INTRODUCTION: The group has decided to engage in helping out farmers. With the help of Mr.

Carmelito Lapoot a Department of Agriculture (DA) employee, the group found prospective respondents in Libona, Bukidnon; they are composed of cassava and corn famers that had founded themselves a cooperative. Their cooperative has been named Gango Kinawe Community-Based Participatory Action Research Producers Cooperative located in Gango Kinawe Libona Bukidnon which is an hour away from the city proper of Cagayan de Oro City. The profile of the cooperative is as follows: Type of Cooperative: Producer : Cassava and Corn Area of Operation: Barangay Composition of Members: Farmers Books of Accounts needed: Minute Book Cash Book Ledger Book Journal Book PRE-VISIT TO THE COOPERRATIVE The pre-visit to Gango Kinawe CPARPC happened last Januray 6,2012. The group were welcomed by the officers of the said cooperative. The first meeting lasted for 2 hours in which the group has looked into the books of the cooperative and found out that the said cooperative is at its 1st year of operation. And only of them has a background with regards to book keeping and such person is the treasurer and at the same time bookkeeper of the said cooperative. The group was only supposed to help with the books of the cooperative by assessing it and helping them out to work it out, since they still dont have any financial statements that they need to submit this April 2012. But the officers of the cooperative were requested by the officers to conduct a seminar on basic accounting and basic cooperative knowledge since they dont understand how it works and they dont even understand their by-laws because it was in English which makes it hard for them to comprehend. The group agreed with the officers to do such seminar with the following conditions and agreement: Date and Time February 4,2012 (Saturday); 10:00am-12:00pm, they said that it is more feasible to make the members last only up to hours in such seminar and would only be feasible to one session since it is truly hard for the farmers to leave their work.

Participants The anticipated participants were the 30 members of the said cooperative since one of the officers said that it would be better to do so in case one of them forgets about the lecture in the seminar, one could actually remind them of such. Place Due to the remoteness of the place and fact that they still dont have an office, the seminar was decided to be held in their cooperative nipa-hut.

SEMINAR PROPER

The seminar lasted for 2 hours which was attended by 19 farmers (the registration form was previously submitted together with the seminar module) The outline of the topics in the seminar is as follows: 1. Importance of accounting 2. Steps in basic bookkeeping and accounting (journal=>ledger=>financial statements) 3. Given 3 transactions as exercise a. Loan from bank b. Acquisition of equipment c. Supplies expense 4. Explained the format of the financial statements and the order on how it should be prepared. The group gave a copy of the Visayan module to the cooperative in order to serve as their guide in their transactions. Also, the following points were empahisized during the seminar: 1. It is best to record at once the transactions so as not to cause delays in making their financial documents and for them to record their transactions properly.

2. They should assign a person to do the bookkeeping and the one who would prepare the financial statements which should be a different person from their treasurer. 3. They should seek professional opinion on the depreciation of their tractor.

FOLLOW-UP With the agreement with the farmers in the cooperative, the group decided to do the follow up in the form of looking into their statement of receipts and disbursements and several transactions and correct and journalize the transactions in which the group has on hand and set-up ledger accounts. The journal entries and commentary details on their statement of receipts and disbursements are located in the succeeding pages.

Follow-Up: Journals and Commentaries