Seminar 3- Presentations I. Finish the sentence with the correct phrase. 1.

Which sentence might you hear at the beginning of a presentation? A B C D Ladies and gentlemen, thank you for arriving today Ladies and gentlemen, thank you for appearing today Ladies and gentlemen, thank you for coming today Ladies and gentlemen, thank you for showing your faces today

2. The _________ of todays presentation is to discuss my findings. A B C D purpose reason cause points

3. Now, __________ begin by introducing myself. A allow me B let me CI D presentation 4. Id be very happy to __________ you to ask questions at the end of the session. A B C D tell invite order request

II. Fill the gaps in the sentences below with a preposition. on, from, by, as, at, on, by, for

1. Thank you ............ coming. 2. Id like to start .................. outlining the changes. 3. Its good to have Michelle here ..................... the Malaysian office. 4. We can discuss any questions ....................... the end. 5. I want to focus .........................the five-year plan.

6. ......................the end of this session, youll be able to teach your staff how to use this programme. 7. Im talking to you today ..................the designer of this new marketing plan.

III. Complete the sentences with the correct word

1. Did everyone ...............a handout? 2. Dont ......................about taking notes. 3. Please ................... yourselves. 4. Please feel .................... to stop me. 5. Id like to .....................the past. 6. I want to .....................on the results first

Give, get, go Worry, forget, think meet, have, help Expensive, free, open Let, happen, describe look, worry, focus

IV. Write down a possible phrase or sentence for each of the following. Use the words provided in brackets.

1. You are a sales manager from the Frankfurt office. Not everyone knows you. How do you introduce yourself at the beginning of the presentation? (Im.......) .............................................................................................................................. .................... 2. David Wang has welcomed you and thanked you for coming to talk today. How do you reply? (glad) .............................................................................................................................. ....................

3. You want to get everyones attention so that you can start your presentation. What can you say? (here/begin) 4. .............................................................................................................................. ....................

5. You have handouts that you want to give people. What can you say? (take) .............................................................................................................................. ....................

6. In your presentation, you plan to explain the problems of the old processes and the present new processes. How can you explain what you are going to do? (First/After that) .............................................................................................................................. ....................

7. How can you tell your listeners that there will be time for questions at the end? (plan/leave) .............................................................................................................................. ....................

V. Complete the following introduction with appropriate words.

S: Well, if everyone ............................. 1 ....................................2. Its great to have Liu Wei here ...................... 3 the office in Beijing. As you .......................... 4, he is the director of marketing and has achieved excellent results.

LW: Good afternoon. Thank you Sam. Im ......................... 5 to be here. OK, today, Id ........................ 6 to talk about the developments in the Beijing office. Weve had to develop quickly to meet the demands of the market and its been hard work but very rewarding. In my presentation this afternoon Id like to ............................7 three main points. .......................................8, Ill briefly outline our small beginnings two years ago; ...............................9 Ill explain how we adapted the RB409 range to suit the local market and ..............................10 Ill show our success. If you have any questions, therell be ..............................11 at the end. Before I start, I ........................... 12 a handout for you. It has the graphs and main notes on it. Would you like to ............................. 13 one? Here you are.

VI. Finish the sentence by choosing the correct words and writing them into the empty boxes. 1. ______ _________ _________ ________ this first graph, you can see that our sales have increased by 25% in the last year take / see / look / watch / if / you / at 2. ________ _______ market share. _____ ________ , we have a large percentage of the

see / watch / you / as / know / they / can 3. We find that good communication is a ____ morale. key / point / thing / factor / reason 4. ___ _______ be seen here ______________ ____ the importance of good communication can ___________ in improving staff

example / in / a / of / soon / at / good VII. Choose the best word or phrase to complete each sentence.

1. The first .................. is the lack of staff. A problem B solution C overall D direction 2. Id like now to change .......................... and talk about solutions. A aim B turns C direction D options 3. Thats an overall look, now lets focus on the .............................. A technical B necessary C continue D details 4. EU ............................ European Union A looks for B stands for C is for D represents for 5. There are only two ........................... First, we can upgrade our current system or second, we can buy a new one. A behaviours B possible C instances D options

6. To ..........................up, I have explained the problems and given the solutions. A build B sum C finalise D end 7. OK. Weve looked at customer complaints. Id now to ...................... to our retraining programme. A change B sign C turn D move 8. It ............................to me that there are many opportunities for us to grow. A seems B could C might D should

VIII. Complete each sentence below with a word from the list. Use each word only once.

than, more than, just under, roughly, less than, over, around

1. (63 out of 100) ...........................half of the applicants were well qualified. 2. Sadly, less ............................ a quarter of the employees attended the presentation. 3. (33%) A little ............................. 30 per cent of them were in the forty-five to fifty-five group. 4. (48%) ...............................50 per cent of them were under thirty years old. 5. We received ............................... 1500-1600 questionnaires back from customers 6. (71) ............................ three quarters of men said they prefer diet drinks.

IX. Change the noun form into the verb form.

1. There was a dramatic increase in the number of sales. ........................................................................................... 2. The graph shows a sharp fall in the number of sales of Stay Fresh washing powder.

........................................................................................... 3. We can see a significant rise in ticket sales. ........................................................................................... 4. There was a gradual decrease in the number of dog owners. ........................................................................................... 5. There were twice as many complaints. ........................................................................................... 6. There was a steady drop in petrol consumption. ........................................................................................... 7. There was a dramatic increase in the number of private cars. ...........................................................................................

X. Fill the gaps in the texts below with a word from the box.

out, to be, increase, in, peak, rise, show, to

The graph ........................our book sales last year. From January .................. March sales ...........................gradually from 20,000 to 35,000. After March, sales continued to ...................... steadily to 50,000 ....................... June. From June to August, sales levelled ..................... The lowest point in the year ........................... October. Our best month was December when sales ...................... at 70,000.

profit, make, break, prediction, expect

lets take a look at the financial figures. Unfortunately, figures were below ............................. last year. In fact, we ..................................... a loss of $ 20,000. However, this year, predictions are that we will ........................even. If things go as we ............................ we will be making a .........................in two years time.

following, in, less, predict, as, next

Having looked at the data, I ................................ there will be a steady increase in sales over the ............................ six months. The drop .............................. sales over the last three months is unusual and will not continue. Sales are more or ............................. stable now and as far ............................I can see, they will start to rise gradually over the ............................... months.

XI. Put the following mini-presentations into the correct order by putting a number in the space on the left.

a. ................ Can everyone see it clearly? b. ................Yes, thanks. Thats fine. c. ................ Is it better now? d. ................ OK. Heres the first slide. e. ................ Im sorry. Let me adjust it. f. ................ No, sorry. Its not clear.

a. ................ In the first quarter, sales of the Aztec range rose sharply. b. ................. In the third quarter, sales levelled out. c. ................. Lets look at the figures more closely. d. ................. But then sales took a dip in the second quarter.

a. ................... The next is shopping. b. ................... The third most popular is playing computer games.

c. .................. The pie chart presents the most popular activities for young people. d. .................. As you can see, the most popular is going to nightclubs and bars. e. ................. Therefore, you can see that our product is well placed in the market.

XII. Complete the following sentences with the best prepositions from the list.

into, for, as, with, in, by, of, up

1. I want to finish ... thanking you all. 2. So, to sum ..., I have presented three solutions. 3. Please feel free to get ... touch ... me. 4. Id be happy ... you to talk to me. 5. Customer loyalty is the result ... good customer service. 6. ... George Burns once said Dont stay in bed, unless you can make more money in bed.

XIII. Complete the following concluding paragraph with appropriate words from the list.

recommend, with, sum, decide, time, listening, then, just, thank, up, solutions, next, third

So, to ........... 1............2, I explained the problem ..................3 the existing system and ...................4 presented three possible ......................5. The first solution requires new equipment, the ......................6 solution needs more staff and the ........................7 solution needs a complete change of strategy. We now need to ..................8 which solution we will select. I ..................9 the third solution because it will benefit the company for longer. Finally, Id like to ...................... 10 you

for ........................11 this afternoon. ......................12 is nearly up, so we .......................13 have a few minutes for questions. XIV. Finish the sentence with the correct phrase. 1. A B C D 2. A B C D If you have any questions, _____________ to answer them now. I would like to be able I would be happy I would have been happy I was happy Can I ______________...? just ask?... you ask?... only ask?... ask it?...

3. Can you ____________....? A B C D tell me it? tell to me? explain to me? explain me?

4. Yes, a very ____________. A B C D good question question obvious question lovely question

XV. Choose the correct variant 1. How do you start your presentation?

A. Are we all here? Good, well if we look at the first slide you'll see our total carbon usage for 2005... B. Hello everyone. Thanks very much for coming along today. My name is Kirk Renolds and today I'll be talking about some of the work we've been doing on our environmental strategy... C. Hello ladies and gentlemen. My name is Kirk Renolds and today I'll be talking about some of the work we've been doing on our environmental strategy...

2. What do you say next? A. I'll begin by giving you some background into why we started the trials, then we'll look at some organisational challenges and finally I'll present the results and take any questions you might have' B. 'Okay well, as I said, this presentation is all about our environmental strategy and when we first started looking at this none of us was really sure where to start, but I'll talk about that in more detail in a minute or two. Er... and then I'll tell you about some of the problems we had setting this up - actually, I remember one particular incident very clearly, which I'll quickly relate... '

3. Later in the presentation, you begin to go through your slides... A. Well, as you can see in this slide, energy savings increased significantly as we implemented our strategy... B. In January 2005, there was a saving of 293, in February, there was a saving of 300, in March... C. Here's the next slide. OK? And on the next slide... D.Oh dear! I'm awfully sorry but we seem to be having some technical problems with the projector. At this point I wanted to show you a slide with the energy savings we made between 2005 and 2006. Savings increased from just under 300 to...

4. Suddenly, someone asks a question. How do you respond? A. Look, I said at the start that I'd be happy to take questions at the end... B. That's a very interesting question... C. Would you mind if I came back to your question at the end? It's just that I'm rather conscious of the time...'

5. You have reached the end of your presentation. What do you say? A. I'm terribly sorry but I seem to taken too long, so we don't actually have time for any questions! However, if you grab me after the session I'll be happy to answer any questions you might have. B. If you have any questions, I would be happy to answer them now...

C. Any other business?

XVI. The graph below shows the turnover for three kinds of retail outlet, all owned by the same company, during a three year period. Using the information from the graph, Using the information from the charts, make a presentation comparing the changes in turnover in the companys three types of outlet (120-150 words)
90 80 70 60 50 40 30 20 10 0 Department stores Supermarkets Small shops

2000 2001 2002

XVII. The three charts below show a companys operating profit (in $ million), turnover (in $ million) and unit sales (i.e. number of products sold in the three years 2007-2009. Using the information from the charts, make a presentation describing the companys performance in the three years.

OP ERATING P ROFIT
600 500 400 300 200 100 0 2007 2008 2009 6200 6100 6000 5900 5800 5700 5600

TURNOVER
12 10 8 6 4 2 0 2007 2008 2009

UNIT SALES

2007

2008

2009

XVIII. The bar chart below shows the percentage of sales made by retailers in Britain on each day of a typical week during the years 2003 and 2009. Using the information from the bar chart, make a presentation summarising the changes that took place between 2003 and 2009.

Day by day: The shoppers' week

25
Percentage (%) of sales

20 15 10 5 0 M on Tues Wed Thurs Fri Sat Sun 2003 2009

Bibliography: 1. 2. 3. 4. http://www.bbc.co.uk/worldservice/learningenglish/business/ Mascull, B: Business Vocabulary in Use, Cambridge University Press, 2006 Freitag-Lawrence, A: Business Presentations, Pearson Education Limited, 2005 BEC Higher, Cambridge University Press, 2006