Brochure Contents

Introduction
Technology is playing an increasingly important role in every organization today and libraries are no exception. The volume and complexity of information is increasing exponentially causing libraries to use IT tools to access, organize, and disseminate information more efficiently. Subsequently, it has become imperative for libraries to absorb, adopt and provide IT-based services to the users. Keeping this trend in mind, and taking into consideration two main components, GSDL (Digital Library System) for setting up a digital library and KOHA (Integrated Library System) as a tool for library and information management, HealthNet Nepal is organizing an 8-days Workshop on "Advanced GSDL and KOHA" Digital Libraries have been gaining increasing attention as well as academic interest over the years, across the world. Also, there is increasing demand for improved information and knowledge management solutions in universities, enterprises as well as institutions, which can integrate access to disparate information resources and provide staff personalized information needed to make informed decisions. A key challenge is how do we create an online information environment facilitating internal content publishing and single point access to internal and external information sources. The current information environment unequivocally prompts libraries and information centres to leverage on the latest digital technologies towards building practical digital libraries and in setting up dynamic electronic information systems. Digital Libraries (DL) are structured storage environments of digital data with a consistent format for index and content abstraction. Digital libraries do enable the seamless integration of the scholarly electronic information, help in creating and maintaining local digital content, and strengthen the mechanisms and the capacity of the librarys information systems and services. They increase the portability, efficiency of access, flexibility, availability and preservation of digital objects. Open Digital Library (ODL) technologies are gaining attention the world over. Without proper understanding of the complexities, procedures and practices involved in content building, content management and collection building, individual DLs will remain islands of structure in an unstructured Internet sea. Todays information/IT professional must be capable of leveraging the new technology to its fullest extent.

Rationale
Developing world standard digital libraries demand deployment of costly software solutions which are beyond the reach of most of the universities/institutions in Nepal and those in the Asian region. The Greenstone Digital Library Software is a top of the line and internationally renowned software system for developing digital libraries, promoted by the New Zealand Digital Library project research group at the University of Waikato. Greenstone is developed and distributed in cooperation with UNESCO and the Human Info NGO. It is an open-source software, issued under the terms of the GNU General Public License. The aim of the software is to empower users, particularly in universities, libraries, and other public service institutions, to build their own digital libraries. More details of the software and example digital libraries built using the software is available at http://www.greenstone.org/

There has been growing interest in the area of digitisation, development of DLs (digital libraries), and library automation in the country. The fundamental reason for developing digital libraries is the conviction that they will provide better delivery of information than was possible in the past. Since libraries today contain huge quantities of data, development of digital libraries and subsequent customisation would be very helpful for end users. Among the number of open source software available for building digital libraries and integrated library system: GSDL and KOHA has gained considerable acceptance among the Nepalese as well as global user community because of its simplicity, user-friendliness and ease of use. The workshop on Advanced GSDL and KOHA aims to provide hands-on, basic, and advanced training to library and information professionals who are interested in building digital libraries, and implementation of automated library management systems.

Pedagogy
The workshop will be conducted at the HEALTHNET Nepal. Each participant will be provided a PC supplemented with LCD projected live demos. The pedagogy will be a mix of lectures, discussions, case studies and hands-on sessions. Each participant shall be provided with a CD-ROM comprising of the Greenstone Software, faculty presentations, and other related software packages. Extensive hands-on labs will be a hall mark of this programme.

Objectives:
The objective of the Workshop is to conduct a 5-day rigorous and advanced training programme on Digital Libraries using the Open Source Software: Greenstone and KOHA at HEALTHNET NEPAL, Kathmandu, Nepal. Provide knowledge on digital libraries and automated library management technologies Empower information professionals and librarians in building efficient digital libraries by providing training in digital libraries using basic and advancedfeature of GSDL Software Educate and impart practical knowledge on KOHA applications in libraries To offer hands-on experience on advanced features of GSDL software The workshop programme will include tutorial-type presentations, demonstrations, practical sessions, and will cover the following topics: A. KOHA (3 Days) 1. Overview of KOHA 2. System Preferences Admin Partons Circulation Cataloging OPAC Staff Client 3. OPAC Your Account Lists Cart/Book Bag Detail Page Holds on the OPAC Comments

4. Tools News Label Creator Calendar and Holidays Stage MARC Records for Import Manage Staged MARC records Export bibliographic and holdings (MARC Export) Patron Import Upload Patron Images Notices Overdue Notices/Status Triggers 5. Patrons Add New Patron Editing Patrons Patron Information 6. Circulation Checking In (Returning) Checking Out (Issuing) Holds Patron Fines Offline Circulation Utility 7. Cataloging Adding Records Editing Records Adding and Deleting Items Biblios Authorities Item Fields Data Migration 8. Reports Report Wizards Report Wizard Overview Patrons with the most checkouts Most Circulated Items Patrons with no checkouts Items with no checkouts Catalog by Item Types Custom Reports 9. Added features Biblio number search Biblio number edit Previous/Next Result Navigation Previous/Next Result Editing Adding Nepali Language Data Migration using Marc Edit Adding custom fields in Marc Edit Adding/Removing Mandatory Fields Adding/Removing New Item Types Generating overdue notices templates and triggers

Setting fine rules and calculating fines Adding fulltext support (static to dynamic) Automated/Manual Fine Calculation Automated/Manual Mail Sending Automated/Manual Holds Processing Barcode Generation through KOHA Barcode Generation through 3rd Party Tools

B. GSDL (4 Days) 1. Overview 1.1 What does Greenstone do? -Examples 1.2 Platform and Installation 1.3 Documentation and help 2. Building Simple Collections 2.1 Building collection from HTML 2.2 Building collection from Word/PDF, 2.3 Building Images Collection 3. Creating Greenstone CD_ROM 4. Working with Section tagging. 4.1 Description_tags creation and testing. 4.2 Converting doc/rtf file with DocFrac to HTML 4.3 Building collection with Hierarchy Format (Word and Pdf) 5. Working with metadata 5.1 Adding and using metadata 5.2 Browsing classifiers, Search Indexes 6. Enriching metadata 6.1 Manage and Creating Metadata Set 6.2 Editing Metadata sets (with GEMS) 7. Multilingual support in GSDL 7.1 Configuring for Nepali Language 8. Building advanced collections 8.1 Administrator Page and Authentication 9. Scanned Image 9.1 Scanned image collection 9.2 Advanced scanned image collection 10. Customizing 10.1 Collection Configuration file 10.2 Customizing with macros 10.3 Personalizing your home page 10.4 Examples 11. Sharing Collection with OAI-PMH 11.1 Open Archives Initiative(OAI) collection

11.2 Downloading over OAI 12. Pictures/Images 12.1 Introduction 12.2 Digitizing Image 12.3 Formats 12.3.1 TIFF 12.3.2 GIF 12.3.3 JPEG 12.3.4 PNG 12.3.5 SVG 12.4 Format Conversion 12.5 Hands on Training 1.5.1 Irfan View 13. Audio/Sound 13.1 Introduction 13.2 Digitizing Sound 13.3 Formats 13.3.1 Free and Open File Formats 13.3.1.1 WAV 13.3.1.2 OGG 13.3.1.3 RAW 13.3.2 Open File Formats 13.3.2.1 AAC 13.3.2.2 GSM 13.3.2.3 MP4/M4A 13.3.3 Proprietary Formats 13.3.3.1 MP3 13.3.3.2 WMA 13.3.3.3 3GP 13.4 Format Conversion 13.5 Hands on Training 13.5.1 Audacity

Note: Participants will be provided with a CD-ROM, containing GSDL and KOHA
software and other reading material related in the workshop.

Faculty:
1. Dr. M.G. Sreekumar UNESCO Coordinator, Greenstone Support, South Asia and Librarian & Head, Center for Development of Digital Libraries (CDDL), Indian Institute of Management Kozhikode (IIMK), Kerala, India. 2. Prof. Dr. Sashidhar Ram Joshi Head of the Dept. Dept. of Electronics and Computer Engineering Institute of Engineering Pulchowk, Lalitpur

3. Dr. Mohan Raj Pradhan Associate Professor Central Dept. of Library and Information Science Tribhuvan University Kirtipur 4. Nitesh Rijal BE IT Programmer HealthNet Nepal 5. Shiva Ran Shrestha BE IT Programmer HealthNet Nepal 6. Mona Pradhan BIT Computer System Staff HealthNet Nepal

Participants
The workshop is intended for library and information professionals, knowledge managers, information entrepreneurs, and e-content developers, who have the interests, initiatives, and need to set up digital libraries and are interested in automated library management in their organizations. In order to provide individual attention, training facilities and to allow for rich and useful interactions, the number of participants in the workshop will be limited to 12 (Twelve)

Venue
HealthNet Nepal Jayabageshwori-8 Block no. 224 Kathmandu, Nepal Tel: 4478919, 4478914

About HealthNet Nepal

HealthNet Nepal is a non-governmental organization (NGO) that serves the Nepalese health community by providing affordable Internet service, access to health information, and technical support for several regional information-sharing initiatives. The users of HealthNet Nepal are health workers from several prominent health and medical facilities, university departments, and non-governmental organizations. HealthNet Nepals mission is to combat isolation and information poverty among health professionals.