Job Search Handbook Bookmarked

CAREER
WSDM WSDM
On Library Walk | 858.534.3750 | career.ucsd.edu On Library Walk | 858.534.3750 | career.ucsd.edu
CAREER
Write. Speak. Do. Meet.

FORMATS TO FINDING YOUR FUTURE.
Write. Speak. Do. Meet.

FORMATS TO FINDING YOUR FUTURE.
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CORPORATE
Thank you to our corporate partners who play a vital role in creating current and future career development and employment opportunities for UC San Diego students and alumni
PARTNERS
CAREER
Diamond Members
Cisco College Works Painting Life Technologies
Platinum Members
Microsoft Sea World San Diego
Gold Members
Cubic Corporation Gen-Probe Golden Eagle Insurance Hewlett-Packard Peace Corps Schlumberger ViaSat, Inc.
WSDM
Write. Speak. Do. Meet
FORMATS TO FINDING YOUR FUTUR
Table of conTenTs
wriTE. spEak. Do. MEET
formats to finding Your future
caReeR wsDm
Topic Resumes outline sample Resumes curriculum Vitae power Verbs References coVeR leTTeRs outline sample cover letters inTeRViewinG informational interviews Top 10 Job interview Tips & answers sample Questions behavioral based interview Questions interview Dress follow-up
paGe # 3 4 14 18 19
eDiToRial sTaff
Director, Career services Center, UC san Diego advisor, Employment services advisor, professional & Graduate school advising assistant Director, Career & internship advising advisor, Career & internship advising
andy ceperley
brian Guerrero Jamie nye
lauren payne
20 21
Kathy self 26 28 29 30 31
Ian Transfiguracion
Marketing specialist
Joe cribari | Roxanne farkas Christy Quiogue | Craig Schmidt
conTRibuTinG sTaff
YouR GuiDe To caReeR wsDm
Many pages will contain diagrams. Each diagram contains icons that explain the content presented. The information related to each icon is represented by its corresponding letter.
icon
Dont forget to look out for helpful tips weve scattered throughout this guide book.
WRITE. SPEAK. DO. MEET.
WSDM
infoRmaTion a) functional formatted Resumes
Focus on core job competencies that can be applied......
follow-up letter
32 33 34 35
Thank You letter Decline letter
acceptance letter
pRofessional & GRaDuaTe school application basics 36 38 39 40 42 application process application essays
letters of Recommendation
Formats to building your bright future. application Resumes
t.
RE.
on Library walk | 858.534.3750 | career.ucsd.edu
01
seRVices
our mission
The UC San Diego Career Services Center helps our students determine and fulfill their career goals.
Career Advising Appointments Job and Internship Listings
You can meet individually with an advisor for help exploring career options, seeking internships, and planning an effective job search. To make an appointment call (858) 534-3750.
Each year employers list opportunities for UCsD students for full-time jobs, part-time jobs and internships. postings are available on the port Triton system.
Career Express Advising
Job fairs
Advisors are available to see students on a first-come, first-served basis. Students can get a quick answer to their questions and an introduction to our services and resources. Visit career.ucsd.edu for express advising hours.
Each quarter, our center offers a major job fair. The Fall, winter and spring Job and internship Fairs draw all kinds of employers who offer internships and employment opportunities. There are a variety of industry-specific plaza fests held throughout the year.
self-assessment Tools
interview preparation
You can access self-assessment tools that will help you define your interests, skills, values and personality. Use this information to generate career options.
on Camera practice interviews and interview stream are resources available to help you prepare for your upcoming job interviews.
career exploration panels
Graduate & Professional School Advising
attend panel presentations to meet and make contact with professionals in your chosen career field and learn more about what career options are available. Hear professionals discuss their career paths, education, typical daily tasks, skills and qualifications.
Resources & libraries
want to go to graduate school? You can review web and library resources, attend workshops, learn about letters of recommendation, get your essays critiqued and get one-on-one advice and information on preparing for and applying to graduate and professional schools. Call (858) 534-4939 to schedule an appointment.
The Career services Center features two specialized libraries filled with career, internship, and graduate school resources. knowledgeable staff are available to assist you and computers are available for research, job search and resume preparation.
on campus interviews
Resume Writing
During the course of the academic year, over 90 employers will conduct over 1,700 on-campus interviews with candidates who meet their eligibility requirements. The interview calendar is accessible through port Triton.
Use our resources to help you identify your skills and strengths, and learn how to present them effectively on your resume. Career advisors are available to critique your resume.
workshops
Check our online calendar of events and job search workshops designed for you. The Career services Center offers a series of workshops designed to assist with all stages of the career development process.
02
Resume ouTline
street address City, state Zip Code phone Number & Email address
YouR name
obJecTiVe
To obtain a position in......utilizing........
eDucaTion
B.a. or B.s., Name of Major Name of Minor and/or Concentration overall Gpa and/or Major Gpa
Expected Graduation Date: Month/Year
RelaTeD couRsewoRK
Course Title Course Title
sKills/QualificaTion
ability to strong knowledge of Demonstrated experience with Proficient in Fluent in languate
ReleVanT eXpeRience
position Title, Employer Name, City, state (Mo. /Year to Mo. /Year) Use bullet points (not paragraphs) to describe your position functions start your statements with action verbs Do not use personal pronouns (i.e. i, my, me) in your phrase Leadership Title, student organization, City, state (or UCsD) Be specific in your statements End phrases with results or outcomes (Mo. /Year to Mo. /Year)
aDDiTional eXpeRience
position Title, Employer Name, City, state Community service, organization, City, state
(Mo. /Year to Mo. /Year) (Mo. /Year to Mo. /Year)
oRGaniZaTions
active Member, student Club, UCsD
student Chapter Member, Community organization, City, state
(Mo. /Year to Mo. /Year) (Mo. /Year to Mo. /Year)
a) specify position type and/or title b) List three skills or knowledge you can contribute to the position c) only include if 3.0 or higher. otherwise, optional unless
required by employer
g) Consider categorizing in two sections: relevant Experience and additional Experience

Experience can be paid or unpaid. include part-time/full-time employment, internships, course/lab projects, student organization involvement, leadership positions and/or volunteer/ community service you believe best relate to your career objective.
d) (optional) select 4-6 classes that relate to the position/industry Do not list the course number (instead of ECoN 101 write the name of the class) e) List 4-5 abilities, skills or types of knowledge that best relate
to the job position
h) State the number of members, frequency of meetings, topics discussed philanthropy
i) Ex: increased membership by 10%, raised over $5,000 for j) List additional experience as bullet points to inform employer
of other opportunities
f) List software or computer programs you are familiar with
k) Name campus and community memberships, including team sports
03
chRonoloGical foRmaTTeD Resume

Jobs (as well as internships and volunteer positions) are listed in reverse chronological order with your current or most recent job. aDVanTaGe: easier for employer to see what jobs you have held and when you have worked at them. it works well for job seekers with a strong, solid work history.
Taylor Teacher
Tteacher@ucsd.edu student@ucsd.edu (858) 534-3750 858.535-2918 OBJECTIVE Seeking an elementary school teaching position with Teach for America EDUCATION B.A., Math, June 20XX Minor: Education Studies University of California, San Diego GPA: 3.4 Relevant Coursework: Interpersonal Communication Skills Express to Success Certificate of Completion, 20XX
Introduction to Teaching and Learning Introduction to Developmental Psychology Cognitive Development and Education
RELEVANT EXPERIENCE Career Peer Educator, Career Services Center, UC San Diego August 20XX- present Advise undergraduate students on a wide range of topics, including obtaining an internship, resume writing, and job search strategies. Deliver weekly presentations to students on resume writing and interviewing. Collaborate with a team of 5 peer educators to publicize Career Services Center events and workshops. Tutor, Preuss School, UC San Diego September 20XX- present Assist 20+ high school students with their math homework on weekly basis. Explain difficult concepts to students. Senior Resident Advisor, Department of Residence Life, UC San Diego August 20XX June 20XX Supervised approximately 10 resident advisors in the maintenance and enforcement of university policies. Participated in leadership training and community building workshops. Developed and implemented 50+ programs to educate about campus resources. COMMUNITY SERVICE Mentor, Big Brother Big Sisters, San Diego County, 2006 - present Alternative Spring Break, Dominican Republic, March 2008 QUALIFICATIONS Proficient in conversational Spanish Strong interpersonal and writing communication skills Microsoft Word, Excel, PowerPoint, and Adobe Photoshop CPR Certified References and Portfolio available upon request
a) Include additional certifications and classes such as Express to Success, Passport to Leadership, and Extension certificates. b) include coursework only if it is relevant to the position. Dont include course numbers or grades c) Experience can include jobs, internships, volunteer work, research, class projects, leadership roles, etc..
04
chRonoloGical foRmaTTeD Resume

Margie Bruce
OBJECTIVE
2568 Main Street, #1 San Ysidro, CA 92159 (858) 534-3750 student@ucsd.edu 910-5815 lsbodn@ucsd.edu
Coordinator Position in a Womens Center
EDUCATION
B.A. Critical Gender Studies, Minor in Music University of California San Diego (UCSD), June 20XX, GPA: 3.67
EXPERIENCE
Career Peer Educator, UCSD Career Services Center (CSC) (9/20XX-Present) Advise students regarding self-assessments, resume/cover letter writing, internship opportunities, job search, Career Portfolio and general career question. Deliver presentations in the CSC and conduct outreach presentations on the following topics: overview of the CSC, internships, resume writing, and Career Portfolio.
Get Out The Vote Staff, John Doe for Chula Vista City Council, Chula Vista, CA (3/2XX0-present) Worked on John Does City Council Campaign during the Chula Vista Primary as a member of the field staff. Duties included phone banking, canvassing and visibilities. UCSD Campaign Coordinator, Teach For America, San Diego (9/20XX - Present) Identify leaders and top students on campus, establish relationships with student organizations and build a support network on campus to recruit Teach For America corps members and staff. Journalism Internship, North County Times, San Diego (9/20XX -12/20XX) Performed the duties of a reporter in the features department. Conducted interviews and wrote articles on a weekly basis. Public Affairs Internship, Planned Parenthood Federation of America, Washington, D.C. (6/20XX - 8/20XX) Organized a D.C. campus outreach plan, and a DC community outreach plan, introduced the CEO of Planned Parenthood Metro Washington at a speaking event, and worked on national Vox program material. Features Editor, UCSD Guardian, San Diego, CA (1/20XX - 1/20XX) Produced a weekly features section using Quark Express and Photoshop, fielded press releases, assigned and edited stories, hired writers, conducted staff meeting, wrote articles. Articles included interviews with film maker Nilita Vichani, Ray Manzarek of The Doors, and business leaders such as Rubios CEO Ralph Rubio and Lindows.com CEO Michael Robertson. Marketing Internship, BAM Magazine, Burbank, CA (2/20XX - 6/20XX) Promoted BAM at events and worked with executives to organize a celebrity golf tournament that benefited MAP (the musicians assistance program).
ACTIVITIES / MEMBERSHIPS
N.O.W. (National Organization for Women) Delegate to the CA Board of Directors C.O.A.S.T. (Chancellors Organization for Allied Students) Vice President of San Diego County
SKILLS/TRAINING
Proficient with PC and Mac platforms including Quark Express, MS Word, Microsoft Excel, and Microsoft Access
a) become a career peer educator
Volunteer and join the Career peer Educator program! peers learn invaluable skills, deliver career presentations and help other UC san Diego students explore career options.
c) To be or not to becontroversial?
b) When to use paragraphs
Because this candidate is seeking a position in a womens center, it may be viewed positively to have direct experience working for organizations serving this population. Consider talking about your options with a Career advisor as not all special interest organizations may be appreciated by another persons point of view.
Not all resumes need to follow a bulleted format. some social service agencies look at paragraph formatted resumes as writing samples since many agencies have to document client case notes in a similar fashion.
d) acronyms
if you choose to use acronyms in your resume, be aware that external audiences dont always know acronyms the way you do. if used twice in one resume, you may write it out in its entirety and use parenthesis to introduce the acronym; showing how it will be used later.
05
combinaTion foRmaTTeD Resume

Skills and qualifications are listed, followed by your experience or employment history. aDVanTaGe: can highlight the skills you have that are relevant to the job you are applying for and still easy for employers to find what they are looking for, experience.
Gina Global
7 Continent Circle San Diego, CA 92093 (858) 555-1234 student@ucsd.edu (858) 534-3750 ginaglobal@ucsd.edu
Objective To obtain an entry level international trade position utilizing organizational ability, knowledge of foreign cultures, languages and research skills Education B.A., International Studies Minor: Spanish Literature University of California, San Diego (UCSD) Graduation: June, 20xx GPA: 3.0 Education Abroad Program,UCSD Mexico- U.S. Comparative Perspectives Program EAP Study Center, Mexico City 7/20xx 12/20xx
Relevant Course Work Economics, Politics, and International Change International Law & Organizations Comparative Politics in Latin America Introduction to Political Science: Comparative Politics Mexico-U.S. Economic Relations Skills & Qualifications Excellent oral and written communication skills Fluent in spoken and written Spanish Extensive international travel, including, France, Spain and Germany Proven leadership ability through student organizations and activities Able to multitask in a busy work environment Work effectively within a team as well as independently with minimal supervision Strong attention to detail Proficient in Word, Excel, PowerPoint, internet and email Experience President, UCSD International Affairs Group, San Diego, CA (9/20xx present) Organize weekly events showcasing a specific International Affairs topic. Introduce speakers and moderate discussions. Recruit professionals to speak during events. Communicate with over 20 members through weekly e-mails. Oversee development of monthly newsletter, proofreading and editing for errors and omissions. Waiter, Chilis Restaurant, National City, CA (4/20xx 11/20xx) Communicated with customers and took orders, sometimes speaking in Spanish. Worked in a busy environment and acted in a courteous and professional manner. Served over 75 customers per shift. Activities Team Member, Womens Basketball Team, UCSD Rush Chair, Delta Gamma Sorority, UCSD (1/20xx present) (9/20xx 12/20xx)
a) Be sure to include study abroad programs b) include relavent course work related to global careers domestic or international c) include extensive travel and emphasize multiculture skills and foreign languages
06
Sumin (Carol) Transfer

7693 Oak Drive San Diego, CA 92122 (858) 555-3087 cctransferstudent@ucsd.edu (858) 534-3750 student@ucsd.edu
Objective An internship position with Union Bank of California utilizing analysis, problem-solving, and leadership skills Education Bachelor of Science, Management Science University of California, San Diego Major GPA: 3.25 Anticipated Graduation Date: June 20xx Relevant Coursework Financial Risk Management Mathematical Economics Financial Accounting Calculus & Linear Algebra Skills/Qualifications Experience working on case projects in financial accounting and corporate finance classes Strong background in research and analysis developed through work experience and course work Proven ability to multitask in a busy work environment and communicate effectively Proficient in Excel, PowerPoint, Bloomberg, Quicken, QuickBooks, Word, Goldmine, and ACT Finance Experience Finance Intern Department of Treasury Domestic Finance Department Washington DC (1/20xx 3/20xx) Assisted Office of Financial Markets with researching matters related to the Treasury's debt management policy, issuance of Treasury and federally-related securities, and financial markets Verified and input data using MS Excel for use in quarterly finance estimates Shadowed and assisted senior department officials at classified level meetings Office Assistant/Student Worker UC San Diego Facilities Management Department La Jolla, CA (11/20xx-4/20xx) Prepared invoices, organized files and data both in hardcopies and electronically Researched products for increasing production rate among the workers Organized and updated a current work order spreadsheet using Microsoft Excel Answered phones, filed, ordered supplies, and other office work Addressed concerns with employees from various departments resulting in successful work orders Memberships/Activities Active Member, UC San Diego Competitive Dance Team (20xx - present) Member, Undergraduate Investment Society, UC San Diego (20xx- 20xx) President, Health Awareness Club, Grossmont College (20xx-20xx) Researched, planned, and executed Health Week resulting in 300 student and staff attendees Economics of Conservation Corporate Finance Micro & Macroeconomics Financial Policy & Politics UCDC Program UC Washington Center, DC Winter 20xx Coursework in Financial Policy
a) Your contact information can take anywhere from 1 to 4 lines depending on the space available on your page.
relevant academic experience. Consider including aa/Community College studies only if pertinent to your job objective.
d) stick to just the most relevant! omit the numbers or grades. e) List 4-5 abilities, skills or qualifications that best relate to the
position.
b) Use the education section to highlight your current and
c) other programs, training or schools (like community college)

can be showcased here too.
f) Create header titles that showcase skills related to the job requirements (ex: finance experience, teaching experience, research experience, etc). g) Bold important titles. if you are limited on space make this one line instead of two.
07
1234 La Jolla Village Dr. La Jolla, CA 92093 (858) 534-3750 (858) 555-1234 jgenetic@ucsd.edu student@ucsd.edu OBJECTIVE: To obtain an internship position in biological research requiring lab experience and analytical skills EDUCATION: Bachelor of Science, Molecular Biology University of California, San Diego Graduation Date: June, 20xx GPA: 3.2 RELEVANT COURSE WORK: Cell Biology/Lab Structural Biochemistry Biostatistics Chemistry/Lab Metabolic Biochemistry Physics/Lab
Joe Biotech
LAB SKILLS: Knowledge of lab techniques including electrophoresis, IR spectroscopy, crystallization Demonstrated use of equipment, such as centrifuge, distillation column, reflux condenser Water analysis experience for bacterial counts, isolation and cultivation Ability to follow detailed operating procedures and protocols with minimal supervision
a) objective
state a focused objective with type of position, job title and/or industry. This brief statement can include relevant skills as it relates to the position you are seeking.
ADDITIONAL SKILLS: Excellent oral and written communication skills Data entry and analysis experience on Excel database Organizational ability demonstrated in efficient and accurate supply orders Proficient in Word, Excel, Access, and PowerPoint RELATED EXPERIENCE: Laboratory Assistant - Chemistry Department, UCSD 9/xx - present Assist with buffer and media preparation and produce SDS PAGE electrophoresis gels Maintain pipette tip supply for the entire lab while being responsible for maintaining inventory Course Project - Organic Chemistry Lab, UCSD 1/xx 3/xx Conducted experiments in a team setting to achieve desired objectives for lab project Collected, analyzed and interpreted lab results and data and composed a formal lab report ADDITIONAL EXPERIENCE: Volunteer - American Heart Association, San Diego, CA 6/xx 9/xx Recruited local companies from health-related fields for annual fundraising events Wrote articles for newsletters regarding health issues increasing awareness of nutrition Conducted and participated in health fairs by assisting nurses at the health info booth ACTIVITIES: Member, Biology Student Association, UCSD Philanthropy Chair, Sigma Phi Epsilon Fraternity, UCSD 20xx present 20xx - present
b) education
Highlight degree with bold font. You can include certificates, study abroad experiences and community college experience if appropriate. Do not include high school diploma.
c) coursework
specify classes (by course title) that are relevant to the job you are seeking. Exclude academic department, course number, grades or the term you took the class.
d) skills
This area of the resume markets your qualifications to perform the job duties. Examples include interpersonal skills, laboratory/technical abilities, computer, language.
e) Related experience
Think beyond paid employment and internships. Experience (past or present) includes any settings that allowed you to utilize your skills & abilities. Experience should be listed in reverse chronological order (from present to past).
Employers value well rounded candidates. include memberships in campus or community organizations that are relevant to the position. High school involvement can be included if freshmen or sophomore. otherwise, recent and relevant experience should be listed.
f) activities
08

MASOUD INTERN ENGINEER
5678 Random Place, Los Angeles, CA 92020 (858) 555-1234 masoudinternengineer@ucsd.edu (858) 534-3750 student@ucsd.edu OBJECTIVE An engineering internship position at SAIC utilizing my analytical, interpersonal, and communication skills EDUCATION B.S. Mechanical Engineering, expected June 20xx University of California, San Diego (UCSD) Major GPA: 3.5, Cumulative GPA: 3.36 Relevant Coursework: C/C++ Programming Solid & Fluid Mechanics Statics & Dynamics Linear Circuit Analysis Passport to Leadership Certificate (20xx-20xx) Leadership Skills Training Structural Materials Thermodynamics Lab Techniques Mechanical Behavior of Materials
RELEVANT EXPERIENCE Clock/Robot Design Contest Engineering Graphics and Design Course Project, UC San Diego (March xx June xx) Translated planned concepts into detailed AutoCAD designs for a unique pendulum clock Designed and constructed a robot built to specific operating parameters within a small team Utilized industry standard tools to develop skills for design and fabrication Acquired knowledge and experience with 3-D CAD and Lasercamm Community Client Liaison UCSD Teams in Engineering Service (TIES)/St. Pauls Assisted Living Project (Sept. xx Dec.xx) Designed a wireless device worn by a resident to self-alert staff in an event of an emergency Worked with a team to build hardware to relay signals from a RF-basic stamp receiver to the systems integration team Developed and presented project in group meetings and to client - see http://ties.ucsd.edu/projects/smart_furnishings Acted as liaison between the client and the team as well as the TIES program director OTHER EXPERIENCE Administrative Assistant UCSD Career Services Center, La Jolla, CA (July xx present) Sorted large volumes of incoming mail, filed transcripts, performed typical office tasks HONORS/ACTIVITIES Active Member, Tau Beta Pi National Engineering Honor Society, Feb. 20xx Present Provosts Honors, Fall xx Spring xx, Spring xx Excellence Award in Writing National Journalism Convention, June 20xx SKILLS/QUALIFICATIONS Computer Skills C Programming in UNIX environment, MATLAB, Autodesk AutoCAD and Inventor Microsoft Office; Adobe Photoshop and PageMaker; Macintosh OSX Design Tools and Equipment Familiarity with oscilloscope, function generator, digital multi-meter, LaserCAMM Shop tools: Drill press, band saw, cordless drills, soldering iron, sheet metal shear Other Oral fluency in Farsi (Persian) US Citizen
a) Use the education section to highlight your

relevant academic experience & training.
b) stick to 6-8 of the most relevant courses
c) Create header sections that allow you to showcase your relevant experience. if that experience was gained through key course projects or programs then share them in their own special section, like relevant projects. d) some government or government contract positions require US Citizenship. If they ask then include it, otherwise dont.
09
funcTional foRmaTTeD Resume

Focus on core job competencies that can be applied to a position you are targeting. This format does not highlight employment history and may help if you have a gap in employment, no work record or have a pattern of short term positions, , or if you are making a career transition.
a) let Your experience speak for itself
Not all experienced professionals or alumni need to have their education section on the top tier of their resume. Speak to a career advisor regarding your specific resume and discover other strategies to make your resume stand out.
James LaSalle
student@ucsd.edu (619) 330-2222 1110 Hay Street, National City, CA 92300 james@ucsd.edu (858) 534-3750
OBJECTIVE Seeking an event planning manager position PROFESSIONAL QUALIFICATIONS Management Analyze data gathered and develop solutions or alternative methods of proceeding for an organization of over 1,200 employees. Confer with personnel to ensure successful functioning of newly implemented systems or procedures. Design, evaluate, recommend, and approve changes of forms and reports. Develop and implement records management program for filing, protection, and assurance compliance. Plan study of work problems and procedures, such as organizational change, communications, information flow, inventory control or cost analysis. Event Planning Coordinate activities of staff personnel to make arrangements for group meetings and conventions of over 15,000 attendees. Arrange the availability of audio-visual equipment, transportation, displays and other event needs. Conduct post-event evaluations to determine how future events could be improved. Consult with customers to determine objectives and requirements for events such as meetings, conferences and conventions. Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress. Monitor event activities to ensure compliance with applicable regulations and laws. Obtain permits from fire and health departments to erect displays and exhibits and serve food at events. Purchasing Analyze market and delivery systems to assess present and future material availability. Arrange for disposal of surplus materials. Control purchasing department budgets. Locate vendors of materials, equipment or supplies and interview them to determine product availability and terms of sales. Maintain records of goods ordered and received. EXPERIENCE Vice President of Systems & Operations, Creative Solutions, San Diego, CA Events Manager, LEI Special Events, San Diego, CA Junior Purchasing Analyst, Inventory Surplus Inc., San Diego, CA RELEVANT TRAINING Certificate Program in Strategic Management, UC San Diego Extension, La Jolla CA EDUCATION Bachelor of Science in Management Science, UC San Diego, La Jolla CA October 20XX- Current May 20XX-September 20XX July 19XX- April 20XX June 20XX
10
funcTional foRmaTTeD Resume

MIA ARTZY
555 Main Street Apt.Apt. ~ San Diego, CA 9210192101~ 534-3750 ~ student@ucsd.edu 555 Main Street 123 123 ~ San Diego, CA ~ (858) 453-4567~artzy@aol.com
OBJECTIVE: A full time Computer Graphics /Web Design position with Pixar Animation Studios. EDUCATION & TRAINING: Bachelor of Science, Visual Arts University of California, San Diego Certificate in Computer Graphics American College of Computer Design, Los Angeles, CA NOTABLE PROJECTS: 20XX Film Son of the Sun awarded second place, Sixth College Film Festival 20XX Designed, developed and implemented 3 new web sites DESIGN EXPERIENCE: WEB / COMPUTER Collaborate with management or users to develop e-commerce strategies for organization websites Communicate with network personnel or website hosting agencies to address hardware or software issues Write, design and edit web page content; or direct others producing content Create searchable indices for web page content Knowledge of Quark Express, Adobe Photoshop, Microsoft Front Page and Illustrator PRINT Import text and art elements, including photography that has been scanned or produced with a digital camera Prepare ample layouts and sequence of operations for approval Select number of colors and determine color separations VIDEO Apply story development and editing to create animation storyboards that map out key scenes and characters Assemble, typeset, scan and produce digital camera-ready art or film negative and printers proofs Covert real objects to animated objects through modeling, using techniques such as optical scanning Design complex computer graphics and animation, using independent judgment, and creativity Organize and conduct supplemental review sessions with fellow tutors ADDITIONAL EXPERIENCE: Freelance Media Design Contractor, La Jolla, CA, 20XX-present Office Assistant, Communications Department - University of California San Diego, La Jolla, CA 20XX-20XX Tutor, OASIS - University of California San Diego, La Jolla, CA 20XX
20XX 20XX
REFERENCES AND ONLINE CAREER PORTFOLIO AVAILABLE AT WWW.MARTZY.COM
a) provide examples of Your work
an easy way to do this is by showcasing your website
11
Resume foR feDeRal Jobs
Top Tips
The government is hiring! search for jobs, review applications tips and create an online federal resume at usaJobs.GoV For student jobs and entry level positions go directly to: www.usaJobs.GoV/studentjobs
10
feDeRal Resume
5. You must specifically mention the major subjects and total credits you have earned. while writing these points, you may
be tempted to make use of bullet points - however, while these work well for resumes targeting civilian positions, they may not be well received when applying for federal jobs.
6. You should explain things in great detail. The underly-
For additional opportunities for students (internships, fellowships, scholarships) see: usajobs.gov/StudentJobs/AdditionalOpportunitiesForStudents always check individual agency and department sites for even more opportunities and advice!
ing reason for this is that education counts a lot more in federal recruitment than in the private sector. Therefore, you should use this format to show how well you qualify for the job through your education.
7. even if your education does not exactly match the qualifications as advertised, you can still qualify through equivalent experience. in this case, you can get over this hurdle by
1. Include information specific to the federal job advertised. information such as: the job number, grade and title of job,
and desired locations if applicable.
explicitly spelling out your previous experience and how it relates to the job at hand.
2. include contact information such as your full name, mailing address with Zip code, any phone numbers 3. must include your social security number. also include information on reinstatement eligibility and civilian grade, including the job series and dates that you held the previous position. 4. Write your educational qualifications in chronological order, starting from high school to college. include the name and
city of each institution, and the type and year of diploma/degree received. Dont forget to highlight the grades that you received and any awards.
human, make sure that you make the most of it by being as descriptive as possible. in the job description area use numbers and time-oriented statements to highlight accomplishments. if possible show how you saved money or managed time to help grab your readers immediate attention. pay attention to keywords in the announcement and use them to help explain your qualifications.
8. federal resumes are not scanned by machines in most cases. since your resume will most likely be read by an actual, live
telephone numbers of employers, position(s) you held, numbers of hours per week and salary. writing your accomplishments and duties (to a lesser extent) is important. You should also indicate whether it is ok to contact the previous employer.
9. If you have previous work experience having relevance to the job in question, include it with full details. Give the
10. Dont forget to write about any other qualifications that may be even slightly related to the job. Explain why you think
they are similar by giving concrete examples such as software used, etc. Memberships, certificates or awards also count heavily in federal job applications.
12
Resume foR feDeRal Jobs

Joe Federal
2079 Apple Lane, San Diego, CA 92093 Cell: xxx-xxx-xxxx -- Email: student@ucsd.edu jfederalX@ucsd.edu Vacancy Identification Number: 098090-VM Job Title and Grade: ____________ Desired Locations: US- CA - San Diego, Los Angeles Social Security Number: xxx-xxx-xxxx Country of Citizenship: United States of America Veterans Preference: 5 points US Armed Forces Active Duty Registered for Selective Service: Yes Highest Grade Level and Dates: Not Applicable Summary: Talented leader with proficiency in meeting and exceeding quotas. Exceptional communicator with strong negotiation skills, outstanding problem-solving abilities and a sharp attitude. Fluent in Farsi. Energetically identifies opportunities, develops focus and provides tactical business solutions. Work Experience: Nordstrom From: 11/20xx To: Present 10400 Mill Run Circle Salary: $12.50/hour Palo Alto, CA 95484 USA Hours: 20-30/week Supervisor: Ian Troutman Telephone: (xxx) xxx-xxxx -- Present employer may be contacted Position: Loss Prevention Specialist Identified, researched and recommended a new Internet Service Provider, cutting the company's online costs by 15 percent. Assisted with twice-monthly payroll activities, ensuring employees were paid as expected and on time. Managed a department budget of more than $7,000. Education: College: Degree: Courses: University of California, San Diego, La Jolla, CA Graduation Date: 06/20XX Bachelors of Arts in Management Science GPA: 3.5 Units Completed: 181 Forensic Accounting (3 units) A; Corporate Finance (4 units) A; Statistics (4 Units) B Diploma: 6/19XX 20XX 20XX 20xx 20xx-present 20xx-present
High School: Amador High School, Pleasanton CA;
Honors and Awards: President of the United States Environmental Youth Award Winner Waste Education Resource Consortium, Contest 1st place Professional Affiliations & Memberships: Member, American Marketing Association, San Diego, CA Member, Sigma Phi Epsilon Fraternity, UC San Diego, La Jolla, CA Treasurer, Financial Management Association, UC San Diego, La Jolla, CA References: Professor Robert Weichel, UC San Diego Economics Department Email: eweixxxxxxx@ucsd.edu; Phone: (xxx) xxx-xxxx
13
cuRRiculum ViTae (cV): humaniTies

The primary differences between a resume and a curriculum vitae CV are the length, content and purpose.
a resume is a 1-2 page marketing tool summarizing your education, experience and skills as they relate to the position you are seeking. while a resume is brief and concise, a CV is longer and its length can range from 2-4 pages, or more. a CV can include all of your academic background as well as teaching and research experience, publications, presentations, awards, honors, affiliations and other details. A resume is typically used when applying to jobs and internships in industry, while a CV is used primarily when applying for academic, education, scientific or research positions. It is also applicable when applying for fellowships or grants. please keep in mind each academic discipline has different standards. ask the faculty in your department for feedback on your CV.
Kimberly Del Mar

Permanent Address: Mar Kimberly Del Bell Tower #3, Regents Road, San Diego, CA 92122 (858) 555-2121 Permanent Address:
Bell Tower #3, Regents Road, San Diego, CA 92122 Campus Address: (858) 555-2121 UC San Diego, English Department 9500 Gilman Road, La Jolla, CA 92093-2222 Campus Address: (858) 555-1212 English Department UC San Diego, kdm@ucsd.edu 9500 Gilman Road, La Jolla, CA 92093-2222 Web 534-3750 (858) address: http://webadress.com 555-1212
student@ucsd.edu kdm@ucsd.edu Web address: http://webadress.com
EDUCATION
University of California, San Diego EDUCATION Doctorial Student, English Department, 20xx-present Dissertation: Keeping the Peace: Detective Fiction and the British Imperialist Project, 1844-1939 University of California, San Diego Advisor: Prof. Theodor Seuss Geisel 20xx-present Doctorial Student, English Department, Dissertation: Keeping the Peace: Detective Fiction and the British Imperialist Project, 1844-1939 University of California, San Diego Advisor: Prof. Theodor Seuss Geisel Bachelor of Arts, English, 20xx GPA 3.90/4.0 University of California, San Diego Bachelor of Arts, English, 20xx RESEARCH AND TEACHING INTERESTS GPA 3.90/4.0
Victorian literature, historical and cultural studies, colonial and INTERESTS theory, genre studies, history RESEARCH AND TEACHING post-colonial of science, and trans-Atlantic literature Victorian literature, historical and cultural studies, colonial and post-colonial theory, genre studies, history of science, and trans-Atlantic literature AWARDS AND HONORS Mellon Grant (UCSD): Competitive grant awardedAND HONORS pursuit of promising research, 20xx AWARDS to facilitate the Senior Grant (UCSD): Competitive grant awarded academic the pursuit 20xx-20xx Mellon Fellowship (UCSD): Competitive award for to facilitateexcellence, of promising research, 20xx Triton Award (UCSD): University-wide award for teaching and scholarly excellence; Nominees chosen Senior Fellowship (UCSD): Competitive award for academic excellence, 20xx-20xx by English department faculty, 20xx Triton Award (UCSD): University-wide award for teaching and scholarly excellence; Nominees chosen Scripps Scholarship faculty, Competitive department-wide award for facilitating scholarship outside the by English department(UCSD):20xx department, 20xx Scripps Scholarship (UCSD): Competitive department-wide award for facilitating scholarship outside the PUBLICATIONS department, 20xx Charles Dickenss Hunted Down and the Failure of Physiognomy, Under review. PUBLICATIONS Gender, Race, and Criminal Witchcraft: The Ideology behind The Sorceress of the Charles Dickenss Hunted Down and the Failure of Physiognomy, Under review. Strand, ELT:English Literature in Transition, 1880-1920, 45:1 (January, 20xx). 176-194. http://lit.com/free/v46/i42/42b00401.htm The Ideology behind The Sorceress of the Strand, ELT:English Gender, Race, and Criminal Witchcraft: Literature in Transition, 1880-1920, 45:1 (January, 20xx). 176-194. L.T. Meade and The Hammer of God http://lit.com/free/v46/i42/42b00401.htm by G.K. Chesterton, entries in Companion to the British Short Story. New York: Facts on File (20xx). http://companion.com/free/v46/i42/42b00401.htm L.T. Meade and The Hammer of God by G.K. Chesterton, entries in Companion to the SELECT CONFERENCE PAPERS British Short Story. New York: Facts on File (20xx). http://companion.com/free/v46/i42/42b00401.htm SELECT CONFERENCE PAPERS K. Del Mar, p. 1 of 2 K. Del Mar, p. 1 of 2
14
cuRRiculum ViTae (cV): humaniTies

a) If you can reasonably estimate the date youll finish your degree include a statement: Expected date of graduation, June 20xx.
web address to direct readers to your actual work
c) Sequence your categories so they appear in descending

importance to the desired criteria of a job or application.
b) Consider including a conferences or publications
d) Be sure your name and page number appear on every page of your CV
Dickens, Pen, and Poison: Weapons of Empire in the Shorter Fiction, National Endowment for the Humanities summer seminar, Santa Cruz, CA, July 20xx
SELECT CONFERENCE PAPERS Dickens, Pen, and Poison: Weapons of Empirein Midnight in Beauchamp Row, Northeastern MLA, Complicating Race: Phantom Miscegenation in the Shorter Fiction, National Endowment for the Humanities summerPoison: Weapons of Empire in the Shorter Fiction, National Endowment for the seminar, Santa Cruz, CA, July 20xx Boston, MA, and Dickens, Pen, March 20xx. Transcript and audio file available at: http://nmla.loc.gov/copyright/1201/ Humanities summer seminar, Santa Cruz, CA, July 20xx Complicating Race: Phantom Miscegenation in Midnight in Beauchamp Row, Northeastern MLA, TEACHING EXPERIENCE Boston, MA, March Phantom Miscegenation in Midnight in at: http://nmla.loc.gov/copyright/1201/ Complicating Race:20xx. Transcript and audio file available Beauchamp Row, Northeastern MLA, Teaching March 20xx. Transcript and audio file available at: http://nmla.loc.gov/copyright/1201/ Boston, MA, Assistant, UC San Diego Writing Program, La Jolla, CA, 20xx-20xx TEACHING EXPERIENCE Rhetoric of Detective Fiction: The course concerns the development of detective fiction as a distinct genre during the nineteenth century. Students examine both shorter works by writers such as Poe, Dickens, and TEACHING EXPERIENCE Teaching Assistant, UC Collinss The Moonstone andLa Jolla, CA, 20xx-20xx early twentieth century Doyle as well as Wilkie San Diego Writing Program, detective fiction from the Rhetoric ofAssistant, Fiction: The addition, we address development of detective such as Detective UC San In course concerns the critical and theoretical works surrounding this genre Teaching The Maltese Falcon.Diego Writing Program, La Jolla, CA, 20xx-20xx fiction as a distinct genre during the nineteenth century. Students examine both development of writers such as as a Dickens, and from the Detective and twentieth centuries. Rhetoric ofnineteenth Fiction: The course concerns theshorter works by detective fiction Poe, distinct genre Doyle the nineteenth century. Students examine both shorter works by writers such as Poe, Dickens, during as well as Wilkie Collinss The Moonstone and detective fiction from the early twentieth century and such as wellMaltese Falcon. In Diego, Department ofcritical and theoretical works surrounding this genre Teaching as Wilkie UC San The Moonstone and Literature, 20xx-20xx Doyleas TheAssistant, Collinssaddition, we address detective fiction from the early twentieth century from as nineteenth and twentieth centuries. Survey of Maltese Falcon. In and Modernist Literature (six sections, 1995-2001): This course, required such the TheRomantic, Victorian,addition, we address critical and theoretical works surrounding this genre for the nineteenth and twentieth centuries. from English majors, focused on the formal features of poetry, the short story, and the novel within the Teaching Assistant,nineteenth- and early twentieth-century Britain. Organized around topics, such as historical setting of UC San Diego, Department of Literature, 20xx-20xx Survey of Assistant, UC San and Modernist Literature (six sections, 1995-2001): This course, required Progress and The Woman Question, the course examined how these Teaching Romantic, Victorian, Diego, Department of Literature, 20xx-20xx texts participated in social for English majors, focused on and role playedLiterature (six the short story, and the novel within the debate Romantic, Victorian, the Modernist by of Survey ofand analyzed the cultural formal featuresart.poetry, sections, 1995-2001): This course, required historical setting of focused on and early features of poetry, the short story, and the novel within the for English majors, nineteenth- the formal twentieth-century Britain. Organized around topics, such as Progress and The Woman Question, twentieth-century Britain. Organized participated in social historical setting of nineteenth- and earlythe course examined how these texts around topics, such as debate and analyzed the cultural role played by art. Progress and The Woman Question, the course examined how these texts participated in social debate and analyzed the cultural role played by art. TEACHING AWARDS
Outstanding Graduate Student Instructor TEACHING AWARDS University of California, San Diego, 20xx TEACHING AWARDS Outstanding GraduateTeachingInstructor Alumni Association Student Award University ofDepartment,Student Instructor Literature Graduate University 20xx OutstandingCalifornia, San Diego, of California, San Diego, 20xx University of California, San Diego, 20xx Alumni Association Teaching Award PROFESSIONAL ACTIVITIES & AFFILIATIONS Literature Department, University of California, San Diego, 20xx Alumni Association Teaching Award VP Membership, Women in English discussion group, UCSD, Literature Department, University of California, San Diego, 20xx 20xx-present PROFESSIONAL ACTIVITIES Member, American Literature Association, 20xx-present & AFFILIATIONS Member, FOCUS Program Faculty, UCSD, fall 20xx PROFESSIONAL ACTIVITIES & AFFILIATIONS VP Membership, Women incluster ofdiscussion group, UCSD, 20xx-present entitled: The Power of Taught in interdisciplinary English courses developed for first-year students Member, American Literature Association, 20xx-present Ideas. VP Membership, Women in English discussion group, UCSD, 20xx-present Member, American Literature Association, 20xx-present UCSD, fall 20xx Chair, FOCUS Program Faculty, UCSD, fall of English, Member,Course Goals Committee, Department 20xx Taught in FOCUS Program Faculty, coursesfall Tools, Workshop, San Diego entitled: The Power of 20xx Facilitator, Designing cluster Assessment 20xx Member, interdisciplinaryProgramof UCSD, developed for first-year students State University, spring Ideas. Member, Peer Teaching Review courses developed for first-year students entitled: Taught in interdisciplinary cluster ofCommittee, University of San Diego, 20xx-20xxx The Power of Chair, Member, American Studies Association of California, 20xx-20xx Ideas. Course Goals Committee, Department of English, UCSD, fall 20xx Facilitator, Designing Program Department of English, UCSD, fall Diego Chair, Course Goals Committee,Assessment Tools, Workshop, San 20xx State University, spring 20xx Member, Peer Teaching Review Committee, Tools, Workshop, San 20xx-20xxx ADDITIONAL SKILLS Facilitator, Designing Program Assessment University of San Diego,Diego State University, spring 20xx Member, American Studies Association of California, 20xx-20xx Member, Peer Teaching Review Committee, University of San Diego, 20xx-20xxx Proficient with MS Word, Association of Excel; web design; copy writing and editing Member, American StudiesPowerPoint andCalifornia, 20xx-20xx ADDITIONAL SKILLS Type 80 WPM Fluent in German, and conversational in Spanish ADDITIONAL SKILLS Proficient with MS Word, PowerPoint and Excel; web design; copy writing and editing Type 80 WPM REFERENCES Proficient with MS Word, PowerPoint and Excel; web design; copy writing and editing Fluent in German, and conversational in Spanish Reference listed here Type 80 WPM Fluent in German, and conversational in Spanish REFERENCES Reference listed here REFERENCES
Reference listed here
K. Del Mar, p. 2 of 2 K. Del Mar, p. 2 of 2
K. Del Mar, p. 2 of 2
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cuRRiculum ViTae (cV): life sciences

Terry Triton
Current Address PO Box UC 6071 University of California La Jolla, CA 92122-6071 (858) 555-1212 (858) 534-3750 ttriton@ucsd.edu student@ucsd.edu Objective Research assistant in a molecular biology lab utilizing my strong laboratory experience and proven leadership 555 main street apt. and communication skills to pursue cutting-edge research 123 ~ san DiEducation Permanent Address 2 Clemens Lane Los Angeles, Ca 60613 (310) 534-3751 (858) 555-5660
ego, CA 92101~ 453-4567~artzy@ aol.com
University of California, San Diego (UCSD) Bachelor of Science Biochemistry and Cell Biology GPA 3.85, Provost Honors 6 of 8 quarters Related Coursework Biochemical Techniques (Lab) Microbiology Molecular Biology Structural Biochemistry
June 20XX
Organic Chemistry I and II Advanced Organic Chemistry Independent Research in Cell Biology Senior Research in Biological Science
Laboratory Skills Knowledge of HPLC, IEHPLC, PAGE, MOPS, Ethanol Precipitation Conjugation of HRP/AP enzymes and fluorescent dyes Creation of DNA Detections Systems, assays and plasma prep HT4 Evaporator Savant Discovery Atomic Absorption Spectrometry
Use of the following equipment: Spectrophotometers Spectramax Reader Rainin Pipettes Research Experience
Research Assistant, UC San Diego, La Jolla, CA 01/20XX - 09/20XX Department of Biological Sciences, Professor Fred Smith Lab Synthesized of B-amino ketones via enol boronates, as they pertain to natural products Created common buffer, solution, reagent and plates stock for the entire lab, including 10 graduate students, 3 postdocs and 4 undergraduate assistants Washed and sterilized lab supplies, including glassware, syringes, and pipette tips and inventoried supplies Kept a detailed lab book, submitted a research paper, and presented research findings to the lab Lab Assistant, UC San Diego, La Jolla, CA 06/20XX - 10/20XX Department of Biological Sciences, Professor Fred Smith Lab Experimented with selective bond cleavage of carbon-oxygen single bonds Synthesized macro-cycle containing two transition metal atoms and starting material for graduate student research
continue
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education. You may wish to include the title of your thesis here (using the format appropriate to your particular academic field). honors or awards. List receipt of competitive scholarships, fellowships, assistantships, etc., plus Deans List recognition, names of scholastic honoraries, and teaching or research awards.
Tips foR wRiTinG YouR cV
3 4
other experience. Groupings of similar experiences (including volunteer work and/or internships) can enhance your C.V. Your experience can also be broken into other categories, such as: Teaching, Counseling, administration, Volunteer, Community, and internship.
Grants Received. include the name of grant,

name of granting agency, date received, and title, or purpose of research project.
16
cuRRiculum ViTae (cV): life sciences

Terry Triton Terry Triton Teaching Experience Teaching Experience Chemistry Tutor, UC San Diego, La Jolla, CA 01/20XX - 12/20XX Department of Biological Sciences Chemistry Tutor, UC San Diego, La Jolla, CA 01/20XX - 12/20XX Taught chemistry and problem-solving skills to 30 undergraduates Department of Biological Sciences Created curriculum and facilitated a summer science leadership workshop for the Taught chemistry and problem-solving skills to 30 undergraduates 20 incoming freshman facilitated a summer in the Undergraduate Success the Created curriculum and students participatingscience leadership workshop forin Science Program 20 incoming freshman students participating in the Undergraduate Success in Science Program Memberships Memberships Founding Member, Undergrad Research Opportunities Program (UROP), UCSD, 20XX - present Younger Chemists, American Chemical Opportunities - present Founding Member, Undergrad Research Society, 20XX Program (UROP), UCSD, 20XX - present Younger Chemists, American Chemical Society, 20XX - present Honors and Achievements Honors and Achievements Triton Mathematics Prize for Excellence in Calculus II, 20XX Herb York Memorial Prize in Chemistry, 20XX Triton Mathematics Prize for Excellence in Calculus II, 20XX Captain, Memorial Prize in Chemistry, 20XX Herb YorkNational Championship Swim Team, 20XX Student Athlete Championship Swim Team, 20XX Captain, NationalScholarship (Swimming), UCSD, 20XX present All-America, High School Swimming, 20XX Student Athlete Scholarship (Swimming), UCSD, 20XX present All-America, High School Swimming, 20XX Co-Curricular Activities Co-Curricular Activities Varsity Swim Team, UCSD, 20XX - present Big Brother/Big Sister, Sixth College, UCSD, Varsity Swim Team, UCSD, 20XX - present 20XX-20XX Big Brother/Big Sister, Sixth College, UCSD, 20XX-20XX Professional Experience Professional Experience Intern, Biogen Idec, San Diego, CA 06/20XX - 09/20XX Department of Biopharmaceutical Sciences Intern, Biogen Idec, San Diego, CA 06/20XX - 09/20XX Performed and documented a variety Department of Biopharmaceutical Sciences of functions in support of the development of cell culture manufacturing processes for variety of functions in support of Performed and documented a human therapeutic biomolecules the development of cell culture manufacturing processes for human bench scalebiomolecules and assisted with experimental Analyzed and interpreted results of therapeutic experiments design Analyzed and interpreted results of bench scale experiments and assisted with experimental design Supported advance cell-line project work by performing relevant tasks to support department goals Supported advance cell-line project work by performing relevant tasks to support department goals Coach, La Jolla Swim Club, La Jolla CA 06/20XX - present Oversee swimmers safety while Coach, La Jolla Swim Club, La Jolla CA teaching them the fundamentals ofpresent 06/20XX - the sport Create, swimmers and evaluate classes for swimmers 5-10 years of age Oversee implement,safety while teaching them the fundamentals of the sport CPR certified Create, implement, and evaluate classes for swimmers 5-10 years of age CPR certified
Page 2 of 2 Page 2 of 2
publications. Give bibliographic citations (using the format appropriate to your particular academic discipline) for articles, pamphlets, chapters in books, research reports, etc. that you have authored or co-authored; for people in fine arts areas, this can include descriptions of recitals, art exhibits, etc.
6 7
17
presentations. Give titles of professional presentations (using the format appropriate to your particular academic discipline); name of conference or event; dates and location; if appropriate in your discipline, can also include brief description. presentations should be listed in reverse chronological order. educational Travel. Names of countries, dates,
purpose (typically, only include this if relevant to the position/grant for which you are applying).
poweR VeRbs foR YouR Resume anD coVeR leTTeR

administrative skills
arranged Catalogued Classified Collected Compiled Executed Generated implemented inspected Monitored operated organized prepared processed purchased recorded retrieved screened Specified systemized Validated
creative skills
Conceptualized Created Coordinated Customized Designed Developed Directed Fashioned illustrated initiated inspired integrated introduced invented originated performed planned revitalized shaped
Management Skills
administered analyzed assigned attained Chaired Consolidated Contracted Coordinated Delegated Developed Directed Evaluated Executed improved increased Managed Monitored organized oversaw planned prioritized produced recommended reviewed scheduled strengthened supervised
Technical skills
assembled Calculated Computed Designed Developed Devised Engineered Experimented Fabricated Maintained operated programmed remodeled repaired solved Tested Upgraded
Teaching Skills
adapted advised Clarified Coached Communicated Coordinated Developed Educated Enabled Encouraged Evaluated Explained Facilitated Guided informed inspired instructed Motivated persuaded set goals stimulated Trained
financial skills
administered allocated analyzed appraised audited Balanced Budgeted Calculated Computed Developed Forecasted Managed Marketed planned researched
communication skills
addressed arbitrated arranged authored Collaborated Communicated Convinced Corresponded Developed Directed Drafted Edited Educated Enlisted Formulated informed Influenced interpreted Mediated Negotiated persuaded promoted publicized reconciled recruited Translated wrote
Research skills
analyzed assessed Clarified Collected Critiqued Diagnosed Evaluated Examined Extracted Identified inspected interpreted interviewed investigated organized reviewed surveyed systematized
Helping Skills
assessed assisted Clarified Coached Counseled Demonstrated Diagnosed Educated Expedited Facilitated Familiarized Guided Motivated referred represented
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RefeRences
we often concentrate our energy on perfecting resumes, polishing cover letters and doing company research that we forget the impact job references have in hiring decisions. The key to choosing the best job references in your job search is to find individuals in your life who can speak highly and positively about your accomplishments, work ethic, technical and research abilities as well as your character. it is a good idea to provide references with a copy of your resume and of the position description. although family, loved ones and friends are an integral part of your life, avoid using them on a job reference list. Typically, you would bring a list of references with you to an interview but dont need to present it until it is asked for. Below is an example of information needed when forming a job reference list.
Brian Johnston 14321 Grazie Way San Diego, CA 92101 534-3750 (858) 222-2222 student@ucsd.edu bjohnst@ucsd.edu REFERENCE LIST Work Reference Ms. Mariah Nguyen, President National Communications Corporation 100 Thomas Edison Lane Philadelphia, Pennsylvania 33333 (510) 555-5555 mnguyen@ncc.com Mentor Mr. Craig Bard, Senior Camp Counselor Camp Counselors of New York 300 Yogi Lane Rochester, New York 10003 (646) 777-7777 cbard@ccny.org Educational Reference Dr. Scott Brady, Professor of Communication College of Communication University of California, San Diego 9500 Gilman Drive La Jolla, California 92093 (858) 888-8888 sbr321@ucsd.edu Leadership Reference Mr. Benjamin Ordan, Coordinator of Student Activities Center for Student Involvement 9500 Gilman Drive La Jolla, California 92093 (858) 888-8888 bo21@ucsd.edu
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coVeR leTTeR ouTline

a cover letter invites prospective employers to read your resume; tells them why you are the best person for the job and why they should invite you for an interview. a cover letter is typically sent with a resume. The aim is to focus the hiring managers attention on specific experiences and skills from your resume that qualify you for a specific job or industry. Focus on the specific elements in your resume that you want to highlight for a job. You might address a couple of questions when writing a cover letter. First, do you have the right skills, abilities, and experience for the job? second, are you interested in doing the tasks entailed in the job, and do you have the right attitude to work for the organization? Your cover letter should show the hiring manager how your answers to each of these questions make you a good candidate for the position.
Your street address city, state Zip code Your email address Your phone number Date of letter employers name position or Title company name street address city, state Zip code Dear mr./ ms./ Dr. last name of addressee: (if no name is availableuse a generic title such as
Human resources Manager or internship Coordinator)
Opening paragraph Middle paragraph(s)
state the position for which you are applying; how you found out about it; and ask for consideration. if referred by someone, indicate by whom. in this section you want to build a connection between your background and the companys needs. Focus on your skills, education, and experience from your resume. Emphasize your strongest attributes that relate to the position for which you are applying. if you have any directly related experience or education, summarize it here so the reader can be looking for it in your resume. if you have used skills or have accomplishments that relate to the job, mention them here. keep in mind that this letter is a writing sample, so grammar, sentence and paragraph structure, spelling and punctuation are critical. Restate your interest in the position and demonstrate how your unique qualifications fit the position. Request an interview appointment, or tell the reader that you will contact him/her in order to see if you can schedule a mutually convenient appointment. we suggest that you tell them that you will initiate the follow-up. Thank the reader for his/her time and consideration. sincerely,
Closing paragraph
{Your Signature} Type your name enclosure
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pRospecTiVe coVeR leTTeR

Expand Your Possibilities Outside of Job Postings
a prospective cover letter recognizes there is not a formalized job posting, but communicates your interest in targeting the employer for future or currently unannounced hiring needs.
Dear Ms. Byrd:
As a budding professional majoring in communication studies, it excites me to write about my interest in targeting Eileen Koch & Company as its rich 17 year history aligns with my interest in working with both a domestic and international client base. Although there were no current openings found on your website, I wanted to establish my interest in employment and have attached a resume in the event that a vacancy on your team becomes apparent.
Not only have I had the chance to work in a public relations firm, but my training as a communication studies major has prepared me with the most up-to-date information needed to be successful in corporate communications. Last winter quarter, I took a course on public relations writing. As a course project, I took on a quarter-long volunteer opportunity with University Communications at UC San Diego. Since my class focused on reviewing news & press c) releases, I asked to help examine their media information kits. As a result, I assisted in writing up several academic department fact sheets, letters to the editor for business affairs and pitch letters on behalf of my Vice Chancellor before going to print. If you need any Tran Bill534-3750. additional information on my qualifications, please feel free to reach me at (858) Bill Tran My enthusiasm for the field of public relations has been strengthened by my past academic and internship experience. I am confident that if given the opportunity, I could make a significant contribution to Eileen Koch & Company.
As a past public relations intern at GCI group, I assisted a public relations manager who worked with a variety of clients, including musicians, performers and interior designers. Some of my responsibilities were to arrange relationship building interviews with relevant media outlets, create interactions where clients can establish positive relationships with media personalities and elicit funding for current projects when appropriate. For example, I was able to evaluate and set up promotional programs for the I Am campaign between the top 10 R&B record labels and one of our biggest artists. This gave me the opportunity to work with clients on drafting media talking points, teach them how to handle media interviews and how we might be able to best represent their current work based on prospective donor needs.
keep your note concise and positive. attach your resume for review.
a) provide a clear picture
Notice how this student highlights and provides evidence of when and how they were able to demonstrate particular skills.
b) Display Your Industry Knowledge
Using industry jargon terms like press releases and media kits helps your recruiter realize that you have trade knowledge, even if used within the context of class projects.
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coVeR leTTeR
sample cover letter
Joe biotech
1234 La Jolla Village Dr. la Jolla, ca 92093 (858) 534-3750 (858) 555-1234 student@ucsd.edu jgenetic@ucsd.edu february 12, 20xx Ron Jones Director, human Resources abc biotech 1234 my way San Diego, CA 92020 Dear mr. Jones: I recently learned about the Lab Assistant summer internship at ABC Biotech through the UCSD Career services center and would like to be considered for this position. i have had the opportunity to speak with ms. carson in the Research & Development Department about the internship and your companys goals for the future. With the lab experience and analytical skills you are seeking, I would be a strong candidate for the position. I am aware that ABC Biotech discovers, manufactures, and markets leading prescription medicines for humans and provides related health care services to the people who need them. With your goal of finding sustainable solutions to the health care challenges of our changing world, I feel that my problem solving skills coupled with my demonstrated lab experience will enable me to help achieve your goals. As you can see from my resume, I have a strong knowledge of lab techniques including electrophoresis and media preparation, as well as the ability to follow detailed instructions and protocols. in addition, I have experience working in a health-related environment with the American Heart Association which has helped me develop excellent communication and leadership skills. id like set up an appointment to talk further with you about how my skills and experience could benefit ABC Biotech. I will contact you in about a week to see about this possibility. Thank you for your time. sincerely,
Joe biotech (858) 534-3750
Joe Biotech
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e-mail coVeR leTTeR
sample of e-mail cover letter
jjones@abcbio.com Lab Assistant Summer Internship
R Joe Biotech Resume Dear Mr. Jones: I recently learned about the Lab Assistant summer internship at ABC Biotech through the UCSD Career Services Center and would like to be considered for this position. My academic studies in Molecular Biology combined with my critical-thinking and analytical skills make me a strong fit for this position. As you will see in my attached resume, I have strong lab experience attained through coursework and my knowledge of electrophoresis, IR spectroscopy, and crystallization will help me achieve the desired objectives required for this internship. I am aware these techniques will be heavily used in the position and I know I will fulfill the responsibilities with great confidence. In addition, I have experience working in a health-related environment with the American Heart Association. My interaction with clients and their health issues have helped me develop excellent communication and problemsolving skills. I would like to transfer this leadership ability to ABC Biotech as you find sustainable solutions to the health care challenges of our changing world. As a proven leader, problem-solver and team-player, I seek your consideration of my application for this position. Thank you for your time. Sincerely, Joe Biotech (858) 534-3750 | student@ucsd.edu
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cusTomiZe YouR Resume & coVeR leTTeR

Submitting the same resume for every position cant possibly meet each employers individual requirements. You must take the time to tailor your resume to each employer and the qualifications they are specifically seeking. Before responding to a job posting, review the job description to see what credentials are important. Once you determine your strongest qualifications, you will be ready to customize your resume to meet the employers needs.
Job Description
Position: Consultant Duties & Responsibilities: We seek individuals who have shown the ability to balance strong academic performance with involvement in extracurricular activities and/or other student organizations. Successful candidates are given significant responsibility for leading teams and managing projects & client interactions. Specifically, you will: Be involved in hands-on implementation of services as well as the co-management of processes with the client staff to achieve measurable results Work on process redesign, financial analysis, workflow design, personnel motivation activities and extensive interviews with client staff Provide analytical support to clients within the healthcare industry by implementing and developing effective solutions Assess the client environment through client interviews and observation Qualifications: Must possess negotiation, presentation, customer service and interpersonal skills and the ability to influence and persuade others Requires the ability to work in a team environment, be creative and mentor and train others A bachelors degree with a minimum cumulative GPA of 3.0 Solid knowledge of MS Office programs and tools
1. review the job description and identify the qualifications the employer is seeking.
Tips To GeT You sTaRTeD
2. Determine how your qualifications best fit the position and emphasize those qualifications on your resume. 3. Tailor your objective to include the title of the position youre applying for, which can be adjusted for every job you apply for. 4. You can use your summary of Qualifications section to position yourself for each job you target by tweaking the wording to fit each type of position.
had that are most relevant to the position you are seeking.
5. select the experiences you have
7693 Oak Drive San Diego, CA 92122

January 1, 20xx Ms. Jane Doe Senior Associate Smith & Associates Consulting Group 123 Barbary Lane San Francisco, CA 94105
ALEX CONSULTANT
(858) 534-3750 aconsultant@gmail.com (858) 555-3087 student@ucsd.edu
specific person.
a) address the cover letter to a
Dear Ms. Doe: I am applying for the consultant position with your company as advertised on the UCSD Career Service website. This position seems to be ideal for my experience, skills, and career interests and I am eager to contribute my enthusiasm to you organization. Through my coursework in Management Science, I have obtained solid training in basic finance, research and analysis. Complimenting my education, my experiences as an Operations Assistant and Trading Intern have helped me develop strong interpersonal and communication skills, professional customer service skills and extensive analytical skills. In addition, my experience as President of the Undergraduate Investment Society has given me the opportunity to lead an organization of over 100 students while managing all operations of the organization. As a proven leader, team player, and problem-solver, I feel my skills and experience make me and ideal candidate for the consultant position. I welcome the opportunity to speak with you further about how I can contribute as a member of your team. I will plan to contact you next week to arrange a convenient meeting time. Thank you for your time and consideration. I am looking forward to meeting you. Sincerely,
b) state the position you are applying for, how you found the position, and why you would want to work for this company. c) Discuss your experiences and skills directly relating to their job description. d) restate your interest in the position, request an interview and provide follow-up contact information. Dont forget to thank them for their time.
Alex Consultant Enclosure
24
cusTomiZe YouR Resume & coVeR leTTeR
(858) 534-3750 student@ucsd.com Objective A consulting position utilizing research and analysis, problem-solving, and leadership skills in a corporate environment. Education Bachelor of Science, Management Science University of California, San Diego Graduation Date: June 20xx Major GPA: 3.25 Relevant Coursework Financial Investments Financial Accounting Decision Under Uncertainty Auditing Professional Certificate, Accounting University of California, San Diego Extension Completion Date: June 20xx
7693 Oak Drive San Diego, CA 92122
ALEX CONSULTANT
Forensics Accounting Game Theory Corporate Finance Taxation to the Business Entity
Skills/Qualifications Experience working on case projects in my auditing, cost accounting and forensics accounting classes Strong background in research and analysis developed through work experience and course work Able to multitask in a busy work environment Work effectively within a team as well as independently with minimal supervision Proven leadership and public speaking abilities through student organizations and work experience Proficient in Reuters BridgeStation, Bloomberg, Quicken, QuickBooks, Turbo Tax, Word, Excel, PowerPoint, Access, Goldmine, ACT Experience Operations Assistant, Caywood-Scholl Capital Management, San Diego, CA (9/xx-present) Support 15 portfolio and trading administrators with processing over 200 daily security transactions Update bank loans to reflect principal payments and weekly interest payments from borrowers Analyze and resolve pending trade and settlement issues International/Domestic Trading Intern, Nicholas-Applegate, San Diego, CA (6/xx-1/xx) Assisted traders with multiple large volume trade orders from portfolio managers Conversed with operations regarding price discrepancies and trade issues between traders and brokers Created spreadsheets to compare broker fees from different trading methods Capital Goods Sector Analyst, Student Foundation Investment Committee, San Diego, CA (3/xx-1/xx) Made quarterly stock recommendations to over 140 clients within the financial industry Delivered weekly sector briefs to a 12 person committee Wrote a detailed quarterly stock report Organizations Active Member, Alpha Phi Omega National Co-ed Service Fraternity (1/xx-present) President, Undergraduate Investment Society (Professional Business Fraternity) (9/xx-present)
a) a focused objective will tell potential employers exactly what type of job you want. b) if you have a strong Gpa (3.2
or better) be sure to highlight it.
c) Highlight coursework
that is relevant to the job you are seeking.
e) Think beyond just paid jobs and internships in presenting
your accomplishments in the experience section. Examples include class projects, volunteer work, leadership positions.
d) it is important to list skills

that are relevant to the position you are seeking.
f) includes organizations and activities if they are relevant to the position or if they are unusual a possible topic of discussion for the interview.
25
infoRmaTional inTeRView
what is an informational interview?
It is simply a fancy term that means you meet up with a professional to ask them questions about their work in a particular field or industry. You interview them to learn about what they do and how they do it. an informational interview should not be used to secure a job or internship.
Why do Informational Interviewing?

Meet professionals doing the work that you want to do someday. Get insider information on what skills, experience, and education are needed to succeed. success comes through who you know aND who knows you, so make those connections.
Questions to Ask during an Informational Interview
Clarify your purpose: a good opener might be: i am not here for a job; what i really want is your opinion and advice in entering into and succeeding in this field. Take initiative: introduce yourself, share a little about your goals and ask your questions. End by asking for referrals.
Ask questions such as the following:

What attracted you to the field? Describe a typical day on the job. What personal attributes, skills, and qualifications are needed to be successful? what are the satisfactions and disappointments in your job? what are the possible career paths and salaries at various levels? If you had a choice, would you still enter this field? Why or why not? what trends and opportunities are developing? What advice would you give to someone entering the field? Who else could you refer me to who knows about this career field?
fiVe sTeps To effecTiVe infoRmaTional inTeRViewinG

1. Research 2. Target
Do initial research to gain a basic understanding of the occupation or field. Find people to interview. start with your friends, family, career center staff, professors and then contact professional associations, UC san Diego alumni.
3. contact
Call or write a professional email for an appointment. Keep it concise, specific and low key. ask for only 20-30 minutes and then stick to it. Be flexible about when you can meet and, if a personal meeting isnt possible, be willing to accept a phone interview.
4. prepare
Dress appropriately, confirm appointment, know where you are going and show up on time. (see page 29).
5. impress
ask for and use advice. often your contacts can make suggestions that prove invaluable. ask for referrals. after the conversation thank them for their time and expertise. send a hand written thank you card or an email within 24-48 hours. (see sample on next page).
26
InfoRmaTIonaL InTERvIEw CoRRESpondEnCE

jane@email.com Informational Interview
Hello Dr. Lewis, My name is Mary and I am student at UC San Diego. I am interested in learning more about public health careers and your colleague, Jane Smith suggested I contact you. Specifically, I am hoping to learn more about epidemiology career options and your experiences in the field. I was wondering if you would be willing to meet with me in person or over the phone to answer some questions I have about your typical day as an epidemiologist. If so, I am available most mornings. Please feel free to contact me any time if you have any questions. I look forward to hearing from you. Sincerely, Mary Grebsrof UC San Diego Undergraduate student@ucsd.edu / 858-534-3750 Email Requesting Informational Interview |With referral
jane@email.com Informational Interview
Hello Mr. Smith, My name is Mary and I am student at UC San Diego. I was hoping you might be able to give me some advice. I am studying biology and am considering a career in the field of Public Health. Would you or one of your colleagues be willing to meet with me for a 15-20 minute chat, in person or over the phone, to discuss their experiences in this field? I look forward to hearing from you. Sincerely, Laura Forsberg UC San Diego Undergraduate student@ucsd.edu / 858-534-3750 Email Requesting Informational Interview |No referral
Dear Dr. Lewis,
Sample Thank You Letter for an Informational Interview
Thank you very much for taking time to meet with me about your work in epidemiology. I am very impressed with the field of Public Health and your contribution to it. Also, thank you again for suggesting that I contact your colleague. I plan to continue my exploration by calling Ms. Hahn within the next week. Sincerely, Mary
On Library Walk | 858.534.3750 | career.ucsd.edu
27
Top 10 Job inTeRView Tips & answeRs
inTeRView Tips
1. 2. 3. 4. 5. 6. 7. 8. 9. Research the company prior to the interview.
to the position.
Identify your top 5 skills, experiences, and qualifications that are relevant arrive 10 minutes before the interview. Be specific and provide examples. This adds credibility to statements you made
about your qualifications.
always send a thank-you note to interviewers within 24- 48 hours of the interview. ask questions about the job and the organization. complete a practice/mock interview prior to the actual interview. Bring additional copies of your resume and references
to the interview.
follow the interviewers lead.
10. ask about next steps in the inverviewing process.
Top
Tell me about yourself. what do you know about our company? why do you want to work for us? why should we hire you? What is your biggest weakness? Why are you leaving your present job? What is your greatest accomplishment?
QuesTions
sample inTeRView answeRs waYs To answeR anD pRepaRe

Create a two-minute summary of your academic training, experience and skills that qualify you for the job. Do your homework. know the companys size, mission statement, goals, products, management style, history, and philosophy. Ask questions to demonstrate that you researched the company. Focus on how your talents and qualifications specifically meet the companys needs.
10
Give concrete examples of your experience, knowledge, abilities, and skills that are relevant to the position. Be honest, but end on a positive note. Turn a negative into a positive or explain that it is something on which you are actively working to improve. Never speak negatively about your former manager or company. Focus on the positive. ex: You want more opportunity to advance, more responsibility and challenge. Be as specific as possiblecite the number of people you supervise, your sales percentages, the money you saved your previous company, programs created, awards, etc.
how do you work under pressure and with deadlines? what are your salary expectations? What are your short and long term goals?
assure the employer by providing relevant examples that illustrate your ability to work under pressure. research salary ranges (www.salary.com). Give a $3-5k range of what similar positions pay. Ask for the upper end of the range based on your most relevant skill or qualification. Be sure to indicate that you would like to grow within the organization. Your answer should demonstrate that the position is a good fit for your career goals.
28
sample inTeRView QuesTions

personal assessment
Tell me about yourself. what are your short-term and long-term goals? How would you describe yourself? what are your strengths & weaknesses? What qualifications do you have that make you feel that you will be successful in this field? How does your background relate to the position?
School/Work Background
why did you select your college? Major? what is your grade point average? Does it represent your abilities? Tell me about your previous job experience. Tell me about your co-curricular activities? How would a former supervisor describe you as an employee?
motivation
Tell me about a specific goal you set in the past and how you accomplished it? what motivates you to put forth your best effort? Give an example.
Employer Knowledge
why do you want to work for our company? How much do you know about our company, our product, our service? what do you look for in an employer?
behavioral-based interview Questions
Describe a situation in which you saw a problem and took action to correct it. Describe a time when you had to organize a project under a tight timeframe. Tell me about a situation in which you used teamwork to solve a problem. Give me an example of when you had to deal with an irate customer/client. Describe your leadership style and give me an example of a situation where you successfully led a group. Tell me about a time when you had to go above and beyond the call of duty in order to get a job done. What is your typical way of dealing with conflict? Give me an example. Give me an example of when you showed initiative and took the lead.
Questions to ask employers
what characteristics best describe a successful person at your company? How would you describe the companys organizational culture and management style? what are some typical career paths of employees in your organization? why do you enjoy working for the company? interviewing for professional or Graduate school? Follow the tips on these pages and visit career.ucsd.edu for additional guidance on interviews for graduate admission.
29
behaVioRal baseD inTeRViews

siTuaTion TasK acTion ResulTs (sTaR)
increasing numbers of employers are using behavior-based methods to screen job candidates in interviews. The premise behind behavioral interviewing is that the most accurate predictor of future performance is past performance in similar situations. when presented with behavior based interview questions, one technique to use when responding is the STAR method:
S T A R
situation or Task
took
Specifically describe the situation or task that you solved or developed an action plan to overcome. You must describe a specific event or situation, not a generalized description of what you have done in the past. Be sure to give enough detail for the interviewer to understand. This situation can be from a previous job, from a volunteer experience, or any relevant event. Describe the action or steps you took to solve the problem, overcome the obstacle or remedy the situation. Be sure to focus on what you did specifically. Even if you are discussing a group project or effort, describe what you did -- not the efforts of the team. Dont tell what you might do, tell what you did. What was the outcome? Were the results measurable? What were the benefits? What was learned? Did you gain any insights?
action you
Results you
achieved
behaVioRal baseD inTeRView QuesTions

Give me a specific example of a time when you used good judgment and logic in solving a problem. Give me an example of a time when you set a goal and were able to meet or achieve it. Tell me about a time when you had to go above and beyond the call of duty in order to get a job done. Tell me about a time when you had too many things to do and you were required to prioritize your tasks. What is your typical way of dealing with conflict? Give me an example. Give me an example of when you showed initiative and took the lead. Tell me about a recent situation in which you had to deal with a very upset customer or co-worker. Give me an example of a time when you motivated others. Tell me about a time when you delegated a project effectively. Tell me about a time when you were forced to make an unpopular decision.
Top fiVe waYs To pRepaRe foR behaVioR-baseD inTeRViews:
1 2 3 4 5
identify six to eight examples from your past experience where you demonstrated behaviors and skills that employers typically seek. Think in terms of examples that will demonstrate your top selling points. Examples can be positive, such as accomplishments or meeting goals. or can start out negatively but either ended positively or show how you made the best of the outcome. Vary your examples; dont take them all from just one area of your life. pull from jobs, internships, student organizations, class projects, community service, etc. Use fairly recent examples. if youre a college student, examples from high school may be too long ago.
30
inTeRView DRess
The first impression you make on a potential employer is the most important one. The first judgement an interviewer makes is going to be
based on how you look and what your are wearing. Take what you wear to the interview seriously. Each industry has its own dress code. Be sure to research the organization culture before the interview or simply ask the recruiter what is the appropriate interview attire. More formal attire is typical for an interview. The level of formality you project shows that you understand the importance of the situation and respect the person you are meeting. when in doubt, it is better to be conservative than to be too casual.
men
The standard job interviewing attire for men is a conservative dark navy or gray two-piece business suit (of natural fibers, such as wool, if possible) .
women
suits
The standard job interviewing attire for women is a conservative dark navy or gray panted/skirted wool blend suit. skirt length should be a little below the knee and never shorter than above the knee.
suits
The sleeves should taper, gradually ending just over the wrist so the shirt cuff extends about inch beyond the jacket sleeve.
Jacket
blouses
Blouses should be cotton or silk and should be white or some other light color.
Conservative, button down, long-sleeved shirt (white is best, pastel is next best); Choose a good fit, neatly pressed. Dont forget to wear an undershirt.
shirt
shoes and hosiery
The pant leg bottom in the front should touch the front of the shoe and angle towards the back of the shoe to fall just above the heel.
pants
Clean and polished conservative dress shoes with closed toes and conservative heels. pantyhose should be flawless (no runs) and conservative in color.
makeup and Jewelry
Your tie should be darker than your shirt with a conservative pattern and should not extend below the belt.
Tie
Make-up should be minimal, with lipstick and nail polish in conservative tones. Minimize use of colognes or perfumes.
hair
Neat, professional hairstyle with hair out of your face.
Clean and polished conservative style dress shoes are recommended. wear with darks colored socks over the calf.
shoes & socks
Get a haircut; short hair always fares best in interviews. if you have a beard or mustache, your facial hair should be neatly trimmed.
hair
31
followinG up wiTh emploYeRs

Remember that your work is not entirely done once you finish interacting with an employer whether its submitting an application, completing a job interview or meeting them at an event - you can still make some strong impact afterwards. Following-up can give you just the edge you need to build a great relationship with the employer or maybe even get the job offer!
Consider these key strategies for following-up in these scenarios:
how Do i follow up...

...with a company after i submit my resume/application?
1 2 3 1
Dear Ms. Quinn: Thank you for taking time out of your busy schedule to meet with me yesterday about the Program Coordinator position with ABC Company. I thoroughly enjoyed our conversation and was impressed with the Student-toStudent Mentor program that your organization has implemented. As a result of our time together, I am even more convinced that my sociology degree and internship experiences in non-profit organizations make me a strong match for the position. I am excited to continue learning more about your organizational goals and how my strong interpersonal skills can contribute to the growth and success of your youth programs. I am very interested in working for your organization and look forward to hearing from you once the final decisions are made regarding this position. Please feel free to contact me at anytime if further information is needed. My cell phone number is (858) 534-3750. Thank you again for the interview and your consideration. Thank you,
a phone call or email is a good idea since it places your name in front of the interviewer and attaches your name (versus an application #) to the resume. Tell the interviewer you are following-up on the status of your application as you are very interested and motivated in working with the company. Inquire about their timeframe in reviewing resumes and interviewing candidates so you have an idea of their interviewing schedule.
...with a company after a job interview?

Make sure you collect the information of each person you interacted with during your interview. Get their business cards either from the person or from staff at the front desk. at the end of your interview, ask their timeline for filling the position and ask them about their preferred method of communication for following up. send an email or hand-written, personal Thank You note within 24 hours of the interview. These letters give you an opportunity to reemphasize your interest in the position and to show your appreciation. The letter should be brief, typically 2-3 paragraphs (see sample).
2 3
...with an employer after i meet them (i.e., job fair, networking event)
1 2 3
Make sure you collect their business card so you have their contact information. an email or hand-written card sent within 24-hours of the interaction is a strategic way for them to remember you since you will still be fresh in their minds. remind them of the event you met them at and let them know how great it was to meet them. include any information that you discussed during the interaction and share your strong interest in working with the company.
Frank Ramos
Frank Ramos student@ucsd.edu
sample of Job interview follow-up: Thank You letter
32
pRepaRinG YouR ThanK You leTTeR

send a thank you letter to everyone who takes time to interview you. The correspondence is an opportunity to reemphasize your interest in the position and to show your appreciation. The letter should be brief, typically 2-3 paragraphs, and should be sent within 24-48 hours of the actual interview by email or hard copy. reiterate skills you have demonstrated and how it relates to the position you interviewed for. state what you can do for a prospective employer, as opposed to what they can do for you. This is also an opportunity to remind the reader important points you made in the interview or mention something you may have neglected to discuss.
rox0599@ucsd.edu Thank you
Dear Ms. Rox: I want to thank you for taking time from your busy schedule to meet with me yesterday to discuss the Program Coordinator position available at your agency. I thoroughly enjoyed our conversation and was impressed with the IPRT programs St. Andrews has implemented. As a result of our time together, I am even more convinced that my education and previous experience is a strong match for the position. I am excited to continue learning more about your innovative programs, and I am confident that my experience working in a variety of clinical settings will enable me to make an immediate contribution to St. Andrews. Thank you again for the interview and your consideration. Should you require any additional information, please feel free to contact me at (858) 534-3750. I look forward to hearing from you. Sincerely, Joe B. Self (858) 534-3750 student@ucsd.edu
33
e-mail accepTance leTTeR

The purpose of writing an acceptance letter is to show your enthusiasm for the position and appreciation for the opportunity. acceptance letters will detail or clarify your understanding of the job offer, including details of the position, salary, other bonuses, job title and/or relocation.
a) outline The acceptance Details
when accepting a new job, make sure to outline big ticket discussion items, including any changes or conditions of salary and your first date of employment.
b) Time off
some organizations allow new hires to have vacation or sick time off within the probationary period. if you have any family commitments or personal vacation planned, it is okay to let your new employer know prior to accepting the job.
whitepayne@crdd.gov Acceptance of Business Development Associate Position: A. Dutton
Dear Mrs. Whitepayne: It is with great enthusiasm that I accept the position of Business Development Associate at the Clinical Research & Drug Development (CRDD) Chambers of San Diego. I am thankful that CRDD renegotiated my starting salary to reflect $52,350 annually. Per your suggestion, I am happy to review my annual salary during my six month job performance evaluation. I look forward to joining your team; beginning employment on Tuesday, December 12, 20XX. Although there is no vacation granted for all new hires within the first six months, I wanted to remind you about a prescheduled personal commitment we discussed during the selection process. This commitment will require me to be out of the office on Wednesday, January 5 through Thursday, January 13, 20XX. In the meantime, please send any marketing collateral or readings you think may be helpful in my transition. I am most interested in learning about methods to identify opportunities to help pharmaceutical clients achieve their business objectives, more specifically in the preparation of proposals as well as budgets and binding contracts. I look forward to using my knowledge of FDA regulations to help enhance good clinical practice and international harmonization guidelines. Thank you for this wonderful opportunity. Sincerely, AJ Dutton (858) 534-3750 | student@ucsd.edu
34
Decline leTTeR
if you choose to decline a job offer, do so courteously, in writing, and after making a phone call. Never say anything negative in writing about the employer, even if you had a negative experience. if you had a very negative experience, Career advisors are available to discuss that with you. A decision to decline an offer is usually based on the fact that another offer is a better fit for your interests and goals. It is fine to state this, without giving details about why the declined offer is not a fit or whose offer you accepted. remember that this employer may be a contact for you in the future. as usual, it is customary to remain professional and courteous. a decline letter may be sent via email or mail, after making a phone call to the employer.
April 20, 20XX 700 Bonita Vista Road Bonita Vista, California 92064 (858) 534-3750 student@ucsd.edu Elizabeth Kettner Research Manager County of San Diego, Environmental Division 239 Greenley Avenue San Diego, CA 96071 Dear Ms. Kettner: Thank you for your time and consideration of my candidacy for The Natural Science Researcher position with the Environmental Division for The County of San Diego. While I believe firmly in the mission and appreciate the challening career opportunities outlined during my selection process, I must decline your offer. As I explained over the phone this morning, I had another offer from an organization which I believe better matches my current employment ambitions and interest. I cannot express enough gratitude towards the hospitality extended to me by you and your colleagues. I wish you all the best in finding the best fit for this position and look forward to seeing you at county meetings. Respectfully, (Your Signature) Chris Gomez
35
pRofessional anD GRaDuaTe school: applicaTion basics

Professional and graduate school are popular destinations for UCSD students. The following pages can help you determine if professional or graduate school is right for you and how to prepare and apply. What is professional or graduate school?
There are two broad categories of advanced education beyond the undergraduate degree. professional school programs like law school, medical school, or social work are those that prepare you for a particular profession, licensure or certification. Academic graduate school programs, like those leading to a Masters degree or doctoral/ph.D. degree, allow you to study a particular subject in depth but are not designed to prepare you for a specific career.
Who should go?

whether you should go to graduate or professional school depends on your career goals. if your goal requires you to have a professional license or degree, or you require advanced knowledge of a topic to progress in your field, it might be right for you. Investigate your intended career; advanced degrees are not necessary for all professions.
Close to 40% of UCSD graduates go onto graduate or professional school immediately after graduation! Many more follow within a year or two of graduation.
36
pRofessional anD GRaDuaTe school: applicaTion basics

how do i prepare? Test drive your career! To confirm your choice of study, to develop the skills and knowledge needed to achieve your goal, and to prove your ability to succeed, get some experience in your field. Participate in research, get an internship or job, shadow a professional or volunteer in your field. Explore your interests! Take classes in your field and
related topics. Try out new subjects, too! Build a strong transcript, a broad perspective, and a foundation of information and skills that are relevant to your field.
how do i choose schools?

pick schools where your interests match the schools mission and where your studies will be supported by faculty with similar interests, appropriate resources and experiential opportunities. Consult with your professors, mentors, contacts in your field and advisors in the Career Services Center to find the schools that are right for you. Research on your own with lists of schools and search engines found on the CsC website. Look at the curriculum, your likelihood of admission, the cost of attending and the location of each program to narrow down your choices. Contact the schools, faculty and graduates from the programs to learn even more and make the most informed decision. Youll be investing a lot of time, effort and money, so choose wisely.
Create connections! Talk with professors, supervisors, friends, family, colleagues and others doing the job you eventually want to do. Get involved in professional associations, community organizations and clubs. Network your way to success.
37
pRofessional anD GRaDuaTe school: The applicaTion pRocess

Although all graduate and professional schools will have slightly different application procedures and processes, there are some common factors for all. Research your particular programs for specifics.
1 2 3 4
TiminG
You typically apply one year before your intended start date and youll need to have your experience, pre-requisite courses, test scores and letters of recommendation set by the time you apply. so plan ahead! You dont have to go directly to grad school. Many students take time between undergraduate and graduate school to allow more time to enhance their applications.
5 6 7 8
applicaTion essaYs
in most cases, you will have to write a statement of purpose (academic graduate programs) or personal statement (professional school) to convey your experiences, preparation and suitability for your field to the schools. These essays are your opportunity to show the schools who you are and how you can succeed. see the section on essays later in this guide for more details.
leTTeRs of RecommenDaTion
applicaTion
Depending on the program, youll complete either an individual application from the school or programs website or use an online application service (common for many professional programs) to convey your information to the school. Fill these out carefully and completely.
Letters from professors, professionals or others who know your relevant abilities are typically required for all applications. start preparing for this early by getting to know your instructors, colleagues, and supervisors and finding mentors in your field. Ask for letters well in advance of deadlines. Find more information on how to establish connections with writers and ask for letters on the next page.
inTeRViews
acaDemic RecoRD
Some programs may require you to take certain prerequisite classes for admission and others may look more closely at your most recent or most relevant coursework to evaluate you. But all schools will require you to submit all of your transcripts from all colleges and universities youve attended, so everything counts. Get the best Gpa you can while taking classes to support your intended field of study.
You may have to interview for some schools like for the health professions, psychology, business and some ph.D.s. The interview is for the schools to get a better idea of your motivation, interest and especially your communication skills. They typically occur later in the application process and are only offered to select, competitive candidates.
financial aiD
aDmission TesTs
Standardized tests are commonly required to evaluate your mastery of a subject and/or applicable skills. which test you have to take depends on the type of graduate or professional school youre targeting. The Graduate record Exam (GrE) is common for academic graduate schools. Other field-specific tests (MCAT, LSAT, CBEST, GMAT) may be required for professional programs. Give yourself plenty of time to study and prepare.
Financial aid, in the form of loans, fellowships, scholarships and grants, is available for most graduate and professional study. To be eligible for maximum aid, watch your credit history. some students may choose to work after undergrad to get experience and save up some money for school the less you borrow, the less you owe! Visit the CsC website for more detailed information and searchable databases.
Use the many services CsC offers to help you work toward the school of your dreams:
One-on-One Advising Field-Specific Guides workshops and panels essay critique service career.ucsd.edu Resource library school fairs & Recruiter Visits
38
pRofessional anD GRaDuaTe school: leTTeRs of RecommenDaTion

letters of recommendation are a vital part of many professional and graduate school applications. Though the number and type of letters required may vary from program to program, you should make an effort early on to get to know professors and professionals in your field who can write about your academic and professional strengths and accomplishments with detail and specificity. letters from professors are most commonly required but with the large class sizes at UC San Diego it can feel challenging to get to know your professors. Try these suggestions to help open the door:
1 2 3 4 5 6
plan ahead. it takes time to get to know someone. Dont wait until the quarter youre applying to talk to your professors. Get in the habit of interacting with your instructors throughout college. The more you talk to them, the easier it gets. find small classes. Maximize your personal contact with professors by enrolling in seminars, small labs or honors courses. its easier to stand out in a small class than a large lecture. Take the same professor Twice.
if you take multiple classes with the same professor, it gives you more time to make an impression. it can help them to remember you and give them more to write about in your letters.
Go to Office Hours. Think of questions youre genuinely interested in (and capable of discussing!) before you go. Talk about the course, related topics, and your graduate school plans. ask more than is this going to be on the midterm/final? show your intellectual curiosity! Do an independent study or Research project. This can be a
Tips for Requesting Letters

your face with your name and you can gauge their enthusiasm. ask well in advance of deadlines. Two months notice is ideal.
Request a letter in person. The writer connects
great way for your professor to know you and your abilities well. Find a professor doing work youre interested in and get started. You get research experience, teamwork and communication skills, and a connection to a professor all in one!
Offer your writer a packet of background information about you (transcript, resume,
Remember to thank your writers with a nice note. and let them know if you get in! Theyve
made an investment in you let them know if it paid off.
copy of a paper or project you did for them, a draft of your application essay, etc.) so they can know you better and enhance your letter with more details.
become a Ta. Being a Ta can get you direct access to a faculty member who can then write about your knowledge of the subject you taught as well as your communication and teaching skills. it can be a great way to review coursework for an admissions test, too!
39
pRofessional anD GRaDuaTe school: applicaTion essaYs

Graduate and professional schools typically require application essays as part of the admission process to assess your skills, background, interest and motivation for their programs. You can use these essays to demonstrate how your experiences and activities have prepared you to succeed in your intended profession or course of study. for professional school applications, youll typically use a personal statement format for this essay. Academic graduate school applicants will write a Statement of Intent. Use the guidelines below to get started.
personal statement
The personal statement is your opportunity to explain how your experiences (classes, internships, job, organizations, research, personal, etc.) have given you the skills, interest and motivation to pursue your professional education and career. Dont just list and describe the things youve done, but explain their significance to you and to your future. show how each experience sharpened your perception, taught you important lessons, or clarified your goals. Be sure to answer any specific question you are given, but if no prompt is provided write your essay so the admissions committee can know you as a person and determine if you would be a good fit for their program. Within this framework, you can incorporate one or more of the following:
Personal background
What significant experiences distinguish you as an individual, or reveal something about your value system or your goals?
Development of your interest
How did you choose this profession or decide to pursue this advanced education? How did role models or others influence you? What steps did you take to explore your interests?
Related experiences
Describe experiences that helped you explore your career interests and confirm your desire to attend professional school. say what insight you gained from these experiences about yourself or the profession.
Future goals
what are your future goals, ideals, or objectives within the profession? How have you prepared for this future?
Program appeal
Research the program and explain how specific aspects of the program (philosophy, curriculum, etc.) match with your interests.
special expertise
Describe the skills (e.g., artistic, computer, or language skills) or knowledge you may have that demonstrates the depth of your experience in the field. Explain how your expertise is applicable.
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pRofessional anD GRaDuaTe school: applicaTion essaYs
For either type of application essay, follow these general guidelines for style and format:
Stick to the length and content requirements the school provides, if any. Two typed pages are typically sufficient. Use a professional tone (no gimmicks) and be direct. Your purpose is to inform, not entertain. organize your ideas logically to effectively communicate to the reader. Make sure they understand you. Be concise. Be clear. Be specific. Keep it simple. Be positive, honest and personal they want to know more about YoU! proofread your essay. Have it read by others.
Help is available! The Career services Center offers guides to writing your essays, examples of successful essays and a free essay critique service. Visit the CsC website to learn more.
41
pRofessional anD GRaDuaTe school: applicaTion Resumes

some professional schools, like law, business or pharmacy, may require or allow you to submit a resume as part of your application. This can be a great opportunity to highlight your experiences and skills that are relevant to your intended education and career. Writing a resume for professional school is very similar to writing a resume for a job, so for the most part follow the resume writing instructions found here in this book and on the career services center website. There are, however, a few distinctions to keep in mind. check out the law and pharmacy school application resumes below for examples.
JOHN LAW
EDUCATION
1234 Pacific Beach Drive San Diego, California 92109 (858) 555-1234 jlaw@ucsd.edu 534-3750 student@ucsd.edu
LSAC ID# 1234567
by including your application iD number (if applicable) and contact information that will remain valid for the entire application cycle. Youll lose your UCsD email address after graduation, so consider listing a more permanent alternative.
a) clearly identify yourself
B.A. Candidate, Political Science - University of California, San Diego Minor: Law and Society Overall GPA: 3.26, Political Science GPA: 3.41 Anticipated Graduation Date: June 20XX Relevant Course Work Contemporary Legal Issues (A) Philosophy of Law (A-) The Supreme Court and the Constitution (B+) Constitutional Law (A) International Law and Organizations (A-) Language of Persuasion (B) Outstanding Student in Journalism award, San Diego Union-Tribune (October 20XX) Provost Honors List (Spring 20XX, Fall 20XX)
HONORS
RELEVANT EXPERIENCE
space by stating the obvious.
b) no objective section is necessary. Dont waste the
Vice President, Phi Alpha Delta Pre-Law Fraternity, UCSD (August 20XX Present) Coordinated and mediated a panel discussion on contemporary U.S. Supreme Court decisions (April 20XX) Organize law school representative visits to campus Plan and execute monthly meetings and quarterly events Member, Phi Alpha Delta Pre-Law Fraternity (20XX-20XX)
c) Highlight your academic experience. showcase
your major Gpa (if higher than your overall Gpa) and include relevant awards, honors and publications. You may also list selected relevant coursework that shows your background in the profession or related subjects.
Editor/Writer, The Guardian UCSD Student Newspaper (March 20XX Present) Coordinate production schedules and layout designs to meet deadlines Assign writers specific articles/stories and meet with writers to discuss ideas Write editorials on controversial topics and feature articles on student issues Evaluate, edit, and proofread staff articles for mistakes in spelling and grammar and rewrite portions for greater clarity Conduct research to find additional information to enhance articles Office Assistant, Political Science Department, UCSD (August 20XX Present) Communicate department information to prospective students and parents Provide clerical assistance to office staff, including typing, faxing, answering phones Perform data entry on Access database for student petitions and forms Increase proficiency in Microsoft Word, Excel, and Access, internet and email applications Committee Co-Chair/Member, Pier Review Toastmasters, UCSD (May 20XX October 20XX) Developed strong public speaking, communication and leadership skills while preparing and delivering speeches and participating in debates Coordinated UCSD chapter activities with National Toastmasters organization Server, Rock Bottom Restaurant and Brewery, La Jolla, CA (June 20XX January 20XX) Provided customers with friendly service at local restaurant for 20 hours per week Organized and prioritized a busy work and activity schedule while maintaining a strong GPA
d) with this resume youre applying for a job as a student of your chosen profession. Highlight the rel-
evant skills youve developed and demonstrated through jobs, internships, student organizations, community service and more. For law, these skills might include writing, communication, analytical thinking, leadership or technical skills. Unless you have other relevant skills not addressed in the Experience section, a separate skills section is not necessary.
LANGUAGES
Fluent in written and spoken Spanish
e) You can include experiences that arent directly related to the profession youre entering.
Describe these activities to show the skills youve developed that are transferrable to your field.
42
pRofessional anD GRaDuaTe school: applicaTion Resumes

Phuong Pharmacy
5678 College Avenue La Jolla, California 92093
Bachelor of Science, University of California, San Diego Major in Biochemistry and Cellular Biology Minor in Health CareSocial Issues Study Abroad, University of Bordeaux, France Study of Language and Culture Organic Chemistry/Lab Economics of Health Structural and Metabolic Biochemistry Pharmacology and Toxicology
PharmCAS ID #1234567
(858) 555-0987 534-3750 student@ucsd.edu phuong.pharmacy@gmail.com
EDUCATION
Graduation Date: June 20XX
January 20XX May 20XX
RELEVANT COURSEWORK LABORATORY SKILLS
Physical Chemistry Drugs and Behavior
Proficient with laboratory equipment including spectrophotometers, micropipettes, and chromatography columns. Competent in filtration (gravity and forced), purity determination, and characterization of unknown compounds. Proficient in techniques of reflux preparation, recrystallization, melting point determination, and yield calculation. Experienced with titration of unknown acid/base, volumetric analysis. Practiced in laboratory safety protocols including MSDS. Researcher, Independent Study Project, Prof. Smith Genetics Lab, UCSD January 20XX Present student@ucsd.edu Design and execute research project to determine role of histone acetylation in DNA transcription. Conduct survey of literature and liaise with other labs. Coordinate upkeep and sterility of laboratory glassware. Communicated findings and drafted weekly progress reports to Professor Smith. Presented 30-minute summary bimonthly to lab group of 8. Co-Chair, Membership Committee, Pre-Pharmacy Society, UCSD September 20XX May 20XX Oversee records of members in the organization and dues payments. Organize recruitment events, like information tables and flyer distribution, to attract new members. Increased membership by25% over two years. Volunteer, UCSD Medical Center Pharmacy, San Diego, CA April 20XX October 20XX Observe and assist pharmacist and pharmacy technicians with processing prescription requests. Maintain accurate records of dispensations and requests. Communicate with and deliver medications to hospital patients. Volunteer, Habitat for Humanity, New Orleans, LA June 20XX August 20XX Collaborated with others in a summer-long project to build new homes. Provided comfort by listening and speaking with families affected by Hurricane Katrina. Delivered supplies to and painted mural on newly built community center for children and families.
RELEVANT EXPERIENCE (858) 534-3750
Final Thoughts on Professional school Resumes:
Just like any other resume, your professional school resume should be neat, visually appealing and typo-free! stick to the traditional onepage length unless you have enough experience to warrant a significant second page.
schools who you are as a whole person.
a) Dont be afraid to include information outside of your field. it helps to show the
c) be sure to elaborate on activities like independent study, being a Ta or special
projects you may have done for a class. Even though they are mentioned on your transcript, you want to flesh them out on your resume.
applicants to academic Masters or ph.D. graduate programs may be asked for a CV (curriculum vitae) instead of a resume. Consult the wsDM section on CVs for details on this format. For questions or additional information on your resume, consult the Career services Center website or meet with a CsC advisor. Good Luck!
your field, that arent already covered in your Experiences section, you can highlight them in a skills section.
b) if you have developed special skills, relevant to
resume, dont just focus on science or pharmacy-related experience, include examples of communication and people skills.
d) show a variety of skills on your resume. For example, on a pharmacy
43
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CAREER

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Thank You letter Decline letter

Formats to building your bright future. application Resumes

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Career Express Advising

career exploration panels

Graduate & Professional School Advising

Resources & libraries

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To obtain a position in......utilizing........

Expected Graduation Date: Month/Year

Course Title Course Title

Course Title Course Title

ability to strong knowledge of Demonstrated experience with Proficient in Fluent in languate

(Mo. /Year to Mo. /Year) (Mo. /Year to Mo. /Year)

active Member, student Club, UCsD

student Chapter Member, Community organization, City, state

(Mo. /Year to Mo. /Year) (Mo. /Year to Mo. /Year)

g) Consider categorizing in two sections: relevant Experience and additional Experience

h) State the number of members, frequency of meetings, topics discussed philanthropy

f) List software or computer programs you are familiar with

k) Name campus and community memberships, including team sports

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chRonoloGical foRmaTTeD Resume

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chRonoloGical foRmaTTeD Resume

a) become a career peer educator

b) When to use paragraphs

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combinaTion foRmaTTeD Resume

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combinaTion foRmaTTeD Resume

Sumin (Carol) Transfer

b) Use the education section to highlight your current and

c) other programs, training or schools (like community college)

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combinaTion foRmaTTeD Resume

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combinaTion foRmaTTeD Resume

a) Use the education section to highlight your

b) stick to 6-8 of the most relevant courses

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funcTional foRmaTTeD Resume

a) let Your experience speak for itself

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funcTional foRmaTTeD Resume