Developed Catering Proposal

Advance Catering and Banquet Management Dr. Lilia C. Teves Submitted by: Febe Rose T. Libe MMHM/MBA

THEME : BEACH BIRTHDAY PARTY CONCEPT : Buffet Lunch by the sea Ambiance: A one-of-a kind beach party at lunch featuring the best of beach beauty. A lunch gathering in a beach is one-of-a kind and it gives a touch of nature with a modern blend of sophisticated design of buffet table..

Illustration 1: Sample photo of buffet tabel (with few variations in design and set up)

Buffet table is designed with colorful Jamaican theme with a blend of water sport. 3 colorful miniature surfboard will be placed in the center of the table with flowers surrounding it. Each table for the guest will be 18 rectangular tables in the surroundings and with beach umbrellas around to avoid too much heat exposure. The surrounding of the buffet table will be also be provided with large tent. The tables for guest will have a unique centerpieces as bowls, specifically mini fish bowls ( 5 high) to be placed above stones and sands with gold fishes in it with few waterlilies inside. Food: Buffet set up will be used with 2 tables. One for the soup, salad and main coureses' section, another is for desserts and beverages.

The Menu: Tuna and Corn Chowder Soup Appetizer Russian Salad Salad dish Buttermilk Chicken Breast 1st Course Grilled Tilapia and Mango Salsa 2nd Course Marinated Grilled Shrimp 3rd Course Java Rice Rice dish Fudge Brownies Window Cathedral Desserts Pine-mango delight Orange twist Beverage for 70 pax Php per pax: Php 500

MENU COSTING:
(Pricing Factor 2. Desired Food Cost % is 50%) Recipe :Tuna Corn Chowder Standard Yield: 10 servings Adjusted Yield: 70 servings Selling Price: Php 56.56 Serving Specifications Servings: 10 servings

Serving Size: 200 ml

Tested by: Date: Original Allocation

Note:

Adjusted Allocation Portion 4.2 kgs 315 g 840 g 258 g 1.26 kgs 3.36 kgs 35 g 8.75 g 140 g 1.6 l 1.6 l 2.1 g 210 g Cost Php272.50 Php45.15 Php61.95 Php20.64 Php205.38 Php245.28 Php0.84 Php5.16 Php154.00 Php92.40 Php224.00 Php406.00 Php60.06

Raw Materials Corn kernels Butter Onion Green Onion Celery Potatoes Salt Black Pepper Chicken Broth Cube Cream Milk Tuna Fresh parsley Recipe Cost Total Cost Buffer (10 %) Gross Food Cost Yield Cost per Serving Selling Price

Unit Size 410 g 225 g 1 kg 1 kg 1 kg 1 kg 500 g 50 g 5g 1 liter 150 g 1 kg

Unit Cost Php26.25 Php32.25 Php73.75 Php80.00 Php73.00 Php12.00 Php29.50 Php5.50 Php57.75 Php29.00

Portion 600 g 45 g 120 g 60 g 480 g 5g 1.25 g 20 g 240 ml 240 ml 300 g

Cost Php38.41 Php6.45 Php8.85 Php4.80 Php29.34 Php35.04 Php0.12 Php0.74 Php22.00 Php13.86 Php33.60 Php58.00 Php8.58 Php264.59

Php163.00 180 g

250 ml Php35.00

Php286.00 30 g

Php1,800.06 Php1,80.01 Php1,980.07 200 ml Php28.28 Php56.56

Recipe :Spicy Melted Cheese Dip Standard Yield: 6 servings Adjusted Yield: 70 servings Selling Price: Php 62.70

Serving Specifications Servings:6 servings Serving Size: 80 g

Tested by: Date: Note:

Original Allocation Raw Materials Pork sausage Cheese Chili pepper Tomatoes Unit Size Unit Cost Portion 226.8 g 2.2 kg 85.05 g 85.05 g Cost Php19.32 Php575.67 Php2.98 Php5.10

Adjusted Allocation Portion 2.65 kgs 5.6 kgs 992.52 g 992.52 g Cost Php435.20 Php1,465.33 Php34.74 Php59.55

500 g Php85.00 150 g Php39.25 1 kg 1 kg Php35.00 Php60.00

Recipe Cost Total Cost Buffer (10%) Gross Food Cost Yield Cost per Serving Selling Price

Php603.07 Php1,994.82 Php199.48 Php2,194.30 80 g Php31.35 Php62.70

Recipe :Russian Salad Standard Yield: 10 servings Adjusted Yield: 70 servings Selling Price: Php 53.00

Serving Specifications Servings: 10 servings

Serving Size: 250 g

Tested by: Date: Note:

Original Allocation Raw Materials Potatoes Carrots Green Beans Green Peas Mayonnaise Cream Lemon Lettuce Egg Bell Pepper Recipe Cost Total Cost Buffer(10%) Gross Food Cost Yield Cost per Serving Selling Price Unit Size 1 kg 1 kg 1 kg 450 g Unit Cost Php73.00 Php94.00 Php55.00 Php22.00 Portion 720 g 480 g 240 g 120 g 60 ml 1/8 pc 3 pcs 250 g Cost Php52.56 Php45.12 Php13.20 Php5.87 Php63.26 Php8.75 Php1.50 Php37.50 Php15.00 Php23.75 Php266.51

Adjusted Allocation Portion 5.05 gkgs 3.36 kgs 1.68 kgs 840 g 2.52 ml 240 ml 2 pcs 1.75 kgs 21 pcs 875 g Cost Php367.92 Php315.84 Php92.40 Php41.07 Php442.80 Php35.00 Php24.00 Php262.50 Php105.00 Php83.13

700 ml Php123.00 360 ml 240 ml Php35.00 1 pc 1 kg 1 pc 1 kg Php12.00 Php5.00 Php95.00

Php150.00 250 g

Php1,686.53 Php168.65 Php1,855.18 250 g Php26.50 Php53.00

Recipe :Buttermilk Chicken Breast Standard Yield: 4 servings Adjusted Yield: 70 servings Selling Price: Php 48.95

Serving Specifications Servings: 4 servings

Serving Size: 240 g

Tested by: Date: Note:

Original Allocation Raw Materials Chicken Breast Butter Milk Flour Salt Pepper Cream of Mushroom Recipe Cost Total Cost Buffer Gross Food Cost Yield Cost per Serving Selling Price Unit Size 1 kg 225 g 1 kg 500 g 50 g 298 g Unit Cost Php122.00 Php32.25 Php46.00 Php12.00 Php29.50 Php39.00 Portion 1 kg 180 ml 180 kg 180 g 2.5 g 1.25 g 298 g Cost Php122.00 Php25.80 Php18.00 Php8.28 Php0.06 Php0.74 Php39.00

Adjusted Allocation Portion 8.75 kgs 1.57 kg 1.57 l 3.15 kgs 43.75 g 21.86 g 1.05 kg Cost Php1,067.60 Php22.75 Php157.50 Php144.90 Php1.05 Php12.91 Php150.50

350 ml Php35.00

Php213.88 Php1,557.21 Php155.72 Php1,712.93 240 g Php24.47 Php48.95

Recipe :Marinated Grilled Shrimp Standard Yield: 6 servings Adjusted Yield: 70 servings Selling Price: Php 130.74

Serving Specifications Servings: 6 servings

Serving Size: 150g

Tested by: Date: Note:

Original Allocation Raw Materials Shrimp Garlic Olive Oil Tomato Sauce Fresh Basil Salt Recipe Cost Total Cost Buffer Gross Food Cost Yield Cost per Serving Selling Price Unit Size 1 kg 1 kg 110 g 1 kg 500 g Unit Cost Portion Cost

Adjusted Allocation Portion Cost Php2,970.54 Php126.88 Php371.57 Php378.74 Php242.31 Php63.02 Php0.70

Php560.00 2.2 kg Php145.00 75 g Php59.50 Php66.75 Php12.00 120 g 30 ml 2.5 g

Php1,232.00 5.29 kgs Php10.88 Php31.52 Php64.91 Php21.07 Php5.40 Php0.06 Php1,365.84 875 g 933 ml 700.2 ml 350.70 ml 350.70 ml 29.18 g

500 ml Php199.00 79. 2 g

Red Cane Vinegar 95 cL

Php180.00 30 g

Php4,160.06 Php416.00 Php4,576.06 70 g Php65.37 Php130.74

Recipe :Grilled Tilapia and Mango Salsa Serving Specifications Servings: 4 servings Serving Size: 200 g Standard Yield: 4 servings Adjusted Yield: 70 servings Selling Price: Php 56.05 Tested by: Date: Note:

Original Allocation Raw Materials Tilapia Olive Oil Garlic Dried Basil Salt Chopped Mango Lime Juice Orange Juice Red Onion Red Bell Pepper Green Bell Pepper Parsley Black Pepper Recipe Cost Total Cost Buffer Gross Food Cost Yield Cost per Serving Selling Price Unit Size 1 kg 1 kg 1 kg 500 g 1 kg 1.36 l 1 kg 1 kg 1 kg 1 kg 50 g Unit Cost Php120.00 Php145.00 Php180.00 Php12.00 Php75.00 Php98.00 Php73.75 Php95.00 Php95.00 Php286.00 Php29.50 Portion 1 kg 120 ml 16.67 g 10 g 5g 160 g 30 ml 30 ml 10 g 10 g 20 g 5g 5g Cost Php120.00 Php47.76 Php2.42 Php1.80 Php0.12 Php12.00 Php3.00 Php2.16 Php0.74 Php0.95 Php1.90 Php1.43 Php2.95 Php197.23

Adjusted Allocation Portion 8.75 kgs 1.05 l 150 g 87.5 g 43.75 g 1.4 kg 262.5 g 262.5 g 175 g 87.5 g 87.5 g 43.75 g 43.75 g Cost Php1,050.00 Php477.90 Php21.75 Php15.75 Php1.05 Php105.00 Php26.25 Php18.91 Php12.91 Php8.31 Php8.31 Php12.51 Php25.81

500 ml Php199.00

350 ml Php35.00

Php1,784.46 Php178.45 Php1,962.91 200 g Php28.04 Php56.05

Recipe :Steamed Rice with Pandan Leaves Serving Specifications Servings: servings Serving Size: 480 g Standard Yield: Adjusted Yield: 70 servings Selling Price: Php 45.46 Tested by: Date: Note:

Original Allocation Raw Materials Rice Pandan Leaves Water Recipe Cost Total Cost Buffer (10%) Gross Food Cost Yield Cost per Serving Selling Price Unit Unit Cost Size 50 g 1l Php5.00 Php25.00 Portion Cost Php36.00 Php2.00 Php25.00 Php63.00

Adjusted Allocation Portion 23.33 kg 233.3 g 23.33 l Cost Php839.88 Php23.33 Php583.25

50 kg Php1,800.00 1 kg 10 g 1l

Php1,446.46 Php144.65 Php1,591.11 350 g Php22.73 Php45.46

Recipe :Fudge Brownies

Serving Specifications

Servings: 12 servings Standard Yield: 12 servings Adjusted Yield: 35 servings Selling Price: Php 30.10

Serving Size: 50 g

Tested by: Date: Note:

Adjusted Allocation Raw Materials Cake flour Cocoa Powder Salt Butter Shortening Glucose Brown Sugar Eggs Walnuts Recipe Cost Total Cost Buffer (10%) Gross Food Cost Yield Cost per Serving Selling Price Unit Size 1 kg 1 kg Unit Cost Php49.00 Php23.50 Portion 720 g 180 g 1.25 g 240 g 240 g 79.92 g 180 g 6 pcs 30 g Cost Php35.28 Php4.23 Php0.03 Php34.40 Php34.40 Php6.79 Php6.03 Php30.00 Php2.61 Php18.00 Php171.77 Php957.97 Php95.80 Php1,053.77 50 g Php15.05 Php30.10 Portion 4.18 kgs 1.05 kgs 349.80 g 1.40 g 1.40 g 460.80 g 1.05 kgs 35 pcs 174.90 g 349.80 g Cost Php205.65 Php24.65 Php8.40 Php200.55 Php149.25 Php39.17 Php35.14 Php175.00 Php15.22 Php104.94

500 g Php12.00 225 g Php32.25 225 g Php24.00 600 g Php51.00 1 kg 1 pc Php33.50 Php5.00

Confectionar's Sugar 454 g Php39.50

500 g Php150.00 60 g

Recipe :Four Seasons Delight Serving Specifications

Servings: servings Standard Yield: Adjusted Yield: 70 servings Selling Price: Php 15.54

Serving Size: 480 ml

Tested by: Date: Note:

Adjusted Allocation Raw Materials Unit Size 450 ml 1l 1 kg Unit Cost Portion 240 ml 120 ml 480 ml 85 g Cost Php10.06 Php11.33 Php12.00 Php2.13 Php35.52 Php494.74 Php49.47 Php544.21 480 ml Php7.77 Php15.54 Portion 3.36 l 1.68 l 6.62 l 1.19 kgs Cost Php140.82 Php158.67 Php165.50 Php29.75

Four seasons Juice 1.36 l Php57.00 Fruit cocktail Water Ice Recipe Cost Total Cost Buffer Gross Food Cost Yield Cost per Serving Selling Price Php42.50 Php25.00 Php25.00

MANPOWER:
Catering Manager/Owner : oversees all the function of catering operation

Purchasing Officer: Oversees the delivery of products and checkiing of inventory of all the things needed in the operation > Receiving Clerk: do Assigned task advised by Pur officer

Sous Chef: assist the chef in cooking soup, Main dish, snd rice Pastry Chef : will prepare dessert, appetizer and salad

Waiter: in charge of setting up Kitchen Helper: Maintains the of buffet table, tables and cahirs; cleanliness and assisting guests in getting food orderliness of and provide; Requests for them the ktchen ;Refill chafers; and assists the Serves drinks and help guests in cooks in preparing refilling drinks; the ingredients

Manpower Cost:
Manager: Php 400.00 Chef : Php 300.00 Fand B Supervisor: Php 300.00 Purchasing Officer: Php 300.00 Receiving Clerk: Php 150.00 waiter: Php 150.00 @ 4: Php 600 Pastry Chef: Php 200.00 Sous Chef: Php 200.00

TOTAL MANPOWER COST : Php 2,450.00 Work Schedule : Chef and Kitchen Staffs:

 should be on the kitchen before the day of the function to prepare all the things needed and have pre- preparation of the menu should be working earlier on the day of the function and will finish cooking all the dishes before lunch time (11:30) FandB Supervisor and Waiters: should be reporting on th day before in the ain office and prepare all the things to be brought to the beach on the next day. Should be on the beach at 7 am and start preparing the set up

PURCHASE ORDER
Island Flavors Catering Services Bitas, Tigbauan, Iloilo Purchase Order To:________________________________________ Items Corn kernel Green onion Onion Celery Potatoes Chicken Broth Cubes Milk Cream Tuna Parsley Quant Unit ity 10 290 1 1.3 9.5 28 3 6 14 250 cans g kg kg kg cube liter pack cans g Specifications Del Monte Whole Corn Kernel;410 g Fresh Produce ; medium size Fres produce; Baguio Fresh Produce; mediumsized Knorr Chicken broth cubes Jolly Cow Fresh Milk Nestle All Purpose Cream; 250 ml pack Century Tuna Flakes in Vegetable Oil; 150 g can Fresh Produce ; fresh Date:______________________ Unit Cost Php26.25 Php0.08 Amount Php272.50 Php23.20 Php73.75 Php211.90 Php693.50 Php154.00 Php173.25 Php210.00 Php406.00 Php72.50

Fresh produce; medium size Php73.75 Php163.00 Php73.00 Php5.50 Php57.75 Php35.00 Php29.00 Php0.29

Sausage Cheese Tomatoes Chili pepper Carrots Green beans Green peas mayonnaise Lemon lettuce Butter Flour

4 35 800 995 3,4 1.7 2 4 2 1.75 18 3

packs Pork sausage; 500 g pack bars g g kg kg can pc kg kg pack kg can g Quickmelt; 150 g bar

Php85.00 Php39.25

Php340.00 Php1,373.75 Php48.00 Php34.83 Php319.60 Php93.50 Php492.00 Php24.00 Php262.50 Php1,098.00 Php580.50 Php138.00 Php702.00 Php127.60 Php398.00 Php416.50 Php66.75 Php79.20 Php3,080.00 Php600.00 Php112.50 Php35.00 Php98.00 Php8.55 Php92.15

Fresh produce; medium size Php0.06 Fresh produce; medium size Php0.04 Fresh Produce; Baguio; Medium sized Fresh produce; RAM; 450 g can Php123.00 Php12.00 Php150.00 Php122.00 Fresh produce; medium sized Fresh produce; Baguio Cals Php94.00 Php55.00

bottle Best Foods; 700 ml

Chicken breast 9

Magnolia Dari crme; 225 g Php32.25 pack Iloilo Supermart Jolly Cream of Mushroom; 298 g Fresh produce; Medium sized Php46.00 Php39.00 Php0.15

Cream of 18 mushroom soup Garlic Olive oil Tomato Sauce Red Cane Vinegar Basil Shrimp Tilapia Mango Lime juice Orange juice 880 2 7 1 440 5.5 9 1.5 1 1

bottle Figaro virgin olive Oil; 500 Php199.00 ml pack Del Monte Tomato Sauce Php59.50 Php66.75 Php0.18 Php560.00 bottle Del Monte; 95 cL g kg kg kg can g g Fresh produce; fresh Fresh; medium sized (1 kg good for 15 pcs)

Fresh; Big (4 pcs good for 1 Php120.00 kg) Medium sized Del Monte Orange Juice; 1.36 L can Fresh produce; medium sized Fresh produce; medium Php75.00 Php35.00 Php98.00 Php0.10 Php0.10

bottle Jamaica lime; 350 ml

Red bell pepper 90 Green bell 970

pepper Rice Cake flour Cocoa powder Shortening Glucose Brown sugar Confectioners sugar Walnuts Four seasons Juice Ice Water salt pepper 35 5 1 1 1 1 1 1 4 kg g kg kg kg kg pack pack can can kg liter pack pack Pandan Leaves 250

sized Local product; white fresh Iloilo Supermart Iloilo Supermart Shortening; 225 g Iloilo Supermart Peatraco Confectioner's Powdered Sugar Walnuts; 500 g Del Monte four seasons; 1.36 L can Dole Fruit Mix; 450 ml Packed ice Clean water; Hervie's iodized salt; 500 g Hervies's ground black pepper; 50 g TOTAL Php36.00 Php0.10 Php49.00 Php23.50 Php24.00 Php51.00 Php33.50 Php39.50 Php150.00 Php57.00 Php42.50 Php25.00 Php25.00 Php12.00 Php29.50 Php1,260.00 Php25.00 Php245.00 Php23.50 Php24.00 Php51.00 Php33.50 Php39.50 Php150.00 Php228.00 Php85.00 Php25.00 Php375.00 Php12.00 Php29.50 Php15,517.53 Verified by: Catering Manager

bottle Wil Pack; 600 g

Fruits Cocktail 2 1 15 1 1

Prepared by: Purchasing Officer Payment terms Shipping Terms Shipping Instructions: Date Wanted Delivered: Remarks: Approved for Purchase: Owner

Conforme; Supplier: Date:

Tools and Equipments Needed: Food Production: Cooking Range /stoves oven
Griller Ladle :soup and solid Tongs Mixing bowls Cutting / chopping boards Pots ( big: 10.9 liters) Saucepans Blender

Rice Cooker Measuring Cups and Spoons Utility bowls

Buffet service: Spoons

Fork Dinner spoon Soup Spoon Dinner fork Dessert fork Fish fork China Dinner plate Soup bowl Salad Plate Dessert plate Glasses Water goblet Juice glass knife Dinner Knife Fish Knife Beverage dispenser pitcher

Buffet Set Up: Linen Rainbow colored table coth for buffet table
Dessert platter

tablecloths
Table napkin Trays Service tray Bus Tray Chafers Soup tureen Chafing dishes (4) Salad Bowl (large)

Presentation Beach umbrella Surfboard (small) flowers Skirting tables chairs pins crumples

Obejective : The event should attain the following objectives: 1. Gain profit of at least 30 % of total budget 2. Incur to tal expense of 70 % of the budget. 3. Food will be 40% of the total cost, Labor is 10% and Other Expenses for 10% COST FORECAST FOOD and BEVERAGE COST: LABOR COST: OTHER COSTS: TOTAL PROJECTED COST: TOTAL SELLING PRICE : Php 17, 469.20 Php 2,450.00 Php 4,580.80 Php 24, 500 Php 500 @ 70 pax

Total Budget:
Desired Profit: Ideal Expense/ Cost:

Php 35,000
Php 10,500 Php 24,500

EVALUATION SHEET:
Island Flavors Catering Services

Bitas, Tigbauan, Iloilo EVALUATION SHEET

Instruction: Kindly check the box corresponds to your rating of the following items Rating: MENU Tuna and Corn Chowder Spicy Melted Cheese Dip Russian Salad Buttermilk Chicken Marinated Grillled Shrimp Tilapia in Mango Salsa Fudge Brownies Four Seasons Delight SERVICE Waiter Buffet Set up Table set up Overall Set up Comment and Suggestion: POOR GOOD EXCELLENT

SAMPLE CONTRACT
Island Favours Catering Service Contract Bitas, Tigbauan, Iloilo Client's Name: Date and Time of Function: Purpose of Function: Theme: Function: Address: Phone / Fax: Email: Mode of Payment: (Terms and Conditions) Uniform Requirements: Waitstaff: Specail Request: Starting and Ending Time: Approximate number o guests: Min. number expected: * Final guarantee number will be charged unless adjusted prior to 1:00 PM on: Menu Requirements: Price per guest All food and beverage subject to (tax) Service Style: Beverage Service; Set-up Requirements: Other Srvices: Linen and Napkins: Skirting Requirements: Style of Buffet Utensils to be used: Table Requirements: Chair Requirements: Tent Requirements: Audiovisual: Florist: Special Decorations and Service: Client's Signature: Date Witness:

Caterer's sugnature: Date

Witness:

TERMS AND CONDITIONS 1. All reservations and agreements are made upon and are subject to the rules and regulations of Island Flavors catering Services 2. In arranging for private functions, the attendance must be definitively specified and communicated to the catering manager 2 working days in advance. The number will be considered a guarantee, not subject to reduction and charges will be made accordingly. The Catering Services cannot be responsibe for ientical services more than 5 % over the guarantee parties up to 300. 3. All state and municipal taxes which may be imposed or be applicable to this agreement and to the services rendered by the Catering Services. 4. 50 % Payment shall be made 15 days in advance of the function and the balance (50%) on the day of the function. 5. The prices herein are subject to increase in the event costs of food, beverage, or other cost of operation increase at the time of the function. 6. The Catering Services will not be liable to lost belongings during the function. 7. Charges will be incurred for lost, damagaed or broken items owned by the Catering Services in the onset of the function.

FLOOR PLAN:

MARKETING STARTEGY: Networking and email blast to peers and will have a dry run event for potential clients. Event will be the testing ground for potential clients in how Island flavors operate as a Catering expert in the town. Island flavors logo: