace. Please provide details on the competitive analysis of your product/service vis--vis competitive products/services. The length of the business plan should be limited to a maximum of four (4) pages only. You can use the template as provided below:

SECTION 1: THE BUSINESS PROFILE

1. Project Risks Please identify and describe all the risk factors in this Project and how these risks will be managed. 2. Deliverables Identify and describe each of the deliverables to result from this project. For each deliverable provide detailed technical description of each deliverables in tabular format. Please provide deliverables for every quarter.

Deliverable Title Delivery Format (what is to be delivered, e.g. CD ROMs, software, paper documents) Target Date for delivery from project commencement Description

SECTION 2: COMMERCIALISATION
1. Market and Commercialisation Potential
Describe the target market, the performance or market constraints that will affect successful commercialisation, and the anticipated market share. Report on any market survey done to date. Please quantify the market size. Describe the relevance of this projects outcomes to the Malaysian marketplace.

50

2. Research Paper For research oriented projects, a research paper should be submitted following the standard format as described below. Please use British English spelling and it should adhere to the following requirements stated below in section 3 of this appendix. Papers that differ significantly from the stated requirements will NOT be accepted. 3. Paper Style Papers must be in English (British English language spelling preferred). Papers must be printed in two-column format (double column on A4 paper), and in single spacing on one side of the paper only. The font used should be Times New Roman, size 10 point (or equivalent) throughout the paper unless indicated otherwise. The length of the paper should limited to not more than 4 pages An abstract of 50-150 words and 4-8 keywords should be included in all the Papers and followed by the title page on a separate sheet. Headings and subheadings for different sections of the paper (e.g. introduction, Methods, Result, Discussion, and Conclusion) should be clearly indicated. Detailed mathematical discussions should be placed in an appendix. Units of measurement, abbreviations and symbols should follow the International Systems of Units (SI). Equations should be numbered consecutively with Arabic numerals in parentheses on the right-hand side of the page. Special symbols should be identified in the margin. 4. Tables and Figures Tables should be given short informative titles and should be numbered consecutively in Arabic numerals. All figures and tables should be cited consecutively in the text and a list of captions should be provided at the end of the paper. 5. Artwork Format Listed below are detailed specification and format for artwork submission. 01. Graphic images and pictures = .jpg or .bmp 02. Sound and audio files = .wav 03. Movie and video files = .avi or .mpg 6. Reference and Reference Section This section should be used only for references to previous work. Additional information, such as experimental details, etc., should be incorporated into the text. References should be listed in the following style:
Adams, J.A. & Zukofsky, S.P. (1999). I saved my patient with the APA. American Journal of Public Health,72, 801-843. Retrieved August 13, 2001,from Health and Wellness Resource Center database.

51

Burgess, Q. (1998). Mastering the APA in 600 easy lessons (Rev. ed.). Orlando: Harcourt. Byrd, P. (1999, July/August). Bed-side manner with the APA. Hospital Etiquette, 53. Retrieved August 19, 2001, from Academic Search Premier database. Kinko, P., McConnell, C., Stone, S., Forehand, S., Blondeau, K., Leybold, J. (2001). We fought the APA and the APA won. The Journal of the American Medical Association, 276, 1279-1285. Lesson plans on intravenous injections with the APA. (1997, January 27). The New York Times, p. C47. Miller, Q.P. (1998, October 28). How to reference a bed pan according to the APA. Newsweek, 12. Retrieved August 13, 2001, from Health and Wellness Resource Center database. Newby, S., Proctor, P., Stone, S., Jones, B., & McConnell, C. (1999). The APA vs. the MLA: May the best style manual win. Consulting Psychology Journal: Practice and Research, 45 (2), 10-36. Publication manual of the American Psychological Association (5th ed.). (2001). Washington, DC: American Psychological Association. Salton, D.C. (1998, March). Sex, lies and the APA. Psycoloquy. Retrieved August 13, 1999, from http://www.lib.ncsu.edu/ stakcs/psycoloquy-index.html

52

Appendix A4. Form and Miscellaneous information

(all forms are downloadable at http:// tpr3321.mmu.edu.my)

FYP title requisition form Meeting Log: Each student must submit following FYP Meeting Log sheet to supervisor at every meeting. The Meeting Log must be attached as appendix to FYP reports. FYP submission form: Each group must sign and submit this form with his/her FYP report. FYP presentation attendance form: Each student must sign and get your supervisor signature. FYP mark sheet: The mark sheets Prj1 and Prj2 can be found here. CheckList for Interim Report Submission Checklist for Final Report Submission

53

54

Faculty of Information Technology Final Year Project Meeting Log

MEETING DATE: PROJECT ID: PROJECT TITLE : SESSION : STUDENT ID & Name: 1. WORK DONE
[Please write the details of the work done after the last meeting.]

MEETING NO.:

SUPERVISOR : CO- SUPERVISOR :

2. WORK TO BE DONE

3. PROBLEMS ENCOUNTERED

55

4. COMMENTS

Supervisors Signature .. Co-Supervisors Signature

... Students Signature

NOTES: 1. Items 1 3 are to be completed by the students before coming for the meeting. Item 4 is to be completed by the supervisor. 2. For FYP-1, total three log sheets are to be submitted (every week*). 3. For FYP-2, total six log sheets are to be submitted (every other week**). 4. Log sheets are compulsory assessment criteria for FYP. Student who fails to meet the requirements of log sheets will not be allowed to submit FYP report. *: week 3-5 of the second trimester (week 6: report submission, weeks 7&8: presentation) **: week 1,3, 5, 7, 9, 11 or 2, 4, 6, 8, 10 of the third trimester (week 12: report submission,
weeks 13&14: presentation)

56

FACULTY OF INFORMATION TECHNOLOGY

TPR3321 FYP PRESENTATION ATTENDANCE FORM
Student Name:_______________________________________________________ Student ID : __________________

Your FYP Title:_______________________________________________________ FYP Presentation Attended:

No. Project Title Date Time Venue Signature of Supervisor for the presentation that you have attended

1. 2. 3. 4. Remarks: 1. Please justify to the Dean of IT via official letter in one week time after the presentation if you dont attend to at least 4 (four) FYP Presentations. 2. Once the form has been completed, please submit this form to your supervisor. 3. Your own FYP presentation is not counted as the FYP Presentation Attended.

Your Supervisors Signature:

..

57

FACULTY OF INFORMATION TECHNOLOGY TPR3321 FYP REPORT SUBMISSION Date Project ID : ___________________ : ___________________

FYP Title : ______________________________________________

Declaration The undersigned hereby declares that pursuant to the provisions of the Copyright Act 1987 (the Act) that he/ she shall not during his tenure at the University or thereafter engage in any unauthorised act of copying or reproducing or attempt to copy / reproduce or cause to copy / reproduce or permit the copying / reproducing or the sharing and / or downloading of any copyrighted material or an attempt to do so whether by use of the Universitys facilities or outside networks / facilities whether in hard copy or soft copy format, of any material protected under the provisions of sections 3 and 7 of the Act whether for payment or otherwise save as specifically provided for therein. This shall include but not be limited to any lecture notes, course packs, thesis, text books, exam questions, any works of authorship fixed in any tangible medium of expression whether provided by the University or otherwise. The undersigned further undertakes as an authorized user of any and/or all the systems within and/or outside MMU including but not limited to ICEMS, MMLS, MYREN etc not to :a) b) c) d) damage any system; obtain extra resources not authorized to these systems user; deprive another user of authorized resources; and gain unauthorized access to systems by use of a special password, another users password. and / or exploiting loopholes in the these systems security system

The undersigned hereby further declares that in the event of any infringement of the provisions of the Act whether knowingly or unknowingly the University shall not be liable for the same in any manner whatsoever and undertakes to indemnify and keep indemnified the University against all such claims and actions.

Disclaimer In the event of any infringement of the provisions of the Copyright Act 1987 whether knowingly or unknowingly the University shall not be liable for the same in any manner whatsoever and any

58

individual, student, organization, body or group of students of the University shall be personally liable for all such acts of infringement and shall undertake to indemnify and keep indemnified the University against all such claims and actions

Group Name List:1) Name Student ID 2) Name Student ID Signature Signature

(Kindly take note that you should submit your final report not later than 5:00p.m, on the announced deadline at the FIT General Office. Each group is to submit Two comb-bound hard copies and one soft copy of the final report. Please ensure that the report submitted are not more than 120 pages excluding the appendices. )

Supervisors Name and Signature:

..

59

Faculty of Information Technology (PROJECT I)

Session Project ID No. Project Title Student ID Student Name Supervisor Co-supervisor Moderator :__________________________________________________________ :__________________________________________________________ :__________________________________________________________ :__________________________________________________________ :__________________________________________________________ :__________________________________________________________ :__________________________________________________________ :__________________________________________________________ Research project Recommend for competitions Yes Application project No

Please specify the event (e.g., IBM, Imagine Cup, Shell, etc) ____________________________

SUPERVISOR 1. GENERAL EFFORT 2. PROJECT DESIGN 3. REPORT 4. PRESENTATION TOTAL (100 points for project I)

MODERATOR

TOTAL

AVERAGE

TOTAL (normalized, points*30/100 i.e., 30% for project I) Minus penalty for a late submission (5 Marks per day) FINAL MARKS NOTE: (a) The supervisor will evaluate all items 1, 2, 3, & 4 and the moderator will evaluate items 2,3 & 4. (b) This front cover page shall be completed by the supervisor. (c) The total mark for project 1 is 30%, the total mark for project 2 is 70 %

Supervisors Signature

Deans Signature

60

EVALUATION (PROJECT I)
Completed by: Supervisor Moderator

Name Signature & Stamp

General Effort (Supervisor only) Project management skills Attitude and contribution to the project work Project Design Objectives & Problem statement Justification of the approach taken Overall technical quality of the project Report Background & Literature review Project descriptions Overall quality of the report Presentation Clarity of presentation Question handling Comments

9 10

8 9

10

8 9

10

8 9

10

61

EVALUATION (PROJECT I)
Completed by: Supervisor Moderator

Name Signature & Stamp

General Effort (Supervisor only) Project management skills Attitude and contribution to the project work Project Design Objectives & Problem statement Justification of the approach taken Overall technical quality of the project Report Background & Literature review Project descriptions Overall quality of the report Presentation Clarity of presentation Question handling Comments

9 10

8 9

10

8 9

10

8 9

10

62

MARKING GUIDELINE
Category of Projects: You must decide whether the project is best categorised as an application project or as a research project. An application project must contain some implementation and coding. A research based project must include proof of concepts of novelty, either new algorithms or enhancements of ideas. Points: The scale is from 0 to 10. Simply tick the box and add all the points together. Only whole numbers should be used for this purpose. There should not be 7.5 points (for example); decide whether the value should be 7 or 8. You should give the point according to your own judgment based on MMU population

9-10 Excellent
7-8 5-6 0-4 Good Adequate Inadequate

The students performance is well beyond expectation

The students performance is above expectation at his/her level The students performance is acceptable and expected at his/her level The students performance is below expectation

Write down your justification in the comment box if you fear that your colleagues (supervisor/moderator) might not agree with you. Always give justification if the points given fall into 0-4 or 9-10 bands. Remember that you are marking based on MMUs population.

DESCRIPTIONS
General Effort Project management skills - time management skills punctuality - leadership if in a group, able to lead Attitude and contribution to the project work - teamwork - contribution to project - pro-active attitude Project Design Objectives & Problem statement - clarity of objective and problem statement Justification of the approach taken - approach is well-justified and is logically connected to the problem statement Overall technical quality of the project - point is based on the overall impression of the project Report Background & Literature review - comprehensiveness and extensiveness of background and literature review Project descriptions - methodology and materials are clearly described - analysis and design are clearly described Overall quality of the report - point is based on the overall impression of the project - accuracy of language and format (spelling, grammar, references, etc).

63

Presentation Clarity of presentation - background , objective(s), approach(es), experiment(s) and outcome(s) are clearly presented Question handling - ability to demonstrate a good understanding of the project in answering the questions posed

64

Faculty of Information Technology (PROJECT II)

Session Project ID No. Project Title Student ID Student Name Supervisor Co-supervisor Moderator :__________________________________________________________ :__________________________________________________________ :__________________________________________________________ :__________________________________________________________ :__________________________________________________________ :__________________________________________________________ :__________________________________________________________ :__________________________________________________________ Research project Recommend for competitions Yes Application project No

Please specify the event (e.g., IBM, Imagine Cup, Shell, etc) ____________________________

SUPERVISOR 1. GENERAL EFFORT 2. PROJECT IMPLEMENTATION 3. FINAL REPORT 4. PRESENTATION TOTAL (120 points for project II)

MODERATOR

TOTAL

AVERAGE

TOTAL (normalized, points*70/120 i.e., 70% for project II) Minus penalty for a late submission (5 Marks per day) FINAL MARKS NOTE: (a) The supervisor will evaluate all items 1, 2, 3, & 4 and the moderator will evaluate items 2,3 & 4. (b) This front cover page shall be completed by the supervisor. (c) The total mark for project 1 is 30%, the total mark for project 2 is 70 %

Supervisors Signature

Deans Signature

65

EVALUATION (PROJECT II)

Completed by: Supervisor Moderator

Name ... Signature & Stamp

General Effort (Supervisor only) Project management skills Attitude and contribution to the project work Project Implementation Amount & Quality of implementation Objectives met Evidence of original contributions Project verification/testing Overall technical quality of the project Report Complete expansion of Interim report to Final report Critical evaluation of previous work/own work Overall quality of the report Presentation Clarity of presentation Question handling Comments

9 10

8 9

10

8 9

10

8 9

10

66

EVALUATION (PROJECT II)

Completed by: Supervisor Moderator

Name ... Signature & Stamp

General Effort (Supervisor only) Project management skills Attitude and contribution to the project work Project Implementation Amount & Quality of implementation Objectives met Evidence of original contributions Project verification/testing Overall technical quality of the project Report Complete expansion of Interim report to Final report Critical evaluation of previous work/own work Overall quality of the report Presentation Clarity of presentation Question handling Comments

9 10

8 9

10

8 9

10

8 9

10

67

MARKING GUIDELINE
Category of Projects: You must decide whether the project is best categorised as an application project or as a research project. An application project must contain some implementation and coding. A research based project must include proof of concepts of novelty, either new algorithms or enhancements of ideas. Points: The scale is from 0 to 10. Simply tick the box and add all the points together. Only whole numbers should be used for this purpose. There should not be 7.5 points (for example); decide whether the value should be 7 or 8. You should give the point according to your own judgment based on MMU population

9-10 Excellent
7-8 5-6 0-4 Good Adequate Inadequate

The students performance is well beyond expectation

The students performance is above expectation at his/her level The students performance is acceptable and expected at his/her level The students performance is below expectation

Write down your justification in the comment box if you fear that your colleagues (supervisor/moderator) might not agree with you. Always give justification if the points given fall into 0-4 or 9-10 bands. Remember that you are marking based on MMUs population.

DESCRIPTIONS
General Effort Project management skills - time management skills punctuality - leadership if in a group, able to lead Attitude and contribution to the project work - teamwork - contribution to project - pro-active attitude Project Implementation Amount and Quality of implementation - amount of work is suitable for FYP, quality of work is suitable for FYP Objectives met - the outcome(s) of the project matches the original proposed objective(s) Evidence of original contributions - there is a clear evidence of a novel and substantial contributions. This includes proof of concepts of novel applications, new or enhanced algorithms. Project verification/testing - the algorithms/codes are tested and verified Overall technical quality of the project - point is based on the overall impression of the project Report Complete expansion of interim report to Final report

68

background, objectives, problem statements, literature review and detailed project description must be completed and expanded in the final version show understanding of previous work and the ability to be critical about previous works in the related field show understanding of the strengths and weaknesses of the approach adopted in comparison with and contrast to previous works

Critical evaluation of previous work/own work

-

Overall quality of the report - point is based on the overall impression of the project - accuracy of language and format (spelling, grammar, references, etc). Presentation Clarity of presentation - background , objective(s), approach(es), experiment(s) and outcome(s) are clearly presented Question handling - ability to demonstrate a good understanding of the project in answering the questions posed

69

Checklist for Interim Report Submission

Project Code Name ID No Title of Thesis Supervisor Name REPORT ARRANGEMENT 1. Cover of The Interim Report 2. Title Page of the Interim Report 3 Copyright page of I Interim Report 4. Declaration Page of Interim report 5. Acknowledgement 6. Table of Contents 7. Management Summary /Abstracts 8. List of Tables 9. List of Figures 10. List of Symbols 11. List of Appendices 12. Chapter 1: Introduction objectives, scopes 13. Chapter 2: Literature Review 14. Chapter 3: Methodology 15. Chapter 4: Proposed Solution- Implementation Plan/Design 16. Chapter 5: Conclusion 17. References APA style 18. Appendices Appendix 1: FYP Meeting Logs (all) Appendix 2: Other items if necessary FORMAT OF REPORT 1. Page Numbering 2. Font and Type Face 3. Front Cover 4. Tables and Figures 5. Temporary Bind 6. Colour of the Front Cover Checked by Comments

________________________ Students Signature Date:

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Checklist for Final Report Submission

Project Code Name ID No Title of Thesis Supervisor Name REPORT ARRANGEMENT 1. Cover of The Final Report 2. Title Page of the Final Report 3 Copyright page of I Final Report 4. Declaration Page of Final report 5. Acknowledgement 6. Table of Contents 7. Management Summary /Abstracts 8. List of Tables 9. List of Figures 10. List of Symbols 11. List of Appendices 12. Chapter 1: Introduction objectives, scopes 13. Chapter 2: Literature Review 14. Chapter 3: Methodology 15. Chapter 4: Implementation Plan/Design 16. Chapter 5: Solution 17. Chapter 6: The Implementation Process/Results 18. Chapter 7: Testing / Evaluation of findings 19. Chapter 8: Conclusions 20. References APA style 21. Appendices Appendix 1: FYP Meeting Logs (all) Appendix 2: Other items if necessary FORMAT OF REPORT 1. Page Numbering 2. Font and Type Face 3. Front Cover 4. Tables and Figures 5. Spine Format 6. Temporary Bind 7. Permanent Bind 8. Colour of the Front Cover ________________________ Students Signature Date: Comments

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Appendix A5: Example of Interim Report and Final Year Report Cover Page (Photo) 1. Hard cover: Front Cover

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2. Hard cover: Spine

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3. Interim Report: Front Cover

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