S.

Diane Kearney
E-mail: sdiane.kearney@gmail.com LinkedIn Profile: http://ca.linkedin.com/in/dianekearney

Mobile (416) 768.6506 Toronto, Canada

Looking to contribute significantly to the growth of a faced paced global organization by providing organizational, logistical, planning and reporting support as the CEOs Executive Assistant PROFESSIONAL PROFILE A highly self-motivated professional with a positive attitude and superior interpersonal skills Adept at managing multiple tasks accurately providing special attention to quality and detail even as priorities change and urgencies intervene Resourceful and innovative, effective in team or individual work settings Confident and discrete individual with strong diplomatic skills Active listening and perceptive analytical skills utilized when participating at meetings Capable of operating in an evolving and often unstructured environment

HIGHLIGHTS OF ACHIEVEMENTS Demonstrated strong sense of mission for high level executives from both the private and public sector with discretion and confidentiality Managed the administrative procedures, reconciliation of corporate credit card, quarterly reports, annual operations budget and consolidation process for nine international markets Highly organized, ability to meet deadlines and work well under pressure Proven event planning management skills At ease traveling and working in a variety of settings Comfortable and skillful in working with Heads of State and dignitaries, Board members and senior staff, on behalf of the CEO, providing exceptional customer service and high expectations for quality

PROFESSIONAL EXPERIENCE February 2011 March 2012 (maternity leave contract) Executive Assistant, Office of the Executive Vice President & Chief Financial Officer and Senior Vice President & Chief Accountant, Scotiabank, Toronto, ON December 2005 May 2010 Executive Assistant, Office of the Vice President, International (Sales& Marketing), Canadian Tourism Commission, Vancouver, BC Fostered and maintained effective professional relationships with all external stakeholders and staff reporting to the Vice President, International from 11 global offices, managed various time differences and constraints, ensured information and resources were received accurately and in a timely manner Prepared and consolidated all confidential information and materials for the Board of Directors ensuring compliance with the corporate governance and guidelines Provided training and direction to the international staff, guidance and advice to others or less experienced colleagues in other roles in headquarters and overseas Collaborated in the development and preparation of the departments budget, monitored the expenses to ensure that all programs were implemented and funded Extensive calendar and schedule management, external and internal meeting preparation and coordination including all international travel, visas, conference registrations and accommodation arrangements

Coordinated, prepared and submitted numerous expense claims in multiple currencies, accurately and proficiently adhering to the Treasury Board of Canada Secretariat guideline Proven project management skills as lead event planner of Canadas premier international tourism marketplace, RVC, bringing together approximately 1,600 international buyers, media and sellers of Canadian tourism products, services and information

January 2001 December 2005 Executive Assistant, Office of the President & CEO and General Manager, Pan Pacific Hotels America Inc. and Pan Pacific Vancouver, Vancouver, BC In addition to executing the daily administrative activities of the office of the President & CEO; I actively participated with the corporate leadership team in the sale and due diligence process of the Pan Pacific Vancouver Organized the President & CEOs calendar and schedule management, international travel and related agendas; and coordinated the delivery of all proposals required to meet his overall business needs Prepared presentations for potential hotel developers and architects, correspondence and presidential material for high level use

November 1995 December 2000 Executive Assistant; Office of the General Manager, Metropolitan Hotel, Vancouver, BC Liaised with all levels of the organization and represented the General Manager at various functions and weekly departmental meetings Planned and arranged VIP dinners, receptions and meetings for the General Manager, hotel owners and VIP in-house guests at various locations in the city Worked with representatives from the City of Vancouver Planning Department, Health Department, Fire and Safety Department and General Contractor with primary responsibility for securing the liquor license for the newly renovated restaurant, Diva at the Met

June 1994 June 1995 (1-year contract) Executive Assistant Office Manager, Office of the President & CEO Bechtel Corporation Partners, Williams Lake Fiberboard Group, Vancouver, BC Interacted and thrived in a diverse cultural environment liaising between our multi-national jointventure partners from both the private and public sector Competently established a new office, set-up commercial accounts, hired and supervised the administrative support staff allowing a smooth business flow Had personal responsibility for major aspects of government air permitting processing including researching particulate emissions, newspaper announcements, and circulation of air permit information to the public and arranged and attended open house public meetings Represented the company at governmental meetings in Williams Lake attended by Provincial Ministry representatives from Victoria, Williams Lake City Officials and the public

Prior to 1994 I worked in various companies with high level corporate executives and government officials, employees and Board members in a senior executive assistant role. OTHER LANGUAGES French: intermediate level References available upon request
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