Ocean City Council Agenda For March 19, 2012

AGENDA MAYOR AND CITY COUNCIL REGULAR SESSION MONDAY, MARCH 19, 2012 6:00 P.M.
1. CALL TO ORDER 2. PRAYER AND PLEDGE 3. REPORT FROM CITY MANAGER ON UPCOMING WORK SESSION 4. APPROVAL OF MINUTES A. Pension Meeting February 15, 2012 B. Work Session dated February 28, 2012 C. Regular Session #5 dated March 5, 2012 5. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL Proclamation Designating April 6, 2012 as Random Act of Kindness Day 6. PRIVATE EVENT PERMIT REQUESTS A. Ride for the Feast Saturday, May 19, 2012 Presented by: Lisa Mitchell, Private Events Coordinator and Elana Kanter, Moveable Feast B. Showell Elementary School First Grade Boardwalk Walk Friday, May 11, 2012 Presented by: Lisa Mitchell, Private Events Coordinator and Alvson Brabitz C. Plein-Aire Artists Paint Ocean City Friday through Sunday, June 22 - 24, 2012 Presented by: Lisa Mitchell, Private Events Coordinator and Paige Ruby, Ocean City Art League D. Beach 5 Sand Soccer Series Saturday and Sunday, June 23 24, 2012 Presented by: Lisa Mitchell, Private Events Coordinator and William Harte E. Ocean City Cruzers June 3 & 10; July 8 & 22; August 5 & 19; September 9 & 23, 2012 Presented by: Lisa Mitchell, Private Events Coordinator and Ron Laustsen, OC Cruzers and Glenn Irwin, Ocean City Development Corporation F. Ambridge Area High School Steel Drum Band Performance Wednesday, June 20, 2012 Presented by: Lisa Mitchell, Private Events Coordinator and Todd Hartman, Band Director 7. PUBLIC HEARINGS 8. UNFINISHED BUSINESS
9. NEW BUSINESS A. 2012 Air Show Update and Request Presented by: Bryan Lilley, Ocean City Air Show, LLC B. Request to Support New Special Events Presented by: Michael James and Steve Pappas, North OC Business Alliance 10. REPORTS AND RECOMMENDATIONS FROM THE DEPARTMENT OF PLANNING AND COMMUNITY DEVELOPMENT Conditional Use Request to permit by conditional use in a R-3, General Residential District, the installation of three (3) roof-mounted wind turbines at the site located on the west side of Atlantic Avenue (Boardwalk) and known locally as 1405 Atlantic Avenue in the Town of Ocean City Applicant: Joseph Bartell for Marguerite M. Villa Santa 11. APPOINTMENTS TO BOARDS, COMMISSIONS AND OTHER CITY ORGANIZATIONS 12. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR A. Second Reading Ordinance 2012-12 to Amend Chapter 102 Entitled Vehicles for Hire (to allow the taxi indicator roof light to be an ad carrier with specific size requirements) B. Second Reading Ordinance 2012-13 to Authorize the Sale of Certain Municipal Real Property (Mediterranean Drive street end) C. Second Reading Ordinance 2012-14 to Authorize the Purchase of Real Property (4th Street and Philadelphia Avenue) 13. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER A. Upcoming Bid Opening - 4th Street Property Building Demolition B. Bid Award Recommendation for Security Cameras C. Request Approval of Taxi Medallion Transfer 14. COMMENTS FROM CITIZENS 5 MINUTE TIME LIMIT 15. COMMENTS FROM THE MAYOR AND CITY COUNCIL
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 19, 2012 3 REPORT FROM CITY MANAGER ON UPCOMING WORK SESSION
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 19, 2012 4 APPROVAL OF MINUTES A. Pension Meeting of February 15, 2012 B. Work Session - dated February 28, 2012 C. Regular Session #5 - dated March 5, 2012
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 19, 2012 5 ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL Proclamation Designating April 6, 2012 as Random Act of Kindness Day
RANDOM ACTS OF KINDNESS DAY APRIL 6TH

Random acts of kindness are means by which we make deliberate attempts to brighten another persons day by doing something thoughtful, nice and caring for them. Kindness is a way of showing others that they count and that even in the face of hostility and selfishness, youre making a stand for kindness; and WHEREAS, Mark Twain once said, kindness is the language the deaf can hear and the blind can see; WHEREAS, The Greek fable writer Aesop said, No act of kindness, however small, is ever wasted; WHEREAS, This will be a day for the entire community to be challenged to do something kind for a friend or stranger for no reason hopefully, we can keep this spirit going every day; and WHEREAS, Some examples of random acts of kindness are: personally thanking a police officer, EMT, fireman, veteran or city employee for their service; sending a handwritten note to someone that has made a difference in your life; sending an e-card saying the same; pay the tab for the person behind you; taping quarters to a drink machine; taking flowers to the hospital or nursing home; and WHEREAS, The words of commentator Cleveland Amory are even more true today, what the world needs now is a new kind of army, the army of the kind. NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City, Maryland, do proclaim April 6th, 2012 as RANDOM ACTS OF KINDNESS DAY in Ocean City and ask that our citizens perform random acts of kindness today and throughout the year. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the Town of Ocean City, Maryland to be affixed this 19th day of March in the year of Our Lord two thousand and twelve.

____________________________________________ RICHARD W. MEEHAN Mayor
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 19, 2012 6 PRIVATE EVENT PERMIT REQUESTS A. Ride for the Feast Saturday, May 19, 2012 Presented by: Lisa Mitchell, Private Events Coordinator and Elana Kanter, Moveable Feast
May
Sun Mon Tue 1 Wed 2 Thu 3 Fri 4 Sat 5
Springfest
Springfest
Springfest
10
11
12
Springfest
1st Grade Boardwalk Walk
Crab Soup Cookoff
13
14
15
16
17
18
19
Offshore Boat Race
1st Grade Boardwalk Walk Rain Date
Cruisin OC
Cruisin OC
Cruisin OC Ride for the Feast
20
21
22
23
24
25
26
Cruisin OC OC CROP Walk
27
28
29
30
31
PIS Dodgeball
2012
Ocean City Private Events

Name of Event: Ride for the Feast Date of Event: Saturday, May 19, 2012 Date Application Received: December 19, 2011 Date Routed: December 19, 2011 Date Returned from All Departments: January 23, 2012 Total Cost to Town: $ 828.00 Application Fee Paid: Yes, $25.00 New Event: No
Things to Note: This event would be a 140-mile bike ride from Ocean City, MD to Baltimore City to benefit Moveable Feast. The event will begin on Saturday at 7:30 am from 3rd Street and the Boardwalk. Cyclists will ride out onto 3rd Street to Philadelphia Avenue, to Route 50, and make a left onto Route 611. Cyclists will obey all traffic and cycling laws. Request a PA System and DJ to set up at the Plim Plaza Hotel. All loading and unloading would take place at the Atlantic United Methodist Church. Request additional parking of three (3) 24-foot trucks and one (1) 14-foot truck. Request this parking be at a municipal lot or the WOC park n ride. Request police escorts from the starting point to Route 611. Expected number of riders is 200, with 100 volunteers.
Comments from Department Representatives: PUBLIC WORKS Early morning cruisers are lining up for Boardwalk Parade beginning at 27th Street. Staging of four trucks at Park n Ride could be an issue because car storage trailers are staged in this area. Otherwise there are no issues. TRANSPORTATION Same weekend as Car Cruisin weekend. Historically, Council has allowed overnight parking of oversized vehicles and trailers at the WOC park n ride for the duration of that event. Therefore, issuance of parking permits for this event may not be needed. OCPD Traffic control at following intersections: 3rd Street & Baltimore Ave., 3rd St & Philadelphia Ave., 2nd St. & Philadelphia Ave., and 1st St. & Philadelphia Ave. Monitor the Boardwalk for pedestrian and bicyclists not associated with the event. One officer on bike to lead and one to follow race. Will also coordinate with the Worcester County Sheriffs Dept. and the State Highway Administration for traffic control as route exits the corporate limits of the Town of Ocean City. Total cost to the department is estimated at $828.00. RISK MANAGEMENT Insurance Certificate to be obtained and submitted prior to the event. TOURISM, RECREATION & PARKS, OCBP, FIRE MARSHAL, and EMERGENCY SERVICES, OCCC No comments, concerns or costs.
Date on Council Agenda: March 19, 2012 Event Approved of Denied: Date Fees Received: Date Insurance Certificate Received: Date Permit Issued: Other: Amount: Beach Franchise Notified:
PRIVATE EVENT APPLICATION

Town of Occan Citv. Ma
N O N- R E F UNDA B L E APPLICATION FEE : S100.00 For Profit Applicants, $25.00 Non-Profit Applicants
RETURN APPLICATION
TO:
Private Events Coordinator
Towr ofOcean City

Recreation and Patks 200 125'h Street
1,ffi:fily#L-,i"-""
This is an application for use and is not a permit of use. No guarantee use is made or implied by the acceptance ofthe application and fee.
ol'availability or
This application is to be complcted and forwarded to the Ocean City Special Events Depaftment at least 90 days priol to the requested event. If an application is submitted less than 9O-days prior to the proposed start date, a late subnission fee of $100.00 will be assessed for both Non-Profit organizations and For-Profit promoters. A new application must be submitted annually for recuring events.
Any rnisrepresentation in this application or deviation from the final agreed upon route and/ol method of operation described herein may result in the immediate revocation of the pennit. Applicant's attention is directed to the accompanying information packet, entitled "Private Event Application Guidelines." AII questions on lhe applicalon must
be fully answered. "Same as last year" or similar oomments are not acceptable responses. Ifa question does not apply, please write "N/4" in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.
A non-refundable application fee must accon pny tlrs documenl. 8100.00 For-Prortt Promoters and $25 Non-ProJit Organztons
The minimum fee for City propedy usage is $150 per day for For-Profit promolers and
$25.00 per day for Non-Profit olganizations. Iror beach use this fee is applied per ocean block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up and breakdown da),s are also sub.iect to this fee assessment.
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2. IS THIS A NEW
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4. STARTING & ENDING TIMES
OII T::VENT:
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5. PROJI]C]'ED SEI'-UP DATE (S) &
TIMES:
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6. PROJECTED CLEAN-UP DATE (S)
&
I.IMES
IN
be specific as to how
7. LOCATION (Describe area in which event shall be contained; lnuch area will be used, etc.):
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IF ORGANIZATION IS NONPROFIT. YOU MUST SUBMIT A LETTRI. OF
PROOFOF'NON-PROFII.SI.AI.US: \(21, ___r*--
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oN-srrE EVENr cooRDrNAroR:
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I4. OCEAN CI]'Y/LOCAL ADDRESS OF COORDINATOR;
5. COORDINATOI.'S CON] ACT NUMI]ERS
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OTHER: I6. FULLY DESCRIBE TIJE EVENI'AN
NI
AI-L PROPOSED ACTIVITIES:
*if more
space is needed, please attach additioual pages to thc back of this npplicfion
I7. WHERE WILL EVENT I{EADQUARTERS
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IF SO, WHERE?
BE LOCATED?.
I8. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU

REQUIRE SUCH ACCESS?
I9. FULLY DESCRIBE TI]E UNLOADING AND LOADING OF SUPPLIES,

EQUIPMENT, ETC. IN SU
OFY
(lnclude locatio.,n, process,
20 WILL YOIJ SET IJP A.]UDGING AREA. P.A. SYSTEM,'fEN'TS,
SCAFFOLDING, ETC.? IF SO, PLE DIAGRAM AND DESCRIBE HERE:
ILLUSTRATE ON REQUIRED
21. DESCRIBE EMPLOY:
E CROWD
PIIOCI]DURES YOU INI'END TO
Pagc 3 of 9
22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR charges may DERATIONS (Be aware that
be assessed.):
23, IIAVE ARRANGEMENTS BEEN MADE IOR MEDICAL IF WHAT TY
ls
24.
wHATrsYouRRArNPoLrcY?
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25, WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING OF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES?
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26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT "COMFORT'' (TOil-ETS. HAND WASHTNC. ETC.)? _
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27. DESCRIBE CONCESSIONS/SALE ITEMS REQURSTED: I
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28. DESCRIBE ALL PROPUCT SAMPI-ING REQUESTED (SPECIFIC SIZES &
QUANTITIES): V\t
Page 4 of 9
29.
WILL REVENUE BE GENERATED FROM PARTICIPANT ITEES, CONCESSIONS, SPONSORSHIPS OR ANY OTI'IER SOURCE? IF So, WHo WILL rl-IE PROCEEDS BsNeplrr tr\Vt l./\r.
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30. DESCRIBE [VENT PRIZES/AwARDS:
il /n
3I, WILL
PIcase
YOU BE OFFERING A RAFFLE AT YOUR EVNT?

forwald
a copy of the approved "One Day Rfflc Pcrmit," to thc Private Events
Coo'dinator.
32, WILL YOU BE ERECTING A TENT AT YOUR
EVENT? 14,
Pleasc forward a copy of thc aprrovcd "Tent Permit," from thc Office of the Fire Mashl to the Private Events Coordinator.
33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR
EVENT?
IA O
Please forward a copy of the pproved PriYate Evcnts Coordinator.
"Air Support/Air-lDflatcd Structures Permit," to thc
34. WILL YOU BE I-IAVING A BONFIRE AT YOUR EVENT? V\

Plcasc forward a copy of thc approvcd "Bonlirc Pcrmit," to thc Privatc Everts Coordinator,
35. WILLYOUBEHAVINGFIREWORKSATYOUREVENT?
thc Prvtc Evcnts Coordntor.
Plcase forward n copy of thc pprovcd "State of Maryland Fire Marshl Fireworks Permit," to
36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOI-IOLIC BEVERAG]S AT YOUR EVENT? /'l O IF SO, PLEASE DESCRTBE INTENT (include
beveragetype,quantities,drinksizes,location,etc.):-
Plese forvrd a copy of thc approvcd "Onc Day Alcoltol Permif,"
if rcquircd, to fhe Privte
EvcDts Coordinator'.
37. EXpEcrEDNUMBERoFpARrrcrpANrs,
38. EXPECTED NUMBER oF
20 rit\?,Ll___
spECrAroRS:
Page 5 of 9
\ollr{A ( \/J_ec_/l_-
39 IF YOUR EVENT TAKES PLACE ON THE BEACI-I, YOU MUST NOTIFY
TIIE
APPROPRIATE BEACH FRANCHISE OWNER OIT TI"IE INTENDED EVENT. WHO DrD yOU CONTACT2 HAVE yOU DONE SO? y
/4
__
40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM TI-IE, TOWN OF OCEAN CITY (A refundable darnage/repair bond of $100.00 is required for each pajor end-item borrowed from the Town of Ocean,City):
4I. A STATE HIGHWAY
Coordinator once you receive it.
PERMIT MUST BE OBTAINED FOR USE OF ANY STATE PROPERTY (ROADS, TIICHWAYS, ETC.) HAVE YOU ALREADY IP SO. PLEASE ATTACI IED A COPY OBTAINED THIS PERMIT? \i TO TIIE BACK OF THIS APPLICATION. Please forward a copy of the approycd "MDOT llighway Permit" to the Privtc Dvcnts
I'I
42. For prade organl,ers only: EXPECTED NUMBER OF OVERSIZED VEIIICLES (LARGER THAN t2 FT TALL, 8 FT WIDE A\1D/OR 20 FT. LONG) DESCRIBE: TIAVELING THE PARADE ROUTE:
\I,Iq
43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS H ,^ (s)YEARS: - fic0l,t C {v
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D'TIE PAS'I'FIVE
Page 6
of9
44.
LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and comply with the Town of Ocean City's sponsorship policy. The application will not be approved without sponsors. .^lf no sponsors, please state "No Sponsors" in area
provided below.):
LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN
46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKE SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM, STAGE, CONCESSIONS, COURTS, BANDS, ETC. NO TsDIAGRAMINCLUDEDWTTHAPPLTCATION? VeS A event diagrflm MUST be included for n evcnt to be considcrcd.
INSURANCE REOUIREMENT: For the protection of the public and the Mayor and City Council, the applicant must obtain, at the applicant's own expense, general liability insurance coverage, which shall include coverage for personal injury in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall nalne the Mayor and City Council as additional insureds, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the lnsurance Policy Addendum, showing the addition ofthe Mayor and City Council as additional insured, is also to be provided. The certificate of insurance and the addendum shall be furnished to the Private Events Cooldinator, no later than 3O-days before the private event. INSURANCE CERTIFICATE AND ADDENDUM_; INCLUDED V/ITH APPLICATION TO BE OBTAINED AND FORWARDED NO LATER'I]]AN TIIII]'Y (30) DAYS PR|OR TO THE EVjINT PEPS I CO LA EXC LUS IVE PRO DUCT AG R E EMENT D ISC LOS URE : The applicant must comply with all provisions of the 'l'own's agreement with the Pepsi Cola Company of Salisbury as it pettains to the distribution or sales of beverages by the
Page 7 of 9
applicant on Town propefty. The applicant agrees to sell, dispense or serve only Pepsi Cola beverages on Town premises for the duration ofthe permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include sol't drinks, juices, sport drinks and bottled waters. The pelmitted beverages include Pepsi, Diet Pepsi, Siera Mist. Dr. Pepper, Mountain f)ew, Lipton Brisk, Mug Root Beer, Slice, Hawaiian Punch, Gatorade, Dole, Sobe, Aquafina and other products which Pepsi Cola rnay provide.
I have read this disclosure and

APPLICANT'S SIGNATU
that I
will comply with its provisions.
LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all perrnitted uses on or within 75 feet of the Boardwalk are required to comply with the provisiorrs of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities ol services.
have read this disclosure and will comply with a// provisions of the local ordinances including Chapter 62 ofthe Town Code.
APPLICANT'S SIGNATURE
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DATE
HOLD HARMLESS CLAUSE:

Permitted (organizationlapplicant) shall assume all risks incident to or in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or propey, dilectly or indirectly arising out of or in connection with the pennitted activity or the conduct of Permitted's operation. Permitled hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connecliott with the perrnitted activity or conduct of its operation or resulting frorn the negligence or inlentional acts or omissions of Permitted ot'its officels, agent and employees.
APPI,ICANT'S SIGNATI]RE
MA
ND AT E D CITA NG E S/CA NC E L LAT I O N Applicant undelstands that any event ol event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interlres with Public
Page 8 of 9
Wotks project(s) or any other necessary governmental function. Such action may be
directed at any tiure.
APPLICANT.S SIGNATURE
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PN]VATE DVENT APPLICATION COMPLIANCE REOUIREMENT The applicant for the private event described in this application agrees to follow guidelines provided and submit a complete application including all .requiled submission of materials.
The applicant agrees to take full responsibility fol all city-owned property, whether
borrowed, leased or rented, and understands that necessary replacernent and/or repair fes may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the private event permit granted by the Town and agrees to pay all fees and costs assigned to the perrnit. The applicant furlher agrees to comply with all conditions of the use perrnit, which may be lequired by the Mayor and City Council of the Town. I have read and
will copy with all
application requ iremenls.
APPLICANT'S SIGNA
ATE
Page 9
of9
Ride for the Feast 2012, Event Diagram
Directions:
Ride start at 3 & Boardwalk; Cyclists will ride out onto 3rd street; Left onto Philadelphia Avenue; Right onto Route 50, Ocean Gateway; Left onto Route 611, Stephen Decatur Highway.
rd
Key:
Point A: Ride Start at 3rd and Boardwalk Point B: Ride Continues onto Route 611 Point C: Atlantic United Methodist Church 105 Fourth & Baltimore Streets, Ocean City, MD 21842
Point A: Ride Start at 3rd and Boardwalk
Point B: Ride continues onto Route 611
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 19, 2012 6 PRIVATE EVENT PERMIT REQUESTS B. Showell Elementary School First Grade Boardwalk Walk Friday, May 11, 2012 Presented by: Lisa Mitchell, Private Events Coordinator and Alvson Brabitz
Ocean City Special Events Private Events

Name of Event: Showell Elementary School 1st Grade Boardwalk Walk Date of Event: New Event: No Friday, May 11, 2012 with a Rain Date of Tuesday, May 15, 2012 Application Fee Paid: Exempt
Date Application Received: December 7, 2011 Date Routed: December 7, 2011 Date Returned from All Departments: January 16, 2012
Total Cost to Town:
No foreseen costs
Things to Note: This event is the culminating activity of a four (4) week walking wellness unit. The students will walk 10 miles the distance from Showell to the O.C. Boardwalk during recess and Physical Ed. Classes to earn the ability to compete in the Boardwalk Walk. The participants will begin at the Inlet and then proceed to 27th Street. At the 27th Street beach they will eat a brown bag lunch, then participate in a beach safety program presented by the OCBP. The event coordinators request permission for the school buses to unload participants in the Inlet Parking Lot then park on 27th Street close to the Boardwalk, where they will stay until the event is completed. The event coordinators request permission to use the public restrooms at 27th Street.
Comments from Department Representatives: PUBLIC WORKS Will post 27th St. for bus parking. OCPD Will assign an officer from shift to monitor the event. Included duties 1-Be present at Inlet Lot for child drop-off, 2-Assist with parking buses at 27th St., 3-Monitor event as it occurs/be a presence, 4Potentially be present at the end of event while children are loaded onto the buses. RISK MANAGEMENT Boardwalk repairs will be completed prior to this event. Insurance Certificate to be obtained. TRANSPORTATION, FIRE MARSHAL, TOURISM, EMERGENCY SERVICES, OCCC, and REC & PARKS No comments, concerns or costs.
Date on Council Agenda: March 19, 2012 Date Applicant Notified of Meeting: Event Approved or Denied: Date Fees Received: Date Permit Issued: Other: Amount:

Town of Ocean City, Maryland
NON-REFUNDABLE APPLICATION FEE:

$35.00 For Profit Applicants, $15.00 Non-Profit Applicants
RETURN APPLICATION TO:
Private Events Coordinator Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842
This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application should be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event for City Council consideration. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicants attention is directed to the accompanying information packet, entitled Special Event Application Guidelines. All questions on the application must be fully answered. Same as last year or similar comments are not acceptable responses. If a question does not apply, please write N/A in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.
A non-refundable application fee must accompany this document. $35.00 For-Profit Applicants and $15 Non-Profit Applicants
(If a Date Hold was approved for this event last year, please submit the remainder of balance.)
The minimum fee for City property usage is $150 per day for For-Profit Applicants and $15.00 per day for Non-Profit applicants. Set-up and breakdown days are also subject to this fee assessment. Showell Elem. School First Grade Boardwalk Walk 1. TITLE OF EVENT: ____________________________________________________ No 2. IS THIS A NEW EVENT? ______________________________________________ Friday, May 11, 2012 with rain date of Tuesday, May 15, 2012 3. DATE(S) OF EVENT: __________________________________________________
Approx. 10:30 a.m. until 1:30 p.m. 4. STARTING & ENDING TIMES OF EVENT: _______________________________
5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________ N/A _____________________________________________________________________
Page 1 of 9
6. PROJECTED CLEAN-UP DATE (S) & TIMES: ______________________________ ______________________________________________________________________ N/A 7. LOCATION (Describe area in which event shall be contained; be specific as to how much area will be used, etc.): _____________________________________________ _____________________________________________________________________ _____________________________________________________________________ Extreme right lane of the Boardwalk for the walk from the Inlet to 27th St. Use of the beach area at 27th St. for our bag lunch and Beach Patrol Beach Safety _____________________________________________________________________ Presentation. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________
Alyson Brabitz . 8. APPLICANTS NAME: ________________________________________________ Showell Elem. School 9. ORGANIZATION REPRESENTING: _____________________________________ _____________________________________________________________________ _____________________________________________________________________
10. MAILING ADDRESS: _________________________________________________ 11318 Showell School Rd., Berlin, MD 21811 _____________________________________________________________________
410-632-5350 410-600-0124 11. WORK PHONE #_____________________HOME PHONE #__________________ brabitza@yahoo.com FAX: _________________________ E:MAIL: _____________________________ 4410-632-5359
12. IF ORGANIZATION IS NONPROFIT, LIST NONPROFIT CLASSIFICATION AND IDENTIFICATION NUMBER: ____________________________________ Worcester County Public School _____________________________________________________________________ _____________________________________________________________________ 13. ON-SITE EVENT COORDINATOR: ______________________________________ 14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________ _____________________________________________________________________ 29 Greenwood Ln., OceanPines, MD 21811 _____________________________________________________________________ 15. COORDINATORS CONTACT NUMBERS: 410-600-0124 410-632-5350 HOME: ___________________________WORK: ________________________ FAX:_____________________________CELL: __________________________ 410-632-5359 717-870-6934 brabtiza@yahoo.com E-MAIL ADDRESS: ________________________________________________ OTHER: __________________________________________________________
Alyson Brabitz
Page 2 of 9
16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ________ _____________________________________________________________________ _____________________________________________________________________ The first grade students of Showell Elementary School will walk the length of the _____________________________________________________________________ Boardwalk. We will begin at the Inlet and proceed to 27th St. At 27th St. beach we will eat our brown bag lunch, then participate in a Beach Safety Program presented by the _____________________________________________________________________ OCBP. _____________________________________________________________________ This walk is the culminating activity of a 4-week walking wellness unit. The students will _____________________________________________________________________ walk 10 miles (the distance from Showell to the O.C. Boardwalk) during recess and _____________________________________________________________________ physical education classes to EARN the Boardwalk Walk. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________
*if more space is needed, please attach additional pages to the back of this application
17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________ ____________________________________________________________________ N/A ____________________________________________________________________ 18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE SUCH ACCESS? ______IF SO, WHERE? ________________________ No ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES, EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process, etc.): School busses will drop the children off in the inlet parking lot (near train station) _______________________________________________________________ and pick us up at 27th St. ____________________________________________________________________ We would like permission to park our busses at 27th St. so we can get our lunches ____________________________________________________________________ and load to return to school. ____________________________________________________________________ 20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS, SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED DIAGRAM AND DESCRIBE HERE: _____________________________________ ____________________________________________________________________ No ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO EMPLOY: ___________________________________________________________ ____________________________________________________________________ Teachers and parents will be with the children at all times to provide supervision. ____________________________________________________________________ ____________________________________________________________________ Page 3 of 9
22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR CONSIDERATIONS (Be aware that additional charges may be assessed.): ____________________________________________________________________ We would like permission for our busses to enter the Inlet Parking lot to unload the ____________________________________________________________________ children. We also request parking for our busses at 27th St. close to the Boardwalk so that we ____________________________________________________________________ can get our coolers and lunches off the busses and be able to safely load the children ____________________________________________________________________ back on when we depart. ____________________________________________________________________ 23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____ IF SO, WHAT TYPE? _________________________________________________ We will carry a cell phone and first aid kit ___________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 24. WHAT IS YOUR RAIN POLICY? _______________________________________ ____________________________________________________________________ Request rain date of Tuesaday, May 15, 2012 ____________________________________________________________________ ____________________________________________________________________ 25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING OF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES? ____________________________________________________________________ We will collect our trash and dispose of it properly. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT (TOILETS, HAND WASHING, ETC.)? ___________________________________ ___________________________________________________________________ We would like to use the public restrooms at 27th St. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________ ____________________________________________________________________ N/A ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES & QUANTITIES): ______________________________________________________ ____________________________________________________________________ N/A ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
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29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES, CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _____________ N/A IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________ ____________________________________________________________________ 30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________ ____________________________________________________________________ ____________________________________________________________________ N/A ____________________________________________________________________ ____________________________________________________________________
No 31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________
Please forward a copy of the approved One Day Alcohol Permit, to the Private Events Coordinator.
No 32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved Tent Permit, to the Private Events Coordinator.
33. WILL YOU BE HAVING AIR SUPPORT/AIR-INFLATED STRUCTURES AT No YOUR EVENT? _________________
Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to the Private Events Coordinator.
No 34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________

Please forward a copy of the approved Bonfire Permit, to the Private Events Coordinator.
No 35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved Fireworks Permit, to the Private Events Coordinator.
36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES AT YOUR EVENT? No ___________IF SO, PLEASE DESCRIBE INTENT (include beverage type, quantities, drink sizes, location, etc.):__________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
Please forward a copy of the approved One Day Alcohol Permit, if required, to the Private Events Coordinator.
Approx. 115 children and 20 to 25 adults 37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________ N/A 38. EXPECTED NUMBER OF SPECTATORS: ________________________________
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39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE APPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT. HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? _________ N/A ____________________________________________________________________ 40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM TOWN PERSONNEL (Be aware that additional charges may be assessed and applicants must take full responsibility for the protection and security of borrowed/ rented city property): __________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ N/A ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY N/A OBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPY TO THE BACK OF THIS APPLICATION.
If you have not yet obtained this permit, please forward a copy of the approved Highway Permit, to the Private Events Coordinator once you receive it.
42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES (LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING THE PARADE ROUTE: _______________DESCRIBE: __________ ____________________________________________________________________ N/A ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE (5) YEARS: __________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ Same event 1994-1999 and 2002-2011 ____________________________________________________________________ ____________________________________________________________________ 44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT: ________________ ____________________________________________________________________ N/A ____________________________________________________________________ ____________________________________________________________________ Page 6 of 9
45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS APPLICATION: _________________________________________________ ____________________________________________________________________ none ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ . ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKE SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM, STAGE, CONCESSIONS, COURTS, BANDS, ETC. N/A IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______
An event layout MUST be included for an event to be considered.
INSURANCE REQUIREMENT: For the protection of the public and the Mayor and City Council, the applicant must obtain, at the applicants own expense, occurrence form comprehensive general liability insurance coverage, which insurance coverage shall include coverage for personal injury which said insurance coverall shall be at least in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insureds, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance evidencing such coverage and the addendum shall be furnished to the Special Events Coordinator, Private Events on behalf of the Mayor and City Council by the applicant and be approved by the Towns Risk Manager before applicant engages in the activity.
INSURANCE CERTIFICATE AND ADDENDUM: ____ X ________INCLUDED WITH APPLICATION TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30) DAYS PRIOR TO THE EVENT
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PEPSI COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Towns agreement with the Pepsi Cola Company of Salisbury as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Pepsi Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks and bottled waters. The permitted beverages include Pepsi, Diet Pepsi, Sierra Mist, Dr. Pepper, Mountain Dew, Lipton Brisk, Mug Root Beer, Slice, Hawaiian Punch, Gatorade, Dole, Sobe, Aquafina and other products which Pepsi Cola may provide. I have read this disclosure and agree that I will comply with its provisions. APPLICANTS SIGNATURE____________________________DATE______________
Signature on File 12/2/11
LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code.
Signature on File 12/2/11 APPLICANTS SIGNATURE___________________________DATE_______________
HOLD HARMLESS CLAUSE: Permitted (organization/applicant) shall assume all risks incident to or in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of Permitteds operation. Permitted hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitted activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitted or its officers, agent and employees.
12/2/11 Signature on File APPLICANTS SIGNATURE___________________________DATE_______________
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MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time.
PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for a private event permit agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements.
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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 19, 2012 6 PRIVATE EVENT PERMIT REQUESTS C. Plein-Aire Artist Paint Ocean City Friday through Sunday, June 22 24, 2012 Presented by: Lisa Mitchell, Private Events and Paige Ruby, Ocean City Art League
June
Sun Mon Tue Wed Thu Fri 1 PIS Tennis Marines Pull-up Challenge Sat 2 Ravens Parade Ravens Beach Bash Marines Pull-up Challenge 9 Air Show PE Sand Duels Marines Pull-up Challenge 16 ARTS ALIVE
3 PIS Karaoke Marines Pull-up Challenge PE OC Cruzers 10 Air Show PE Sand Duels PIS Karaoke Marines Pull-up Challenge PE OC Cruzers 17 ARTS ALIVE PIS Karaoke
5 PIS Karaoke & Beach Volleyball
6 PIS - Basketball
7 PIS - Dodgeball
8 PIS Tennis Marines Pull-up Challenge
11
13 PIS - Basketball
14 PIS - Dodgeball
15 PIS Tennis
18
24 Beach 5 Sand Soccer Plein-Aire
25
26
20 PE Firemens Parade PE Ambridge HS Steel Band Performance 27
21
22 Plein-Aire
23 PE 5-Mile Boardwalk Run Beach 5 Sand Soccer Plein-Aire 30
28
29
2012

Name of Event: Plein Aire Artists Paint OC Date of Event: June 22-24, 2012 Date Application Received: December 29, 2011 Date Routed: December 29, 2011 Date Returned from All Departments: February 7, 2012 Things to Note: This event is two-fold. On Friday and Saturday artists will register at the ALOC, then pick a spot anywhere in Ocean City and paint. On Sunday the ALOC will set-up tents, tables and chairs on the Somerset Street Plaza. Artists will then set-up the artwork they created the previous day and the ALOC will judge and award prizes. The artwork will go on sale following the judging. All loading/unloading will take place on Somerset Street. The event coordinators would like to borrow 2 red cones from Public Works to be placed at the Baltimore Avenue entrance. The event coordinators would like to play amplified music or a live band on Sunday at Somerset Street Plaza. The event coordinators would like to post 2 banners on railings near the Boardwalk and 1 sign near the Baltimore Avenue event entrance. The event coordinators would like to set-up tents. The event coordinators request 5 parking spaces in the Somerset Street Parking Lot for Sunday. Total Cost to Town: Minimal Costs Application Fee Paid: Yes/$25 New Event: No
Comments from Department Representatives: PUBLIC WORKS Will provide five parking spaces at the Somerset Street Lot and the 2 traffic cones. Costs to the department is minimal. OCPD Artists must abide by all laws and ordinances. Will notify appropriate shift of the event, specifically as it relates to the event when scheduled on Somerset Street. TOURISM This could conflict with DEW Tour load in. FIRE MARSHAL Coordinator must obtain a tent permit from the Office of the Fire Marshal. RISK MANAGEMENT Insurance Certificate must be obtained prior to the event. REC & PARKS Because of sales, this qualifies as a concession and need to pay appropriate fees. OCBP, TRANSPORTATION, OCCC, EMERGENCY SERVICES, and TOURISM No comments, concerns or costs.
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 19, 2012 6 PRIVATE EVENT PERMIT REQUESTS D. Beach 5 Sand Soccer Series Saturday and Sunday, June 23 24, 2012 Presented by: Lisa Mitchell, Private Events Coordinator and William Harte

Name of Event: Beach 5 Sand Soccer Date of Event: Saturday and Sunday, June 23 and 24, 2012 Date Application Received: October 25, 2011 Date Routed: October 25, 2011 Date Returned from All Departments: January 9, 2012 Total Cost to Town: No foreseeable costs Application Fee Paid: Yes/$100 New Event: No
Things to Note: This event would consist of childrens soccer matches 5 versus 5 on 30x40 fields. This one-day event would take place on Saturday, with a rain date of Sunday. The event would set-up 20-30 soccer fields on the beach from Wicomico Street to 1st Street, but may only need to Caroline Street. Set-up for the event would take place on Friday, unloading on Talbot Street. Clean up of the event site would take place Saturday and Sunday, from 8-11 pm. The event coordinators request to set-up tents on the beach near Dorchester and Caroline Streets. The event coordinator will have sale items relative to the event, but no product sampling. Expected number of participants is 2,400.
Comments from Department Representatives: RISK MANAGEMENT Insurance certificate to be obtained prior to the event. OCPD Officers from shift will check on event periodically. FIRE MARSHAL Need tent permits from the Office of the Fire Marshal. PUBLIC WORKS The event coordinators must police the event area to keep the beach clean. BEACH PATROL Event organizer must take a more active role that their event does not interfere with the access or patrolling of the beach. The event must: (1) Not block the Dorchester Street ramp or the concrete pad on the east side of the Boardwalk. The event sponsor must take responsibility to assure they, their participants and spectators do not block these critical access points. (2) Be pro-active in keeping the accesses and tram lane clear. (3) Set-up at least 30yards off the easternmost edge of the tram lane on the Boardwalk so OCBP vehicles can enter and exit the beach. (4) All loading/unloading in the area of the Dorchester Street ramp must occur before 8:00 a.m. and not resume until after 7:00 p.m. (5) The playing area may not extend any further east than the wooden walkways, which are perpendicular to the Boardwalk and extend to the waters edge. This provides a buffer zone between the event and beach patrons not involved with the event. This also provides an area of beach that is clear for emergency vehicle use. (6) If OCPB closes the beach, the participants must also clear the beach until OCBP reopens the beach. RECREATION & PARKS, EMERGENCY SERVICES, TRANSPORTATION, and OCCC No comments or costs.


Private Events Coordinator Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842 LMitchell@oceancitymd.gov
This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application is to be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event. If an application is submitted less than 90-days prior to the proposed start date, a late submission fee of $100.00 will be assessed for both Non-Profit organizations and For-Profit promoters. A new application must be submitted annually for recurring events. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicants attention is directed to the accompanying information packet, entitled Private Event Application Guidelines. All questions on the application must be fully answered. Same as last year or similar comments are not acceptable responses. If a question does not apply, please write N/A in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.
A non-refundable application fee must accompany this document. $100.00 For-Profit Promoters and $25 Non-Profit Organizations
The minimum fee for City property usage is $150 per day for For-Profit promoters and $25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up and breakdown days are also subject to this fee assessment.
Beach 5 Sand Soccer 1. TITLE OF EVENT: ____________________________________________________ No 2. IS THIS A NEW EVENT? ______________________________________________
June 23 & 24, 2012 3. DATE(S) OF EVENT ___________________________________________________

6/23 8am to 9pm, 6/24 rain day 4. STARTING & ENDING TIMES OF EVENT: _______________________________
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5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________

6/22 - 10am _____________________________________________________________________
6. PROJECTED CLEAN-UP DATE (S) & TIMES: ______________________________ ______________________________________________________________________ June 23 & 24 8pm to 11pm both days 7. LOCATION (Describe area in which event shall be contained; be specific as to how much area will be used, etc.): _____________________________________________ Similar to past 4 years we would need the following blocks Wicomico through 1st _____________________________________________________________________ Streets. This will be on the beach and chances are we will only need to Caroline or Talbot _____________________________________________________________________ Street. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 8. APPLICANTS NAME: ________________________________________________ William Harte/Beach 5 Sand Soccer
.
9. ORGANIZATION REPRESENTING: _____________________________________ _____________________________________________________________________ Beach 5 Sand Soccer _____________________________________________________________________ 10. MAILING ADDRESS: _________________________________________________ PO Box 32105, Raleigh, NC 27622-2105 _____________________________________________________________________
919-607-0864 410-822-4693 11. WORK PHONE #_____________________HOME PHONE #__________________ FAX: _________________________ E:MAIL: _beach5sandsoccer@yahoo.com__
12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF N/A PROOF OF NON-PROFIT STATUS: _____________________________________ _____________________________________________________________________ _____________________________________________________________________ 13. ON-SITE EVENT COORDINATOR: ______________________________________
Bill Harte 443-418-7722/Jim Kupec 919-625-2066
14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________ _____________________________________________________________________ _____________________________________________________________________ 72 Hingham Lane, Berlin, MD 21811 15. COORDINATORS CONTACT NUMBERS: 410-822-4693 443-418-7722 HOME: ___________________________WORK: ________________________ FAX:_____________________________CELL: __________________________ 443-418-7722 Bill.harte@adidas.com E-MAIL ADDRESS: ________________________________________________ OTHER: __________________________________________________________
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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ________ _____________________________________________________________________ -20 to 30 fields _____________________________________________________________________ -fields 30x40 yards each _____________________________________________________________________ -soccer on the beach _____________________________________________________________________ -kids and parents enjoying sport _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________
17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________ ____________________________________________________________________ Dorchester or Talbot Street ____________________________________________________________________ 18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE SUCH ACCESS? ______IF SO, WHERE? ________________________ No ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES, EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process, etc.): _______________________________________________________________ On 6/22 we will unload equipment items: goals, tables, tents, etc We will unload on ____________________________________________________________________ Talbot Street. ____________________________________________________________________ ____________________________________________________________________ 20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS, SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED DIAGRAM AND DESCRIBE HERE: _____________________________________ ____________________________________________________________________ Just tents ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO EMPLOY: ___________________________________________________________ 10 field marshals directing people/players. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
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22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR CONSIDERATIONS (Be aware that additional charges may be assessed.): ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ no ____________________________________________________________________ ____________________________________________________________________ 23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____ IF SO, WHAT TYPE? _________________________________________________ We will have trainer on site ___________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 24. WHAT IS YOUR RAIN POLICY? _______________________________________ ____________________________________________________________________ If it rains on Saturday we move the event to Sunday ____________________________________________________________________ ____________________________________________________________________ 25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING OF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES? ____________________________________________________________________ ____________________________________________________________________ We will handle clean-up ____________________________________________________________________ ____________________________________________________________________ 26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT (TOILETS, HAND WASHING, ETC.)? ___________________________________ ___________________________________________________________________ ___________________________________________________________________ ____________________________________________________________________ N/A ____________________________________________________________________ 27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________ ____________________________________________________________________ t-shirts, balls, socks specific to the event. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES & QUANTITIES): ______________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ N/A ____________________________________________________________________ ____________________________________________________________________
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29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES, CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ______yes____ IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________ ______________beach 5 sand soccer___________________________________ 30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________ ____________________________________________________________________ trophies ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
no 31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________
Please forward a copy of the approved One Day Raffle Permit, to the Private Events Coordinator.
no 32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved Tent Permit, from the Office of the Fire Marshal to the Private Events Coordinator.
33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT? _______no________

no 34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________

no 35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit, to the Private Events Coordinator.
36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES AT YOUR EVENT? ______No__IF SO, PLEASE DESCRIBE INTENT (include beverage type, quantities, drink sizes, location, etc.):__________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
2,400 players 37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________ 500 parents 38. EXPECTED NUMBER OF SPECTATORS: ________________________________
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39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE APPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT. HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? _________ N/A ____________________________________________________________________ 40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is required for each major end-item borrowed from the Town of Ocean City): ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ N/A ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY N/A OBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPY TO THE BACK OF THIS APPLICATION.
Please forward a copy of the approved MDOT Highway Permit to the Private Events Coordinator once you receive it.
42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES (LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING THE PARADE ROUTE: _______________DESCRIBE: __________ ____________________________________________________________________ ____________________________________________________________________ NA ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE (5) YEARS: __________________________________________________________ ____________________________________________________________________ OCMD for the past 4 years ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
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44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and comply with the Town of Ocean Citys sponsorship policy. The application will not be approved without sponsors. If no sponsors, please state No Sponsors in area provided below.): _____________________________________________________ ____________________________________________________________________ ____________________________________________________________________ Adidas, Buxys Salty Dog, Eurosport, KwikGoal ____________________________________________________________________ 45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS APPLICATION: _________________________________________________ ____________________________________________________________________ ____________________________________________________________________ N/A ____________________________________________________________________ ____________________________________________________________________ . ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKE SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM, STAGE, CONCESSIONS, COURTS, BANDS, ETC. IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______ X
An event diagram MUST be included for an event to be considered.
INSURANCE REQUIREMENT: For the protection of the public and the Mayor and City Council, the applicant must obtain, at the applicants own expense, general liability insurance coverage, which shall include coverage for personal injury in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insureds, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance and the addendum shall be furnished to the Private Events Coordinator, no later than 30-days before the private event. INSURANCE CERTIFICATE AND ADDENDUM: ____________INCLUDED WITH APPLICATION XX TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30) DAYS PRIOR TO THE EVENT
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Signature on file 10/18/11
Signature on file 10/18/11 APPLICANTS SIGNATURE___________________________DATE_______________
10/18/11 Signature on file APPLICANTS SIGNATURE___________________________DATE_______________
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PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for the private event described in this application agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the private event permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit, which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements.
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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 19, 2012 6 PRIVATE EVENT PERMIT REQUESTS E. Ocean City Cruzers June 3 & 10; July 8 & 22; August 5 & 19; September 9 & 23, 2012 Presented by: Lisa Mitchell, Special Events Coordinator and Ron Laustsen, OC Cruzers and Glenn Irwin, Ocean City Development Corporation
June
Sun Mon Tue Wed Thu Fri 1 PIS Tennis Marines Pull-up Challenge Sat 2 Ravens Parade Ravens Beach Bash Marines Pull-up Challenge 9 Air Show PE Sand Duels Marines Pull-up Challenge 16 ARTS ALIVE
3 PIS Karaoke Marines Pull-up Challenge PE OC Cruzers 10 Air Show PE Sand Duels PIS Karaoke Marines Pull-up Challenge PE OC Cruzers 17 ARTS ALIVE PIS Karaoke
6 PIS - Basketball
7 PIS - Dodgeball
8 PIS Tennis Marines Pull-up Challenge
11
13 PIS - Basketball
14 PIS - Dodgeball
15 PIS Tennis
18
24 Beach 5 Sand Soccer Plein-Aire
25
26
20 PE Firemens Parade PE Ambridge HS Steel Band Performance 27
21
22 Plein-Aire
23 PE 5-Mile Boardwalk Run Beach 5 Sand Soccer Plein-Aire 30
28
29
2012
July
Sun 1 Mon 2 Tue 3 Wed 4 Thu 5 Fri 6 Sat 7
Beach Lights Tentative
Beach Fireworks Tentative
July 4th Concerts and Fireworks
Sunset Park Party Nights
10
11
12
13
14
Beach Lights Tentative Sundaes in the Park PE OC Cruzers

15 16
Concerts on the Beach
17
18
19
20
21
Beach Lights Tentative Sundaes in the Park
Run Swim Run
22
23
24
25
26
27
28
Beach Lights Tentative Sundaes in the Park PE OC Cruzers

29 30
31
Beach Lights Tentative Sundaes in the Park
Jesus at the Beach
Jesus at the Beach Beach Fireworks Tentative
2012
August
Sun Mon Tue Wed 1 Thu 2 Fri 3 Sat 4
Jesus at the Beach
10
11
SIP PE OC Cruzers
COB
12
13
14
15
16
17
18
SIP
COB
DEW Tour
DEW Tour
DEW Tour
19
20
21
22
23
24
25
SIP DEW Tour PE OC Cruzers
COB
26
27
28
29
30
31
SIP
COB
2012
September
Sun Mon Tue Wed Thu Fri Sat 1
PE MOOD TENTATIVE
10
11
12
13
14
15
PE OC Cruzers
PE - Bikefest
PE - Bikefest
PE - Bikefest
16
17
18
19
20
21
22
PE - Bikefest
SUNFEST PE Sunfest Kite Festival
23
24
25
26
27
28
29
SUNFEST PE Sunfest Kite Festival PE OC Cruzers

30
PE - Winefest
PE - Winefest
2012
Ocean City Special Events Private Events

Name of Event: Ocean City Cruzers Date of Event: New Event: No Sundays: June 3, 10, July 8, 22, August 5, 19 and September 9, 23, 2012 Application Fee Paid: Yes/25.00
Date Application Received: January 30, 2012 Beach Franchisee Notified: N/A Date Routed: January 30, 2012 Date Returned from All Departments: February 23, 2012
Total Cost to Town: Minimal
Things to Note: This proposed event is for an annual display of approximately 14 vehicles along Somerset Street Plaza, between the Boardwalk and Baltimore Avenue. Appropriate music may be played during the event, specific to the cars on display.
Comments from Department Representatives: RISK MANAGEMENT Individual car owners need to have current auto insurance. PUBLIC WORKS Will provide 4 traffic cones for street end closure. Minimal cost to the department. OCPD Patrol shifts will monitor. Please be aware that on June 10th, 3 other special events will be taking place (All Wheel Drive Meet, Sand Duel and the OC Air Show) and on August 19th the Dew Tour will be taking place. FIRE MARSHAL If tents are to be used, coordinator must obtain a tent permit from the Office of the Fire Marshal. EMERGENCY SERVICES, TOURISM, OCBP, OCCC, TRANSPORTATION, and REC & PARKS No comments, concerns or costs.
Date on Council Agenda: March 19, 2012 Date Applicant Notified of Meeting: Event Approved or Denied: Date Fees Received: Date Permit Issued: Other: Amount:


Private Events Coordinator Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842
This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application should be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event for City Council consideration. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicants attention is directed to the accompanying information packet, entitled Special Event Application Guidelines. All questions on the application must be fully answered. Same as last year or similar comments are not acceptable responses. If a question does not apply, please write N/A in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.
A non-refundable application fee must accompany this document. $35.00 For-Profit Applicants and $15 Non-Profit Applicants
(If a Date Hold was approved for this event last year, please submit the remainder of balance.)
The minimum fee for City property usage is $150 per day for For-Profit Applicants and $15.00 per day for Non-Profit applicants. Set-up and breakdown days are also subject to this fee assessment. Ocean City Cruzers 1. TITLE OF EVENT: ____________________________________________________ No 2. IS THIS A NEW EVENT? ______________________________________________ June 3, 10, July 8, 22, August 5, 19 and September 9, 23 3. DATE(S) OF EVENT: __________________________________________________
2-7 pm 4. STARTING & ENDING TIMES OF EVENT: _______________________________
5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________ hour before event. _____________________________________________________________________
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6. PROJECTED CLEAN-UP DATE (S) & TIMES: ______________________________ ______________________________________________________________________ hour after event 7. LOCATION (Describe area in which event shall be contained; be specific as to how much area will be used, etc.): _____________________________________________ Somerset Street Plaza, between the Boardwalk and Baltimore Ave. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 8. APPLICANTS NAME: ________________________________________________
.
OC Cruzers and OC Development Corp
9. ORGANIZATION REPRESENTING: _____________________________________ _____________________________________________________________________ Ron Laustsen of OC Cruzers and Glenn Irwin, OCDC _____________________________________________________________________ 10. MAILING ADDRESS: _________________________________________________ 108 Dorchester St., OCMD 21842 _____________________________________________________________________
410-289-7739 11. WORK PHONE #_____________________HOME PHONE #__________________ glenn@ocdc.org FAX: _________________________ E:MAIL: _____________________________ 410-289-7742
12. IF ORGANIZATION IS NONPROFIT, LIST NONPROFIT CLASSIFICATION AND IDENTIFICATION NUMBER: ____________________________________ Federal ID Non-Profit 522222484 _____________________________________________________________________ _____________________________________________________________________ 13. ON-SITE EVENT COORDINATOR: ______________________________________ 14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________ _____________________________________________________________________ 32857 Dagsboro Rd., Parsonsburg, MD 21849 _____________________________________________________________________ 15. COORDINATORS CONTACT NUMBERS: HOME: ___________________________WORK: ________________________ FAX:_____________________________CELL: __________________________ 443-880-8356 E-MAIL ADDRESS: ________________________________________________ OTHER: __________________________________________________________
Ron Laustsen of OC Cruzers
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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ________ _____________________________________________________________________ _____________________________________________________________________ The Ocean City Cruzers will display approximately 15 vehicles along Somerset Street _____________________________________________________________________ Plaza, between Baltimore Ave. and the Boardwalk.The owners of the vehicles will supervise and educate the public spectators about their older cars. _____________________________________________________________________ Permit owners along the model street (Atlantic Hotel and Colony Apts) will be informed _____________________________________________________________________ of the street closure for this event. Musical events will be provided at east street end. _____________________________________________________________________ Live music will be provided at 4 of the 8 events. Other events may use DJ music. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________
17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________ ____________________________________________________________________ On the Somerset Street Plaza ____________________________________________________________________ 18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE SUCH ACCESS? ______IF SO, WHERE? ________________________ No ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES, EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process, etc.): _______________________________________________________________ Vehicles will be driven into specific locations for the event. Muiscal group will set up ____________________________________________________________________ before OC Cruzer cars arrive. Music equipment, about 20 charis and a 10x10 tent will ____________________________________________________________________ be delivered and set up. ____________________________________________________________________ 20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS, SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED DIAGRAM AND DESCRIBE HERE: _____________________________________ ____________________________________________________________________ A 10x10 tent will be set up for music performers ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO EMPLOY: ___________________________________________________________ ____________________________________________________________________ Crowds should be limited for viewing the vehicles. ____________________________________________________________________ ____________________________________________________________________ Page 3 of 9
22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR CONSIDERATIONS (Be aware that additional charges may be assessed.): ____________________________________________________________________ See parking locations on the attached illustration. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
N 23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____ IF SO, WHAT TYPE? _________________________________________________ The Town of Ocean City will be called for assistance as necessary. ___________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
24. WHAT IS YOUR RAIN POLICY? _______________________________________ ____________________________________________________________________ The event will be cancelled. ____________________________________________________________________ ____________________________________________________________________ 25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING OF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES? ____________________________________________________________________ There are six public trash receptacles along the plaza. Trash disposal should be limited. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT (TOILETS, HAND WASHING, ETC.)? ___________________________________ ___________________________________________________________________ The public restrooms at Caroline St. and Worcester St. are close to the event. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________ ____________________________________________________________________ N/A ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES & QUANTITIES): ______________________________________________________ ____________________________________________________________________ N/A ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
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29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES, CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _____________ N/A IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________ ____________________________________________________________________ 30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________ N/A ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
Please forward a copy of the approved One Day Alcohol Permit, to the Private Events Coordinator.
Yes 10x10 easy up 32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________
Please forward a copy of the approved Tent Permit, to the Private Events Coordinator.
33. WILL YOU BE HAVING AIR SUPPORT/AIR-INFLATED STRUCTURES AT No YOUR EVENT? _________________


Please forward a copy of the approved Fireworks Permit, to the Private Events Coordinator.
36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES AT YOUR EVENT? No ___________IF SO, PLEASE DESCRIBE INTENT (include beverage type, quantities, drink sizes, location, etc.):__________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
15 cars plus music group 37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________ 200 + or at various times 38. EXPECTED NUMBER OF SPECTATORS: ________________________________
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39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE APPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT. HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? _________ N/A ____________________________________________________________________ 40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM TOWN PERSONNEL (Be aware that additional charges may be assessed and applicants must take full responsibility for the protection and security of borrowed/ rented city property): __________________________________________________ 4 cones at Baltimore Ave to close vehicular traffic on to the street ____________________________________________________________________ and at Colony Apt. curb cut ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY N/A OBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPY TO THE BACK OF THIS APPLICATION.
If you have not yet obtained this permit, please forward a copy of the approved Highway Permit, to the Private Events Coordinator once you receive it.
42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES (LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING THE PARADE ROUTE: _______________DESCRIBE: __________ N/A ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE (5) YEARS: __________________________________________________________ ____________________________________________________________________ The OC Cruzers were established 10 years ago. They have had many events including ____________________________________________________________________ Sonerset St (past 9 years) and Dumsers Ice Cream (Route 50) ____________________________________________________________________ ____________________________________________________________________ 44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT: ________________ ____________________________________________________________________ OC Cruzers and OCDC banners to be displayed ____________________________________________________________________ ____________________________________________________________________ Page 6 of 9
45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS APPLICATION: _________________________________________________ ____________________________________________________________________ To accommendate the parking of show cars, several benches along the plaza will have to ____________________________________________________________________ be moved. ____________________________________________________________________ The benches will be put back when the event has ended. ____________________________________________________________________ . ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKE SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM, STAGE, CONCESSIONS, COURTS, BANDS, ETC. X IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______
An event layout MUST be included for an event to be considered.
INSURANCE REQUIREMENT: For the protection of the public and the Mayor and City Council, the applicant must obtain, at the applicants own expense, occurrence form comprehensive general liability insurance coverage, which insurance coverage shall include coverage for personal injury which said insurance coverall shall be at least in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insureds, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance evidencing such coverage and the addendum shall be furnished to the Special Events Coordinator, Private Events on behalf of the Mayor and City Council by the applicant and be approved by the Towns Risk Manager before applicant engages in the activity.
INSURANCE CERTIFICATE AND ADDENDUM: ____________INCLUDED WITH APPLICATION X TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30) DAYS PRIOR TO THE EVENT Page 7 of 9
Page 8 of 9
PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for a private event permit agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements.
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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 19, 2012 6 PRIVATE EVENT PERMIT REQUESTS F. Ambridge Area High School Steel Drum Band Performance Wednesday, June 20, 2012 Presented by: Lisa Mitchell, Special Events Coordinator and Todd Hartman, Band Director

Name of Event: Ambridge Area high School Steel Band Performance New Event: Date of Event: Wed., June 20, 2012 Date Application Received: February 13, 2012 Date Routed: February 28, 2012 Date Returned from All Departments: February 28, 2012 Things to Note: This is a 20-person steel band that would like to perform on Somerset Street Plaza from 7-8 pm. Will unload and load from Somerset Street, They would like to like to sell their audio CD to benefit the Steel Band. Total Cost to Town: No foreseeable costs Application Fee Paid: Yes/$25
Yes
Comments from Department Representatives: PUBLIC WORKS Will provide 2 cones as requested. Suggest vehicle stage at the OCDC parking lot. REC & PARKS Concession fee to be charged for the CD sales. OCPD Same day as Firemens Parade, but not an issue. Will have officer from shift monitor the event. RISK MANAGEMENT Insurance Certificate to be submitted prior to the event. TRANSPORTATION, OCBP, EMERGENCY SERVICE, TOURISM, FIRE MARSHAL No comments, concerns or costs.
Date on Council Agenda: March 19, 2012 Event Approved of Denied: Date Fees Received: Date Insurance Certificate Received: Date Permit Issued: Other:
Date Applicant Notified of Meeting:
Amount: Beach Franchise Notified:


Private Events Coordinator Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842 LMitchell@oceancitymd.gov
This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application is to be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event. If an application is submitted less than 90-days prior to the proposed start date, a late submission fee of $100.00 will be assessed for both Non-Profit organizations and For-Profit promoters. A new application must be submitted annually for recurring events. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicants attention is directed to the accompanying information packet, entitled Private Event Application Guidelines. All questions on the application must be fully answered. Same as last year or similar comments are not acceptable responses. If a question does not apply, please write N/A in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.
A non-refundable application fee must accompany this document. $100.00 For-Profit Promoters and $25 Non-Profit Organizations
The minimum fee for City property usage is $150 per day for For-Profit promoters and $25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up and breakdown days are also subject to this fee assessment.
Ambridge Area HS Steel Band Performance 1. TITLE OF EVENT: ____________________________________________________
2. IS THIS A NEW EVENT? Yes ______________________________________________ 3. DATE(S) OF EVENT _____6/20/12______________________________________

7-8 pm 4. STARTING & ENDING TIMES OF EVENT: _______________________________
Page 1 of 9
5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________

6 pm _____________________________________________________________________
6. PROJECTED CLEAN-UP DATE (S) & TIMES: ______________________________ ______________________________________________________________________ 9 pm 7. LOCATION (Describe area in which event shall be contained; be specific as to how much area will be used, etc.): _____________________________________________ _____________________________________________________________________ _____________________________________________________________________ Somerset Plaza, west of the Boardwalk _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________
Ambridge Area HS Steel band 8. APPLICANTS NAME: ________________________________________________
Ambridge Area School District 9. ORGANIZATION REPRESENTING: _____________________________________ _____________________________________________________________________ _____________________________________________________________________
10. MAILING ADDRESS: _________________________________________________ 909 Duss Avenue, Ambridge, PA 15003 _____________________________________________________________________
724-266-2833 410-897-1126 11. WORK PHONE #_____________________HOME PHONE #__________________ FAX:____________________________EMAIL: _thartman@ambridge.k.12.pa.us
12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF PROOF OF NON-PROFIT STATUS: _____________________________________ _________yes - #75-578568____________________________________________ _____________________________________________________________________ 13. ON-SITE EVENT COORDINATOR: ______________________________________ 14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________ _____________________________________________________________________ _____________________________________________________________________ 15. COORDINATORS CONTACT NUMBERS: 724-266-2833 HOME: ___________________________WORK: ________________________ FAX:_____________________________CELL: __________________________ 412-897-1126 thartman@ambridge.k12.pa.us E-MAIL ADDRESS: ________________________________________________ OTHER: __________________________________________________________
Todd Hartman, Band Director
Page 2 of 9
16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ________ _____________________________________________________________________ Band will perform for approximately 1 hour _____________________________________________________________________ Approximately 20 HS students and their band leader will perform for the public. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________
17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________ ____________________________________________________________________ Somerset Plaza ____________________________________________________________________ 18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE SUCH ACCESS? __No IF SO, WHERE? ________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES, EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process, etc.): _______________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ Band equipment will be loaded 1 hour prior to event on Somerset Plaza ____________________________________________________________________ 20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS, SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED DIAGRAM AND DESCRIBE HERE: _____________________________________ ____________________________________________________________________ N/A ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO EMPLOY: ___________________________________________________________ N/A the steel band will perform to the west of the plaza steps on the street ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
Page 3 of 9
22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR CONSIDERATIONS (Be aware that additional charges may be assessed.): ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ Parking for equipment truck following the unloading of equipment ____________________________________________________________________ ____________________________________________________________________ 23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____ IF SO, WHAT TYPE? _________________________________________________ ___________________________________________________________________ _______________________none_________________________________________ ____________________________________________________________________ 24. WHAT IS YOUR RAIN POLICY? _______________________________________ ____________________________________________________________________ Rain date, thru. 6/21 ____________________________________________________________________ ____________________________________________________________________ 25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING OF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES? ____________________________________________________________________ ______________N/A__________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT (TOILETS, HAND WASHING, ETC.)? ___________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ Public facilities on Boardwalk ____________________________________________________________________ 27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________ ____________________________________________________________________ None ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES & QUANTITIES): ______________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
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29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES, CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _____________ IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________
CD sales will benefit the Ambridge Area steelband
30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________ ____________________________________________________________________ N/A ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
Please forward a copy of the approved One Day Raffle Permit, to the Private Events Coordinator.
No 32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved Tent Permit, from the Office of the Fire Marshal to the Private Events Coordinator.
33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT? ____ No _____________


Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit, to the Private Events Coordinator.
36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES AT YOUR EVENT? No IF SO, PLEASE DESCRIBE INTENT (include beverage type, quantities, drink sizes, location, etc.):__________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
20 band members 37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________ Foot traffic from boardwalk 38. EXPECTED NUMBER OF SPECTATORS: ________________________________
Page 5 of 9
39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE APPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT. HAVE YOU DONE SO? _____N/A________WHO DID YOU CONTACT? ______ ____________________________________________________________________ 40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is required for each major end-item borrowed from the Town of Ocean City): ____________________________________________________________________ ____________________________________________________________________ Two red cones to be placed at Baltimore Ave entrance ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY N/A OBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPY TO THE BACK OF THIS APPLICATION.
Please forward a copy of the approved MDOT Highway Permit to the Private Events Coordinator once you receive it.
42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES (LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING THE PARADE ROUTE: _______________DESCRIBE: __________ ____________________________________________________________________ Heinz Hall, Pittsburgh, B.E. Taylor Christmas Spectaculat (past 5 years in a row), ____________________________________________________________________ Pittsburgh Conv. Center, Major League All Star Game Fan Fest 2007, Heinz Field, ____________________________________________________________________ Pittsburgh Steelers playoff game 2009, Clarion Autumn Leaf Festival past 8 years ____________________________________________________________________ ____________________________________________________________________ 43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE (5) YEARS: __________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and comply with the Town of Ocean Citys sponsorship policy. The application will not be approved without sponsors. If no sponsors, please state No Sponsors in area provided below.): _____________________________________________________ ____________________________________________________________________
None
Page 6 of 9
____________________________________________________________________ ____________________________________________________________________ 45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS APPLICATION: _________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ . ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKE SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM, STAGE, CONCESSIONS, COURTS, BANDS, ETC. XX IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______
An event diagram MUST be included for an event to be considered.
INSURANCE REQUIREMENT: For the protection of the public and the Mayor and City Council, the applicant must obtain, at the applicants own expense, general liability insurance coverage, which shall include coverage for personal injury in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insureds, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance and the addendum shall be furnished to the Private Events Coordinator, no later than 30-days before the private event. INSURANCE CERTIFICATE AND ADDENDUM: ____________INCLUDED WITH APPLICATION XX TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30) DAYS PRIOR TO THE EVENT
Page 7 of 9
COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Towns agreement with Coca-Cola Refreshments as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled waters. The permitted beverages include Coca-Cola, Diet Coca-Cola, Sprite, Mr. Pibb, Mello Yello, Nestea, Barqs Root Beer, Fanta, Minute Maid, PowerAde, Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola may provide in accordance with its agreement with the Town of Ocean City. I have read this disclosure and agree that I will comply with its provisions. APPLICANTS SIGNATURE____________________________DATE______________
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PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for the private event described in this application agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the private event permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit, which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements.
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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 19, 2012 9 NEW BUSINESS A. 2012 Air Show Update and Request Presented by: Bryan Lilley, Ocean City Air Show LLC
OC Air Show 2012 Read Ahead for Mayor & Council March 19th
Open Session
Review of Performer Line Up to date Progress on securing host hotels for air show performers to provide complimentary rooms Review of 2012 sponsors committed to date Request for the OC Air Show to be the event that is excluded from the TOC official beverage contract
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 19, 2012 9 NEW BUSINESS B. Request to Support New Special Events Presented by: Michael James and Steve Pappas, North OC Business Alliance
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 19, 2012 10 REPORTS AND RECOMMENDATIONS FROM THE DEPARTMENT OF PLANNING AND COMMUNITY DEVELOPMENT Conditional Use Request to permit by conditional use in a R-3, General Residential District, the installation of three (3) roof-mounted wind turbines at the site located on the west side of Atlantic Avenue (Boardwalk) and known locally as 1405 Atlantic Avenue in the Town of Ocean City Presented by: Joseph Bartell for Marguerite M. Villa Santa
Reply to: Planning and Community Development P.O. Box l58 Ocean City, MD 21843 410-289-8855
CERTIFIED MAIL RETURN RECEIPT REQUESTED
March 7, 2012
Mr. Joseph Bartell for Marguerite M. Villa Santa 13388 Cove Landing Road Bishopville MD 21813 Dear Mr. Bartell: Re: CONDITIONAL USE Pursuant to the provisions of Article II, Section 5, Conditional Uses, a request has been filed under the provisions of Sections 110-394 and 110-883, Uses permitted by conditional use in the R-3, General Residential District, to permit installation of three roof-mounted wind turbines. The site of the appeal is described as Lot 8, Block 55N, Sinepuxent Plat, further described as located on the west side of Atlantic Avenue (Boardwalk), and known locally as 1405 Atlantic Avenue, in the Town of Ocean City, Maryland. APPLICANT: JOSEPH BARTELL FOR MARGUERITE M. VILLA SANTA (FILE #1012100001) On March 6, 2012, the Planning and Zoning Commission of Ocean City, Maryland conducted a discussion to finalize their recommendation to Mayor and City Council to consider the above referenced Conditional Use request. A public hearing had been held on October 18, 2011 and conditions were presented that the applicant was to satisfy prior to the formal recommendation. The Commission considered all testimony and exhibits presented during the discussion and voted unanimously (6-0) to send the Mayor and City Council a favorable recommendation for approval of the Conditional Use subject to the following conditions: 1) Approved per the attached staff recommendations. Installation must meet all requirements of Section 110-883, Small Wind Energy Systems, of the Ocean City Code. 2) Should the system exceed noise limitations set forth in the City Code after installation, the system will have to be retrofitted to comply or otherwise be removed.
Mr. Joseph Bartell for Marguerite M. Villa Santa 13388 Cove Landing Road Bishopville MD 21813 Page Two
By copy of this letter, the Mayor and City Council will be notified of the Commissions recommendation. You are now scheduled to appear before a regular session of the Mayor and City Council at 6:00 p.m. on Monday, March 19, 2012, in the Council Chambers of City Hall located at 3rd Street and Baltimore Avenue in the Town of Ocean City, Maryland. The Mayor and City Council will have received the public hearing transcript, finding of fact, recommendation letter and all exhibits by this date and will not entertain further testimony. Please be advised that the Council will make their decision at that time. If we may be of assistance to you in the meantime, please contact the office of Planning and Community Development at 410-289-8855. Sincerely, Planning and Zoning Commission
Pam Greer Buckley Chairperson
Attachment: 1 Cc: Mayor and City Council All Planning and Zoning Commission Members Scott Lebowitz via email William E. Esham, III, Attorney for Commission Jesse C. Houston, Director/Planning & Development File #10-12100001 Correspondence 12
MEMORANDUM
TO: FROM: Planning Commission Jesse Houston, Director of Planning and Development
SUBJECT: Staff Recommendation Conditional Use Wind Turbine 1405 Atlantic Ave. DATE: February 28, 2012 _____________________________________________________________
I have reviewed the results of the noise and vibration test performed by On-Site Acoustical Testing LLC, a copy of which you previously received. The result of the test indicates a noise level ranging from 43dBA to 54dBA. The fact that noise levels up to 2,500 feet from the turbine were the same as those adjacent to the turbine indicates that the noise at the turbine site was primarily ambient noise (most likely traffic and wind). Ambient noise in the location of this installation from the ocean and the boardwalk will most likely be louder than any noise produced by the turbine. I talked with a representative of the manufacturer by telephone. He assured me that the system is frictionless and is virtually noise free. He said since there is practically no perceptible noise their specification sheet does not list a noise level. In my opinion, the results of the independent test are sufficient to satisfy the code requirement that the system produce noise no greater than 55dBA. (As an aside, State law allows heat pump units to produce noise up to 75dBA, much louder than this system will be.) The conditional use will have to meet all code requirements, so after installation, if the unit does exceed the 55dBA maximum, it would have to be retrofitted or removed. With regard to the appearance of the installation, I believe the applicant has done everything possible to minimize the intrusion on the surrounding area. The turbine as proposed will be much more attractive than many rooftops in town that are topped with numerous visually disturbing antennas. I recommend that the Planning Commission send a favorable recommendation on this application to the Mayor and City Council. It is as good an application of the wind turbine regulations as I can imagine.
PLANNING AND ZONING COMMISSION March 6, 2012 Finalization of Recommendation to the Mayor & City Council regarding Installation of a small wind turbine system to be located at 1405 Atlantic Avenue File #10-12100001 Joe Bartell for Marguerite M. Villa Santa PRESENT Pam Buckley Chris Shanahan Peck Miller Lauren Taylor Joel Brous John Staley IN ATTENDANCE Blaine Smith Kay Stroud Bob Nelson Jesse Houston Will Esham III
BUCKLEY: Alright, were going to have a final discussion here on, to finalize the recommendation to the Mayor and Council on the Conditional Use application for small wind turbines to be located at 1405 Atlantic Avenue in the Town of Ocean City, Maryland. The applicant Joe Bartell for Marguerite M. Villa Santa, File #10-12100001. Mr. Houston. HOUSTON: Yes, you had asked me to review the testing report from On-Site Acoustic Testing, LLC and as I said in the memo that I sent to you last week, the testing that they, the noise levels that were the result of their tests range from 43 to 54 decibels. They were also the same levels within 2500 feet of the turbine; which says to me that the noise they were measuring was essentially ambient noise that existed without the turbine. It was near a street, and wind and that kind of thing. And I also had a phone conversation with a representative from the manufacturer who, I asked him why they dont have measurements on their spec sheets, and he said that the system absolutely makes virtually no noise. They found no need, they tested it in the wind tunnel of their own, that kind of thing. BUCKLEY: Right. HOUSTON: They saw no need to specify a wind, I mean a noise measurement on their spec sheet because it essentially is noiseless. TAYLOR: So why wouldnt you put that on the sheet then HOUSTON: Well, they do, they say virtually, I cant remember the exact wording, but it says virtually noise-free, and I went up there to the site and when youre standing on the boardwalk, the waves, and the wind, and in the summertime, the noise on the boardwalk, is probably going to exceed 55 decibels anyway. And the other comparison is, state law allows heat pumps to be up to 75 decibels, so if you want to use a comparison, they could put heat pumps up there and we have, you know, no say over it. So anyway, the bottom line is, my analysis of it is, that this thing is going to be virtually noise free and aesthetically, you know, its probably as good an application of this kind of system as well see. And I just wanted to show you a comparison (put photos on screen). Okay, thats their rendering of it, with the enclosure on top of the building. BUCKLEY: Right.
HOUSTON: I mean you almost cant even see it from the boardwalk. BUCKLEY: Right. HOUSTON: And, this is what we get (referring to second photo) on any building in town without review, so you know, as far as the aesthetics of it, I dont think thats a problem either. So this is a Conditional Use, so if you do want to move it along, you need to send a favorable recommendation to the Mayor and City Council. BUCKLEY: Okay. HOUSTON: And if you do, well development the finding of fact real quick, and have you approve it before we do send it up. BUCKLEY: Okay, Commission members? MILLER: Happy to get the information, and satisfied actually. BUCKLEY: Um hm, yep. Okay, can I have a motion? MILLER: I make a motion we approve it based on the staffs recommendations and if there is a noise issue, under Conditional Use, we can come back, correct? HOUSTON: Well, thats true. I mean, if its approved, and installed and if it ends up exceeding the limitations that are in the Code, itll have to be retrofitted or otherwise removed. MILLER: Okay, and that would be part of my recommendation then. BUCKLEY: Okay. I have a motion to approve, second? TAYLOR: Second! BUCKLEY: Second by Ms. Taylor, and thats with all staff recommendations and as a Conditional Use you put together a finding of fact and we shall approve that HOUSTON: Right. BUCKLEY: via email. All in favor? COMMISSIONERS IN UNISON: Aye. BUCKLEY: So moved. Thank you so much. Submitted by: Karen G. (Kay) Stroud Zoning Analyst
FINDING OF FACT RE: #10-12100001 CONDITIONAL USE FOR SMALL WIND TURBINE SYSTEM INSTALLATION Joe Bartell for Marguerite Villa Santa ACTIVITY TO BE LOCATED AT 1405 ATLANTIC AVENUE March 7, 2012
Upon a motion made by Peck Miller, seconded by Lauren Taylor, and carried by a vote of six (6) to zero (0), with Tom Singman absent, the Planning and Zoning Commission hereby gives a favorable recommendation for the installation of three (3) roof-mounted small wind turbines housed in a single enclosure at 1405 Atlantic Avenue
1. Population Change: The Commission found that there would be no population change in the neighborhood as a result of this use. The single-family dwelling that has been recently remodeled is located between the existing Commander Hotel to the south and the Harrison Hall Hotel on the north, fronting on Atlantic Avenue (Boardwalk) between 14th and 15th Streets.
2. Availability of Public Facilities: Facilities are existing and in fact, this installation may reduce the demand on the electrical supply system.
3. Present and Future Transportation Patterns: No change is anticipated to the existing or future transportation patterns as a result of the request.
4. Compatibility with Existing and Proposed Development for the Area: Based on the exhibits submitted and reports received, the Commission anticipates the use would be compatible with the area. 5. Relationship to the Comprehensive Plan: The use is in compliance with the Comprehensive Plan since the zoning ordinance was amended to include wind turbines as a conditional use permit. The property is zoned R3 and the system has been designed in accordance with Section 110-883 of Chapter 110, Zoning.
Therefore, the Planning Commission does hereby give a favorable recommendation for the installation of a roof-mounted small wind turbine system as requested subject to the following conditions: 1) Approved per the attached staff recommendations. Installation must meet all requirements of Section 110-883, Small Wind Energy Systems, of the Ocean City Code. 2) Should the system exceed noise limitations set forth in the City Code after installation, the system will have to be retrofitted to comply or otherwise be removed.
_____________________________ Pam Greer Buckley, Chair _____________________________ John Staley _____________________________ Peck Miller _____________________________ Lauren Taylor _____________________________ Joel Brous _____________________________ Chris Shanahan
PLANNING AND ZONING COMMISSION October 18, 2011
PRESENT Pam Buckley Chris Shanahan Peck Miller Lauren Taylor Joel Brous
IN ATTENDANCE Blaine Smith Kay Stroud Bob Nelson Jesse Houston Will Esham III
This meeting of the Planning and Zoning Commission was held on Tuesday, October 18, 2011, in the City Hall Council Chambers located on Baltimore Avenue and 3rd Street, Ocean City, Maryland. Pam Buckley, Commission Chairperson, called the public hearing to order. BUCKLEY: This is pursuant to the provisions of Article II, Division 5, Conditional Uses. A request has been filed under provisions of Sections 110-394 and 110-883, uses permitted by Conditional Use in the R-3 General Residential District to permit installation of three (3) roof-mounted small wind turbines. The site of the request is described as Lot 8, Block 55N, Sinepuxent Plat, further described as located on the west side of Atlantic Avenue (Boardwalk) and known locally as 1405 Atlantic Avenue in the Town of Ocean City, Maryland. The applicant is Joseph Bartell for Marguerite M. Villa Santa, File #10-12100001. And prior to any public hearing the chairperson shall read the following statement: Any person in attendance may object to a Commission Member taking part in this public hearing due to a conflict of interest. The Commission, excluding the person in question, shall decide by majority vote, whether the challenged person may take part. Is anyone in attendance have any reason to question any of the members to take part in this public hearing due to a conflict of interest? Let the record show that there is no such objection. ESHAM: Under the penalties of perjury, do you hereby swear to tell the whole truth and nothing but the truth? SMITH: I do. After receiving the application for the Conditional Use for a small wind turbine, the zoning enforcement officer posted the property on September 29th and advertisements were ran in the Ocean City Digest on September 29th and October 6th, the year 2011, stating the time, date, place, and purpose of this meeting. We also sent by regular mail notice to adjacent properties within a 300 radius that this meeting was taking place and its purpose. The applicant has supplied a number of pieces of information, one of which is on the screen, which is a rendering of the dwelling indicating on the roof three white turbine I say white, theyre in the color white, Im not sure what color they actually will be, but that depicts the turbine that is proposed. Another, well, this is basically what we did - we posted the property in two different locations. Because of it being on the Boardwalk, we posted it so people on the Boardwalk would get notice, and then on the alley way, on the west side of the property, it was posted, so there would be dual postings of the property, and well put that in exhibit. In addition to that, we have a staff comment from the Ocean City Development Corporation, Glenn Irwin, they have reviewed the request and their design committee and staff have
recommended approval of the wind turbine at 1405 Atlantic Avenue. They state that they hope that this first-time wind turbine project will spur others to complete additional projects with renewable energy in Ocean City. Well put that into evidence. (pause) This being one of the first application thats being proceeded with, we have had other applications but none of them have gone forward, I gave to the Commission the outline of Section 110-883, which talks about the criteria that we look at when considering small wind turbine, and as a Conditional Use, the review process is to determine whether or not the wind turbine in this particular location might have more adverse affect than it might be somewhere else, or if it would even have any adverse affect on the adjacent property and its compatibility, and to guide us in that manner, when the ordinance was passed, it did stipulate maximum rated capacity as to the output of the unit. This property is zoned R-3, General Residential, District, on the Boardwalk. It has a 32 setback from the easterly lot line to the main building; so the building does maintain a 32 setback and it also has a nice veranda porch on the Boardwalk which is allowed to go 12 into that setback. Then you have the dwelling itself, which I believe is three to four stories in height, and it has a high-pitched roof, and the proposal is that these wind turbine would be on the roof line near the ridge line. And, they may stick approximately 4 above the ridge line to get the wind velocity that they need. The applicant will talk about that, structural integrity, and things of that nature and some other things that are in the criteria such as the color, and operational things with noise and that type of thing. So those are other criteria that they will address in their presentation. Now the yard requirements, setback and height issues under this zoning proposal says that you have to maintain a certain setback from adjacent lot lines based on the height of the device. If you were to have a free-standing tower, monotower, then it would be 1.1 feet of that tower height. In this case, because its on the roof, were measuring the 4 height, which is from the base of this wind turbine to the top of it, and they are set in on the building. The building itself has a setback thats probably 12 or more feet, so theyre more than distant than what they need to be from adjacent properties, based on the height of the device should it fall, or fall down, it would fall on the property itself and not on adjacent property. So theres no issue as to the height of the unit on the roof. There will be certifications as to structural integrity and those types of thing, from both the manufacturer, the engineers, and the applicant, which have to be provided to the Building Official prior to the release of a building permit. They may speak of some of the integrity of the construction elements, but that has to be perfected prior to the release of a building permit under this regulation. Noise, they will talk to you about the db rating, Im sorry the dBA rating, the decibel rating. The Code stipulates that they cannot exceed 55 decibel, and they can talk to you how this is rated and what they understand about the rating of the sound that may be generated by the device. The appearance it says non-obtrusive color, this should be similar to the manufacturers color and they can talk about what the color is or what it appears to be and what it will be maintained as. Again it has to comply with Building Code. There have to be electrical inspections to make sure it meets the National Electric Code for its hookup and then, we have a provision about net energy metering, that should they provide energy back into the system, it has to be in compliance with the Maryland Net Metering Laws, which is a Maryland Code with the utility companies under Section 7-306, which I would imagine is probably the Annotated Code of Maryland. They have to comply with FAA, which is your Federal Aviation Administration, which I would suspect thats not an issue, because normally if youre less than 200 in height you dont normally encounter the FAA, and were talking probably something less than 50 off the surface of the ground. Public Service Commission says the property owner seeking to install a small energy system
must comply with all requirements of the Maryland Public Service Commission and provide written documentation of such with the building permit application, so that will come later. They may or may not talk about the Public Service Commission, and again with net metering and some other things, they would coordinate with the state in that manner. It says unsafe or abandoned systems should the system get approved and get installed and then for one reason or another its discontinued or not used, this requires that it be removed from the property, in a reasonable amount of time, which is 30 days, if it remains idle for more than 12 months, so, if it becomes a system that they dont want to keep, they will need to remove it from the property after a certain amount of time. Some of the power the towers, theres provisions that you have to safeguard kids from climbing up the tower for the first 12 feet, and this case, thats not an issue because they dont have access to the roof, normally, so theres not an issue as far as safety or protecting, or access to these turbine, it would be from the building itself. Those are the main criteria that we have to look at, and the applicant could give you specifics on the systems, its design, whether it be the decibel rating or the sound system, its colors, and the other thing is that it cannot have any type of advertisement on the system, other than maybe a manufacturers identification, so I would assume they can answer any question that you would have as to the installation and operation of the system. MILLER: It cant be lit up either. SMITH: No lighting. BUCKLEY: Okay, that would be the staffs comments opening up the case. Anything else, any other questions of Mr. Smith from the Commission? Alright well have an applicants presentation. ESHAM: Raise your right hand please. Under the penalties of perjury, do hereby swear to tell the whole truth and nothing but the truth? BARTELL: I do. ESHAM: And your name and address. BARTELL: Okay, Joe Bartell, and I live in Bishopville MD, 13388 Cove Landing Road. LEBOWITZ: And Scott Lebowitz, I live in Baltimore MD, and its 3 East Madison Street, 21202. ESHAM: Thank you. BUCKLEY: Thank you sir. Proceed. BARTELL: Okay, thank you, and, okay, Im here to represent the owner Mr. Villa Santa, and Mrs. Villa Santa, who live in Baltimore, and I was the general on the remodeling on the house that was performed in 2010. My limitations or, I guess my area of involvement with the turbines is going to be to assist with the installation and meeting structural requirements, you know, helping with the permits. Things of that nature. Scott, over here, is with a company that is actually going to fabricate and you know, supply, you know, the material. He knows a lot more about the specifics of the unit, whereas Im
here to more or less supervise and make sure that the installation goes the way that its supposed to, and make sure that the permits are adhered to and the zoning regulations and so forth. So, unless you have any sort of general observations or remarks, if you have anything specific, Id rather go ahead and turn it over to Scott at this point. BUCKLEY: Okay, I think well hold our questions oh well TAYLOR: I just are they going to be mounted individually or on a platform? LEBOWITZ: Theyll be mounted on three platforms just beyond the ridge line from the front of the house. Sort of like the way an old satellite dish wouldve been mounted. Itll be an aluminum platform that comes out and down, and itll rest on top of top of that. MILLER: Itll be on the west side of the roof line or the LEBOWITZ: Yes, the west side. You wont see it from the front of the house, all youll see is the turbine itself. BUCKLEY: And you dont see any structural reasons why this, why they cant be put on that roof? BARTELL: No, I dont. BUCKLEY: On that property, oh okay. BARTELL: No, Im sure it can be accommodated. BUCKLEY: Okay, alright, we will let you turn it over to Scott. LEBOWITZ: Um, some of the questions, or some of the things that came up basically, the turbines, they generate individually, 2 kW themselves. So in total with the three its 7 kW per hour. They will be no higher than 4. As for the noise scenario, the decibels that it basically will generate is virtually nothing. Theyre virtually quiet and no vibration to them. As for color, we can paint them any color. Were basically contemplating doing them as the roof color at this point, unless there is some objection to that and then we basically go from there. Other than that, do you have the pictures of what they actually look like? MILLER: Not really. BUCKLEY: Thats what we were trying to figure out, what this is? LEBOWITZ: Okay, that is a represent- that is what it actually looks like. MILLER: So it has the fins, the glass fins on it. Yes, it has Lucite plastic fins that come out from a central structure that is about this big (gesturing). Its stationary, and the inside of it thats corrugated almost, the open section is what spins and the fins are whats basically generate, basically MILLER: Directing the air.
LEBOWITZ: directing all the air into it. MILLER: So theyre fixed, and how, what is the diameter of? LEBOWITZ: The diameter of it is 4. MILLER: The outside diameter of the fins is 4, so LEBOWITZ: And the picture that you have of the house, those cylinders on top are actually representational sizes of it. MILLER: So thats a 4 LEBOWITZ: Thats a 4 x 4 cylinder sitting up there. MILLER: So are you talking about painting these Lucite fins the color of the roof? LEBOWITZ: No, theyll be, the structure itself, which is the inside of the fins MILLER: The interior. LEBOWITZ: will be the color of the roof. Or we can leave it the Aircraft Aluminum (color), and just seal it. BUCKLEY: Hm, Im liking sky blue. (chuckle) Periwinkle blue? MILLER: It says here that youre not going to see these fixed wings. LEBOWITZ: No. MILLER: I mean theyre going to be translucent, theres not a whole lot of framework with them. BUCKLEY: Right. LEBOWITZ: No. MILLER: Do you have something we could see what the framework looks like? LEBOWITZ: You have my MILLER: Or am I looking at it? LEBOWITZ: Youre looking at it. If you look at, lets see if mines better. TAYLOR: So, from wing tip to wing tip, including the central portion, what is the diameter of the central core? BUCKLEY: He said 4 across.
MILLER: No, thats the wings. Outside outside, outside the wings is going to be 4 x 4. A 4 circle basically. LEBOWITZ: This is the frame BUCKLEY: That includes the, thats what we had. LEBOWITZ: This is the frame. MILLER: Oh okay, this is a lot better picture guys. HOUSTON: Put it on the table over there. MILLER: How? Can we look at it first real quick? BUCKLEY: Oh okay. LEBOWITZ: I have more. MILLER: Yeah, that would be great. BUCKLEY: Oh yeah! TAYLOR: Same one we have. MILLER/BUCKLEY: Yeah, but its a lot, just a little bit better, I can understand this one, I couldnt understand that one. BUCKLEY: Okay, so this is 4 across, that includes, that includes, okay, 4 x 4 x 4. TAYLOR: And how what is the diameter of the core unit? LEBOWITZ: The core unit is just over 2 if I remember correctly. TAYLOR: So these look like theyre more than twice that. LEBOWITZ: They arent. Theyre arent visually what it is, its 4 from end to end. MILLER: Is it kind of a box or kind of a curve? LEBOWITZ: A circle, okay, a circle with these curves items coming off of it. MILLER: And theres four of them, okay. LEBOWITZ: The larger one we have right BUCKLEY: Have you installed this particular model anywhere? LEBOWITZ: Uh, we have four of them pending to be installed in Baltimore; were waiting for the wonderful City ordinances to catch up!
BUCKLEY: Okay. LEBOWITZ: And since theyre revamping everything, there are several of them that are installed on the west coast and throughout the mid-west. The nearest one is in North Carolina. TAYLOR: And when the wind is blowing, at lets say, 15 miles an hour, they have to make some noise. LEBOWITZ: Im being told, and from what Ive seen, and Ive seen one running, that it is virtually noiseless and vibration free. I will basically say that I dont expect it to make any more noise than a compressor. TAYLOR: Or three compressors. MILLER: Theres a lot of compressors that are loud though (chuckle). LEBOWITZ: Yeah, I mean, we have one sitting on top of a building now that isnt installed that I, we physically put up there, just to see what it did, and I cant hear it running. MILLER: Do they have a dB rating at all? LEBOWITZ: Ah, no. Or yes it does. Um, exactly what I was told from the manufacturer is it is noiseless. MILLER: But it has to have a dB rating then. TAYLOR: There isnt any such thing as noiseless. MILLER: Well, I mean, theyll give it a zero dB rating, but theyll give it a rating. Thats something we have in our Code that I think we at least need to be aware of what the dB rating is. LEBOWITZ: Okay, that I will supply to you tomorrow. MILLER: Okay. LEBOWITZ: Ill make a phone call in the morning. TAYLOR: And I would prefer the core stay neutral, and not be painted. I think the roof is brown. LEBOWITZ: The roof is green if I remember correctly. TAYLOR: At any event, I think the core being less, not a color would be less intrusive. Do you have a picture or a diagram as to how it looks from the back? LEBOWITZ: No, we can get that. MILLER: You mean the um
TAYLOR: The platforms? BUCKLEY: The platform? Now the platform you might want to paint the color of the roof. TAYLOR: Yeah. BUCKLEY: Then leave the wind turbine. LEBOWITZ: I mean, if you dont want it the color on the roof, I would BUCKLEY: Leave it the same. LEBOWITZ: I would think that aesthetically it would be better off if it were actually that aluminum color? BUCKLEY: Um hm. Isnt that what it, right? LEBOWITZ: As opposed to being something of a different color that doesnt go with the roof. TAYLOR: No, I think the aluminum would just blend into the BUCKLEY: Yeah, LEBOWITZ: Okay. BUCKLEY: I think because it picks up the shades of things and blends in with the sky, kind of, so to speak, you know. LEBOWITZ: Right, that makes sense. TAYLOR: You know, did I already miss this, what is this material? LEBOWITZ: Its some sort of composite plastic. BUCKLEY: Clear. LEBOWITZ: Clear. MILLER: And do you have a photograph of the house instead of just an architectural rendering, or BUCKLEY: (chuckle) LEBOWITZ: We can make that happen. MILLER: Yeah. BROUS: But youre confident that its not anywhere close to the 55 dBA which is, at the property line, youre pretty
LEBOWITZ: Yeah. BROUS: Blaine, what is 55 dBA equivalent to? MILLER: Blaine, next-door neighbors, can I ask that? BUCKLEY: Um hm, Blaine. MILLER: Blaine, next-door neighbors? SMITH: Okay, to the south you have the Commander Hotel, and to the north you have the Harrison Hall Hotel. MILLER: So no strictly residential, these are both commercial? SMITH: Well, both of these have transient occupancy for residential. MILLER: Right, thatll be all. BROUS: But 55 dBA is comparable to what? SMITH: Us talking, thats the sound of speaking. MILLER: Yeah, I think its something we need to look into SMITH: And it is an acceptable level that we have in our noise ordinance that when you rate something at 55 decibels as a maximum, daytime you would 80-some decibels? No, no, 69. HOUSTON: 65 in daytime, 55 at night is the noise ordinance. MILLER: I mean, I just think we need to know what those numbers are before we, maybe in its condition, but we to at least SMITH: Right. This one says no more than 55 at all times. MILLER: Our Code says that. SMITH: Yes. MILLER: Yeah, so. LEBOWITZ: Ill also supply that to you tomorrow, thats not a big deal. BUCKLEY: So, we need a dBA rating. BROUS: At the property line, which is MILLER: Well, its the dBA rating period.
BUCKLEY: Right, its just a rating of whatever we um MILLER: Its the noise level that determines how far it sits from the property line. BUCKLEY: It looks like smokestacks. TAYLOR: Id like to see what the rear of the house is going to look like. That alley gets a lot of use, and I think you can see it from the Harrison Hall Room. BUCKLEY: So we need a rear rendition and we need an actual photograph of the house at this point. We still have the testimony to get through. LEBOWITZ: Okay. MILLER: Alright, I guess a couple questions I have, to Joe or Blaine or whoever it would be nice to see an actual photograph of one of these mounted on a roof, of how the base is going to, like, Lauren wants to see the base, and how the base is going to look. But it would be nice to see what they actually do in scale with the house. I mean, we can do artist renditions or we can do the drawings that I guess Joe Hill, or whoever did these drawings of the house with them on top, but it would be nice to see what its really going to look like. Because you may find that, and the owner may decide that it, it makes sense to paint them like chimneys, or maybe it makes sense to paint them blue, or, keep them the way that they are, but I think with actual photographs we could tell a lot better what its going to be. Right now its a lot of pieces that were putting together, I think. BUCKLEY: If we could get an actual photograph of the house, and an actual photograph of the unit itself thats going to go on there, we could probably figure out what it would look like on the house. MILLER: And some kind of design of how its going BUCKLEY: Be attached. MILLER: the roof structures going to be and how big thats going to be. LEBOWITZ: Okay. MILLER: If youre having, I mean, are you planning on putting up a 4 platform on the roof at each section, so it sits, or do the fins not have to be on the platform? LEBOWITZ: The fins dont have to be on the platform, so its that, just over 2 that its going to have to fit on MILLER: 2 x 2 square. LEBOWITZ: Yeah, maybe at most its 3 by 3 that its physically sitting on and bolted down to. BUCKLEY: And then its, but its going to be an L-shape, correct?
LEBOWITZ: Yes, itll come out from the roof pitch like this (gesturing). BUCKLEY: Its going to come out and then go down. MILLER: And be supported, right. BUCKLEY: Right, okay. MILLER: It would be nice to see all of that? LEBOWITZ: Okay. MILLER: Because this is the first one were doing. LEBOWITZ: Oh, I dont disagree. MILLER: And its Code compliant, and we applaud you for, and its a neat, its a system that wasnt available two years ago. BUCKLEY: Right. LEBOWITZ: Yes, it was, but nobody knew about it. We spent almost two years going through every turbine that was out there before we ultimately settled on this. MILLER: Its relatively efficient is what youre saying, right? LEBOWITZ: Oh yeah, its the best product that weve managed to find out there. TAYLOR: Then why isnt it installed anywhere? BUCKLEY: Oh it is, just not here. LEBOWITZ: Its installed in the mid-west and on the west coast, and in Florida. BUCKLEY: And in North Carolina. LEBOWITZ: North Carolina. TAYLOR: I thought you said they were only LEBOWITZ: They havent done anything here. They havent done anything on the East Coast and the mid-Atlantic outside of this one installation in North Carolina, and theyre actually moving that turbine from where it is somewhere else on that campus. Its at a school and it wasnt installed in the right spot, and it wasnt getting enough wind. Theyre based out of Florida, and manufactured out of Florida. Its a very interesting company and a very interesting turbine. MILLER: And they probably didnt get the (indistinguishable) (chuckle). BUCKLEY: No comment.
LEBOWITZ: Theyre very busy, theyre selling lots of them. MILLER: Yeah, I can imagine. BUCKLEY: Yeah, well this looks good to me. I mean, I think it, its appropriate, you know, size-wise, that sort of thing, but we would like to be able to confirm that and of course we do have to take more testimony, so. LEBOWITZ: Okay. BUCKLEY: We may be asking you some questions later or youll have a chance to give a rebuttal at the end. LEBOWITZ: Okay. BUCKLEY: Okay? LEBOWITZ: Thank you. BUCKLEY: Alright. Do I have anyone who would like to speak in favor of this application? Anyone opposed to the application? Anyone just want to make comment on the application? PANCO: Yes. BUCKLEY: Yes, sir. Step right up and we will swear you in and get your name. ESHAM: Please raise your right hand. Under the penalties of perjury do you hereby swear to tell the whole truth and nothing but the truth? PANCO: I do. ESHAM: Your name and address please? PANCO: Michael Panco, 38433 Walnut Lane, Selbyville Delaware, and Im the owner of Ultra-Solar and Wind Solutions, if you dont know me or my mother, Im also a realtor in Ocean City. My partner and I, Brandon Caperollo, we started First Solar and Wind Energy Company in Ocean City and we represent a silent and bird-friendly product thats been tested, thats actually installed at the University of Maryland, and we have the back-up data, thats non-biased data, and the manufacturers data that we can prove. So, we are happy to see small wind turbines come to Ocean City; dont get this message wrong. Were here in support of the fact that wind should be developed here, but we want to see that its really a) silent; proven by more than the manufacturers word; and b) that its really avian friendly. We live in a resort where our wildlife is here all the time, and they are everywhere. Ours is passed by Unesco Worldwide Preserve for being silent and bird-friendly. We would like to see a similar device thats going to be installed proved that theyre going to back it up, and b) what they say they are. Application-wise, on the roof. Wed like to see a structural engineer whos done this before, and can say yes or no to this, because this kind of application, just the builder saying, hey, I can put it up there, its okay doesnt cut it in my opinion. We would subscribe to a higher level of engineering to have somebody know that this would really work in the
attachment, and pretty much, thats it. Were for small wind, were happy that somebodys trying to do this and somebody wanted to buy a product, we just wish they found us. Thank you. BUCKLEY: (chuckles from various attendees) Hey at least youre honest there. Does anyone else have any comments on the application? Do any of the commissioners have any questions of anyone? MILLER: Nope, not at this point. BUCKLEY: Any other comments, from Scott, or Joe? Mr. Villa Santa? VILLA SANTA: Sure. BUCKLEY: You have something to say? I thought you might. ESHAM: Please raise your right hand. Under the penalties of perjury, do you hereby swear to tell the whole truth and nothing but the truth? VILLA SANTA: Absolutely. Mario Villa Santa, 4611 Cedar Garden Road, Baltimore, MD, 21229. I just wanted to say, Joe couldve said the same thing, but since Im here Ill say it, we tried to find somebody local, by the way, and we did speak to several local companies over the course of the two-year period. We actually even applied with one of those local companies and then we were, we found necessary to withdraw that application, which I think the Department is aware of its probably all in the file, because they really werent up to speed with the product and/or the installation, and we have an engineer, obviously. Fred Legge, and our general contractor, who, you know, has already talked to Fred about how to do this; were going to hire Mumford to build the platforms. I dont know if youre aware of the kind you can put your condensing unit on the side of your house BUCKLEY: Um hm. VILLA SANTA: instead of putting it on the ground BUCKLEY: Right. VILLA SANTA: and its just an aluminum shelf thats braced like that, so we were envisioning something like that that the engineer would design that Mumford would build and that Joe would install, so not as if we havent thought that through. We thought that that would come at the permitting BUCKLEY: Okay. VILLA SANTA: process, level, as opposed to, actually we tried to figure out what it is we needed to bring here today, and we didnt think we needed, actually I think we were told that we didnt need engineered drawings, which we will get, at that we didnt want to spend money on engineered drawings if we dont get approval. BUCKLEY: Understand, understand. Right, understand.
VILLA SANTA: It just didnt make any economic sense. So at every level well spend more and more and more and more and more money, and by the way, this is a very expensive installation BUCKLEY: I would imagine. VILLA SANTA: and the noisy units, by the way, are the ones that look like propellers. TAYLOR: Um hm. BUCKLEY: Right. VILLA SANTA: Theyre terribly noisy, you know, for what I know about them. And, theyre also not bird-friendly from what I know about it, which Im not an expert in any of this so, we went with something that wasnt noisy, that was bird-friendly, that was small, I mean, these are really teeny units. Smaller than I am, so I think thats all I had to add as I was hearing all the questions come up, and as to the color, we grappled with should it be sky-blue, so it blends in with the sky, should it be the color of the roof shingles, we went through that same exercise that you went through, and we just, where we ended up was the color of the shingles, although the Lucite pieces, theyre see-through anyway, so were not sure we want to paint them any color, because you can see right through them anyway. MILLER: Yep. VILLA SANTA: So we went through this long arduous several year process while we were rebuilding the house and since we rebuilt the house, which was a long arduous process, so TAYLOR: But beautiful. VILLA SANTA: Thanks, thanks! BUCKLEY: So youre saying that the one youve got in the application here is avian friendly and that they do have some sort of comments on that? LEBOWITZ: Yeah, I will get you everything that they have tomorrow. VILLA SANTA: I dont have that, but Ive been told that, thats why we picked it because its silent and bird-friendly. Any other questions? BUCKLEY: Okay, okay. Any? Okay, good. VILLA SANTA: Distinguished panel and, uh, Blaine Smiths knowledge is incredible, he knows a lot more than most people, more than I know, evidently about these machines because he seems to really understand whats going on and I commend you as well. Thank you for your help. BUCKLEY: Alright, anyone else have anything at all to say? Staff, were all okay, anything else, any questions? Alright Ill entertain a motion to close the hearing.
TAYLOR: So moved. SHANAHAN: Second. BUCKLEY: I have a motion and a second to close the hearing. Any other discussion by the commission? Alright, all in favor? COMMISSION MEMBERS IN UNISON: Aye. BUCKLEY: So moved. Okay, so, can we delibrilate? (sic) MILLER: Yeah (chuckle) we can delibrilate (sic), do that, yes. BUCKLEY: I am not talking well today, I am so sorry. You guys are going to fire me yet. Lets deliberate and see what we can come up with here. Which end? Well start with Chris tonight. SHANAHAN: I mean, I think its, am I on (touches mic). BUCKLEY: No. SHANAHAN: I think BUCKLEY: Woe, now youre on. SHANAHAN: I think its time we break the ice on this; I like the project. I think if we can dot our is and cross our ts a little bit as far as the information that we need to, as far as it pertains to Code, I think it looks like a good project. Id like, Im sure theyve done studies with this particular project to see what is the least obtrusive color or situation, I mean, its on the roof, usually it blends with the sky. I mean, I would assume it would be as illustrated on the paper here, so I wouldnt suggest that youd paint it like the roof or anything like that, I think it looks fine the way it is, and I, it has my vote. BUCKLEY: Okay, Lauren. TAYLOR: Um, I just dont think theres anything thats totally noise-free. Even a childs pinwheel when it goes around makes noise. So, theres got to be some decibel level, if this things being sold, manufactured and sold, there has to be some data on that, because anybody thats doing a requisition, an RFP, have got to have that information, so its got to be somewhere. My other concern is from the back that is a highly visible spot, that alley gets a lot of views; there are rooms that look over it, that were not creating an eyesore. I dont see any reason why it would be, Im not saying that. Im just saying that Id to see what it, the actual, we havent seen what the installation would look like, all weve seen is some drawings some things that are drawn on the top of a building, so Id like to see the back of the building, and Id like to have information from the manufacturer or some other installation about the noise level. BUCKLEY: Peck? MILLER: I like the project; we are looking for these in town, and hopefully were gonna, this is something that will work. I know that I want to have accurate data on the noise
before we say yes, so if we do a condition its going to with accurate data supplied; and thats a cumulative thing not just one machine but all three, how thats going to affect whats going on. The color Im not real sure. I understand about hiding the color, but at the same time, perhaps from a bird-friendly thing maybe a darker core would keep birds from flying into a column, I dont know. Because youre going to have Lucite thats going to collect whatever goes by the wings. So I would say that Id like to get a professional opinion on what color it could be to be the most bird-friendly as you possibly could. I think thats a phone call or two, but I think it needs to be looked into. From an engineering, structural standpoint, I mean, our Town takes care of that, well have an engineer required. BUCKLEY: Right. MILLER: But with those three things addressed Im looking forward to seeing a project like this in Town. I think its a great place to put it and a high-profile location. BUCKLEY: Joel, same thing? BROUS: Yep, already the same, I dont want to hold it up, instead of keep waiting and waiting I would like to try to pass something tonight, even with the conditionals, get the rating back but not hold up the process, I think its a good project. BUCKLEY: Right, I do as well. I think its a great location for it, like you say, its very visible and but we do, obviously, the same things that theyve all said we need the dBA rating, we need to know the installation, and if, Im sure in California, or maybe the one in North Carolina, you can grab a photo of, maybe theyll email you something to let us see how theyve installed those, and possibly get a check mark of what colors they did paint them, if it did make a difference in how it operated, because that was my concern with the Lucite panels that how does a bird know those are there, but I think thats a little bit of research that you need to follow-through on, and okay. So well go for a motion, and like I said, these will more than likely be conditions, but I dont do motions, so MILLER: I can try a motion. BUCKLEY: okay, you try one. MILLER: I just make a motion we approve based on Blaines, pardon me? BUCKLEY: You need any of these, or are you okay? MILLER: No, Im okay, based on staffs information and also added in that we need to have an accurate dBA rating for the three units, work- check into the colors so that its the least offensive thing we can put up there from bird standpoint and its a coastal version of birds not just a tree version, we have seagulls flying everywhere so; and then the structure, again, is something that the Town can work with. Anything else you want to add Lauren? TAYLOR: No, and I dont think it really, theres a bunch of birds that live in the trees next to, behind the Commander, same there. But I dont think any of them go that high. BUCKLEY: Can I get a second on the motion? Then well discuss it.
BROUS: Second. TAYLOR: No BUCKLEY: We have a second on the motion from Joel, now any discussion on the motion. MILLER: Now you can add something. BUCKLEY: Yeah, now you can add or TAYLOR: I dont have a problem with approving it, but somehow we need to see that, we each need to sign off on that before it becomes final. We need to see the pictures, the drawing, the installation drawing, and the dBA information. MILLER: The dBA rating. SMITH: Normally we would meet within two weeks, but I dont think we have an agenda at this point. STROUD: We dont. TAYLOR: Well, if youd just notify us when its there we can stop by your office. MILLER: We can stop by your office and can sign off or not sign off and if its something that has to come back to us well let you know at that time. BROUS: Or email SMITH: Or if you even want to meet. BUCKLEY: Or put it all in a package and email it to us, so we can all take a look at it. MILLER: The only thing is if we have, one person objects to it, it would all come back to all of us, you want to say that? BUCKLEY/TAYLOR/SMITH: Yeah. MILLER: Is that a fair way to do it? SMITH: And then if you want to call a meeting. BUCKLEY: Then well have to meet and go through it, and call a meeting, but if were happy with what we see and that youve done your due-diligence on the research for it, um. MILLER: So you might as well throw in the structure that youre throwing up there too to show it to us. TAYLOR: Yeah definitely, I mean, isnt that included?
MILLER: Yeah, it is now. BUCKLEY: Welcome to being the guinea pig (chuckle). But thats okay. LEBOWITZ: Trust me, I live in an historic neighborhood, Ive been the guinea pig before. BUCKLEY: Alright, any other questions, any other comments? Alright, all in favor? COMMISSIONERS IN UNISON: Aye. BUCKLEY: So moved. MILLER: Good luck! Respectfully submitted, Karen G. (Kay) Stroud Zoning Enforcement Officer November 2, 2011
OnSiteAcousticTesting
www.onsiteacoustictesting.com 8884452666
February15th,2012 OnSiteAcousticTestingLLC 2070BarnumvilleRoad ManchesterVT05255USA www.onsiteacoustictesting.com sales@onsiteacoustictesting.com 18884452666(tollfree) 18022338700(office) 19543305115(mobile) EnergyDynamics,LLC ScottLebowitz 1101East33rdStreetSuiteB11 Baltimore,MD21218 slebo719@gmail.com
ResultsofNoiseandVibrationalMeasurementofTurbine
DearMrLebowitz, Ithasbeenourpleasureinworkingwithyoutoprovidenoiseandvibrationaltestingof theFTC10kWturbineassembly,andwelookforwardtoprovidingaccurate,reliable, andunbiasedmeasurementservicesforEnergyDynamicsLLCmovingforward. OnSiteAcousticTestingLLCperformedsitetestingoftheFTC10kWwindturbine locatedinItaly,TXonFebruary9th,2012from2and4PM.Temperaturethatdaywas approximately61degreesF,barometricpressurewas30.4,andwindspeedaveraged 5mph,withgustsinthemiddleteens. Theturbinewassituatedonthetopofageodesicdomewhichwasconstructedofa steelframe,withasteelskinnedpanelizedexterior.Typicallythiskindofstructurewill tendtoamplifynoise,duetoitsresonantanddiaphragmaticnature.Theturbineitself wasapproximately24'abovegroundlevel. Theareainwhichtheturbinewaslocatedwasinmediumproximity(lessthan500' feet)fromamoderatelyusedhighway,whichhadnormallevelsofvehiculartraffic. Thistrafficwasresponsibleforthemajoritynoiseinthearea,whichwasotherwise relativelyquiet. Weusedthe(sitecalibrated)RionNL31Type1IntegratingSoundLevelMetertotake avarietyofnoisemeasurementsinthevicinityoftheturbine,andwithina2500foot
radiusofthedevice.Additionally,vibrationalmeasurementsweretakeninsideand outsideofthedome,andonadjacentstructuresusingtheRionVM81.Testingwas donetoASTMandStateofTexasstandards. Results: Noiselevelsrangedfromalowof43dBAintheabsenceofvehiculartraffic,toahigh of54dBAinthevicinityoftheturbineunit.Comparisonofmeasurementstakenwithin the2500'radiusofthedeviceyieldednodifferencesbetweenareasclosetothe turbineunit,andthoseattheouteredgeoftheenvelope. Additionally,therewasnoperceptiblenoiseofanysortthatwasaudiblefromeither theground,noratapproximately10'offofthegroundthatwasattributabletothe turbineunit. Similarly,vibrationallevelsbothinsideandoutsideofthedome,andonadjacent structureswereunaffectedbytheoperationoftheturbine.Normalspikes(inthe vicinityof.35mm/s)werenotedwhenlargevehicleswouldpassbyontheroad, indicatingnormaloperationofthevibrationmeter. Conclusion: ItisouropinionthattheFTC10kWturbinewilloperatewithinvirtuallyanystandardfor noiseandvibrationallevel.Duringitsuseitislikelytobecompletelyimperceptibleat normaldistancesfromtheground. RichardAlanSalz OnSiteAcousticTesting 2070BarnumvilleRoad ManchesterVT05255USA www.onsiteacoustictesting.com sales@onsiteacoustictesting.com 18884452666(tollfree) 19543305115(mobile)
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From Sent To
Kay Stroud Friday February 17 2012 11 AM 09 Pam Buckley Lauren Taylor Chris Shanahan
14O5 FW Atlantic Avenue
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Sent Thursday February 16i3O1211 2OAM To Kay Stroud

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Subject 14O5 Atlantic Avenue

Kay
I am attaching the second report not the first report for a deliberate reason this was actually done on top of a structure
Forwarded email prior to this one
As for the size of the installation since we have changed the orientation of the turbines and enclosed then in a structure in keeping with the house The dimensions are approx 14ft wide X 5 high X 5ft deep this is based on 5ft 5
using 2 sections If Mario decides to add a 3 rd section it would increase the width to 20ft Final dimensions will be
determined after architectural drawings are done
The question of bird safety has been answered by the orientation change Wire mesh will line the inside of the structure Thus making it not possible for a bird to get near the turbines
We are also down two one generator with either 2 or 3 sections Not the three independent generators as before
Color isno longer an issue The structure will match the house
I am forwarding the link to the animated drawing of what this would look like on the house as well Link below
Joe should have forwarded pictures of existing elevations as well to you if not please let me know
Kay if there are any questions please let OO8 know
Scott
Reply to: Planning and Zoning Commission P.O. Box 158 Ocean City, MD 21843 410-289-8855
CERTIFIED MAIL RETURN RECEIPT REQUESTED October 19, 2011 Mr. Joseph Bartell for Marguerite M. Villa Santa 13388 Cove Landing Road Bishopville, MD 21813 Dear Mr. Bartell: Re: Pursuant to the provisions of Article II, Division 5, Conditional Uses, a request has been filed under the provisions of Sections 110-394 and 110-883, uses permitted by Conditional Use in the R-3, General Residential District to permit installation of three (3) roof-mounted small wind turbines. The site of the request is described as Lot 8, Block 55N, Sinepuxent Plat, further described as located on the west side of Atlantic Avenue (Boardwalk) and known locally as 1405 Atlantic Avenue, in the Town of Ocean City, Maryland. APPLICANT: JOSEPH BARTELL FOR MARGUERITE M. VILLA SANTA File #1012100001 On Tuesday, October 18, 2011, the Planning and Zoning Commission of Ocean City, Maryland conducted a public hearing to consider the above referenced request. The Commission considered all testimony and exhibits and voted unanimously (5-0) to send the Mayor and City Council a favorable recommendation for approval of the three (3) roof-mounted small wind turbines based on staff information and subject to the following conditions: 1) The Planning Commission shall be provided these items for review and approval by each member: a. The (dBA) decibel rating for each turbine and the combined dBA rating for the entire system. b. The color choices for the turbines that are most avian friendly in this environment. c. Actual photographs of the dwelling at 1405 Atlantic Avenue from the west showing where and how the turbines will be mounted. d. Photographs of an actual installation of this product. 2) If any Commission member has any concern with these submissions, the entire Commission shall meet as a board to review the information before making a final recommendation.
Mr. Joseph Bartell for Marguerite M. Villa Santa 13388 Cove Landing Road Bishopville, MD 21813
Once these conditions are satisfied, the Commission will move forward with its recommendation to the Mayor and City Council. If we may be of any assistance to you in the meantime, please contact the office of Planning and Community Development at 410-289-8855. Sincerely, Planning and Zoning Commission
Pam Greer Buckley Chairperson /ks cc: Mayor and City Council Guy R. Ayres, III, City Solicitor Mayor Rick Meehan, Acting City Manager All Planning Commission Members William E. Esham, III, Attorney for Commission Jesse C. Houston, Director/Planning & Development File # 10-12100001 Correspondence 11
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 19, 2012 12 ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR A. Second Reading Ordinance 2012-12 to Amend Chapter 102 Entitled Vehicles for Hire (to allow the taxi indicator roof light to be an ad carrier with specific size requirements)
Models of Advertising Carrier Signs Available from Andys Top Lites & Accessories
Page 2 of 4
2-Sided Ad Carrier
With Independent Lighting - $15.00 additional Tough Polycarbonate. Wind Tested @ 120 MPH. Lighted - 1 Sign - 2 Messages 2 Sizes Available 54" Model 39" Model $375.00 $365.00 54"L X 17"W x 16"H 39"L X 14"W x 15"H Poster Size: 14"H x 48"L Poster Size: 14"H x 33"L
Triangle Ad Carrier
$360.00 Messages on 3 sides Available Back Lighting 2 Sizes Available 42" Model 37.25"L X 42"W x 15.5"H Poster Size: 13"H x 39"L 36" Model 31.25"L X 36"W x 14.25"H Poster Size: 12"H x 33"L
Trunk Ad Carrier
$162.50 16-1/2"H x 35-3/4"L Poster Message on 1 Side Hinged Cover for Easy Change
Trunk-Mini
$162.50 16-1/2"H x 35-3/4"L Poster Message on 1 Side Hinged Cover for Easy Change
Illuminated Interior Ad Carrier

Easily mounts to the headliner of the taxicab interior.
http://www.andystoplites.com/pages/advertising.html
3/1/2012
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 19, 2012 12 ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR B. Second Reading Ordinance 2012-13 to Authorize the Sale of Certain Municipal Real Property (Mediterranean Drive street end)
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are based on deeds of lots abutting Bering Rd
DRAWN
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APPROVED BY
TOWN OF OCEAN CITY
MEDITERRANEAN DRIVE
SOUTH OF BERING ROAD
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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 19, 2012 12 ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR C. Second Reading Ordinance 2012-14 to Authorize the Purchase of Real Property (4th Street and Philadelphia Avenue)
PROPERTY IDENTIFICATION
4 Street
Tax
Philadelphia Avenue
110 Parcels 4058 4061
Map Ocean City Maryland 21842

Census Tract 9901
The subject parcels are highlighted on the following Tax Map
CC5635
4 Street Underlying Land
Ocean
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ASSOCIATES
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 19, 2012 13. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER A. Upcoming Bid Opening 4th Street Property Building Demolition
INTEROFFICE MEMORANDUM
TO: FROM: SUBJECT: DATE: CC:
MAYOR MEEHAN TERENCE MCGEAN UPCOMING BIDS 3/13/2012 DIANA CHAVIS, HAL ADKINS
I would like to open bids for 4th Street Property Building Demolition at the April 10, 2012 work session. I would like to get started as quickly as possible with this project so I plan on having demolition done during the design and bid process for new parking lot. Thank You
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 19, 2012 13. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER B. Bid Award Recommendation for Security Cameras
INTEROFFICE MEMORANDUM
TO: FROM: SUBJECT: DATE: CC:
MAYOR MEEHAN TERENCE MCGEAN SECURITY CAMERA BID AWARD 3/13/2012 NANCY BLOXOM, ROBERT MORAND, DIANA CHAVIS, WAYNE PRYOR
As approved by the Mayor and Council new network security cameras were advertised for bid on eMaryland Market Place. The bid results are as follows: Bidder ePlusTechnologies 2MSolutions SecurityGroupOne GTechnologies APRISATechnology Valianti.m.c. ALL3Communications ARKSystems Amount 18,187.44 19,242.00 19,668.00 19,710.00 21,190.56 21,362.34 24,029.94 26,778.00 18,000.00
StaffEstimate
Staff recommends award to the apparent low bidder, ePlus. Funding for this project is from Homeland Security Grant. This project replaces 6 existing high use cameras.
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 19, 2012 13 ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER C. Request Approval of Taxi Medallion Transfer
2012MEMORANDUM
CITYCLERKSOFFICE,TOWNOFOCEANCITY,MARYLAND
TO: MayorandCouncil DATE:Wednesday,March14,2012 MicheleMonico FROM:KellyL.Allmond,CityClerk SUBJECT:TaxiMedallion#142Transfer IrequestyourapprovaloftheIndependenttoFleettransferofMedallion#142asshownbelow. Thismedallionremainsinmypossessionpendingyourapproval.
Medallion#142 Date:3/9/2012 Seller:AmehaEsheteofYamehaTaxi(Independent) Buyer:HovhannisyanVaheofCoastalCab(Fleet) Price:$4,000.00TransferFee:$1,000.00paidinfull IfapprovedtheIndependent/Fleetratiowillbe31/139=17.7%(MCCapprovedratio=15%)
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 19, 2012 14 COMMENTS FROM CITIZENS - 5 MINUTE TIME LIMIT
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MARCH 19, 2012 15 COMMENTS FROM THE MAYOR AND CITY COUNCIL

Ocean City Council Agenda For March 19, 2012

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AGENDA MAYOR AND CITY COUNCIL REGULAR SESSION MONDAY, MARCH 19, 2012 6:00 P.M.

RANDOM ACTS OF KINDNESS DAY APRIL 6TH

____________________________________________ RICHARD W. MEEHAN Mayor

1st Grade Boardwalk Walk

Crab Soup Cookoff

Offshore Boat Race

1st Grade Boardwalk Walk Rain Date

Cruisin OC Ride for the Feast

Cruisin OC OC CROP Walk

Ocean City Private Events

PRIVATE EVENT APPLICATION

Private Events Coordinator

Towr ofOcean City

Ki.)t h' +Jr< f (l,\]_ _

4. STARTING & ENDING TIMES

5. PROJI]C]'ED SEI'-UP DATE (S) &

6. PROJECTED CLEAN-UP DATE (S)

IF ORGANIZATION IS NONPROFIT. YOU MUST SUBMIT A LETTRI. OF

PROOFOF'NON-PROFII.SI.AI.US: \(21, ___r*--

oN-srrE EVENr cooRDrNAroR:

I4. OCEAN CI]'Y/LOCAL ADDRESS OF COORDINATOR;

5. COORDINATOI.'S CON] ACT NUMI]ERS

HOME: I.'AX: ttl-?''-)? -'!.1?E-MAIL ADDRESS:

wnn' !110'91?a - ]1LQ, tl

OTHER: I6. FULLY DESCRIBE TIJE EVENI'AN

AI-L PROPOSED ACTIVITIES:

I7. WHERE WILL EVENT I{EADQUARTERS

itnr rr-r\ nli,ii sr [\r i,t,r{zr

I8. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU

I9. FULLY DESCRIBE TI]E UNLOADING AND LOADING OF SUPPLIES,

(lnclude locatio.,n, process,

20 WILL YOIJ SET IJP A.]UDGING AREA. P.A. SYSTEM,'fEN'TS,

SCAFFOLDING, ETC.? IF SO, PLE DIAGRAM AND DESCRIBE HERE:

21. DESCRIBE EMPLOY:

PIIOCI]DURES YOU INI'END TO

23, IIAVE ARRANGEMENTS BEEN MADE IOR MEDICAL IF WHAT TY

27. DESCRIBE CONCESSIONS/SALE ITEMS REQURSTED: I

28. DESCRIBE ALL PROPUCT SAMPI-ING REQUESTED (SPECIFIC SIZES &

30. DESCRIBE [VENT PRIZES/AwARDS:

YOU BE OFFERING A RAFFLE AT YOUR EVNT?

32, WILL YOU BE ERECTING A TENT AT YOUR

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR

Please forward a copy of the pproved PriYate Evcnts Coordinator.

"Air Support/Air-lDflatcd Structures Permit," to thc

34. WILL YOU BE I-IAVING A BONFIRE AT YOUR EVENT? V\

Plese forvrd a copy of thc approvcd "Onc Day Alcoltol Permif,"

if rcquircd, to fhe Privte

39 IF YOUR EVENT TAKES PLACE ON THE BEACI-I, YOU MUST NOTIFY

4I. A STATE HIGHWAY

Coordinator once you receive it.

LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN

I have read this disclosure and

will comply with its provisions.

HOLD HARMLESS CLAUSE:

.'','.^^ I,* \,..

o,trE t r.-\r ,., [-

will copy with all

application requ iremenls.

Ride for the Feast 2012, Event Diagram

Point A: Ride Start at 3rd and Boardwalk

Point B: Ride continues onto Route 611

Ocean City Special Events Private Events

5. PROJECTED SET-UP DATE (S) & TIMES: N/A _____________________________________

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT? _no__

2. IS THIS A NEW EVENT? Yes ____________________________________________ 3. DATE(S) OF EVENT _6/20/12____________________________________