FOOD CORPORATION OF INDIA REGIONAL OFFICE, CHENNAI 6 . Dt. 13.03.

2012 REVIEW OF FAP FOR THE YEAR 2011-12 IN R/O DO VELLORE FINANCIAL ACCOUNTING PACKAGE:A. ) 100% transaction entry in FAP and certification thereof. 1. Transactions in accounts payables module - Done on daily basis. 2. Accounts Receivable module - Done on daily basis. 3. Transactions in GL module i.) IOR transactions MONTH APRIL 2011 JUNE 2011 JULY 2011 AUG 2011 SEP 2011 OCT 2011 NOV 2011 DEC 2011 Jan 2012 Feb 2012 BRANCH NAME DO VELLORE ARAKKONAM VELLORE ARAKKONAM VELLORE,ARAKKONAM VELLORE ARAKKONAM VELLORE,ARAKKONAM DO VELLORE ARAKKONAM DO VELLORE ARAKKONAM VELLORE,ARAKKONAM VELLORE,ARAKKONAM VELLORE,ARAKKONAM DATE 09-04-2011 30-04-2011,12-04-2011,15-04-2011 FROM 13TH ONWARDS THEY HAVE TO FED FROM 11TH ONWARDS THEY HAVE TO FED WHOLE MONTH NOT FED ONLY 27,29,30 ENTRIES FED REST ALL ENTRIES NOT FED WHOLE MONTH NOT FED WHOLE MONTH NOT FED OCT-WHOLE MONTH NOT FED OCT-WHOLE MONTH NOT FED NOV-WHOLE MONTH NOT FED NOV-WHOLE MONTH NOT FED WHOLE MONTH NOT FED WHOLE MONTH NOT FED WHOLE MONTH NOT FED

AM COMMENTS:

ii) IOM transactions Transfer-in & Transfer -Out - Not Done. AM COMMENTS:

iii) IOCPF transactions AM COMMENTS:

- Done upto October 2012 (not reassigned).

iv) Other GL transaction - IOG s and other journals. Fed but 0.931 was operated need to be fed freshly) list of Super User ID s of corresponding unit needed in order to reassign the IOGA invoices. AM COMMENTS: 4. Fixed Assets transactions - Require Training. 5. Uploading of Bank statement - Require Training. B.) Printing of daily reports and verification thereof for correctness. 1. Cash Book - Pending reconciliation. 2. Purchase Day book Purchase Day Book Not Applicable.

3. Sales Day book Report taken upto Feb 2012 (reconciliation pending) (not applied with BEI Receipts) AM COMMENTS: 4. Transfer In register - Reports not generated.

5. Transfer Out register - Reports not generated. 6. Journal Day Book - IOR report Reports not generated since IOR not reassigned. 7. Stock Ledger Summary - Report not generating properly (parameters needs to be changed) 8. Fixed Assets Addition report - Require Training. 9. Fixed Assets Retirement report - Require Training. C.) Status of incomplete transactions Please refer D O letter no dt 19.10.11 from DGM (F&A) 1. Unaccounted transactions report 57 2. Incomplete transactions report 7 3. Unpaid Invoices - 365 (out of which 345 dps salary invoices- remittance is pending for the month of feb12) AM COMMENTS (1,2&3):

D.) Bank Reconcilation report - Unable to upload, require training. E. )Printing and verification of following subsidiary ledger on quarterly basis: 1. FCI creditors ledger - Report not generating properly (parameters needs to be changed) FCI debtors ledger - Report not generating properly (parameters needs to be Changed) General Ledger - Report generated reconciliation pending.

2.

3.

4. Trial Balance Detail - Report generated reconciliation pending. AM COMMENTS (3&4): 5. Fixed Assets register F.) Not functioning.

Implementation of Payroll module 1. Status of implementation of DPS Labour - Done upto Feb 2012. 2. Status of implementation of Departmental Labour module - Not Applicable. 3. Status of rollout of employee payroll module Done upto Feb 2012.

4. Salaries to be paid through invoices generated through payroll module - Feb 12 DPS salary invoices pending. AM COMMENTS (4): 5. Payment of Salaries through ECS in FAP - Require Training. 6. CPF payment through invoice created by Z O only - Please refer D O letter no dt 19.10.11 from DGM (F&A) Done. G.) Completion of master data of employees EPS/CPFNO/DOB etc letter no Accts / FAP/2011-12 dt 25.10.11 Completed. Mandatory Payment through Electronic mode Comment from Area Manager:Yes. please refer

H.)

AG II (D)

MANAGER (A/CS)

AREA MANAGER

DGM (F&A)

FOOD CORPORATION OF INDIA REGIONAL OFFICE, CHENNAI 6 .

POINTS FOR REVIEW OF ACCOUNTS FOR THE YEAR 2011-12 DO: : VELLORE SLNO ORIGINAL BOOKS OF ENTRIES 1 BE1- Recipt Cash Book 2 BE2- Payment Cash Book BE3 Petty Cash Book POSTINGS MADE UPTO JAN 12 FEB 12 JAN 12 NA POSTING POSTED TO SHEET GENERAL DRAWN UPTO LEDGER DEC 11 DEC 11 DEC 11 NA DEC 11 DEC 11 DEC 11 NA

3 4

BE4- Purchase day Book BE4- Purchase day book - H&T BE5 Sales Day Book in

5.

JAN 12 JAN 12 DEC 11

JAN 12 DEC 11 DEC 11

DEC 11 DEC 11 DEC 11

6. 7.

BE6- Transfer register BE7- Transfer register

out DEC 11 JAN 12 NA DEC 11 JAN 12 NA DEC 11 DEC 11 NA

9 10 11

BE8- FCN Register BE9- Claims Register BE10- Journal Register a. IOGA b. Pay Journal c. Imprest Journal d. Misc Bills e. T A Bill f. Medical Bill

DEC 11 DEC 11 JAN 12 JAN 12 FEB 12 JAN 12

DEC 11 DEC 11 DEC 11 DEC 11 DEC 11 -

DEC 11 DEC 11 DEC 11 DEC 11 DEC 11 -

Comments from Area Manager :- Trial balance upto Dec11 is completed and pending issues will complete shortly.

POSTING OF SUB LEDGER :HEAD OF ACCOUNTS SLNO 1 2 3 4 5 6 7. 8 9 10 11 12 13 14 15 16 17 18 19 20 5.111 A/B /C Sy. Crs Central/State Govt /pvt. parties Goods & Services 5.112
SY CRS PAY & ALLOWANCES

POSTINGS MADE UPTO

NOT COMPLETED NOT COMPLETED NOT COMPLETED NOT COMPLETED NOT COMPLETED NOT COMPLETED NOT COMPLETED NOT COMPLETED

RECONCILIATIO N MADE UPTO

NOT COMPLETED NOT COMPLETED NOT COMPLETED NOT COMPLETED NOT COMPLETED NOT COMPLETED NOT COMPLETED NOT COMPLETED

5.113 A / B /C 5.120 A/B /C 5.121 A/B/C

Sy. Crs Central/ State Govt /pvt. parties O/s liabilities. Sy. Crs Central/ State Govt /pvt. parties Est. liability. Sy. Crs Central/ State Govt /pvt. parties Pending disbursment 5.127 X/Y CPF. 5.151 - EMD 5.152 Security Deposit. 8.222 Vehicle Advance 8.223 Tour Advance 8.224 Festival Advance. 8.225 Flood Advance. 8.227 Pay Advance 8.227A Wage Revision Adv. 8.227 E/F/G PLI Advance. 8.228 HBA. 8.229 Medical Advance. 8.230 Computer Advance. 8.231 Other Advances. 10 series Journals.

PROCESS
JAN 12 JAN 12 PROCESS NOT COMPLETED NOT COMPLETED NOT COMPLETED PROCESS JAN 12 NOT COMPLETED NOT COMPLETED

PROCESS
JAN 12 PROCESS PROCESS NOT COMPLETED NOT COMPLETED NOT COMPLETED PROCESS JAN 12 NOT COMPLETED NOT COMPLETED

DEC 11

DEC 11

Comments from Area Manager :BANK RECONCILIATION MADE UPTO : DEC 11 IOG A/ IOM/ IOR / IOCPF SENT UPTO : JAN 12 IOG A/ IOM/ IOR / IOCPF RECEIVED UPTO : DEC 11 RECONCILIATION OF STOCK LEDGER WITH MONTHLY STOCK ACCOUNT : DEC 11 MAINTANCE OF ASSET REGISTER : WILL BE UPDATED SHORTLY MDM STATUS Pending amount for Fab12 is Rs 1.01 Crore only. -COMMENTS FROM AREA MANAGER --

AG-II (DEPO)

MANAGER A/C

AREA MANAGER

DGM (F&A)