Construction Management Plan Rev 2

CONSTRUCTION MANAGEMENT PLAN
CONTRACT NO: PROJECT TITLE: PROJECT ADDRESS:
520 0324 Felixstowe South Reconfiguration FSR Costain Ltd c/o Curlew House Port of Felixstowe The Dock Felixstowe Suffolk IP11 3TS 01394 613534 The Felixstowe Dock and Rail Company
Table 1
REVIEW BY: Sign: Sign: AUTHORISATION FOR ISSUE Sign:
TELEPHONE: CLIENT:
Initial Issue Rev 2
CMP Prepared by Sign:
Print: JY Date: 16/07/08
Print: SW Date: 11/07/08
Print: ND Date: 18/07/08
Print: David Alefs Date:
Construction Management Plan
Contents
1.0
Scope
2.0
Contacts and Responsibilities
46
3.0
Construction Noise & Vibration
67
4.0
Construction Lighting
5.0
Dust Management
89
6.0
Traffic Management Plan
9 12
7.0
Concrete Pouring
12 13
8.0
Pollution Control
13
Appendices:
Appendix 1 Part C Environmental Issues
Appendix 2
Site Environmental Control Plan. Impact Noise incorporating vibration Existing lighting and specification
Appendix 3
Appendix 4
Construction lighting specification
Appendix 5
Site Environmental Control Plan. Impact Dust and general nuisance Wheel Wash & Crusher specifications
Appendix 6
Appendix 7
Site Waste Management Plan
Appendix 8
Felixstowe South Reconfiguration Travel Plan
Appendix 9
Felixstowe FSR Project Travel plan Survey
Appendix 10
Site Environmental Control Plan. Impact Water
Appendix 11
Health, Safety and Environmental (SHE) Incident Response & Emergency Action Plan
1.0
Scope This Construction Management Plan (CMP) details Costains management of the issues highlighted in Condition 10 of the planning consent to the Felixstowe South Reconfiguration Development, during the construction phase of the development Sections are therefore included on the following aspects in accordance with the planning requirements of the project:
Section 3.0 Section 4.0 Section 5.0 Section 6.0 Section 6.3 Section 7.0 Section 8.0
Construction noise and vibration Construction lighting Construction dust management Traffic management plan Mud on Roads Concrete Pouring Pollution control
Conditions 11 to 17 Condition 22 Conditions 24 to 28 Condition 10 Condition 25 Condition 29 Conditions 29 to 30
Costains Construction Phase Health, Safety and Environmental Management Plan (HASEMP), details the on-site management of these issues. Site Environmental Control Plans are also included as part of this document, which are appended to this CMP, together with further clarification of the key issues. The HASEMP is an integral part of the projects implementation strategy for controlling issues that have the potential for impacting on the wider community. Section C of the HASEMP details the site management of environmental issues, and this is included for information in Appendix 1. Detailed Method Statements and risk assessments are produced for each activity during the works as scheduled in the HASEMP. 2.0 Contacts and Responsibilities The principle responsibilities are detailed in the control plans appended to this document and are summarised below:
2.1
Principle responsibilities for noise incorporating vibration Overall responsibility Predicted noise and vibration levels and monitoring Records of percussive piling operations Day-to-day implementation of RAMS and mitigation measures
Project Director Bureau Veritas Engineer Section Managers and Works Managers
2.2
Principle responsibility for Construction Lighting Overall responsibility Light monitoring Visual monitoring (if required)
Project Director Costain SHE Manager Engineer
2.3
Principle responsibilities for dust and general nuisance Overall responsibility Dust monitoring Visual dust monitoring Day-to-day implementation of RAMS and mitigation measures
Project Director Costain Geotechnical Services Engineer Section Managers and Works Managers
2.4
Principle responsibilities for Construction Traffic Overall responsibility Monitoring Visual dust monitoring Day-to-day implementation of RAMS and mitigation measures
Project Director Costain SHE Manager/ Community Liaison Manager Engineer Section Managers and Works Managers
2.5
Principle responsibilities for Concrete pouring Overall responsibility Ensuing RAMS are worked to and controls implemented Visual inspections, water quality sampling (if required)
Project Director Section Managers and Works Managers Engineer
2.6
Principle responsibilities for Pollution control Overall responsibility Ensuing RAMS are worked to and controls implemented Inspections, sampling (if required) Monitoring
Project Director Section Managers and Works Managers Engineer SHE Manager
2.7
Contacts Telephone numbers are available for the general public to contact the Costain project team, these telephone numbers are manned 24-hours and are run by independent organisations. Posters for these schemes are displayed in various locations around the Felixstowe port including the boundaries to the site. The schemes that are in use are the Considerate Constructors Scheme and a direct number to Costain. The calls are taken by independent call centres, which are then reported back to the site contacts. These numbers are advertised on posters around the site, and will be provided to interested parties. Notable contact numbers are: Considerate Constructors: 0800 783 1423 Independent 24-hour care line: 0800 138 5479 Site no# 01394 613534 James York (Community Liaison Manager) 07824 999 306 Steve Postlethwaite (SHE Manager) 07717 838 942 Sonya Watson (Environmental Officer) 07799 435 992 Dave Etherington (Works Superintendent) 07717 344 453 Paul Clough (Site Agent) 07739 634 041 Adrian Cronin (Site Agent) 07799 435 583 Nigel Desert (Deputy Project Director) 07799 435 813 David Alefs (Project Director) 07799 435 514
Public relations exercises will also be undertaken to advise the public and authorities of current and future works, in conjunction with Felixstowe Dock and Railway Company. 3.0 Construction Noise & Vibration The noise and vibration issues, detailed in conditions 11 to 17 of the Planning Conditions will be covered by separate detailed analysis by Bureau Veritas. They are an experienced consultancy that has also been involved with this project in the pre-construction phase, and in other developments in the port area. Bureau Veritas have already been engaged on the project to complete an initial Section 61 application for the initial pilling work to be carried out. This has been approved by the local Environmental Health Officer and noise monitoring is being undertaken during the piling works. Further submissions are being finalised to cover the general noise during the construction phase and a second Section 61 application will be made for the main quay wall piling. These noise plans will include details of further monitoring work that will be carried out during the project to verify that the noise levels are not being exceeded. Part of this will be to propose and agree the points for further monitoring, which will be centred on the sensitive areas close to the site. The HASEMP includes general site procedures for reducing noise, detailing best practice that will be followed during the construction works. This Site Environmental Control Plan is included in Appendix 2. The basic precautions that will be taken to minimise noise on the site are given including silenced plant, working hours and reduced working hours for percussive piling operations.
The limitations agreed in the Section 61 for noise are as follows: The project shall not exceed the following noise levels: a) 70 dB LAeq 1 hr during the hours of 07:00 to 19:00 on Monday to Friday (excluding Bank Holidays) b) 55 dB LAeq 1 hr during the hours of 19:00 to 23:00 on Monday to Friday (excluding bank holidays) c) 70 dB LAeq 1 hr during the hours of 07:00 to 13:00 on Saturdays; and d) 50 dB LAeq 1 hr at all other times Daytime free-field equivalent sound pressure levels
In the event that a complaint or concern is raised, an immediate review will be completed to remove the problem wherever possible and to establish what levels of noise and vibration have been emitted from the site. The interested parties will also be notified. In the event that the limits have been exceeded the operation will be modified and the noise and/or vibration rechecked from that operation to verify that the corrective action has been effective. These actions may include reducing the operating hours, resiting the equipment, changing the method of working or temporary barriers. In the event that the noise levels prescribed are not being exceeded, the complaint will be reviewed and discussions held with the third party to understand the problem further and evaluate whether the particular problem can be rectified or at least improved. Communication will be maintained in conjunction with the interested authorities. The piling methods are detailed in more detail in the respective Section 61 applications. On individual piles, particularly on any piling in the vicinity of the fort, equipment will be provided with a shroud. The main quay wall piles will be driven as far as possible with vibratory hammers to reduce the impact hammer driving. Detailed piling logs are maintained, which would detail the type of hammer, location, time and number of blows. 4.0 Construction Lighting The Construction lighting as detailed in conditions 22 & 23 will be limited and task specific. The activities that may be operating a 24-hour basis will be mainly the dredging and offshore activities. These are similar to the normal container vessels operating within the Harwich Haven Authority area and will only be carrying similar lighting to these. There will be no new high mast lights erected for the construction works itself, though the existing lights will be used (please see appendix 3 for the plan of existing lighting) at times before they are removed. These will be serviced to ensure proper functioning and the direction of the reflectors pointing towards the ground. The new high mast lights will be commissioned as each area is handed over to the client and may be used once erected. The direction of the reflectors will again be verified. On occasion mobile light towers may be used, particularly during winter towards the end of the day. These will utilise small portable tower masts that contain a maximum of 4x1000W reflectors, and with high quality of flat glass, which will be directed downwards and into the site (Please see appendix 4 for the product specification). Procedures will be put in place for monitoring the lighting, and adjustments will be made to lighting to ensure minimal environmental and social impacts occur.
5.0
Dust Management Dust management for the project will be carried in accordance to the planning conditions 24 28 and will be task specific. The HASEMP Site Environmental Control Plan for dust is included in Appendix 5, and covers the basic precautions to be taken for dust control. This covers all airborne issues, including fumes and smoke. In the event of a complaint in respect to any of the Costain works, however received, shall be directed to the Community Liaison Manager who will be responsible for following the complaint through to resolution and initiating and necessary enforcement or corrective action. Testing will be carried out daily as detailed in the control plan (appendix 5, section 7.0), and any high-recorded levels will be investigated to identify the source. Remedial action will then be taken to reduce levels and the monitoring repeated to verify that the corrective action has been successful The project is being constructed within an existing port area, which is currently paved. This covering will be maintained wherever possible to provide a hard surface that can be cleaned and maintained. Similarly any haul roads will be sprayed and swept. This will also allow delivery trucks to be kept relatively clean and significantly reduce the likelihood of dust on roads outside the site. In addition wheel washes will be established at the main site exit (see appendix 6 for specification and location plan). Cleaning of site roads will be carried out daily, however frequency will increase if necessary. It is important to recognise that this needs to be monitored consistently throughout the day, in light of site operations and weather conditions. However in dry conditions water spraying may be required at least twice per day. Suction road sweeping will be required on a daily basis, however during wet conditions this may need to be increased. All trucks will exit through the provided wheel wash, which is located at the exit of the site. Materials will be stored on site. These will include sea-dredged aggregates, crushed and reclaimed demolition materials. The moisture content of the aggregate will be inherently high and in general this will greatly reduce the potential for dust. The material for the final filling of the reclaimed area will need to be partly stored away from the new quay front, and stockpiles will established in various locations. In prolonged periods of dry weather, or where sea dredged materials are stored for long periods, measures will be taken to keep the material in a damp condition by water spraying. In order to reuse materials a crusher will be used, please see appendix 6 for specification and location plan. The crusher will create dust and for this reason it has been located with as far away from residential and highways as possible, given the constraints of the site and construction activities. A competent contractor will manage the Crusher with competent and well-trained employees, using well-maintained equipment. Regardless of this project as an organisation, Costain procures new equipment and only hire in date serviceable equipment. Costain will manage sub contractors in order to keep all plant and equipment used in good repair. Maintenance shall be carried out in accordance with the manufacturers recommendations or in such a manner or at such a greater frequency as operational experience may show to be appropriate. The demolition stockpiles will be given special consideration. These may amount to 15,000-25,000m3, due to the sequencing of the works regarding demolition and use in the
permanent works. The stockpiles will be held in areas wherever possible out of the wind and kept to minimum practicable height. The stockpiles will be inspected daily for dust and when necessary dampened down and again if necessary screened with dust screens. The handling of these stockpiles will be by conventional construction equipment, either a 360-degree excavator or front loader. The material being loaded will be from an area that is thoroughly soaked 6.0 Traffic Management Plan In accordance with the Statement of Common Ground on Construction Management and Travel Plan, SCG17, the construction team will reduce as far as possible any potential impacts of construction on the highway network during the construction of FSR Phase I. The travel plan and traffic management are designed to reduce the impact of the construction works on the existing road network. Traffic reduction measures are preferred to routing or increasing capacity. However some increase in traffic volumes will be inevitable and this plan details the specific measures to mitigate these effects. A travel plan has been drawn up, in association with the Port of Felixstowe, to reduce levels of employee traffic and to be able to monitor the effectiveness of these. The Construction Traffic Management Plan builds on Environmental Statement and Transport Assessment. The principle materials for the project will be delivered by sea wherever possible, together with the re-use of the demolition materials. Other material deliveries will take place over relatively long periods during the contract and at all times these will be scheduled to avoid peak times where possible. The bulk materials of the main piling material, reclamation fill and aggregates will be delivered direct to the project by sea. These materials total over 5,000,000T, and would potentially have generated 250,000 vehicle movements. In addition the re-use of the demolition arisings will contribute to the reduction of vehicle movements.
The remaining numbers of deliveries are summarised in the table below: Description Concrete Aggregates/cement PCC paving blocks Steel products, sheet piles and tie rods Miscellaneous Total Estimated Deliveries (20T loads) 2,000 1,500 4,500 200 500 8,700
These deliveries will take place over a period of 18 months, commencing in the autumn of 2008. The average number of vehicles per day would then equate to 23, based on a 5-day week. The actual numbers of deliveries will be monitored to identify any peaks and minimise the impact. Deliveries or plant movements that are outside the normal permitted size of weight will be notified to the authorities. These will be identified in advance to allow liaison with interested parties.
6.1
Access Routes The agreed access of all site traffic, including HGVs, to the construction site is via Dock Gate 1, at the end of the A14. This will include construction vehicles associated with the work at the south end of the site, towards Landguard Fort. Access to the site via gate 1 is subject to opening hours; Monday Friday 0500 - 2100, Saturday and Sunday 0600 0800, 1800 - 2000. Outside of these hours gate 2 is to be used.
The prescribed access route will be a condition of all supply orders and subcontracts, and no local roads will therefore be impacted. A log of regular drivers will be maintained, including records of agreements with organisations and the drivers to demonstrate their understanding of the prescribed access route. In the event of non-compliance, the subcontractor or supplier would be in breach of contract, allowing disciplinary action against individual drivers. Employees will be similarly advised to use the main access, except those residing in Felixstowe itself. The hours of operation and maximum vehicle movements will be agreed with The Highways Authority and Police. The site itself has sufficient areas available for all lorries to be accepted directly, and no holding areas will be required. Access to the site for deliveries will therefore be made available out of normal working hours if required. In the event of Operation Stack being enforced Costain will work closely with the Port of Felixstowe and the Police to ensure that inbound vehicles are where possible rescheduled. Communication channels will be established and early warnings will be circulated to subcontractors. Construction traffic will however still be allowed access to the Port and into the site as the Costain or subcontractor traffic will not include the effected container lorries and will not be of a significant volume. As the route to the docks is well signposted from the A14 it is not considered necessary to erect additional signs on the approach roads. These will only be positioned inside the port area itself to ensure the operations of the port are not impacted.
6.2
Site Access The main site access will allow all vehicles to enter the site in a forward direction. In the unlikely event that reversing is required, a competent banksman will be in attendance at all times. The site will be laid out to provide marshalling areas for vehicles, such that off-site holding areas will not be required. Deliveries will be scheduled with the main suppliers to ensure that overnight parking takes place in recognised facilities.
6.3
Mud on roads The site area is currently covered by hardstanding and the materials to be used for construction will predominantly be of a granular nature. The potential for mud is therefore much reduced, and by segregating the on-site traffic from the delivery vehicles this can be further reduced.
10
However there is still the potential during certain phases of the construction for vehicle washing and road sweeping to be required. Costain will therefore enforce strict measures in accordance to the planning condition 25, to avoid the environmental nuisance of mud on roads. These measures will include but are not limited to: Use of on approved mechanical road sweeper to clean the site of any mud or debris deposited by site vehicles within the vicinity of the site. The road sweeper is to be available whenever needed and will be properly used and maintained. Provision of wheel washing on all site exits and lorry jet washing facilities (See appendix 6 for product specification & location plan). Adequate sheeting of vehicles carrying waste materials Measures will be taken to ensure that mud and detritus is not swept into gullies.
6.4
Avoidance of dust Refer to Section 5.0 above for further details of dust management in accordance to condition 24 of the Planning Conditions. Specific issues relating to vehicles entering and leaving the site will include: Easily cleaned hardstanding areas for vehicles Maintain haul roads and hardstanding by regular brushing and water spraying All vehicles carrying soil and other dusty materials to be fully sheeted Enforce site speed limits
6.5
Vehicle Emissions All construction vehicles are required to comply with relevant European standards. Suppliers and drivers are required to: Switch off their vehicles engine when stationary to prevent exhaust emissions Maintain vehicles including engines in tune and catalysts working efficiently All vehicles used by contractors must comply with MOT emission standards at all times.
6.6
Waste Removal The removal of waste products from site will be minimised by recycling of excess materials wherever possible. The removal of waste is covered by a site waste plan attached in appendix 7, which follows the requirements of the Environment Agency under s.34 of the Environmental Protection Act 1990. Costain will also follow the guidelines contained in the statutory guidance, Waste Management, The Duty of Care, A Code of Practice, 1996. Loads will only be deposited at licensed tips, designated sites or into barges for sea dumping within the dumping licences provided by Harwich Haven Authority. To demonstrate the correct depositing of excavated material and to prevent the occurrence of fly-tipping, a ticket system will be operated. Costain will provide to Suffolk Costal District Councils satisfaction, a sequentially numbered ticket system for each of its worksites to confirm that each load is deposited at an approved site.
11
6.7
Marking of Lorries The marking of lorries regularly delivering to the project will be considered, but as the site entrance is within the port entrance it is not intended to mark every vehicle.
6.8
Monitoring As part of the ongoing process for ensuring that impacts due to construction traffic are minimised, a forum will be established between Costain, FDRC, SCDC, HA, Police and Suffolk County Council. In addition to the forum, the 24-hour independent public hotline mentioned in section 2, has been made available to members of the public. The hotline number will be published so that Costain can hear any queries or complaints. The forum would act as the body responsible for focusing on the impacts of traffic, providing early warning of forthcoming events, to overcome any difficulties that have arisen or that may arise and to summarise any calls received form the hotline.
6.9
Travel Plan The travel plan for site personnel is appended in Felixstowe South Reconfiguration Travel Plan (see appendix 8). This covers all aspects of Costain and subcontract employees travel to site. The Felixstowe South Reconfiguration Travel Plan discusses the current infrastructure available for employees travelling to the site, included is a feasibility study of the different transportation methods and conclusions are made. The document makes proposals for Costain to implement a car-sharing scheme in order to reduce traffic and thus reduce the impact on the road network. A single car occupancy reduction target of 7% is proposed and a methodology explaining how this is to be monitoring and controlled is included. In addition to the car-sharing scheme a proposal for a company subsidised minibus is explored, with the provision dependant on the distribution of employees. Within the methodology, a commitment to carry out a staff survey (see appendix 9) is made, to monitor travelling habits and demographics of staff. From this further exploration for alternative transportation methods can take place.
7.0
Concrete Pouring Concrete pouring and filling will be fully controlled to ensure that cement bound materials do not pose any pollution issues in accordance with condition 29 of the list of conditions. The following controls will be in place, which are detailed further in the Control Plan included in Appendix 10. The Control of Pollution impact of concrete is also detailed in Appendix 10 (Site Environmental Control Plan, for the impact of Pollution of watercourses. Batching plant will be located as far north as possible, and therefore downwind of the nearest local residents (please see appendix 10 section 11.0 for the location plan for batching plant).
12
Cement Bound Material will be batched on site with a continuous mixer that will load articulated dumper trucks, which will transport to the laying machine and be loaded by a hopper. Concrete washout shall be in a designated area as detailed in Appendix 10. All concrete pouring and filling operations shall be supervised and monitored Concrete use shall be monitored with accurate pour records Any drains in vicinity of concrete works will be covered Consider use of biodegradable shutter oils handling, storage, use and disposal will be carefully controlled Ensure shutters are erected and checked, in accordance with temporary works designs, to minimise any losses from formwork
8.0
Pollution Control Pollution control measures are covered in detail in the Control Plan included in Appendix 10, in accordance with planning condition 29 & 30. These include the following measures: Drip trays to be used for all static equipment, including pumps to ensure no escape of oil and diesel into drains Mobile plant shall be refuelled in a designated area on an impermeable surface away from drains and watercourses Marine refuelling procedures to be in accordance with the port procedures Spill kits to be available to contain spillages
The Emergency action plan for the project is included in Appendix 11. This details the various procedures to follow, including an environmental emergency or pollution incident.
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Appendix 2. Environmental Control Plan, Noise incorporating vibration.
Appendix 2
SITE ENVIRONMENTAL CONTROL PLAN IMPACT Noise incorporating vibration 1.0 ASPECT/ACTIVITIES
Mobile plant and equipment Piling activities etc these will be dealt with in detail in the activity specific risk assessments and method statements for the associated works Demolition of existing sheds; oil jetty, piers, ro-ros and quay will be dealt with in detail in specific risk assessment and method statements for the associates work. Movement of vehicles General construction activities 2.0 RESPONSIBILITIES Overall responsibility Predicted noise and vibration levels and monitoring Records of percussive piling operations
Project Director Bureau Veritas Engineer
Section Managers Day-to-day implementation of RAMS and mitigation measures and Works Managers
3.0 4.0
CONSENT REQUIREMENTS Planning Conditions Section 61 Test Piles Section 61 Quay Wall Piling (inc. Main Works) CLIENT REQUIREMENTS
Works Information Felixstowe South Reconfiguration Phase 1 Tender Document - Volume 2, Section 1, General 5.0 GENERAL CONTROL MEASURES Excessively noisy/high vibration operations identified Sensitive areas/receptors identified Potential noise and vibration levels identified in risk assessments for specific activities Use of well maintained (according to manufacturers guidelines), silenced plant No plant shall be left running when not in use Ancillary pneumatic equipment will be fitted with mufflers or silencers Location of plant away from sensitive areas wherever possible, e.g. Landguard Fort, Adastral Close etc. Use of additional screening during demolition as necessary. Adhere to normal working hours and percussive piling restricted working hours stipulated in planning (see section 6 below) Consider the use of acoustic screens and enclosures
6.0
Consider careful orientation of plant that emits sound strongly in one direction Use of reversing alarms to be monitored. SPECIFIC CONTROL MEASURES Percussive piling operations shall be carried out in accordance with a programme for that phase of works, which must be approved in writing by the Local Planning Authority No percussive piling operations shall be undertaken during more than 13 weekends in any 6 months Without the written approval of the Local Planning Authority no more than 5 hours of percussive piling of tubular piles for the Main Quay wall shall take place on any day
No percussive piling shall be taken place outside the hours of: a) 8:00 to 18:00 hours, Monday to Friday, and b) 09:00 to 13:00 hours on Saturday or, c) At any time on a Sunday or a Bank Holiday or a Public Holiday. The project shall not exceed the following noise levels: a) 70 dB LAeq 1 hr during the hours of 07:00 to 19:00 on Monday to Friday (excluding Bank Holidays) b) 55 dB LAeq 1 hr during the hours of 19:00 to 23:00 on Monday to Friday (excluding bank holidays) c) 70 dB LAeq 1 hr during the hours of 07:00 to 13:00 on Saturdays; and d) 50 dB LAeq 1 hr at all other times Daytime free-field equivalent sound pressure levels Initial driving of the temporary mooring piles and the test piles shall be carried out by a vibro-hammer On individual piles, particularly on any piling in the vicinity of the fort, will be equipped with a shroud (The piling methods are detailed in the respective Section 61 applications) The main quay wall piles will be driven where possible with vibratory hammers to reduce, as far as possible, the impact hammer driving Specific acoustic fencing provided between port boundary and adjacent residential area Adastral Close - before commencement of any major construction work
Parties potentially affected by the percussive piling will be informed prior to any operations taking place by: a) Public relations in association with FDRC b) Letter drops c) Visits to interested parties 7.0 MONITORING AND MEASUREMENT
Noise Bureau Veritas will be employed to provide predicted noise levels for the specific construction phases and ensure that the monitoring stations are located in appropriate areas. A specific location plan showing monitoring points will be produced in association with the Local Authority EHO and Section 61 application.
Bureau Veritas will also conduct noise monitoring and provide records to show compliance with set noise levels (see section 6 above) Records of percussive piling operations, which would detail the type of hammer, location, time and number of blows will be kept as appropriate and filed with this control plan Vibration Bureau Veritas will be employed to monitor vibration levels from piling and/or other construction activities. This will be assessed at the same time and locations as for noise monitoring. Vibration levels shall not exceed: A peak particle velocity of 2mm/s as measured immediately adjacent to the nearest residential property or vibration sensitive structure and 12 mm/s measured immediately adjacent to Landguard Fort, Felixstowe Museum and all flood banks 8.0 IN THE EVENT OF AN EMERGENCY Further information regarding Emergency procedures can be found in the SHE Incident Response and Emergency Action Plan.
The local authority shall be notified and details provided in writing within 48 hours of any event (see below) where percussive piling took place outside the permitted hours. Events include: a) In the case of an emergency or b) Where piling is required on the grounds of safety or environmental protection and c) In either case the situation would otherwise be dangerous to life or limb
Complaints procedure will be implemented and records to be kept in the site office reception
Complaints could be received via Considerate Constructors, Port Authority or direct to the Project In the event that a complaint or concern is raised, an immediate review will be completed to remove the problem and to establish what levels of noise and vibration have been emitted from the site. The interested parties will also be notified. In the event that the limits have been exceeded the operation will be modified and the noise and/or vibration rechecked from that operation to verify that the corrective action has been effective. These actions may include reducing the operating hours, resiting the equipment, changing the method of working or temporary barriers. In the event that the noise levels prescribed have not been exceeded, the complaint will be reviewed and discussions held with the third party to understand the problem further and evaluate whether the particular problem can be rectified or at least improved. Communication will be maintained in conjunction with the interested authorities.
9.0
RELATED DOCUMENTS RAMS for erecting fencing along site boundary RAMS for piling activities Traffic management plan deliveries, vehicle routes etc incorporating health and safety considerations for road users, construction staff and pedestrians
Noise and vibration monitoring records Records of percussive piling operations
Appendix 3. Existing lighting and specification.
Appendix 3
Existing lighting and Specification
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11
12
13
14
15
16
17
18
19
20
21
22
23
24
Existing Port Lighting Isulux Contours
25
Appendix 4 Mobile Lighting tower specification
Appendix 4
Mobile Lighting Tower specification.
Appendix 5. Environmental Control Plan, Dust and General Nuisance.
Appendix 5
SITE ENVIRONMENTAL CONTROL PLAN IMPACT Dust and general nuisance 1.0 ASPECT/ACTIVITIES
Compound set up location of skips, cabins and welfare facilities Transportation of materials Mobile plant and equipment Piling activities etc these will be dealt with in detail in the activity specific risk assessments and method statements for the associated works Demolition of existing sheds (especially asbestos removal), oil jetty, piers, ro-ros and quay will be dealt with in detail in specific risk assessment and method statements for the associates work. Movement of vehicles General construction activities 2.0 RESPONSIBILITIES Overall responsibility Dust monitoring Visual dust monitoring Day-to-day implementation of RAMS and mitigation measures
Project Director Costain Geotechnical Services Engineer Section Managers and Works Managers
3.0 4.0
CONSENT REQUIREMENTS Planning Conditions CLIENT REQUIREMENTS
Works Information Felixstowe South Reconfiguration Phase 1 Tender Document - Volume 2, Section 1, General 5.0 GENERAL CONTROL MEASURES
Monitor weather reports to ensure appropriate dust suppression or road cleaning is available when required Mud on Roads Sweepers to be employed to clean roads where appropriate Banksmen to clear large debris immediately Only designated routes are to be used (not via local towns) site directions to be provided to supplier and sub contractors Wagons to be covered to prevent material being blown to road during transport Dust & Emissions Haul Routes Select suitable haul routes away from sensitive area Good quality access track to be provided
Set vehicle speed limits and enforce them Damping down using water bowsers and sprays if required however consideration must be given to proximity of drains All vehicles transporting materials to and from site will be sheeted to prevent dust and debris escape during transport Demolition Consider additional screening if dust is perceived to be a problem Damping down of dusty activities consideration should be given to proximity of works to drains and water Plant All plant to be maintained and checked on a daily basis Ensure exhausts do not discharge directly at the ground Ensure engines are switched off when not in use Keep refuelling areas away from public Crushing of hardstanding (WRAP Quality Protocol) Shielded crushing area Shielded, separate areas for crushed concrete and graded material stockpiles Dust suppression system used when crushing material Materials handling and storage Locate stockpiles out of the wind where possible Keep stockpiles to a minimum practicable height and use gentle slopes Damp down stockpiles using water misting/sprays as appropriate Store materials away from the site boundaries and downwind of sensitive areas. Note: Materials should not be stored in close proximity to drains or water Minimise the height of all fall materials (demolition works) Waste will be stored in a designated area within the identified compound Use covered containers for waste wherever possible NO burning of materials on site 6.0 SPECIFIC CONTROL MEASURES
Wheel Wash Facilities will be provided at the site exit to ensure vehicles do not track mud or debris onto port authority roads and public highways 7.0 MONITORING AND MEASUREMENT
Monitoring location points to be determined and detailed on a location plan. The trigger values for the project have been confirmed with the EHO and are detailed below. The amount of dust and whether it will cause a nuisance to people or not will depend greatly on the site conditions, local authority interpretation and weather conditions. Open Areas less than 100mg/m2/day Residential areas less than 150mg/m2/day Urban areas less than 200mg/m2/day (Ref London Best Practice Guide Control of Dust and Emissions from Construction and Demolition) Glass slides will be exposed for 7 days and analysed on a daily basis against trigger levels, the records of this to be held with this control plan.
8.0
IN THE EVENT OF AN EMERGENCY
Refer to the SHE Incident Response and Emergency Action Plan (see appendix 11). Trigger Level Action Response Investigate result to confirm cause of dust (project activities or alternative source) 1 or more monitoring 100mg/ point exceeds m2/day trigger level Check against the meteorological data for the period of sampling and for other dust generating activities occurring in the vicinity of the dust sampler. If deemed caused by Project activities: Review activities Discuss with SHE Manager & Third Party Liaison Raise matter at Project Progress Meeting
Complaints procedure will be implemented and records to be kept in the site office reception.
Complaints could be received via Considerate Constructors, Port Authority or direct to the Project In the event that a complaint or concern is raised, an immediate review will be completed to determine what has caused the problem (site activities or other causes), check dust levels at monitoring points and rectify the problem. In the event that the limits have been exceeded the operation will be modified wherever possible and the dust levels rechecked from that operation to verify that the corrective action has been effective. These actions may include resiting the equipment, changing the method of working or further damping down. In the event that the dust levels have not been exceeded, the complaint will be reviewed and discussions held with the third party to understand the problem further and evaluate whether the particular problem can be rectified or at least improved. Communication will be maintained in conjunction with the interested authorities. 9.0 RELATED DOCUMENTS Quality Statement for production of aggregates (WRAP Quality Protocol) Traffic management plan deliveries, vehicle routes etc incorporating health and safety considerations for road users, construction staff and pedestrians Dust monitoring records
Appendix 6. Wheel Wash & Crusher Specifications.
Appendix 6.
WHEEL WASH SPECIFICATION MODEL: - FX1400-D STANDARD DIESEL
SPECIFICATION Wash pump: - 1400 ltr/min, Kubota diesel engine (No Generator required) Submersible pump: - 3 hydraulic 22,000 Litre Recycle tank. DIMENSIONS Platform: - 6 metre long, 4 metre wide (Gives two full wheel revolutions) Entry ramps: - 2,648 metre long, Exit ramps: - 3,973 metre long Water tank: - 7 metre long, 2.2 metre wide Sump tank: - 1 metre long, 1 metre wide WEIGHTS Platform: - 6,330 KG Tank: - 3,790 KG (Dry)
Crusher specification.
Standard Features
Robust, high strength, crushing chamber High capacity, high reduction performance Direct hydraulic drive with reverse movement in crusher Wedge hydraulic adjust system for closed side setting High level automatic stop/start feeder unit Hydraulic folding hopper sides Deutz BF6M 1015C 273kW (365hp) engine 500mm wide tracks Fully accessible user-friendly chassis design
The following plan provides the locations for the Wheel wash and Crusher.
Appendix 7. Site Waste Management Plan.
Appendix 7
SITE WASTE MANAGEMENT PLAN
Site Waste Management Plan Felixstowe South Reconfiguration FSR
Declaration of intent The client and principal contractor will take all responsible steps the ensure that: a) All waste from the site is dealt with in accordance with the waste duty of care in Section 34 of the Environmental Protection Act 1990 and the Environmental Protection (Duty of Care) Regulations 1991, and b) Materials are handled efficiently and waste managed appropriately in accordance with the SAVE IT principles.
SWMP Prepared by Sign: Print: Dirk Gornott Date: Sign: Print: Date: Signed on behalf of Client Sign: Print: Date: Signed on behalf of Principal Contractor
1.0
Introduction
This site waste management plan has been developed to ensure materials on site are managed efficiently, waste is disposed of legally and material recycling, reuse and recovery is maximised. The plan identifies how Duty of Care requirements and other Waste Management Legislation is to be complied with and details how waste will be eliminated, reduced, reused and recycled in accordance with the SAVE IT campaign principles and if required disposed of correctly. For guidance on the completion of the plan see Guidance Site Waste Management Plan CSMG-346. 2.0 Project Details including aspects / activities Port of Felixstowe, The Dock, Felixstowe, Suffolk, IP11 3SY 190 Million Reconfiguration of the existing Felixstowe Port South area by the construction of a 730m main berthing quay wall to the West of the existing Dock Basin, Ferry Terminal and Landguard Container Terminal and a 290m return quay wall to accommodate tugs and pilot boats.
Location of site Estimated project cost Description of the Works
3.0
Responsibilities
Everyone on site has a responsibility for waste management issues. 3.1 Personnel Person(s) Responsible Terry Gray (FDRC) Nabil Abduhl (Royal Haskoning) Paul Clough (Costain) Dirk Gornott (Costain) Vic Frampton (Costain)
Responsibility Name of Client Representative Name of Designer Representative Name of PC Site Representative Person(s) responsible for development and implementation of plan Site Waste Coordinator
3.2
Party
Disposal of Waste
Responsible for waste types The Costain Project Team is responsible for the identification and implementation of waste management requirements for its own operations and for ensuring the compliance of subcontractors. Oakes as responsible contractor for the demolition of RoRo1 facilities are responsible for identifying and implementing the waste management requirements associated with their work, in compliance with this plan. This information must be set out in method statements and risk assessments. Mainly scrap and concrete will be dealt with as waste. Subcontractors are responsible for identifying and implementing the waste management requirements associated with their work, in compliance with this plan. This information must be set out in method statements and risk assessments. TBC
Costain
Oakes
Subcontractor 2
Subcontractor 3
4.0
Waste Targets
Costain KPIs 5% of waste diverted from landfill. (Waste measures will be included on the Waste and Material Transfer Register). Client KPIs Damages of contamination to any public or private roads shall be kept to a minimum. The site shall be kept clean and tidy at all times. Waste to be managed accordance with approved site waste management plan.
Project Specific KPIs 15-20% of re-used material on site (dredging spoil, concrete, brickwork) 60% of general waste, timber and metals to be recycled (offsite).
The waste management issues will be discussed at relevant project progress meetings. 5.0 5.1 Waste Management Predicted Waste Streams
Table A Predicted Waste Streams and Identification of options to minimise waste

Waste classifica tion (inert, non-haz, haz) Non-haz Hazardo us Non-haz Non-haz Recycled transfer facility Recycled transfer facility Recycled at A Design Options to minimise waste identified Y/N
(Options /opportunities identified within this column transfer to Table B)
Waste material
EWC Code
Predicted quantity (m3 or tonnes)
B On site reuse or recycling Y/N

(Options/ opportunities identified within column transfer to Table D)
Waste Management Options C D Onsite Offsite segregation sorting: sent with offsite to transfer recycling or station or reuse exempt site Y/N Y/N
E Disposal at Landfill (Y/N)
If there are any options/opportunities identified within this column transfer to Table E
General waste COSHH Canteen waste Paper /cardboard Timber
170904
Landfill
200108 200101
Landfill
170201
Non-haz
at
Metals Oily water etc.. Concrete Hardstanding, road surfaces Dredging Spoil Sub soil
170407 130507 * 170101 170101 170506 170504
Non-haz Hazardo us Non-haz Non-haz Non-haz Non-haz Reused on site under exemption Reused on site under exemption Reused on site under exemption Reused on site under exemption
Brickwork
Non-haz
Reused on site under exemption
5.2
Design Options for minimising waste
Detailed below are the opportunities identified to eliminate or reduce waste through redesign as identified in Table A Column A, detail the methods and savings below. Table B Design Options for Minimising Waste Produced
Material Estimated reduction in waste (i.e. what waste has been eliminated) Vol Mass (m3) (t) Specify method by reduction was achieved which Will planning permissions be required for the change? Cost savings from reuse of material on site ()
Excavated material Plasterboard Timber Concrete
5.3
Importing Recycled or Recovered Material or Aggregates
Detailed below are the recycled materials including aggregates, which are to be imported on site. Table C Importing recycled/recovered material or aggregates
Material Estimated quantity Vol (m3) Mass (t) Supplier Process Facility License or exemption number* Copy of grading certificate to ensure material meets specification (e.g.6F2) * (Y/N) Copy of chemical analysis to ensure suitable for use* (Y/N) Evidence of compliance with WRAP Quality Protocol* Date of Visual Inspection of suppliers facility* Estimated savings from importing recycled aggregate over virgin material ()
* Prior to importing recycled/recovered aggregates it should be ensured that we have obtained a copy of either the waste management licence or waste exemption under which the material was processed. We should also obtain assurances that the material we are importing is a product and not a waste. This can be a quality control procedure or method statement with a declaration that the material has been recovered in line with the WRAP quality protocol. See SHE Procedures and Guidance Manual Waste and Materials Management Procedure or contact your SHE/ E Advisor for further information Note: If these assurances cannot be obtained, the material will need to be imported under a waste exemption which can take up to 35 days to obtain from the Environment Agency.
5.4
Planning re-use of materials on site
Detail here the methods adopted and the saving made for each type of waste identified within Table A Column B, which can be reused on site. Table D Reuse of Material on site
Material Estimated quantity Vol Mass (t) (m3) On site re-use / recycling (Specify method and use) Will a Waste Exemption be required to reuse the material on site?* Yes Yes Yes Yes Yes 90 % (TBC) 90 % (TBC) 90 % (TBC) Proportion of total waste materials (%) 100 % (TBC) Cost savings from reuse of material on site ()
Dredging Spoil Sub soil Concrete Hardstanding/road surfaces Brickwork
Note* - See Waste and Material Management Procedures or seek guidance from your SHE Adviser to determine if a Waste exemption will be required.
6.0
Statutory/ Consent requirements
Detailed below are waste management exemptions, which are required on this contract. EA exemption for crushing material (concrete, brickwork, etc) EA exemption for re-using material (backfill, dredging material)
7.0
List of Carriers and Waste Disposal Facilities
Detailed below are the remaining wastes, identified within Table A Column C, D, E, which is to be taken off site including to a recycling facility, transfer/sorting station or disposed at landfill. Table E Off Site Waste Disposal
Waste material EWC Waste carrier Waste carrier registration no. SFA 290980 Expiry date of registration 23/11/2009 Date Checked with EA Transfer Station, Landfill or exempt site Transfer Station Waste Licence registration or exemption no. EAWML 75071 Expiry date of registration Date Checked With EA % recycled at facility *
General waste COSHH waste Canteen waste Paper/cardbo ard Wood Metals Oily Water Concrete Hardstanding, road surfaces
170940
Collins Stack Tech
TBC
200108 200101 170201 170407 130507 170101 170101
Collins Stack Tech Collins Stack Tech
SFA 290980 SFA 290980 SFA 290980 SFA 290980
23/11/2009 23/11/2009 23/11/2009 23/11/2009
Transfer Station Transfer Station Transfer Station Transfer Station
EAWML 75071 EAWML 75071 EAWML 75071 EAWML 75071
Collins Stack Tech Collins Stack Tech
TBC
Collins Stack Tech
SFA 290980 SFA 290980
23/11/2009 23/11/2009
Transfer Station Transfer Station
EAWML 75071 EAWML 75071
Collins Stack Tech
All waste contractor documentation is to be verified with the Environment Agency. Records of checks on licenses made with the EA should be retained on site either on a communication log or written on the copy of the license. Information retained should include the date, the name of the person checked with (from the EA), checks on what the carrier/waste management facility can carry/accept and the person completing the checks (i.e. Costain Member of Staff).
Where transfer stations are being used, a list of names, addresses and license numbers are to be obtained and retained on site for the waste disposal or recycling facilities used by the transfer station. * Obtain confirmation from the transfer station or recycling facility of their official recycling rate (%) for the different waste streams sent to the facility. These figures should then be quoted in the monthly waste and recycled materials register (CMSD-329).
10
8.0 8.1

CONTROL MEASURES AND TRAINING REQUIREMENTS On site Control Measures Hazardous waste is segregated from all other waste streams Skips are located away from sensitive areas (quay front) All waste containers / skips are clearly labeled with their content Waste will be prevented from escape by using covered skips where necessary The skips will be checked for leaks The site will be checked regularly for litter
Everyone is responsible for ensuring that waste is segregated into the correct skip and that waste is prevented from causing pollution
8.2
Training Requirements
The requirements of this plan will be briefed to the relevant persons on the contract including subcontractors. Relevant information will be included at Site Induction. Information on the management of waste will also be briefed/discussed at 9.0 Start of shift briefings where applicable Tool Box Talks where applicable HAZARDOUS WASTE
Hazardous Waste Registration Number will be input onto all Hazardous Waste Consignment Notes prior to the waste being removed from site. A unique code is also required at the top of each Hazardous Waste Consignment Note - contact the Site Waste Coordinator for the next number. 10.0 10.1 Monitoring and measurement On site monitoring
Monitoring of the implementation of control measures is conducted by weekly SHE inspections carried out by the Site team and by the Project Managers monthly Environmental Inspection. Waste Carriers will be followed by a member of the Costain Management team on a random basis to ensure the waste is going to the designated disposal site.
10.2
Waste records and reporting
Waste and Material Register (CMSD-329) to be completed on a monthly basis and submitted to the Regional or Contract Environmental Advisor by the 12th of each month. Information within the report includes waste removed from site and recycled materials/waste imported for use on site. This report and figures will be discussed at the relevant progress meetings.
11
These must be retained as a record of the waste produced on site and should be used during the six monthly and final reviews
11.0
Formal Review
This Site Waste Management Plan will be reviewed and updated at least every six months during the construction phase by completing Sub Appendix 1. The plan will be updated to reflect the progress of the project. A Final Review must take place within three months of project completion by completing Sub Appendix 2. Once the Project has been completed and the Final Review carried out, it is necessary for this document and the review documents to be kept for at least two years. Table F Date Initial completion date of SWMP First review Second six monthly review Third six monthly review Insert as appropriate Final review of SWMP Signature
12.0
IN THE EVENT OF AN EMERGENCY/ENVIRONMENTAL INCIDENT
Any pollution incident or breach of operating conditions stipulated in a consent / agreement will be managed in accordance with the Site SHE Incident Response and Emergency Plan. See the site specific SHE Incident Response Plan (appendix 11). 13.0 RELATED DOCUMENTS
Documents to be completed in accordance with Section 20 of the Costain SHE Procedures and Guidance Manual. For additional information guidance should be obtained from the following Costain documents: Waste & Material Management Guidance - Landfilling Waste Guidance Dealing with Contaminated ground Guidance Site Waste Management Plan
12
Sub Appendix 1
Six Monthly Site Waste Management Plan Review

Project Name Project Address / Location Project Manager Environmental Advisor Date completed Check Are all relevant licenses and exemptions in place and checked with the EA? Are the waste transfer notes being completed correctly and is proof of arrival being received? Is the waste register (CMSD 329) being completed accurately every month? Are the predicted quantities of waste being exceeded? Compare predicted quantities to actual figures from the Waste Register. If so what are the reasons for this difference? Are there any waste streams that have not been included in the plan? If so, include in Table E Record progress against KPIs Other relevant information or best practice Response Action Date Completed
Felixstowe South Reconfiguration FSR
Review completed by
Position
Signature
13
Sub Appendix 2
Final Site Waste Management Plan Review

The final review of the site waste management plan is a legal requirement and must be completed within three months of the project completion. The site waste management plan must be kept for 2 years following project completion.
Project Name Project Address / Location Project Manager Environmental Advisor Date completed Estimated cost savings from the implementation of the Site Waste Management Plan Are the predicted quantities of waste being exceeded? Compare predicted quantities to actual figures from the waste Register. Explain any deviations from the plan.
Felixstowe South Reconfiguration FSR
Record KPIs and whether KPI and/or targets have been met
What lessons can be learnt for future projects?
Any other relevant information or best practice
Confirmation that the plan has been monitored at least six monthly to ensure that work has progressed according to the plan and that the plan was updated in accordance with the Regulations. Final review Representing Signature Date completed by Client Principal Contractor
14
Sub Appendix 3 Waste Transfer Notes/Hazardous Waste Consignment Note Note - Invoice should not be paid until a completed copy of the waste transfer note signed by the Waste Management Facility is submitted
Costain (Managing the Waste) Waste Carrier Copy of Waste Transfer Note left on site when waste removed Subcontractor (Managing the Waste)
Copy of Notes passed to QS or Appointed Person and information to forward to port authorities
Waste Carrier Waste taken to Waste Management Site as described on Waste Transfer Note
Subcontractors hold Notes and information to forward to port authorities
Waste Management Site and Waste Carrier Waste Management Site signs Waste Transfer Note, keeps a copy and returns other to Waste Carrier. Waste Management Site provides receipt for waste inc. Volume and Price
QS/Accountant/ Appointed Person Marries two copies of the Waste Transfer Note
Waste Carrier Completed Waste Transfer Notes are returned with Invoice including Tip Receipt.
If the waste is being managed under a Season Ticket then the Delivery Ticket or Tip Receipt should reference the Season Ticket.
Subcontractor Marries two copies of the Waste Transfer Note
QS/Accountant/ Appointed Person Pays invoice and Completes Waste Returns Register
Subcontractor Copies completed Transfer Note and passes to QS with invoice
Waste & Recycled Material Register Submitted monthly to the SHE Department with the Project Managers Monthly Report
Notes Waste Transfer Notes held for 2 years. Hazardous Waste Consignment Note held for 3 years.
Original scanned versions acceptable
15
Appendix 8 Felixstowe South Reconfiguration Travel Plan
Appendix 8
Costain Felixstowe South Reconfiguration Travel Plan
This document lays out the framework of measures by which Costain proposes to reduce the level of traffic on local roads as a result of journeys to and from work on the Felixstowe South Reconfiguration Project. It is non contractual and does not form part of any collective agreement or Employee Terms & Conditions.
1. SITE ACCESS Road access to the site is gained via Dock Gate 1. All employees, suppliers, contractors and hauliers use these access points. Dock Gate 2 is open at all times, Dock Gate 1 is open during the following times: Monday Friday Saturday and Sunday 0500 - 2100 0600 0800 1800 - 2000
Pedestrians/cyclists may also access the Port via Carr Road between the hours of 0600 and 2359. 2. ROLES AND RESPONSIBILITIES 2.1 Senior Management support and commitment Senior management have committed to support the Travel Plan on the basis that it is necessary for addressing the existing travel issues (congestion and parking) and it is an essential part of the agreed obligations relating to the Port expansion planning application. Senior managers will also be seen to be leading by example, either through car sharing themselves, or through provision of sufficient incentives for choosing alternative methods of transport to and from work. 2.2 The Travel Plan Co-ordinator This Travel Plan will be implemented by Costain in accordance with the FDRC Travel Plan Co-ordinator ("TPC"), who will work in conjunction with the Suffolk Coastal District Council and Suffolk County Council. The role of the TPC will include the following responsibilities: Gain commitment and support for the Travel Plan from senior managers, employees and other stakeholders, Ensure that all relevant information is made available to employees via the Travel Plan notice boards, internal websites and / or other relevant methods, Promote and encourage the use of travel modes other than single-occupancy car travel, Provide a point of contact for employees and other stakeholders in relation to travel to and from the Port, Organise and implement the review process, Act as the point of contact for information and for exchanging ideas and best practice with other organisations, Investigate employee car-sharing schemes at the Port, Liaise with others including local authorities and transport operators, to get a wider choice of travel for all employees.
Appendix 8 Felixstowe South Reconfiguration Travel Plan 2.3 Travel Plan Steering Group The role of the Steering Group is to provide support to the TPC. The Steering Group will meet on a regular basis to discuss progress. In addition the Steering Group will be responsible for delivery and the strategic direction of the Travel Plan. The TPC and Steering Group will be responsible for forming a robust delivery model. This will incorporate short, medium and long-term measures, the financial benefit, and cost/budget requirements. The Steering Group will have representatives whom are able to make decisions on behalf of the Company and by applicable union representation. 2.4 Employee consultation The success of the Travel Plan will be dependant on employee participation. It is therefore essential to involve employees from an early stage. The Company will make every effort to involve employees in setting and agreeing plans, targets and events. It is anticipated employee involvement will encourage ownership and is consequently expected to result in employees reviewing their travel behaviours and considering/adopting new or alternative travel modes. Travel Plan matters will be included as a regular feature in internal communication briefings. Communications regarding the Travel Plan will encourage participation and consultation at all times.
3. OBJECTIVES & TARGETS The Company recognises that a Travel Plan is required because of the increased volume of traffic on local roads, caused through additional employees and general contractors accessing the site on a daily basis. This need has been increased further by the agreed obligations under the Section 106 agreement. The main objective of the Travel Plan is to achieve a shift away from single occupancy vehicle use (SOV). In addition, through the introduction of a series of measures (outlined in this document) we aim to ensure that there is an appreciable reduction in the number of employees travelling to work as car drivers. Furthermore, the Company is committed to increasing the use of public transport, walking and cycling. There are other fundamental reasons for implementing a plan at this time: Bringing all transport and travel initiatives together in one co-ordinated package. This will allow employees and visitors to identify the full set of choices available to them, Improved travel to the site for employees, visitors and hauliers, Less time spent in traffic jams and queuing for parking spaces, Financial savings, Employees will enjoy improved health, saving costs and time; less stress; and a better quality of life with greater choice of travel, The organisation will gain from increased productivity from a healthier, more motivated workforce, possible cost savings, reduced demand for car parking and better access for employees, visitors and contractors, The local community will also benefit from our efforts to reduce traffic congestion and better public transport services, Beneficial impact on the environment; including air quality, reduced noise and dirt. The introduction of a Travel Plan provides a platform that the Company can build upon. The Travel Plan will be flexible and will change in accordance with the circumstances of the business and the environment. Initially the Travel Plan will concentrate on how our employees travel to and from work each day, however at a later stage it will also consider business travel and visitors to the site. Setting objectives will give the Travel Plan focus and direction. Targets will be set to ensure our Travel Plan is meeting its objective(s). Objective To reduce car usage (particularly single-occupancy journeys) Associated with journeys to and from work at the Port. Target A reduction in the requirement of car parking
The main objective is supported by a series of sub-objectives:
Appendix 8 Felixstowe South Reconfiguration Travel Plan To actively promote the use of sustainable transport options for travel to and from the site; and to create an environment whereby employees and visitors can make informed decisions about how they travel to the site, To reduce the number of sole occupancy vehicles accessing the site, To involve employees in travel initiative decisions, To improve the Costains environmental image, To ensure that all employees are aware of the Travel Plan To promote a more productive and healthier workforce
Aims will be quantifiable and will work towards targets over a specified period of time. Examples of Aim targets include: To achieve a 7% increase in those sharing a car for their journey into work by August 2009 It will be beneficial to have a mixture of actions and aims within the Travel Plan since this will provide the Company with some quick wins as well as long term goals and make it easier to assess the Travel Plans effectiveness. It is also advisable to have clear deadlines for meeting targets and publicising these deadlines so that employees can see when targets have been met, and if not, why not, and what recourse we will take.
4. EXISTING CONDITIONS Walking provision walking distances within the Port is quite substantial and it is unrealistic to expect employees to undertake cross-port journeys for instance Trinity to Landguard on foot. Additionally there are health and safety issues due to people walking across the Port given the volume and type of vehicles driving on-site. Pedestrians currently access the Port via the Dock Gates or Carr Road. Pedestrian paths exist across the Port; however, it is recognised that better lighting, signs and some improvements to footpaths are still required. Cycling Provision The existing cycle route does not currently link Ipswich & Felixstowe although it does pass close to Dock Gate one. Cycling facilities are available in different areas of the Port, however some of these need to be replaced or upgraded. FDRC have commitment in the Section 106 agreement, this highlights areas where the provision of footpath/cycleway links, improved signals, road markings etc are planned. Public Transport (Rail) Provision The town of Felixstowe is served by an hourly rail service from Ipswich town centre, calling at Westerfield, Derby Road, Trimley and Felixstowe. The service operates between 05.00 and 20.00 Monday to Friday with a final service at 22.00. Saturday and Sunday services are reduced significantly, with seasonal variations to timetables. The limited service provided at weekends does not operate at times to cover operational staff (shift workers). The Railway station is located approximately 3 miles from the site and is not serviced by a direct bus service. In order to travel by public transport from the station to the site a user would need to change buses at least once. Public Transport (Bus) Provision The Port is served by one bus route, the number 77, from Ipswich town centre that operates every two hours between 0835 and 1835, Monday to Saturday. See Figure 3. Due to a lack of demand the bus route was recently changed and no longer accesses the Port. The nearest drop off point is currently Carr Road. A Sunday service is operated between 1050 and 1856. This service does not operate at times suitable to assist employees who work to a shift pattern. Access to the Port by Car Road access is gained via Dock Gate 1 or 2. These access points are shared with third party occupiers, hauliers and visitors.
Appendix 8 Felixstowe South Reconfiguration Travel Plan There are currently circa 100 car parking spaces on site which are provided free of charge and additional areas will made available as required. These are servicing all Costain employees and external parties accessing the Site. 5. GETTING STARTED 5.1 Provision of Travel Plan Information The Company will provide information to employees relating to all practical and realistic modes of travel to the Port. Information about the Travel Plan, cycle and pedestrian facilities and a car sharing scheme will be placed on notice boards in convenient and prominent locations within the site and on the intranet. A copy of the Travel Plan will be made available on dedicated Travel Plan notice boards and the iCosNet Intranet site. Regular travel plan updates will be disseminated through normal internal communication channels. All new employees will be provided with travel options information as part of their new starter information pack. 5.2 Car Sharing Car sharing is an extremely effective means of reducing single-occupancy car use. A formal car-sharing scheme is currently being implemented by FDRC for Port employees as the majority live locally and/or work similar shift patterns. This service would be available to Costain employees. An effective on-line car sharing system run by FDRC will allow employees to match their sharing needs with others. In addition to the FDRC scheme employees and contractors will be encouraged to initiate car sharing, with colleagues wherever possible, and incentives for this will be offered. There are a number of ways to encourage employees to use car sharing: Reduced travel cost, Allocated car parking spaces for participants, Reduced travel stress, Easy access and user friendly system, Ability to use the scheme whether a driver or passenger, Option to specify selection criteria such as routes and passengers, Opportunity for staff networking, 5.3 The Healthy Options Walking and Cycling It is inevitable that only a small number of workers visiting the site will live within walking or cycling distance. Although there are unquestionable economic, environmental and social benefits for both cycling and walking to work, it unfortunately serves very little purpose to promote these methods. 5.4 Other Other non-priority measures to reduce car usage that may be investigated at a later date include: Shuttle Bus Service(s): Within the Port of Felixstowe; between the Port and Ipswich Town Centre and between the Port and Felixstowe Town Centre Introduction of a similar operation to the existing park and ride system,
Appendix 8 Felixstowe South Reconfiguration Travel Plan 6. COMMUNICATION The Travel Plan will be held electronically on the Company website. This provides easy access to all employees. Delivery methods for the communication of the plan include, Internal Notice Boards, iCosNet Intranet site and a dedicated Travel Plan Notice Board. It is also important that we publicise our successes letting employees know what they have achieved to give further motivation to continue. It is vital that the Travel Plan is not considered to be anti-car; it should be perceived as a method by which employees are given more choices of travel to and from work and should encourage people to try alternatives. Communications promoting the Travel Plan will welcome employee involvement and openly encourage employees to put forward any ideas they may have. Feedback on the concept will be made as user friendly as possible The marketing campaign will be undertaken and will include some or all of the following: A clear communication strategy to ensure awareness is raised through a variety of media including posters, leaflets and newsletters, Liaison with Information Services Department to develop the Travel Plan intranet site, Information packs to be sent to all new direct employees and subcontractors prior to commencing work at the site. 7. MONITORING & REVIEW A Travel Plan is most likely to succeed if based on accurate data and therefore an employee travel survey will be carried out, the results and current transport provisions and restrictions will be incorporated into forming a baseline. The baseline establishes where we are now and will enable objectives and indicators to be set. Targets have been set which are relevant, measurable and achievable and will be monitored on an ongoing basis. Monitoring is an important part of making the Travel Plan a success since it indicates the effectiveness of the Plan; provides evidence of these successes; allows focus on successful initiatives; maintains support for the plan by reporting the successes and identifies measures that are not working. Regular employee surveys are a good method of monitoring the success of initiatives. Initially 6 monthly reviews will be conducted in order to ensure the travel plan initiatives are meeting the target audience requirements.
Appendix 9 Felixstowe FSR Project Travel Plan Survey
Appendix 9
Felixstowe FSR Project Travel Plan Survey
1. Have you had to relocate or move into temporary accommodation for this project?
No Yes (please specify)
q q
7. Occupation

8. How do you mostly travel to work?

q q q q q q q q q
Please base your answers to survey on your week - day circumstances.
2. Postcode
Car on your own Car with other(s) Motorbike Bike Foot Bus Taxi Rail Other (Please specify)
3. Gender
q q
Male Female
9. Which of the following do you occasionally use instead of your usual form of transport?
q q q q q q q q q
4. Do you have any special requirements that affect your travel arrangements?
No Yes (please specify) .
q q
Car on your own Car with other(s) (how many?) Motorbike Bike Foot Bus Taxi No alternative need Other (Please specify)
5. Employer
Costain Other (please specify) .
q q
Please answer questions 10-11 based on your daily journey
10. How long does it currently take you to get to work?

q q q q q
6. Is your work:
q q q
Full time Part time Contract/Temporary
0-15 minutes 16-30 minutes 31-60 minutes 61-90 minutes Longer than 90 minutes
Appendix 9 Felixstowe FSR Project Travel Plan Survey
11. How many miles is your daily trip to work?

q q q q q
0-5 miles 6-10 miles 11-15 miles 16-25 miles 25 +
q q q q
Health reasons Lack of viable public transport Cross-port travel requirements Other (Please specify)
16. Would you consider using a car share scheme?

q q
12. Which of the following changes would encourage you to walk, cycle or use public transport to get to/from to work even one day a week?
q q q q q
Yes No (If your answer is no, please specify why)
Better public transport links Safer, better cycle/foot paths outside the Port Better cycle/foot paths inside the Port Better on-site cycle facilities, shower, lockers Other (Please specify)
17. Which of the following would most encourage you to car share?
q q q q
13. Would you consider using a subsidised works bus if it coincided with your shift start and finish times?
q q
Help with finding car share partners with similar work patterns Transport home from work if let down by car sharing partner Reserved parking for car sharers Other (Please specify)
Yes No
Do you have any comments about your present travel to/from work arrangements?
Please complete question 14 if you regularly travel to work other than by car e.g. if you cycle
14. Why do you travel to work by this mode of transport?

q q q q q q q q

Thank you for your cooperation. Please be assured that all answers remain confidential. Please return this form to: xxxxxxxxxxxx
No car available to me Save money Environmental concerns Most practical method of travel Avoid congestion Health/fitness reasons Enjoy walking/cycling Other (Please specify)
Please complete questions 15-17 if you use a car to get to work.
15. What are your main reasons for using a car to get to work?
q q q q
Car essential to perform job Time savings Dropping/collecting children Get a lift 2
Appendix 10 Site Environmental Control Plan - Pollution of Water Courses
Appendix 10
SITE ENVIRONMENTAL CONTROL PLAN, IMPACT Pollution of Water Courses 1.0 2.0 ASPECT/ACTIVITIES Welfare facility waste water Piling Activities Concrete works pouring and filling Plant & Equipment wash down & refuelling Dewatering activities - excavations RESPONSIBILITIES Overall responsibility Ensuing RAMS are worked to and controls implemented Visual inspections, water quality sampling (if required)
Project Director Section Managers and Works Managers Engineer
3.0
CONSENT REQUIREMENTS
Planning Conditions Permission from sewerage undertaker to discharge to sewer system 4.0 CLIENT REQUIREMENTS
Works Information Felixstowe South Reconfiguration Phase 1 Tender Document - Volume 2, Section 1, General 5.0 GENERAL CONTROL MEASURES
Welfare & Silty water (excavations) Welfare water will be discharged to the nearest sewer under permission from the sewerage undertaker or if a private sewer system the land owner Water from excavations will also be discharged to the sewer system under the same permission. Treatment (settling) may be required to remove solids Any contaminated water from the old tank farm will be treated prior to any agreed disposal Chemicals/Substances etc The use of biodegradable oils will be considered wherever possible All fuel, oil, lubricant and chemicals storage shall be sited on an impervious base, within a bund and secured. They will not be stored on the banks of any drains The base and bund shall be impermeable to the material stored The bunded area shall have a capacity of at least 110% of the volume of the largest tank Bunded areas shall have no outlet Delivery points and vent pipes shall be within the bund Bunds shall be regularly checked Disposal of contents of bunded area shall be via licensed waste disposal contractor Leaky or empty drums shall be removed from site immediately Delivery hoses from tanks shall have shut off valves
Plant and Equipment Plant Nappys (drip trays) to be used for pumps and equipment to ensure no escape of oil and diesel into drains Mobile plant shall be refuelled in a designated area on an impermeable surface away from drains and watercourses Plant and vehicles shall be supervised during refuelling Deadman handle trigger guns shall be used Plant & equipment checked for signs of wear fully serviced and checked on a daily basis All shore to ship fuelling to have FDRC present. Give hrs notice to Dock Tower. All spills must be reported to Dock tower regardless of extent or nature. An estimate of quantity is required. Dock tower to assess level of response. Concrete and Cement Concrete washout shall be in a designated area (see section 6) All concrete pouring and filling operations shall be supervised and monitored Concrete use shall be monitored Any drains in vicinity of concrete works will be covered Consider use of biodegradable shutter oils handling, storage, use and disposal will be carefully controlled Ensure shutters are stable enough to minimise failures 6.0 SPECIFIC CONTROL MEASURES
Washout Area Designated area set out for vehicle washout Washout area will be >10m away from watercourse All drains in the area will be sealed to prevent escape of washout water Washout shall be supervised at all times A location plan of the concrete washout area in relation to the compound and works will be produced Design of washout area bays will be lined with visqueen to contain the liquid as shown below. Concrete water will not be used for dust suppression Washout water will be re-circulated
Visqueen layer Ground level Straw bales
Pump
7.0
MONITORING AND MEASUREMENT
The amount of concrete used will be carefully monitored through poring operations in order to ensure there is no escape into drains etc Visual monitoring of works areas, drains & water bodies will be done as standard each day Quantitative Water Quality monitoring may be required Washout areas to be inspected on a regular basis by Works Foremen and recorded Drains will be inspected daily to ensure no affect as a result of construction activities. Inspections include: - weekly SHE Inspections, monthly Project Manager Environmental Inspections and Scored Inspections conducted by the Regional SHE Advisor. 8.0 9.0 IN THE EVENT OF AN EMERGENCY Please refer to the Emergency Plan for procedure and contact details Sufficient spill kits will be provided and retailed on site to ensure they can be employed within 15 minutes. Plant will have individual kits. RELATED DOCUMENTS Records of water quality monitoring if required Confirmation of permission to discharge to sewer system RAMS specifically associated with concrete works RAMS specifically associated with refuelling
11.0
LOCATION PLAN FOR BATCHER
Appendix 11 Incident Response & Emergency Action Plan
Appendix 11
Felixstowe South Reconfiguration Costain Marine
Health, Safety and Environmental (SHE) Incident Response & Emergency Action Plan (incorporating fire)
Project/Location Manager: David Alefs SHE Advisor: Steve Postlethwaite Project Number: 5200324 Site/Location Address: Costain Ltd c/o Curlew House Port of Felixstowe The Dock Felixstowe Suffolk IP11 3TS Date of Plan: 12/05/2008 Revision Date of Plan: 12/11/2008
Appendix 11 Incident Response & Emergency Action Plan Incident Response Plan 1.0 Site/Location Details
Site name Costain Ltd, Felixstowe South Configuration (SFR), Port of Felixstowe
Site/location address with directions Costain Ltd. c/o Curlew House Port of Felixstowe The Dock Felixstowe Suffolk IP11 3TS Directions: Follow the A14 south bound to the Port of Felixstowe. At Junction 60 take the 2nd exit sign posted Docks/Port of Felixstowe and follow the A14 under the Welcome to the Port of Felixstowe Sign. At the roundabout take the 3rd exit, sign posted gate No 1, onto Dock Road, vehicles under 2m keep left and all other vehicles use the right lane. Continue along Dock Road, at the roundabout take the 2nd exit, straight ahead and take up the right lane (right turn filter lane). Cross the level crossing and turn right into the site. Site office visitors use Pier Road. Follow Pier Road to the end and turn right into the car park in front of Allport and Curlew House. All large vehicles are to use the site security gate and holding area, which is immediately beyond Pier Road.
Outline construction details and principal health, safety and environmental issues and the potential emergency situations identified (see also appendix 1)
Appendix 11 Incident Response & Emergency Action Plan The Works will entail the Reconfiguration of the existing Felixstowe Port South area by the construction of a 730m main berthing quay wall to the West of the existing Dock Basin, Ferry Terminal and Landguard Container Terminal and a 290m return quay wall to accommodate tugs and pilot boats. Extensive demolition and land reclamation works will be required to create a container handling area for high density, high capacity continuous container handling in the area behind the new quay wall. The Works entail the design and construction of all works associated with the reconfiguration of Felixstowe South, which include, but may not be limited to, the following work elements; Marine Works The demolition and disposal of existing marine facilities within the area of the works including; Existing oil jetty, Mooring Dolphins, Dock Piers, Ro-Ro Facilities Construction of retaining quay walls of 730m (Phases 1A & B) for new deep-water berth. Construction of return quay structure (290m) and pontoons to accommodate tugs and pilot boats. Dredging for new quay area (16mCD), tug/pilot boat area (7.5mCD), approach dredging (14.5mCD) and widening of the existing channel. Provision of two mooring dolphins Provision of temporary berthing pontoon (tug/pilot boats) Reclamation behind new retaining quay wall Land Based Works Demolition of existing buildings within works area including warehouses, transit sheds, various masonry built structures, dock/quay walls and existing surfacing. Construction of New Out Gate and alteration of existing structure to form new In Gate Construction of container yard facilities including block paving, roads and associated signage and markings. Installation of services including drainage, communication ductwork, water supply system and lighting and road markings. Construction of, power distribution (HV and LV) sub stations and distribution system. Installation of lighting and communication towers. Installation of Fire Fighting facilities. Construction of new build facilities including; Dock Tower, Fuel facility, Toilet blocks and Security kiosks and Workshop and associated RTG maintenance pad Upgrade of View Point road and provision of new car-parking and bus turning area. Extension and/or relocation of existing Marsh Pump outfall (Anglian Water) and effluent discharge pipe (Gb Ingredients Ltd) Provision of temporary cooling water intake, pumps and pipework (Calor Gas Ltd)
Plan Completed by Plan Approved by
Dirk Gornott Paul Clough
Date of Plan Date of Approval
05/05/2008 08/05/2008
Copies to Environment Agency / SEPA
Contact EA Regional Office Peterborough 08708 506506 EA Incident Hotline 0800 807060 01245 706200 Terry Page 01394 604300 (internal 4300) 01394 604300 (internal 4300) Suffolk Country Council (SCC) Terry Gray 07973 125531 Richard Lee Anglian Water Anglian Water
Date of Issue
HSE Chelmsford Fire and Ambulance Station
Police Local Authority Client
Sewerage Undertaker Water Supply Undertaker Other
Appendix 11 Incident Response & Emergency Action Plan 2.0 EMERGENCY CONTACT DETAILS
In the event of an incident or a suspected incident, the Project Director / Appropriate Person will assume control of the situation and direct the immediate response through delegation, if necessary. Emergency Services Local Police Ipswich Hospital HSE Chelmsford Environment Agency 4300 internal or 01394 604300 4300 internal or 01394 604300 01473 712233 01245 706200 Emergency Number 0800 807060 Contact Name Local Authority Gas - Transco Anglian Water BT - Telecom EDF - Electricity Specialist Advice Specialist Clean Up Contractors LA Environmental Health Dept. Company Contacts Contact Name Project Director Deputy Project Director Site SHE Advisor Regional SHE Advisor Regional Environmental Advisor Client contact Contractor Contractor Contractor David Alefs Nigel Desert Steve Postlethwaite Michael Justice Sonya Watson Terry Gray tbc tbc tbc Office Hours 07799435514 07799435813 07717838942 07799435553 07799435992 07973125531 Out Of Hours 07799435514 07799435813 07717838942 07799435553 07799435992 Emergency number Leak reporting Service strike Service strike 0800 111 999 0800 771 881 0800 800151 opt 8 0800 7838838 Office Hours Out of Hours
The contact order will be: First: Contact Adrian Cronin 07739 634041 Second: Contact Paul Clough - 07799435583
Control of Substances Hazardous to Health (COSHH) Inventory See CMSD-256 Rev 0 Refer to Site Plan for location of stores and spill kits Name of product European Waste Code (EWC) Name of Waste Waste Classification Supplier Name of subcontractor
Note : The information above is to be completed as applicable during the contract when detailed design and specifications set.
Actions to be taken in the Event of a Health and Safety Emergency. THOSE DIRECTLY INVOLVED SHOULD : Make the area safe for themselves and others who may be exposed (where safe to do so) Raise the alarm and instigate Site Incident Response Plan / Fire Plan as necessary Treat those who may need attention DO NOT make changes to the scene apart from those making the area safe evidence will be required to aid investigation
TAKING COMMAND OF THE SITUATION The following should occur: 1.0 IMMEDIATE REPORTING: OR To a member of Costain Site Management To your manager or supervisor who should then report to a member of Costain Site Management
Costain Site Management will then put into action the Incident Response Plan and report to the associated enforcing authorities and/or others as appropriate. Costain Group will maintain a proactive stance on reporting of incidents to the appropriate authorities; they will find out eventually, however if we report it first, it will build a better relationship. 2.0 EVALUATE THE AREA FOLLOWING THE SITE DESIGNATED PROCEDURE. 3.0 INSTIGATE COSTAIN ACCIDENT / INCIDENT REPORTING PROCEDURE (Section 6 of the Procedures & Guidance manual and utilise CMSD-233 Rev 3) TO ASCERTAIN WHY THE INCIDENT OCCURRED THIS WILL NOT BE TO ASSIGN BLAME BUT TO PREVENT RECURRANCE. 4.0 Review risk assessments and method statements to ensure that the content still reflects the situations on site 5.0 Site management must monitor the situation until such time that the incident is passed and the site has returned to normal working conditions. This is in addition to the continuous monitoring of all other site activities. 6.0 A close-out meeting should take place in order to learn from the event and enable such information to be fed back into the Group to aid continuous improvement. UNDER NO CIRCUMSTANCES SHOULD A MEMBER OF COSTAIN STAFF DISCUSS THE INCIDENT DURING OR AFTER EVENTS WITH THE PRESS OR OTHERS. ALL SUCH COMMUNICATIONS MUST BE DONE THROUGH THE COSTAIN PUBLIC RELATIONS DEPARTMENT!
Appendix 11 Incident Response & Emergency Action Plan Actions to be taken in the Event of an Emergency involving percussive piling outside of allowed hours The local authority shall be notified and details provided in writing within 48 hours of any event (see below) where percussive piling took place outside the permitted hours. Events include: a) In the case of an emergency or b) Where piling is required on the grounds of safety or environmental protection and c) In either case the situation would otherwise be dangerous to life or limb Percussive piling cannot take place outside these permitted hours: a) 8:00 to 18:00 hours, Monday to Friday, and b) 09:00 to 13:00 hours on Saturday or, At any time on a Sunday or a Bank Holiday or a Public Holiday.
Actions to be taken in the Event of an Environmental Emergency In the event of an actual or suspected pollution incident involving: Spillage of oils or chemicals; or Discharge of silty water or other pollutant such as concrete (watercourse or land); Flood; Fire (emissions to air); firewater runoff Discovery of potentially contaminated land The following should occur: 1.0 REPORT IMMEDIATELY: OR To a member of Costain Site Management To your manager or supervisor who should then report to a member of Costain Site Management
Costain Site Management will then put into action the Pollution Incident Response Plan and report to the Environmental Agencies and/or sewerage undertaker and others as appropriate. Costain Group will maintain a proactive stance on reporting of pollution incidents to the appropriate authorities; they will find out eventually, however if we report it first, it will build a better relationship. 2.0 TRY TO IDENTIFY THE SOURCE OF THE POLLUTION AND STOP THE FLOW IMMEDIATELY. Switch off sources of ignition. Identify the material which may be burning and, if it can be done safely, extinguish with an appropriate fire extinguisher.
3.0 AVOID THE SPILLAGE OR FIRE WATER RUNOFF SPREADING Check the site drainage plan where will the spillage go? Stop the flow if possible; Dam the flow with earth/sand/polythene/absorbent material; Divert the flow from drains/watercourses where possible; Use drain covers if available
4.0 GET A SPILL KIT 5.0 Use absorbent material if appropriate. Place a boom across watercourses if applicable.
DO NOT WASH SPILLAGE OR FIRE WATER RUNOFF INTO THE DRAINAGE SYSTEM IT ONLY MAKES IT WORSE.
Appendix 11 Incident Response & Emergency Action Plan 6.0 7.0
Never use detergents, Use sand or absorbent pads to mop it up and dispose of as Special Waste.
IF THE SPILL HAS ALREADY ENTERED THE DRAINS BLOCK THE DRAINS OFF IF AT ALL POSSIBLE. SEEK SPECIALIST ADVICE OR SEEK AUTHORISATION FROM THE ENVIRONMENTAL ADVISOR BEFORE MOVING CONTAMINATED MATERIAL. AN INVESTIGATION WILL BE CARRIED OUT BY COSTAIN TO ASCERTAIN WHY THE INCIDENT OCCURRED. USE CMSD-260 IN APPENDIX 20 OF THE PROCEDURES AND GUIDANCE MANUAL TO REPORT INCIDENT TO CENTRAL SHE DEPARTMENT.
8.0
Appendix 11 Incident Response & Emergency Action Plan Felixstowe FSR - Emergency Incident (spillage) Procedure
SITE POLLUTION 1. Stop the discharge/ spill at source if possible. i.e. right the drum, turn off fuel tank etc 2. Contain the spill, stop it entering watercourse/ drain/further contaminating land etc using suitable materials identified in the table opposite 3 Put used spill kit materials or contaminated soil in heavy duty plastic bags for disposal as hazardous waste - do not put in non hazardous skips i.e. general waste skip For larger spills a clean up contractor may be required
Concrete/ cement Spill on Ground Sand Straw bales Absorbent granules Geo-textile fence Drip trays Pads/rolls Drain seal Earth bunds Spill in Water Straw bales Pads/rolls Booms
Paints
Oils
Silt
Detergent
Chemical s
Inform Costain General Foreman/ Supervisor immediately and provide details: - Location of incident, has anything entered the water? - Type of spill (diesel etc) - What have you done to stop it
Oil Spill Kit
Chemical Spill Kit
Inform Steve Postlethwaite (SHE Manager)
Type of Kit/ Clean-up Equipment

PM or nominee complete an Environmental Incident Report Form (CMSD-260). Include photographs with the report Support Regional Environmental Advisor (REA) Sonya Watson 07799435992
Location on site
Suitable for
Follow Costain SHE Procedures & Guidance
REA to visit site and report to Group
Report to EA or Local Authority if required
11
Appendix 11 Incident Response & Emergency Action Plan APPENDIX 1 Log of identified emergency situations and associated risk assessment (s).
Emergency Situation Fire / explosion Flood / engulfment Bomb/ IED etc UXB Unintentional Collapse of structure Archaeology Major utilities strike Rescue from height Egress (tunnels etc) Rescue from water Loss of containment (e.g. oil) Uncontrolled pollutant entering watercourse Uncontrolled pollutant entering sewer system Unintentional interference with sensitive area (e.g. SSSI, known habitat, etc.) Unintentional breach of consent / failure on monitoring equipment Uncontrolled fire run-off water Other Other
Identified (Y/N) Y Y Y Y Y Y Y N Y Y Y Y Y
Risk Assessment Ref.
12
Appendix 11 Incident Response & Emergency Action Plan APPENDIX 2 SITE FIRE SAFETY PLAN
NOMINATED PERSONNEL: The appointed Site Fire Safety Co-ordinator for the Project is Dirk Gornott The appointed Fire Marshall is Dirk Gornott DUTIES: The Fire Safety Co-ordinator and Fire Marshall shall: 1. Ensure that all procedures and safety measures as defined in the Site Safety Plan are understood and complied with by all those on site. Ensure that a Hot Work Permit is established and monitor compliance. Carry out daily/weekly checks on fire fighting equipment, alarms, detection devices, escape routes, emergency access and work areas. Liaise with the local Fire Brigade, HSE, Police and site security. Maintain records of all checks, inspections, tests, fire patrols and fire drills. See attached Fire Log Book. Execute the duties for the safe evacuation of the site and ensure that all staff, contractors and visitors report to the assembly points. Ensure a suitable and sufficient fire risk assessment is completed (see CMSD 293) for all operations controlled by Costain Ltd. Ensure that the emergency services are provided with site drawing plans and all information required.
2. 3.
4. 5.
6.
7. 8.
The records required by Item 5 above will be maintained on the sections included within this Appendix 2 (the Site Fire Plan) and its associated sections.
13
Appendix 11 Incident Response & Emergency Action Plan ORGANISATIONAL CHART
PROJECT DIRECTOR
David Alefs
FIRE CO-ORDINATOR
Dirk Gornott
RISK ASSESSMENTS
HOT WORK PERMITS
Andy Coxall, Dirk Gornott
SUB-CONTRACT
FIRE MARSHALLS tbc
SITE LABOUR
14
Appendix 11 Incident Response & Emergency Action Plan FIRE PRECAUTIONS General Site area The following arrangements have been introduced: Fire extinguishers Site Stores Office Fuel Storage Area 1 x Dry Powder 1 x Foam 1 x Dry Powder 1 x Foam 1 x Dry Powder 1 x Foam 1 x Dry Powder 1 x Foam 1 x Dry Powder 1 x Foam
Geotech Office
Fire Point 1
Fire Point 2
Battery operated smoke detectors have been fitted. Test Certificates for permanent electrical installations. Test Certificates for temporary electrical supplies and distribution to each unit.
FIRE PRECAUTIONS - Existing Building Curlew House The following measures have been introduced: Fire extinguishers have been located on each floor of the building Ground Floor 1 x Foam 1 x Water 1 x CO2 1 x Foam 1 x Water 1 x CO2
First Floor
Battery operated smoke detectors have been fitted. Test Certificates for permanent electrical installations. Means of raising alarm in the event of fire is by sounding the air horn on the ground floor at the bottom of the staircase. Emergency fire precautions and means of escape are communicated to all site operatives by means of Induction Training Sessions when they arrive on site.
The arrangements are indicated on the attached drawing. In the event of fire, personnel will leave the building and report to the assembly point outside the main entrance next to the car park.
15
Appendix 11 Incident Response & Emergency Action Plan FIRE PRECAUTIONS - Existing Building Allport House The following measures have been introduced: Fire extinguishers have been located on each floor of the building Ground Floor 1 x Foam 1 x Water 1 x CO2 1 x Foam 1 x Water 1 x CO2
First Floor
Battery operated smoke detectors have been fitted. Test Certificates for permanent electrical installations. Means of raising alarm in the event of fire is by sounding the air horn on the ground floor at the bottom of the staircase. Emergency fire precautions and means of escape are communicated to all site operatives by means of Induction Training Sessions when they arrive on site.
The arrangements are indicated on the attached drawing. In the event of fire, personnel will leave the building and report to the assembly point outside the main entrance next to the car park. GENERAL Access for emergency services The Fire Safety Co-ordinator will liaise with the local Fire Station in the Port and advise on Project location and the nature of the undertaking. Adequate access will be maintained for fire tenders etc. Updating the Site Fire Safety Plan The Plan will be updated to take account of changing conditions on site and site operatives informed of the changes as they occur. Compliance with the Plan All personnel will be required to comply with this Plan and the emergency procedures laid down by Costain as discussed at the Induction Training Session. Co-ordination with Host Employers Arrangements Hot Work Procedures No Smoking in buildings and on site (only permitted in designated areas) Fire Drills/Procedures House Keeping Means of Escape - Costain/Employer. Detailed Arrangements for Temporary Office Accommodation (Temporary office accommodation is planned for installation in the summer 2009).
16
Appendix 11 Incident Response & Emergency Action Plan Hot Work Permits: Before commencing work the operative shall fill in the form CMSD 281 Rev 0. This will detail the work and area where the work will be carried out. The completed form is to be taken to the Costain office where it will be signed by a competent member of staff detailed in the Organisation Chart. A copy will be taken and issued to the operative carrying out the work. The original will remain in the Hot Work Permit file. Upon completion of the work at least one hour will pass, whereupon the operative shall return to the area of 'hot work' and check for any signs of fire. Having completed the check the operative will return to the Costain office and the original form will be 'signed off'. In addition, if the work continues through a break period, an operative has to be in attendance for at least 60 minutes after the cessation of the hot work. Escape Routes The emergency plan for action in the event of fire (Section 1) will be part of the induction given to all site operatives. The Plan will be displayed at the Fire points adjacent to the landing of the escape staircase. Escape route plans will be displayed at each Fire point. The plans will be changed as the demolition/construction continues. For the latest version of the escape routes, please see the fire points or copies displayed on site Notice Board. A copy of the plans showing the position of gas bottles, fire fighting aids, fuel stores and areas of high risk (i.e. voids in slabs, danger of label etc) will be displayed in the security hut and will be issued to the Fire Brigade on arrival in the case of an emergency call. The Site Fire Officer will keep and maintain a weekly register of inspections of fire extinguishers, alarm/detection devices, escape routes, fire brigade access and fire fighting facilities on the proforma included in Section 3 Fire Drills Regular fire drills will be instigated allied with the training in the use of fire fighting equipment (also to be organised for new trades as they start on site). A record should be kept. Security During the enablement phase the site is guarded by a security officer during the day (12 hours) with mobile patrols during the evening from the Port Authority Police. This will be upgraded during the main construction phase with 24 hour security. Further security measures are CCTV cameras to designated areas. Waste Control Effective management of waste control has been implemented with segregation of different waste streams. To ensure sub-contractor compliance, the rubbish clearance form included in Section 2 will be utilised in the policing of this. Review Process Plan will be reviewed at regular intervals and/or when layout of site changes, e.g. demolition to construction phase, accommodation layout, etc
17
SITE FIRE SAFETY PLAN ACTION IN THE EVENT OF FIRE 1. RAISE THE ALARM
SECTION 1
Use the air horns situated on the ground floor level in the building, positions as indicated on the Escape Route drawings. Alert Costain management at site offices in the ground floor Alert Security at the site entrance gate or Shout "Fire, Fire" 2. CALL THE FIRE BRIGADE If site management have been contacted, tell them to call 4300 on the Port internal office phone system. Or 01394 604300 to call the Port Fire Station emergency number on a mobile telephone. 3. ON HEARING THE SITE FIRE ALARM All personnel to leave the site and assemble at the Muster Point Contractor's Site Managers to check off employees against labour register and report to Costain Fire Marshall with list of names. Do not stop to collect personal belongings Turn off generators, compressors and other powered equipment. Turn off heat producing equipment and shut cylinder valves. Report locations of any cylinders or fuel containers to Costain management/security. Attack fire with the equipment provided if it is safe to do so Obey instructions from the Site Fire Marshall or supervisory staff. Do not re-enter site until told it is safe to do so.
18
SITE FIRE SAFETY PLAN CLEARANCE OF RUBBISH/MATERIALS
SECTION 2
Date: Time: Subcontractor:
Location:
We confirm having instructed you to clear/move your rubbish/materials from the above location. If the above is not undertaken within the next 4 hours, then the works will be carried out by ourselves, and costs contracharged to yourselves.
Notice period has expired and the work has been undertaken by: c c Subcontractor Costain
Signed: Date: SIGNED:
19
SITE FIRE SAFETY PLAN FIRE PRECAUTIONS LOG BOOK
SECTION 3
Address of Premises
Costain Ltd, c/o Curlew House Port of Felixstowe The Dock Felixstowe, Suffolk IP11 3TS Costain Ltd Felixstowe Dock and Railway Company Tomline House The Dock Felixstowe Suffolk IP11 3SY
Occupier of Premises Name and Address of owner (s) of the Premises
CONTENTS
A. B.
Individual Duties and Responsibilities Information and Recording Sections for : (i) (ii) (iii) (iv) (v) Means of Escape Fire Alarm and Automatic Fire Detection Fire Extinguishers Emergency Lighting Records of Fire Drills and Training
Detailed information regarding testing and maintenance can be obtained by reference to the relevant: British Standards Manufacturers Instructions
20
SITE FIRE SAFETY PLAN LOG BOOK INSPECTION OF MEANS OF ESCAPE DATE INSPECTED BY FAULTS FOUND
SECTION 3 (i)
ACTION TAKEN
21
Appendix 11 Incident Response & Emergency Action Plan SITE FIRE SAFETY PLAN SECTION 3 (ii) LOG BOOK WEEKLY TEST OF FIRE ALARM SYSTEM SYSTEM INSPECTED BY CALL POINT NUMBER AND ZONE NUMBER ACTION TAKEN IF NOT SATISFACTORY
DATE
22
SITE FIRE SAFETY PLAN LOG BOOK MONTHLY INSPECTION OF FIRE APPLIANCES NUMBER OF APPLIANCES INSPECTED INSPECTED BY ACTION
SECTION 3(iii)
REMARKS
DATE
23
SITE FIRE SAFETY PLAN LOG BOOK EMERGENCY LIGHTING TESTS AND MAINTENANCE DATE TYPE OF TEST DETAILS OF FAULTS
SECTION 3 (iv)
ACTION AND REMARKS
24
SITE FIRE SAFETY PLAN LOG BOOK FIRE DRILLS AND TRAINING DATE INSTRUCTOR NAMES OF RECIPIENTS INSTRUCTION GIVEN AND REMARKS
SECTION 3 (v)
DURATION
25

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CONSTRUCTION MANAGEMENT PLAN

CONTRACT NO: PROJECT TITLE: PROJECT ADDRESS:

Print: JY Date: 16/07/08

Print: SW Date: 11/07/08

Print: ND Date: 18/07/08

Print: David Alefs Date:

Construction Management Plan

Contacts and Responsibilities

Construction Noise & Vibration

Traffic Management Plan

Construction lighting specification

Site Waste Management Plan

Felixstowe South Reconfiguration Travel Plan

Felixstowe FSR Project Travel plan Survey

Site Environmental Control Plan. Impact Water

Conditions 11 to 17 Condition 22 Conditions 24 to 28 Condition 10 Condition 25 Condition 29 Conditions 29 to 30

Project Director Costain SHE Manager Engineer

Project Director Section Managers and Works Managers Engineer

Appendix 2. Environmental Control Plan, Noise incorporating vibration.

Project Director Bureau Veritas Engineer

Appendix 2. Environmental Control Plan, Noise incorporating vibration.

Appendix 2. Environmental Control Plan, Noise incorporating vibration.

Appendix 2. Environmental Control Plan, Noise incorporating vibration.

Noise and vibration monitoring records Records of percussive piling operations

Appendix 3. Existing lighting and specification.

Appendix 3. Existing lighting and specification.

Appendix 3. Existing lighting and specification.

Appendix 3. Existing lighting and specification.

Appendix 3. Existing lighting and specification.

Appendix 3. Existing lighting and specification.

Appendix 3. Existing lighting and specification.

Appendix 3. Existing lighting and specification.

Appendix 3. Existing lighting and specification.

Appendix 3. Existing lighting and specification.

Appendix 3. Existing lighting and specification.

Appendix 3. Existing lighting and specification.

Appendix 3. Existing lighting and specification.

Appendix 3. Existing lighting and specification.

Appendix 3. Existing lighting and specification.

Appendix 3. Existing lighting and specification.

Appendix 3. Existing lighting and specification.

Appendix 3. Existing lighting and specification.

Appendix 3. Existing lighting and specification.

Appendix 3. Existing lighting and specification.

Appendix 3. Existing lighting and specification.

Appendix 3. Existing lighting and specification.

Appendix 3. Existing lighting and specification.

Appendix 3. Existing lighting and specification.

Appendix 3. Existing lighting and specification.

Existing Port Lighting Isulux Contours

Appendix 4 Mobile Lighting tower specification

Appendix 5. Environmental Control Plan, Dust and General Nuisance.

CONSENT REQUIREMENTS Planning Conditions CLIENT REQUIREMENTS

Appendix 5. Environmental Control Plan, Dust and General Nuisance.

Appendix 5. Environmental Control Plan, Dust and General Nuisance.

IN THE EVENT OF AN EMERGENCY

Appendix 6. Wheel Wash & Crusher Specifications.

WHEEL WASH SPECIFICATION MODEL: - FX1400-D STANDARD DIESEL

Appendix 6. Wheel Wash & Crusher Specifications.

Appendix 6. Wheel Wash & Crusher Specifications.

Appendix 7. Site Waste Management Plan.

SITE WASTE MANAGEMENT PLAN

Site Waste Management Plan Felixstowe South Reconfiguration FSR