FOR PRIMARY AND SECONDARY SCHOOLS

GUIDELINES

MINISTRY OF EDUCATION MALAYSIA

ENGLISH-IN-CAMP FOR PRIMARY AND SECONDARY SCHOOLS GUIDELINES

1.0

RATIONALE English-In-Camp (EIC) is aimed at promoting the use of English as a communicative tool in authentic situations. Students will enjoy themselves in a non-threatening and nurturing environment when using the language. EIC provides an environment where learning a language and experiencing cultural interchange will enrich the lives of the students.

2.0

AIM EIC provides an avenue for participants to immerse themselves in an Englishspeaking environment via healthy, educational and enjoyable activities.

3.0

OBJECTIVES 3.1 The objectives of EIC are to enable participants to: 3.1.1 communicate language.
3.1.2 3.1.3

effectively

and

confidently

in

the

English

use the language in a conducive environment. develop positive attitudes and values.

3.1.4 develop leadership qualities.

3.1.5 3.1.6

realize self-worth. think critically and creatively in English.

4.0

TARGET GROUP This camp is open to all Level 2 primary pupils / lower secondary students from government-aided schools in Malaysia. The students should possess an intermediate level of English Language proficiency. Participation includes: 4.1 4.2 4.3 a minimum of 4 boys and 4 girls per state must be multi-racial to promote integration 1 male and 1 female teacher-in-charge per state 1 language officer per state
1

5.0

MODUS OPERANDI
Pre-Camp During Camp Post-Camp

5.1

PRE-CAMP Suggested steps to be taken.

5.1.1 5.1.2

Hold meetings set agenda Establish Organising committee and Sub committees (Refer to Appendix A) Plan Funding / Budget Under the jurisdiction of the Secretariat (Treasurer) 5.1.3.1
5.1.3.2 5.1.3.3 5.1.4 5.1.5

5.1.3

Plan the budget Source funds Document financial statement

Prepare module, camp rules / regulations and facilitators guide Observe Formalities (Secretariat) To obtain permit from relevant authorities e.g. PPD / Parents / Police / campsite operator 5.1.5.2 To inform relevant authorities e.g. JPN 5.1.5.3 To invite speakers / parents / VIP and relevant authorities and agencies e.g. NIE (Newspaper in Education), Army / Police, Uniformed bodies etc.
5.1.5.1

5.1.6 Camp Equipment & Material All sub-committees should have a checklist of: PA system, cassette / tape recorders, microphones, hailers, bells / whistles, etc. 5.1.6.2 Printed materials song sheets, poetry, tongue twisters, dialogue, jazz-chants, choral speaking scripts etc. if required 5.1.6.2 Tents, strings, canvas, mats, etc. 5.1.6.3 Campers log books 5.1.6.4 Other relevant material such as marker pens, manila cards, mahjong paper etc. 5.1.7 Other important details to consider: 5.1.7.1 Venue
5.1.7.2

5.1.6.1

: Preferably a campsite Duration : 2 days + 1 night / 3 days + 2 nights / 4 3 nights Target group and number

days + 5.1.7.3

5.1.7.4
5.1.7.5

Accommodation Video recording (for documentation)

5.2
5.2.1

DURING CAMP Registration

5.2.2 Accommodation of participants, officials and facilitators

5.2.3

Briefing for facilitators / officials 5.2.3.1 5.2.3.2

5.2.3.3 5.2.4

Camp Rules and Regulations Facilitators Guide Programme, camp equipment and materials

Briefing and orientation for participants / campers

5.2.4.1

Introduction of the Camp Commandant, officials and Ice-breaker for campers Programme, timetable, equipment and materials Log book Camp bulletin

facilitators
5.2.4.2 5.2.4.3 5.2.4.4 5.2.4.5 5.2.5 5.2.6

Tour of campsite

Daily post-mortem meeting At the end of each day, the camp commandant, officials and facilitators MUST have an evaluation / discussion session / meeting to prepare for the following days activities.

5.2.7

The Publicity Sub-Committee The Publicity Sub-Committee can have the News Bulletin / Newsletters / Notices at the end of each day.

5.2.8 Others
5.2.8.1

Organizers are encouraged to have sessions for non-Muslim participants such as Moral Instruction / Motivation / Self-Reflection while the Muslim participants are having their prayers. Organizers may decide to run some of the activities in the form of competitions and provide prizes to the winners e.g. best participation / best teamwork

5.2.8.2

5.2.9 Evaluation of the Camp Evaluation by campers and facilitators is necessary to see the impact of the camp on the learning of English language. Feedback is useful for future EIC organisers. (Refer to Appendix B for sample of evaluation form)

5.3

POST CAMP 5.3.1 General cleaning of the campsite/rooms/dormitories/school/compound. 5.3.2 Returning of equipment and materials. 5.3.3 Post mortem and recommendations. 5.3.4 Letters of appreciation 5.3.4.1 All officials and facilitators 5.3.4.2 Donors (donations in cash or kind) 5.3.4.3 Foster parents 5.3.4.4 Other relevant parties 5.3.5 Reports 5.3.5.1 5.3.5.2 5.3.5.3 5.3.5.4 All Sub-Committees Evaluation / feedback / post mortem Financial statement of the camp Comments, suggestions and proposals for future EIC

This concept paper is valid until further notification or revision from the Ministry of Education and can be used at all levels for competitions organized by the Ministry.

Division of Co-curriculum and Arts Ministry of Education, Malaysia

FOR PRIMARY AND SECONDARY SCHOOLS

APPENDICES

MINISTRY OF EDUCATION MALAYSIA

Appendix A Committee

No. 1.

Role Camp Commandant

Function - to oversee, manage and ensure all activities are carried out in accordance during the camp - to liaise with all sub committees - to liaise with all sub-committees to ensure that preparations are in order - to give progressive reports to main committee - to appoint facilitators for various activities - to arrange for grouping / duties of officials, facilitators and participants - to document and prepare reports on the camp - to prepare rules and regulations of the camp - to provide maps to the campsite - to inform participants of camp requirements e.g. batteries/ torches / plates & spoons / stationery etc. - to prepare and produce all booklets, log books and other printed materials - to cater for all food and refreshments for participants, facilitators and officials - to prepare and allocate accommodations for participants, officials and facilitators - to ensure facilities are available / - to ensure safe, clean and healthy camping at all times - to provide adequate First-aid kits - to provide transport - to ensure all equipment is available and checked before and during the camp - to ensure all equipment is returned in good condition

2.

Secretariat

3. 4. 5.

Programme / Printing Food / Refreshment Accommodation

6.

Welfare Warden Transport Equipment

Security

7. 8.

No. 9.

Role Presentation night /

Function Cultural - to organize the session - to ensure availability of equipment, materials and items for presentation - to conduct rehearsal - to publicize the English-In-Camp through various media e.g. newspaper or radio - to update camp notice board labels, posters, banners, etc. Closing - to identify Emcee - to organize activities for the ceremony (opening / closing) - to liaise with the main committee - to receive and register officials, facilitators and participants - to liaise with secretariat, programme and accommodation sub-committees - to prepare name tags / files / bags etc. for all participants - to select and prepare relevant activities for the English-In-Camp - to ensure all activities involve the use of the language - to brief all facilitators on implementation of activities - to allocate duties to all facilitators - to ensure the materials for all the activities are ready and adequate - to prepare souvenirs / certificates for VIP, officials, facilitators and participants

10.

Publicity

11.

Opening and ceremony

12.

Registration

13.

Master trainers

14.

Souvenirs / Certificates

Appendix B EVALUATION FORM FOR ENGLISH-IN-CAMP (To be completed by pupils/students, chaperones) Date: Venue: .. ..

Please evaluate the EIC based on the scale below. Tick () in the column provided. 5 Excellent No. A 1. 2. 3. 4. 5. 6. 7. B 1. 2. 3. 4. 5 C 1 2 3 4 5 D 1 2 3 4 5 Administration Registration Venue Accommodation Food Security / safety measures Hospitality Transport Camp Commandant Is he / she proficient? Is his / her briefing / instructions clear? Is he / she punctual? Is he / she helpful? Is he / she a good leader? Facilitators Are they proficient? Are they able to give clear instructions? Are they well prepared? Are they helpful? Are they punctual? Activities Ice-breaker Morning exercise Sessions for prayers / moral sessions / self-reflection Educational Tour Log book 4 Very good 3 Good 2 Satisfactory 5 4 1 Poor 3 2 1

No. 6 (i) (ii) (iii) (iv) (v) Language activities ( host - state list down accordingly )

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