Baseline Terms of Reference

Busiriba Kahunge Area Development Programme 14th December 2011

World Vision Uganda

Published December, 2011 World Vision International

Table of Contents Table of Contents........................................................................................................................ii Acknowledgements....................................................................................................................iii Affirmation................................................................................................................................iv Glossary......................................................................................................................................v 1. Baseline Summary..................................................................................................................1 2. Description of Programme or Project undergoing Baseline...................................................1 3. Baseline Target Audiences (i.e., for whom is the baseline is intended?)................................2 4. Baseline Type..........................................................................................................................4 5. Baseline Purpose and Objectives............................................................................................4 5.1 Child Wellbeing Indicators to be measured..........................................................................5 5.1.1 Child Health.......................................................................................................................5 5.1.2 Access to Health Services..................................................................................................5 5.1.4 Children become aware of and experience God's love......................................................6 5.1.5 Parents or caregivers provide well for their children.........................................................6 5.1.6 Children are respected participants in decisions that affect their lives..............................7 6. Baseline Methodology............................................................................................................7 7. Limitations..............................................................................................................................8 8. Authority and Responsibility..................................................................................................8 8.1 Team Members and Roles.....................................................................................................8 8.2 Baseline Partners.................................................................................................................10 9. Team Advisors. ....................................................................................................................10 10. Logistics..............................................................................................................................10 11. Products...............................................................................................................................10 13. Documents..........................................................................................................................12

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Acknowledgements The terms have been prepared by the community of Kahunge and Busiriba subcounties supported by World Vision, Community Based Organisations and Faith Based Organisations. The terms come after completion of the preliminary stages laying foundation for this partnership. The partnership therefore wishes to acknowledge the support given by the district and Subcounty technical persons in all these processes. We also wish to acknowledge all the people that supported the process right from assessment and special thanks go to starter group members (volunteers) that worked tirelessly on voluntary basis beyond what was expected. May the good Lord reward you abundantly

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Affirmation Except as indicated by the references in this document to other authors and publications, this Baseline TOR (Term of Reference), consists of Kahunge and Busiriba communitys own work, undertaken to investigate level of development in relation to phase objectives as they set out to implement the first phase of partnership with World Vision. All data collected and the TOR prepared thereafter remain a property of Kahunge and Busiriba subcounties in partnership with World Vision. Replication and or use of whole or part of this information must follow written consent from the two sub counties leadership.

Isaac Galiwango World Vision Uganda Design Monitoring and Evaluation Specialist Kanyaryeru Ambrose World Vision Uganda Community Development Facilitator

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Glossary ADP CBO CDF DME DMEO DMES FBOs FGD FY IPM LC NO OVC PFA PIA PLWAHS RC SMC SO TOR WV WVU

Area Development Programme Community Based Organisations Community Development Facilitator Design Monitoring and Evaluation Design, Monitoring and Evaluation Officer Design, Monitoring and Evaluation specialist Faith Based Organisation Focus Group Discussions Financial Year Integrated Programming Model Local Council National Office Orphans and Venerable Children Primary Focus Area Programme Impact Area Persons Living with ADIS and HIV Registered children School Management Committee Support Office Terms of Reference World Vision World Vision Uganda

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Introduction In 2008 World Vision realized the need to partner with the communities of Busiriba and Kahunge subcounties to contribute to the development of this community for the wellbeing of children. In 2010, an assessment funded by World Vision USA was commissioned to assess child wellbeing and factors affecting development in this community. Following successful completion of this assessment, a design phase was commissioned. This phase followed the World Vision Integrated Programming Model that equips World Vision Local Level staff to work effectively with partners toward the sustained well being of children within families and communities especially the most vulnerable1. Soon after finishing sharing of responsibility (step 5) a provisional design document was produced (refer to Busiriba Kahunge Provisional Design Document 2011) that stipulates the contribution of World Vision to this partnership for the first five years of the Programme lifetime. The design is set to guide implementation in this partnership from 1st October 2011. It is upon this background that a baseline has been planned and these terms are drawn to constitute the first activity aiming to inform the process of target setting, monitoring and evaluation. 1. Baseline Summary
Table 1 Baseline Summary

Programme/Projec t Programme Phase Baseline Type Baseline purpose Primary Methodologies Baseline Start and End Dates Anticipated Evaluation Report Release Date

Busiriba Kahunge Area Development Programme

Phase One (2012 2016) Start of Programme (Phase one) To inform the basis for measuring change over time in Busiriba Kahunge Area Development Programmes outcome and impact indicators Both quantitative and qualitative methods 16th February 2012 to 16th March 2012 28th March 2012

2. Description of Programme or Project undergoing Baseline Busiriba Kahunge are Located in Western Uganda right on the foothills of Mount Rwenzori adjacent to Kibale National park (sharing boarders with the park). It is approximately 365 Kilometres from Kampala the capital city of Uganda. The community is mainly agrarian growing mostly cereals and raring animals that double as source of food and income. The place can be accessed by a car (between 6-8 hours) on both graded road and tarmac
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IPM Overview for EARO 4-17-2010 Presentation 6 1

road via either Mbarara (60km graded road and 365 tarmac) or Fortportal (47 km graded road and 300 tarmac) The programme goal for Kahunge and Busiriba is:
To improve the quality of life of boys and girls and their families in Busiriba and Kahunge Sub Counties by 2027

This goal is planned to be achieved in a period of 15 years divided in three phases of five years each. In the first phase, the programme zeroed on three sectors that were found to be of prime importance and these are: i) Sponsorship Management; ii) Education and; iii) Health and HIV and AIDS. These projects aim to:
1. To contribute to quality primary school education of boys and girls by 2016 2. To increase access and utilization of quality health, HIV and AIDS services for boys, girls, women and men by 2016 3. To increase participation of partners and stakeholders in Programme management and child protection interventions by 2016.

The programme using the integrated programming approach focuses on six (the primary focus area) out of thirteen (13) parishes. The six constitute the Primary Focus Area (PFA) where all interventions planned for this phase will first be complete before they can be extended to the other seven parishes. All the 13 parishes constitute the Programme Impact Area (PIA). Parishes in the PFA Kiyagara Rwenkuba Rugonjo Busiriba Bigodi Kahondo Parishes not in the PFA Kyakanyemera Mpanga Nyakahama Kinoni Kanimi Bujongobe Kyakarafa

Since interventions will be in the PFA, even the baseline survey will concentrate there. It is not cost effective to conduct a baseline survey in an area where the project will not have interventions and for ethical reasons as well (studying people and then leaving them out of the programme) the baseline will concentrate on the primary focus area. 3. Baseline Target Audiences (i.e., for whom is the baseline is intended?) Conducting this study is a partnership arrangement between World Vision and Busiriba Kahunge sub counties with the later being mainly the funding agent and the former the beneficiary community. These are the key
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beneficiaries of this study most especially that they will be implementing together. However, the level of benefit and involvement of partners in this partnership baseline varies and it is against this background that the breakdown in the table below is provided:
Table 2 Baseline Target Audience

Partner /Stakeholder DEO and Inspector of schools

Children (girls and boys)

Parents (Men and women) Office of the Resident District Commissioner Local government leaders (LC I LC II, LCIII) Health assistant

Health unit management committees and Village Health teams NGOs (CRS, Parents Concern, Strides and International Baby Food Action Network (IBFAN) Police based

Area of interest EDUCATION Current status of education in the district Provide information School attendance and other indictor and how they are faring in community Policy on education in the district Provide information Know where they are standing in education Understand their role in development (planning, visioning and participate in implementation) Provide information Understand their role and support development Provide information since most people prefer to confine in him especially confidential matters HEALTH Basis for lobbying for more resources Support mobilization Provide information on communicable diseases, mortality and morbidity rates Source of information Planning and implementation of activities Monitoring purposes Informing their programming (indicators) Identifying areas of expansion and support CHILD PROTECTION Understand their entry point into this community and determine expectations Provide information Understand their entry point on shared responsibility Provide information Basis for sensitization of parents and children and spiritual nurture Identifying vulnerable children in community Identifying their peers in community (other CBOs and what they are doing)

Community Development Officers Religious leaders Community organizations

4. Baseline Type This is a pre-operation exposure condition assessment for the set indicators that will be used to evaluate achievement of the outcomes and impact expressed in the programmes logical framework. The study is a basis for the before and after assessment enabling the programme to track trends of progress over time thus making it easy for future evaluators to conduct comparative study and establish trends analysis. 5. Baseline Purpose and Objectives Purpose To inform the basis for measuring change over time in Busiriba - Kahunge Area Development Programmes outcome and impact indicators. Objectives To establish the level of Community progress in the planned objectives so as to provide a bench-mark for measuring of Programme and projects success. To provide a basis for setting targets for indicators in the projects To strengthen the monitoring and evaluation system of the ADP The table below highlights the Programme outcomes and outputs whose indicators are targeted for this baseline: Sector Programme Goal Objectives
To improve the quality of life of boys and girls and their families in Busiriba and Kahunge Sub Counties by 2027

Indicators value
% of men, women, girls and boys whose education and health conditions have been improved for better quality of life % of children and adults that access appropriate health care services within 5 km radius or 30 minutes Prevalence of communicable diseases % boys and girls completing primary school Proportion of children who are functionally literate proportion of children in grade VII passing national exams Proportion of youths with high levels of self reported well-being % of boys and girls, women and men actively participating in sponsorship activities % of health care structures with capacity to manage health needs

Programme outcomes Health, HIV and AIDS Project

To increase access and utilization of quality health, HIV and AIDS services for boys, girls, women and men by 2016

Education Project

To contribute to quality primary school education of boys and girls by 2016 To increase participation of partners and stakeholders in programme management and child protection interventions by 2016

Sponsorship Project

Key Programme Outputs

Health HIV and Improved primary health care services

% reduction in cases of communicable and non communicable diseases Improved HIV and AIDS prevention and management services Proportion of women who were offered and accepted counseling and testing for HIV during most recent pregnancy and received results % of children and adults infected with HIV and AIDS receiving appropriate treatment and management Average % of boys and girls attending school daily Proportion of children that have missed school in the last 12 months with a reason that they were sick % of parents/caregivers with knowledge of WV sponsorship management approach % of community members upholding child care and protection standards % of boys and girls receiving all basic necessities

AIDS project

Communities supported to improve HIV and AIDS prevention and management

Education project

Increased daily attendance of boys and girls for primary school Enhanced health and life skills for boys and girls in school

Sponsorship Management

Increased knowledge on child sponsorship and participation of children in the Programme Increased protection and care of boys and girls in the community

Other indicators that are considered relevant to this Programme that will be measured include the following in the table below:

5.1 Child Wellbeing Indicators to be measured

5.1.1 Child Health Indicator to be measured Average number of children dying before their fifth birthday, per 1,000 live births Among children (age 0-5) who were sick with diarrhea in the two weeks preceding the survey, proportion who received ORT and zinc supplements % of children 0-23 months whose caregiver can show an official vaccination card from a medical institution or agency Children aged 12-23 months who have received a vaccination against measles, verified by the vaccination card Percentage of households with children that slept LLIN 5.1.2 Access to Health Services

Children and their caregivers access essential health services

Indicator to be measured % population living within a nationally acceptable distance from a health facility % mothers of children 0-23 months that had four or more antenatal visits before the birth of their youngest child. % mothers of children 0-23 months who received at least 2 TT vaccinations before birth of their youngest child
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% mothers of children 0-23 months who received a post-natal visit from a trained health care worker within two days after birth of their youngest child. % parents or caregivers with children 0-5 years who report having sufficient access to the health services % of health facilities that meet national government standards and health facility distribution per parish. measure this with health facility assessment tool attached 5.1.4 Children become aware of and experience God's love Indicators to be measured % of children aged 059 months whose birth was registered with the local authorities as reported by the parent or caregiver Children are able to identify ways in which they express their faith and communicate with God Children are able to describe how they experience and know God

Children enjoy positive relationships with peers, family and community members
Indicators to be measured % of youth aged 12-18 years who report that their primary caregiver shows them consistent care and support.

Children cared for in a loving, safe, family and community environment with safe places to play
Indicators to be measured Percent of parents or caregivers with children aged 0-18 years who believe that the only way to bring up a child properly is to use physical violence as punishment Percent of parents or caregivers with children aged 0-18 years who report having disciplined a child using means of violence in the past month Percent of children who missed school due to work duties or whose work interferes with school attendance. Percent of parents or caregivers with children aged 0-18 years who feel that their children are safe from danger or violence in the community most or all of the time. Percent of parents or caregivers who state that they would report a suspected case of child abuse and know how to do so Percent of youth aged 1218 years who know what to do or an adult they would turn to in case of abuse, neglect, exploitation or violence, and know that such services exist to protect them. Percent of youth aged 12-18 years who report being or having been married before. 5.1.5 Parents or caregivers provide well for their children Indicators to be measured Percent of households where at least one adult is earning a consistent income, to meet household needs, through sale/exchange of own produce, labour (self-employed) or wage employment (working for someone else). Percent households that are vulnerable to deprivation, based on negative coping strategies, especially sale or borrowing of assets to meet basic needs such as food. Percent of parents or caregivers who report the presence of one or more orphan aged 0 18 years living in the household.
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Percent of households with one or more children under 18 years, where a parent or caregiver is chronically ill. Percent of households where the parent or caregiver of a child in the household (under 18 years) has passed away in the last two years. Percent of households with a disabled child under 18 years. Disability means difficulty moving any part of body, hearing, or seeing; epilepsy; intellectual disability or mental illness. Percent of households which are child-headed (head of household is under 18 years) Percent of households considered vulnerable, based on analysis of responses to presence of an orphan or disabled child, chronically ill caregiver or one who passed away, headed by a child, extreme poverty or other important vulnerability type identified at the community level Percent parents or caregivers living in vulnerable households who report that the household received external economic support, in the last 3 months. Percent of parents or caregivers who report that they were able to meet daily food needs of their children during the past 12 months, through own production, purchase or other source. Percent of parents or caregivers who report that there were one or more hungry months in the previous 12 months for the household, where food was scarce or unavailable i.e. empty granary Percent of parents or caregivers who report that they or members of the households are able to access credit from three or more sources, when needed for investment in business or for cash-flow problems to pay for household needs. Percent of parents or caregivers who report being able to save money in liquid form. For example in a bank or credit union. Percent of parents or caregivers, with children aged 0-18 years, who report that the household has at least one alternative source of income to rely on, or switch to, should the main income source be lost because of a shock or disaster. Percent of parents and caregivers with children aged 018 years who report that they own their dwelling Percent of households who faced a disaster in the past 12 months, but were able to recover

5.1.6 Children are respected participants in decisions that affect their lives Indicators to be measured Percent of parents or caregivers who report that their children aged 618 years currently participate in a childrens club or group on a regular basis (at least once a month).

6. Baseline Methodology The executor of this assignment is expected to develop a robust methodology to be used to conduct the study. This methodology should be able to bring out both quantitative and descriptive results that give the true picture about each of the highlighted interventions and indicators in this community. Following the population figures highlighted above, the consultant will calculate a representative sample that will be reviewed during proposal appraisal.

Considering the nature of the assignment, the methodology to be used will solicit information about households in general, individuals in these households and more specifically well being of children especially the most vulnerable. As such there will be household survey methodology, interviews of key informants from the community, focus group discussions and observations. Concerning child well being targets, the consultant will use the standard measures proposed by World Vision for each of the indicators that are appropriate. In addition to the above, the consultant will be expected to review all available secondary data relevant to this exercise major of which includes: the Assessment report, Programme Design document 2008 - 2011, Phase two Provisional Design Document 2012 2016, Baseline report 2009, Semi Annual and Annual reports 2008 2011 and the Sub-County Development Plan. When the draft Baseline report is ready, the consultant will be required to disseminate it to the Community so as to get feedback from prior to compilation of the final report. In this case the consultant is expected to develop an approach to be used during dissemination. Note that this will be finalised after fieldwork when the consultant has the true picture of the community where the study will be conducted. 7. Limitations This baseline survey comes at a time when the country has unreliable electricity supply. This has to factored in and the consultant should be prepared to alternate working locations following the trends of electricity availability or improvise a generator at the working station Secondly this community is quite remote community requiring not less than 6 hours from Kampala. This is worsened by the poor roads that connect some of the villages. The consultant should plan to use a four wheel drive vehicle to minimise delays. Equally important, majority of the people are immigrants whose background or practices from wherever they are coming from no one can ascertain. This has led to cases of robbery and other acts from unscrupulous. The research ought not to make participants vulnerable by retiring early during field work, limit walking alone and keeping outside during late hours. 8. Authority and Responsibility 8.1 Team Members and Roles Baseline Team Primary roles phase members Planning Program Coordinate collection of information Manager for terms of reference.
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Baseline phase

Team members

Primary roles Determination and selection of a team leader among Programme Staff Introduce consultant to Baseline partners. Technical Support in preparing the TOR Facilitate Community engagement in the Baseline TOR preparation Get input on purpose and objectives from partners. Prepare detailed proposal for data collection and analysis to achieve Baseline objectives Conduct data collection Ensure availability of the required logistics. Ensure that the quality of data is acceptable by facilitating data collectors trainings and checking data collected Supervise the consultant while in the field Guide the consultant Mobilise community in community gathering and Radio Guide the consultant and provide him with the necessary facilitation Write the Baseline report. Provide feedback to stakeholders for their input. Ensure that Consultants incorporate feed back into the report Ensure quality of reports and reporting process. Provide critical feedback on the draft report Provide feedback and ensure stakeholders understanding of the report Provide feedback on how well their objectives have been met.

DM&E Staff

Consultant

Data collection and analysis

Consultant

Technical experts (DM&E Staff) Programme Manager CDF and CDO

Reporting and follow up

District Technical persons Consultant

Technical experts (DM&E Staff) Stakeholders. Program staff NO & SO

8.2 Baseline Partners.

Supply chain department in consultation with DM&E specialist will be responsible for hiring the Baseline consultant. The programme manager will provide the required documents for secondary data review. Regional DM&E Specialist will review the Baseline TOR and the ministry quality Division will approve the document. The consultant will provide services, supplies, logistics and equipment. The CDF will organize and plan for community meetings during data collection while the consultant will facilitate the data collectors. The DMEO will check collected data to ensure data quality Finally, the programme manager will introduce the consultant together with his/her team to the stakeholders.

9. Team Advisors. Regional DM&E specialist will be the lead advisor on the ground during Baseline. DM&E Officer will provide technical support for TOR preparation. Supply chain manager will advice on the cost of the consultant. Ministry Quality Division will advice on the quality of the TOR and Baseline report. SO programme officer will advice on TOR and quality of the report. Regional Operations manager will advice on the timelines of the evaluation.

10. Logistics Accommodation, meals for consultant Data processing package (SPSS) Transport (vehicles (4Wheel drive) Stationery (clear bag, paper pens, pencils and rubber)

11. Products The consultant will prepare a draft Baseline report The final Baseline report Data set in SPSS format to be kept for storage and comparison during evaluation

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Baseline Roadmap

While a sketch has been provided here, the consultant is expected to develop a more complete and detailed plan that will be discussed at inception. Note that the most important aspect in time here is that by the end of March 2012 the final report of the baseline MUST have been submitted. DATE 28th to 30th 12/2011 16/1/2012 27/1/2012 1/2/2012 to 04/02/2012 14/02/2012 to 14/03/2012 14/03/2012 28/03/2012 ACTIVITY Community participation in developing Baseline TOR Baseline TOR Submission Request for a Consultant from National office. Community awareness on Baseline survey Baseline Exercise. Disemination of draft Baseline report to the Community. Submission of the final Baseline report to the ADP Budget. (USD) 3600 3400 1800 500 500 1200 11000 RESPONSIBILE PERSON DMES and CDF DMES and PM PM CDF and CDO Consultant Consultant/PM Consultant.

12. Budget Description of item required. Hiring consultancy to carry out programme Baseline. Pay Research Assistants Printing and photocopying. Training of data collectors. Cost of report dissemination. Transport charges. Total budget.

Responsible person. Programme Manager and programme accountant.

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13. Documents. Assessment report 2010 Programme Design Document 2012 2016 Sub-County development plan 2008 to 2012. Sub-County reports 2009 2011 Youth Health Behaviour Survey Functional Literacy Assessment Toolkit

15. Appendices 15.1 Health Facility Assessment Tool

Health Facility Assessm Guide ent

Health Facility Assesm Tool ent

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