Job Description

Job Title: Division: Reports to: Office Manager Administration Managing Director

Company Background Meraas Development is a Dubai-based real estate development company with a refreshingly innovative approach to sustainable urban planning, architecture and design. We are committed to building projects of the highest quality, delivered on time, and using the most comprehensive, integrated master planning to enrich the way people live, work and play. By adopting rigorous corporate governance policies, implementing industry best practices, recruiting the most talented professionals locally and internationally, and selecting partners who are leaders in their fields, we ensure that we deliver on all of our commitments. We are one of 5 five subsidiaries (Meraas Properties Meraas Retail & Hositality Meraas Investment Meraas PAPF).running under Meraas Holding. The whole group target is to enrich the lives of those who live, work and play in the communities it creates. While we are Dubai-based, we have an international scope and will bring our innovative urban planning, focus on sustainability and dedication to enriching lives to communities across the UAE, the region and the world. The Administration Area The Administration function covers all general and personnel administration as well as the reception area. There are three receptionists who are responsible for all incoming telephone calls, sending and receiving faxes, delivering messages, organising teas and coffees for clients and visitors and for maintaining adequate stationery supplies. They also undertake typing for the Sales Team. Turnover in this area is fairly frequent and the successful candidate will be expected to try to address this. There is an office move planned in the next six months and the successful candidate will be expected to assist in the selection of suitable premises, plan the mechanics of the move and handle all associated administration as required by the Managing Director. Overall Responsibility The Office Manager is responsible for all general and personnel administration as well as for the smooth running of the reception area. Main Tasks and Responsibilities Personnel To handle all recruitment administration from placing advertisements and handling first line enquiries through to taking up references. To organise temporary staffing requirements.

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To maintain holiday and sickness records. To be responsible for the payroll. To maintain all Personnel files. To undertake first line interviews for administrative posts arising within the organisation.

Reception To supervise the reception area. To recruit, train and motivate receptionists. To supervise the ordering and maintenance of adequate supplies of stationery.

General Administration Duties To undertake all confidential typing and project work for the Managing Director. To purchase office equipment, finding the best sources and negotiating the best prices. To produce presentation slides using Company graphics packages. To organise international travel arrangements for Managers and Consultants. To maintain Managing Directors filing. To deal with office cleaners and the maintenance of office equipment (e.g. faxes, photocopiers, etc.).

General To undertake any other duties or projects as could reasonably be required. To actively promote the professional image of the Company. To attend external training courses as required.

Career Prospects and Benefits Package There is a possibility that there may be a requirement for a full time Personnel Officer in the medium term and the successful candidate may feel that this would be suitable career progression. Benefits include 20 days holiday rising to a maximum of 25 days, one day for each completed year of service. There is a pension scheme which staff may join once they have completed a years service. On joining the pension scheme, staff are automatically entitled to free life insurance at twice annual salary.

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