Alfresco Open Source Enterprise Content Management

First International Workshop on Free/Open Source Software Technologies, April 24 26, 2010, KSA
Organized by National Program for Free Open Software Technologies (NPFOSST) at King Abdulaziz City for Science & Technology (KACST)

Munwar Shariff Chief Technical Officer

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About Me Munwar Shariff

CTO and EVP for EMEA, CIGNEX Author of 2 books on Alfresco New book on Alfresco Web Content Management (June 2010)
Alfresco 3 ECM Implementation
Fully revised covering Alfresco Share & more! www.packtpub.com

First book written on Alfresco Enterprise Content Management

Munwar Shariff, Jan 2007 www.packtpub.com

Coming Soon

Alfresco Web Content Management

June 2010 www.packtpub.com

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NPFOSST @ KACST, Saudi Arabia

About CIGNEX
Background

10 Years experience in implementing Open Source solutions 300 employees Offices in the USA, UK, India, Singapore, Malaysia and Thailand Saudi Arabia - through partnership with Softway Open Source ECM, Portals, E-Commerce, ERP, BI, Collaboration

Expertise

130+ Solution Implementations with Extensive experience Platinum Partner for Alfresco; Platinum partner for Liferay; Gold Partner of Pentaho; Partner of Compiere, Intalio, Acquia (Drupal), Magento; Migration from Broadvision, Vignette, ATG, Fatwire and Documentum to Open Source

Thought leaders in Open Source community

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Certified Trainer for Alfresco & Liferay Authored many books on the subject
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Agenda

Introduction to Alfresco Demo of Alfresco Features

Document Management System Collaborative Share Portal Web Content Management

Summary

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Introduction to Alfresco

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Alfresco At a Glance

1.5m Downloads

90,000 Community Members 10,000 Registered Developers 50,000+ Live Sites

700+ Customers
Major Banks, Governments Media, Publishing, Education Professional Services

300%Growth for 2 Years Market Buzz

Greater Web Activity than EMC Documentum, Interwoven and OpenText

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The fastest, most scalable ECM

Independent Benchmark 100 million objects 140 objects per second Sub-second access Linear scalability search No artificial limits

Customer Proof Points

Adobe: Millions of users,

terabytes of data at Acrobat.com

Peak load fax for large retail bank 200M object central repository for

US Dept. of Homeland Security

Largest Web properties: Travel,

Multiple site collections Performance degradation

Gaming, Online Docs

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Industry Leaders Choose Alfresco

Government Financial Services

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Industry Leaders Choose Alfresco

Media, Entertainment & Publishing Education & NFP

Professional Services

Other

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Alfresco Products

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ECM Enable Office & ECM Web Apps

ECM Enable Shared Drive

ECM Enable Office

ECM Enable Email

SharePoint Protocol
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Collaborative Content Management

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Web Content Staging & Deployment

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Innovation Firsts for Alfresco

SharePoint Protocol support Freedom of stack for SharePoint Users CMIS standard CMIS integration Alfresco:Joomla! & Drupal Coming soon Mobile

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ECM Architecture
Web Applications
App Server

Knowledge Portals

Web Services
Business Process Engine CRM

Portal Server

Virtual File System High Availability

FTP CIFS WebDAV SMTP

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Architecture
Web Client
Java and SOAP API Virtual File Server
Site 2 Site 1

Alfresco Virtual Machine

Site 3

Alfresco ECM Repository

Versioning
Search

Workflow
Scripting

Security
Templates

Modeling
X-Forms

Document Management Multi-Channel WCM Filesystem Interface

FTP, WebDAV, CIFS

Metadata Modeling BPM-Based Workflow Multiple APIs

Transformations

Rules Engine

Java, JSR-170 (JCR), SOAP (.NET, PHP, Ruby, Java)

Broad Platform Support

LDAP Directory
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Database
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Alfresco as Document Management System

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Need for a Document Management System

Eliminate paper: Save money on paper & printing Green certification Paperless Office Securing documents: The granular level of security can be provided for each individual user or groups who access them. Taxonomy, Search: Documents can be categorized in many ways for example with Key words Compliance : regulatory requirements to store documents like policies E-discovery: store all document types including email in one repository to enable discovery process Workflow: You can define a workflow approval process to approve documents before distributing it to other applications. Version Control: guaranteeing that you always serve the latest approved version. Document Life Cycle: CMS understands the lifecycle of document such as effective date, expiration date.
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DEMO - Document Management Features

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Membership Users and Groups Securing Folder Intranet > Finance Business Rules Finance > Contracts Version Control - Sales > Proposals Check-in/ Check-out Sales > Proposals Category Management Advanced Search Workflow Dash Boards Imaging Solution Slides Administration - Manage Deleted Items Clustered and HA Setup - Slides
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Manage Multi-Lingual Content

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Alfresco as ODF Virtual File System

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Simple Multi-Repository Search

As Simple as Wikipedia, Google, Amazon Standards Multiple Repositories

OpenSearch Enabled, RSS, Atom Supported Repositories Document , Records, Image, Digital Asset Libraries Websites, Web Applications Wiki, Blogs Email Calendars

Avoid the 100s of Adaptors Nightmare

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Advanced Workflow - Claims Use Case

Indexing Users All Claims All Claims Receiver Users Typical Claims Adjudicator Users

(Drop Zone) Inbox

(Node 1) Index

(Node 2) Receiver

(Node 4) Adjudicator

Claim Type Assigned

Express Claims

Finance Users

Typical Claims

(Node 3) Finance Rejected

Rejected Claims Signoff (amount >1k) Approved Claims

Managers

(Node 5) Manager

Archive

Approval and Denial Process

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Advanced workflow BPM Graphical Tool

Eclipse Plug-in for jBPM Easy to create (drag and drop) No Java coding Simple XML configuration Deploy directly from Eclipse to Alfresco View workflow image within Alfresco

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Alfresco for Forms processing

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Imaging Solution with Workflow

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Clustered and High-Availability Setup

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Manage User Quotas

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Multi-Tenant System
De-centralized Tenant Administration For each Tenant
Explorer Security Usage Quota CIFS Mount Rules Scripts Search

Export Tenant Specific Content

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Alfresco As Collaborative Share Portal

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Alfresco Share Collaborative Portal

Create multiple collaborative projects Control security - private/public, invite members Select Dashlets Blogs, Wiki, Forums etc Document Library Tagging, Thumbnails, Multi-file upload Adobe Flex based rich user interface Extensible Framework Custom components and integrations
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DEMO Alfresco Share

Go to Alfresco3 Book Site Customize Dashboard Invite People Document Library Images One Image View Page Menu Items Wikis, Blogs, Calendar etc

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Alfresco As Web Content Management

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Types of Web CMS

Wiki Style Web CMS
Single system for both authoring and delivery Little separation of content and presentation Content = page or page fragment In-place editing of live web pages Little or no validation / QA process Better for smaller sites or those managed by individuals / small teams Examples: Wikis Joomla Drupal PHPNuke Portal server CM portlets
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Publishing Style Web CMS

Separate authoring and delivery systems Enables separation of content and presentation Content page or page fragment Editing of separate editorial copy of content Configurable approval / editorial process Better for larger sites or those managed by large teams Examples: Alfresco Interwoven Vignette Day
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NPFOSST @ KACST, Saudi Arabia

Web Content Management

Authoring Transparency Change Sets

Virtualization Server

Staging Complete Change Sets

Change Sets

Deployment Automation

Multi-channel via XML Email-based production workflow In-context testing (Preview) Whole website versioning (snapshot) Code and content development Parallel branching and merging Static or dynamic deployment to one or more servers Dependency management and automated updates Pre-built website components

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Demo Web Content Management Multiple Web Projects Go to Renesas Global Project Edit Web Project Settings User Sand Boxes Form Editing Page - XML Preview HTML Modified Files in User Sandbox Submit to Staging Sandbox Workflow Deployment

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Summary
Alfresco is the worlds fastest repository Highly Scalable Document Management System Flexible Collaborative Share Framework Extensible Web Content Management Open Source Open Standards Enterprise Support options - 24x7 Good System Integrator Network for Implementations

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QUESTIONS

Email, munwar@cignex.com Visit, http://www.cignex.com Saudi Arabia Softway http://www.softway.com.sa +966 1 263 2621

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