MINISTRY OF ECONOMIC AFFAIRS

ADMINISTRATION AND FINANC DIVISION

Tender documents for the purchase of :Sediment Lab Equipments

Instruction to Bidders As announced in the Kuensel news paper of 22nd October, 2010 the Procurement Section, Administration & Finance Division, Ministry of Economic Affairs would like to invite quotations for the supply of sediment lab equipments for the financial year 2010-11. You are requested to study the terms and conditions and specifications of the goods given in the attached list before submitting the tender. If you need further information or clarification, you may notify the undersigned in writing by fax no.323610. The tender should be submitted addressed to the Procurement Officer, AFD, MoEA, Thimphu latest by 22nd November, 2010 before 12 noon and shall be opened on the same day at 2:30 pm. Terms and Conditions 1. Rate The rate quoted shall stand valid for 60 days from the date of opening the tender. The rate quoted shall be C.I.F. MoEA, Thimphu inclusive of transportation, handling and delivery charges and all taxes and duties. IDEC/BST Exemption Certificate The purchaser shall not provide IDEC/BST Exemption Certificate as per present Govt. rules. Delivery Schedule The selected supplier(s) shall be required to supply the full quantity of the order within 60 days from the date of order. In the event of late delivery, penalty shall be imposed as liquidated damages as mentioned at Sl# 4 below. Liquidated Damages If the selected supplier(s) fails to deliver the full quantity of the order within 60 days from the date of order, we shall give time extension for another 15 days with a penalty of 1% of the total order value per day. On further delay, there shall be no more time extension and the order shall be cancelled by forfeiting the Performance Security and Rate Difference as mentioned at Sl# 6 & 7 below. Bid Security All bids shall be required to furnish Bid Security at the lumpsum rate of Nu.20,000/- in the form of Demand Draft/Cash Warrant in favour of the Dy. Chief Finance Officer, MoEA. These shall be valid for 90 days from the date of bid opening. Please note that bids without security shall be directly rejected. Bid Security of the unsuccessful bidder(s) shall be returned after finalization of the tender. The Bid Security of the successful bidders shall be forfeited if the successful bidder(s) withdraws their bid during the validity period ie. 60 days from the date of bid opening or if the successful bidder(s) fails to deposit the Performance Security with the Rate Difference as mentioned at Sl# 6 & 7 below. The Bid Security shall be returned to the successful bidder(s) on conformity with the above terms and conditions.

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Rate Difference The selected bidder shall deposit the rate difference of his bid with the second lowest bidder in the form of Demand Draft/Cash Warrant together with the Performance Security. If the selected bidder fails to supply the goods within the scheduled time and after the given time extension of 15 days, the order shall be cancelled with them and placed with the second lowest bidder by forfeiting the rate difference together with the Performance Security of 10% of the total order value. Performance Security The selected supplier(s) shall be required to deposit 10% of the total order value as Performance Security within 15 days from the date of order in the form of Demand Draft in favour of the Dy. Chief Finance Officer, AFD, MoEA. The Performance Security shall be valid until the successful completion of the supply of goods and during the Warranty period (one year from the date of supply of the goods) and for any extension thereto. Failing to deposit the same within the time specified, the order shall be cancelled and the Bid Security mentioned at Sl# 5 above shall be forfeited. The Security Deposit shall be refunded/returned to the supplier(s) upon expiration of the warranty period. If the supplier(s) fails to remedy any reported defect within the warranty period, we shall either encash or remedy the defect from this expense. Sample You are required to produce a sample each of the items bidded during the tender opening. Document Required Copy of valid trade license and latest tax clearance certificate should be submitted along with the tender for verification to check the eligibility of the supplier. Failing to submit the above documents, the bid shall be rejected. Warranty The selected supplier(s) shall be required to provide warranty for one year (12 months) from the date of the supply of the equipments covering both spares and labour as and when equipment fails to function due to technical failure or manufacturing defect. Tax Deduction 2% tax shall be deducted from your bill as per present Government rules. Selection Criteria The Tender Committee reserves the right to split the goods, item-wise or package-wise, whichever is economical and convenient. Rejection of Bids The Tender Committee reserves the right to reject one or all bids. The decision of the Tender Committee shall be final and binding.

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Quantity of Supply The purchaser reserves the right to vary the quantity of supply by 20% or + 20% on the same terms and conditions. Payment The payment shall be made to the supplier only after the full delivery of the goods. No part or advance payment shall be made.

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Note:- Please mention your quotation number and date clearly on your bid.

Procurement Officer

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Description of goods Membrane filter paper 47mm dia. 0.45 micron of 100 circles Whatman filter paper 1 qualitative circles 47mm dia. 100 circles Depth Integrating Sediment sampler (Sampler for Cableway Measurement for sinker weights of 25 kg)

Specification Cat No. 7141104 Cat No. 1001047 Seba/German

Qty 43 packets 43 packets 4 Nos

Rate