EXHIBITORS CONDITIONS

REGISTRATION DETAILS

Exhibitors will be requested to fill out the attached application form and email this to the following address: tradepasifika@pipso.org.fj before the 30 April 2012. 1 Booth is at a cost of F$2000.00 VIP(includes 1 delegate). An Additional Delegate/Partner is welcome at a cost of F$250.00 VIP which must accompany your registration form. Maximum of 3 Delegates per booth. Changes to registrations received after 30 May, will be accepted however, we cannot guarantee these changes will be made in printed literature etc. All payment should be made payable to the Trade Pasifika-Pacific Islands Private Sector Organisation. We accept direct bank TTs, and company cheques. Bank Account Details are as follows: Bank Name Bank Account Name Bank Account Number ANZ Banking (Fiji) Ltd Trade Pasifika 11273759.

You must advise the Secretariat once payment has been transacted so that necessary follow up can be conducted. The registration fee includes: Booth with 3-sided wall [3 mtrs across x 3 mtrs deep x 2.4 mtrs in height] for 3-days; 3 chairs, 1 trestle table, light, power point. Meeting scheduling system; Free Pass to attend the organized evening functions; 3 Morning teas and 3 lunches during appointment session days; Approximately 30 x 17-minute appointment sessions over 3 days; Free Pass to attend the organized Workshop/Seminar type sessions for participants; Complimentary items provided throughout the 3-days of Expo; New business acquaintances. The Trade Pasifika Village will be constructed at Sheraton Fiji Events Centre. Exhibitors will be notified via emailed invoice of amount to be paid together with acceptance of registration. If you do not hear from the Secretariat 4 days after you submit your online registration, you must resubmit and follow-up with the Secretariat. TP2012 emailed invoice and receipt will be taken as official documentation. It is your responsibility to ensure all relevant information and payments are received by the secretariat. If payment is not received within 12 days of issuance of emailed invoice, registration will automatically cancel out. Exhibitor Registrations are limited and will be allocated strictly in order of receipt providing full

Once you receive confirmation/receipt from the Trade Pasifika Secretariat, it is your responsibility to organize your air ticket/payment directly with the respective airlines i.e. You are encouraged to make use of the discounted airfares and freight that are on offer from Air Pacific. You will be provided with the details for Booking purposes once you have completed your registration. Please note that this is only on a space availability basis and that the discounted airfares will apply when you book online.

APPOINTMENT SCHEDULING

Pre-scheduled appointments will be created by the Secretariat in line with your requests or needs. There is a maximum of 15 slots of meetings throughout the day. Exhibitors will be handed an Appointment Schedule upon registration at Sheraton Fiji please refer to programme. An Exhibition Brochure featuring all the Buyer Profiles will also be provided for your information. This will provide you with key information on each Buyer and Seller assisting you with further appointment scheduling you might like to make.

CANCELLATION AND PENALTIES

Cancellation received before 30 April will be charged F$100 and refunded balance of payment. Cancellation received from 30 April and before 31 May will receive a refund of 50%. Cancellations received from 31 May, no refund will apply. Name changes to badges less than 15 days prior to commencement of TP2012 will incur a penalty fee of $50.

ACCOMMODATION

Unless pre-arrangements have been made for your accommodation, Exhibitors are requested to make their accommodation reservations directly with the resort concerned. The Secretariat provides here below a list of potential Accommodation Service Providers:
1. Westin Resort & Spa Contact Person: Mohini Lata, T: +679 675 8340;

F: +679

675 0818; E: mohini.lata@sheraton.com

2. Sofitel Fiji Resort & Spa www.sofitelfiji.com.fj 3. BEST WESTERN Hexagon International Hotel, Villas & Spa - Contact Person: Mary

Ali T: +679 672 0044 | F: +679 672 0071; E: maryali@hexagonfiji.com

Once you have confirmed your accommodation please advise the Secretariat accordingly and provide necessary contact details.

DURING THE EXHIBITION

Exhibitors must attend the briefing session please refer to programme. Booth must be manned during all business sessions. Ensure that you are appropriately dressed. No distribution of marketing materials outside your booth area. No obstruction of walkways/aisles around the village No loud noises to annoy other sellers during business sessions. No smoking in the Village. Ensure that any changes to electrical fittings within the booth are arranged through TP2012 nominated electrician. No naked flames, gases, liquid fuels or explosives are to be used in the booth in the events centre. If you need to have demonstrations please advise and this can be organized outside the centre. Any contractor/decorator hired by the seller for their booth may access booth area only after booth numbers have been officially allocated and must be out of village by 5pm Sunday 24 June 2012. No alcohol is to be served during business sessions. Mobiles should be switched off when conducting appointments. Unregistered personnel will not be permitted into the TP2012 Village during business sessions or attend programmed functions.