Newcstle Residential Contract 2011

TABLE OF CONTENTS 20II

Administration and Catering
Contract Introduction 1.01 Contract is binding 1.02 Contract time 1.03 Contract changes 1.04 Eligibility 1.05 Compliance with laws 1.06 Termination of contract, prior to move-in 1.07 Termination of contract, after move-in 1.08 Termination of contract, by the University 1.09 Payment of room tariff, fees and charges 1.10 Overdue accounts 1.11 Meal plans 1.12 Meal rebate 1.13 Damages and related costs 1.14 Force majeure 1.15 Liability 1.16 Insurance 1.17 Protection of privacy 1.18 Disputes 1.19 Room assignment 1.20 Designated roommate 1.21 Moving in 1.22 Early arrivals 1.23 Late arrivals 1.24 Room condition and housekeeping 1.25 Room change 1.26 Unauthorised occupancy/subletting 1.27 Guests 1.28 Overstaying 1.29 Abandoned accommodation and personal property 1.30 Moving out 1.31 Staying over the summer period 1.32 Applying for readmission 1.33 Accommodation Services property 1.34 Room entry 1.35 Repairs and alterations 1.36 Construction and maintenance 1.37 Non-residence furniture and appliances 1.38 Fire systems, fire safety and smoking 1.39 Driving and parking 1.40 Parking permits 1.41 Disabled parking 1.42 Pest treatment 1.43 Lock-outs 1.44 Fines 1.45 Computing and communications 1.46 1.47 1.48 1.49 Linen Storage Equipment loan and rules Non waiver 2.19 2.20 2.21 2.22 2.23 2.24 2.25 2.26 2.27 2.28 2.29 2.30 2.31 2.32 2.33 2.34 2.35 2.36 2.37 2.38 2.39 2.40 2.41 2.42 Swearing Modesty Staff Respecting others property Respecting University property Damage to property Damage prevention Litter Recycling Permission to enter bedrooms Beds and mattresses Furniture Pets Posters and decorations Alterations Kitchens Housekeeping Respecting the cleaning Staff Laundry Catering and the Dining Hall Acceptable behaviour in the Dining Hall Dining Hall dress code Guests and visitors Guests and University policy 2.43 Seeking permission for guests to stay 2.44 Guests and other residents 2.45 Guests and facilities 2.46 Guests and Staff 2.47 Partners and children 2.48 Parties and other functions 2.49 Acceptable noise 2.50 Music volume 2.51 Noise curfews 2.52 Study rooms 2.53 Bicycle storage 2.54 Swimming pools 2.55 Swimming pool safety 2.56 Appropriate swimwear 2.57 Promotional activities 2.58 Use of logos 2.59 Media representation Safety and security 2.60 Doors and corridors 2.61 Fire alarms and fire fighting equipment 2.62 Fire hazards 2.63 Emergencies 2.64 Weapons 2.65 Throwing or falling objects Discipline guidelines
Residential Life Standards Self care 2.01 Alcohol and Other Drugs Policy 2.02 Scope of the Alcohol and Other Drugs Policy 2.03 Respecting others choices with alcohol 2.04 Responsible alcohol consumption 2.05 Healthy limits with alcohol 2.06 Alcohol free areas 2.07 Alcohol free periods 2.08 Excessive alcohol use 2.09 Alcohol age restrictions 2.10 Drugs 2.11 Personal hygiene 2.12 Smoking Community 2.13 Respecting others 2.14 Bullying 2.15 Initiations 2.16 Pranks 2.17 Inappropriate images or messages 2.18 Online behaviour

Residential Life Community Standards Incident and Sanction Matrix Level One 3.01 Cleanliness 3.02 Failure to co-operate 3.03 Noise 3.04 Dining Hall dress code 3.05 Breach of alcohol guidelines 3.06 Dining Hall behaviour 3.07 Dining Hall food wastage 3.08 Dining Hall item removal 3.09 Dining Hall guests 3.10 Vandalism 3.11 Litter 3.12 Pranks 3.13 Room alterations 3.14 Guests 3.15 Failure to report Occupational Health and Safety matters Level Two 3.16 Alcohol policy 3.17 Issued with three verbal warnings 3.18 Dishonesty and misrepresentation 3.19 Evacuation drill 3.20 Security: entry and exit doors 3.21 Dining Hall behaviour 3.22 3.23 3.24 3.25 3.26 3.27 3.28 3.29 Disturbing the peace Failure to comply Lock outs (excessive) External soliciting Inappropriate material Unacceptable behaviour Smoking Unauthorised personal furniture or equipment in bedroom or various common areas 3.30 Unauthorised room change 3.31 Substance use 3.32 Swimming pool 3.33 Use of University and college logos and names 3.34 Negligent housekeeping Level Three 3.35 Bullying 3.36 Discrimination and harassment 3.37 Lighting of fire 3.38 Fire hazards 3.39 Evacuation 3.40 False reporting of emergency 3.41 Fire equipment misuse 3.42 Dangerous driving 3.43 Pets 3.44 Subletting 3.45 Unacceptable behaviour more serious than a Level Two incident 3.46 Possession of stolen property 3.47 Theft 3.48 Destruction of property 3.49 Illegal and/or unauthorised substance use 3.50 Trespassing or forcible entry 3.51 Violence, assault, or serious threats of violence 3.52 Weapons Appendix l Policies and procedures of the University of Newcastle relevant to Accommodation Services and the Residential Life Community Appendix ll Finable offenses and charges
TABLE OF RESIDENTIAL CONTRACT ADMIISTRATION &CONTENTS 20II CATERING INTRODUCTION

Living in accommodation on campus is not like living in an apartment, unit, house, boarding house or in a family home. As a Resident living on campus at the University of Newcastle you are not only subject to the same laws that protect people in Australia, but you will also be held accountable to the Universitys legal and moral obligations to create a harmonious and inclusive community that promotes academic excellence. By choosing to live on campus, you are seen as a leader in the University community and the highest standards of behaviour and ethical judgement are expected at all times. It is the Universitys aspiration that you and all residents living on campus will have an enjoyable experience that will support both your academic and personal ambitions. This contract will detail the legal and behavioural obligations for people who choose to live on campus. This contract also contains the following: Residential Life Community Standards Residential Life Community Incident and Sanctions Matrix A list of related policies from the Policy Library of the University of Newcastle. Australian Federal and New South Wales State Law will always be applied in the first instance in reference to the Contract conditions, Residential Life Community Standards, Residential Life policies and guidelines in this contract. University legislation, rules, policies, procedures and guidelines will also apply to the implementation of Contract conditions, Residential Life Community Standards, Residential Life policies and guidelines. The University of Newcastle reserves the right to amend or alter its legislation, rules, policies, procedures and or guidelines at any time without notice. Where references are made to the University of Newcastle, such references denote the larger community of members and all affiliates of the University of Newcastle. Any references to the Residential Life Community or Accommodation Services denote only those units, or functions of the University of Newcastle that relate directly to the management of on campus residential accommodation and its related services.
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TABLE OF RESIDENTIAL CONTRACT ADMINISTRATION &CONTENTS 20II CATERING

1.01 Contract is binding The purpose of this contract is to create an agreement between you and the University of Newcastle. The conditions and terms of this agreement are outlined within this document. By accepting your accommodation offer you have confirmed that you agree to comply with the terms and conditions held within this contract. You should also note that the University reserves the right to amend the rules and guidelines at any time during the term of this agreement as required. To accept your accommodation offer, by the set due date, you must: Confirm that you will comply with the terms and conditions of this contract either online or, by signing and submitting a paper version of the contract Provide payment of the administration fee and if applicable, the orientation fee Even if you omit to complete a step in the acceptance or move-in process, you agree that taking possession of validly offered accommodation establishes this Contract between you and the University. 1.02 Contract time This contract commences at 9am on the Move-In Date and ends at 12 noon on the Move-Out Date. Both of these dates are specified within your Contract acceptance page. 1.03 Contract changes Changes may not be made to the terms of this contract without the written permission of the Accommodation Services management. During the term of the contract, the University reserves the right to amend the provisions of the contract at any time by sending you an email notification to your student email address, or other provided email address if a student email address is not held. Changes will be effective and binding upon you on the date set out in the notification. If no date is set out in the notification, the contract changes will be effective one week from the date the notification was sent. However, changes may be implemented immediately when it is viewed that the health or safety of any person may be adversely affected by a delay. 1.04 Eligibility Eligibility for residence is restricted to students enrolled full-time at the University of Newcastle and the Hunter Institute of TAFE (Ourimbah). If you are not enrolled as a full time student, you may have your Contract terminated. If you terminate your enrolment or enrol as a part time student, you must notify Accommodation Services administration and provide proof of the change within 3 working days of the change in status. Part time students may be permitted to continue their residency at the discretion of the management staff. If you cease to be a bona fide student at the University of Newcastle or Hunter Institute of TAFE (Ourimbah) by discontinuing class attendance or withdrawing from your course, your Contract will be terminated and termination fees will apply. If you are a non-student you are only eligible for accommodation if you are the designated roommate of a full-time University of Newcastle student. Also, you should note that if your student roommate moves out, you will also need to vacate on-campus accommodation. 1.05 Compliance with laws, etc You agree to the terms of this contract and to abide by all federal, state and local government laws and by-laws, University legislation, rules, regulations, policies, procedures and guidelines, including but not limited to the Residential Life Community Standards, the Residential Life Community Incidents and Sanctions Matrix and any other directive issued by Accommodation Services. 1.06 Termination of contract, prior to move-in To terminate this agreement before occupancy you must notify Accommodation Services in writing at least 5 days before you are due to take up occupancy. If applicable, the termination of this agreement by you prior to occupancy results in the refund of the Orientation fee. The Administration fee will only be refunded to you if you have withdrawn from the University, or have
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suffered severe personal problems which occurred after accepting your offer and which are beyond your control. In both cases appropriate documentation must be provided to Accommodation Services. Failure to occupy the room allocated to you on the assigned date may result in termination of this agreement with forfeiture of the Administration fee and, if applicable, the Orientation Fee. 1.07 Termination of contract, after move-in To terminate this agreement after occupancy you must lodge a Contract Termination Application with Accommodation Services. If the termination date is prior to the 1 October, you are liable for providing 4 weeks notice, and a $250 Contract cancellation fee. The 4 weeks notice period commences from the date the application is received at the office. If termination date is after 1 October, you are liable to pay until the end of your contract period. No contract cancellation fee will apply. The University will endeavour to finalise and send notice of any outstanding charges via email or refunds due to you to your address within 45 days of the completed room check being processed and noted on the administration system. 1.08 Termination of contract, by the University The University may immediately terminate this Contract should it consider that you and/or your situation pose a potential danger to individuals or the residential community. The University may also terminate this agreement for the following reasons: a) Failure to make a payment as required by this agreement; b) Suspension or expulsion from the University; c) Exclusion from a current academic program d) Disciplinary action and/or failure to comply with relevant University rules, policies and guidelines, including the Universitys Code of Conduct, the Residential Life Community Standards and conditions of this contract e) A breach of any condition of this contract f) Failure to comply with any reasonable direction by an officer of the University If this agreement is terminated by the University for reasons described above, you will be charged for the period of occupancy until the official checkout date. You must return your room cards and keys on this date, otherwise you will receive additional charges. Your Contract will be placed under review if you have an outstanding debt and do not have an approved payment arrangement prior to the due date of your debt. In this case, you will be required to meet with the Manager Residential Life to discuss this matter. Your Contract may be terminated at this time if you do not address the debt, or undertake a payment arrangement to address the debt. Possible payment arrangements may be referred to the Student Indebtedness Advisory Group. If your Contract is terminated under these conditions, you may be housed till a date that is nominated by the University. You would still be responsible for any room and board fees and any other charges incurred up to your official checkout date. 1.09 Payment of room tariff, fees and charges The Administration Fee and Orientation Fee as noted on your Contract acceptance page is payable upon your acceptance of an accommodation offer. Your weekly room tariff is also listed on your Contract acceptance page and applies for the Contract period, on a pro-rata basis. This tariff is payable in instalments and on the due dates as follows:
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Semester One 2011 Instalment 1 Tariff Period Due Dates 9 weeks, 5 days (1 Feb 10 Apr) 8 April 2011 Instalment 2 11 weeks (10 Apr 26 Jun) 6 May 2011 You can make payments at any time or amount prior to the instalment due dates, as long as the minimum amount of the instalment is paid by the due date (eg. pay all of Semester One by 8 April, or weekly / fortnightly payments totalling the instalment by 8 Apr). Any payments in advance will remain as a credit on your accommodation account and will be offset against the invoice/charge when issued. Goods and Services Tax (GST) As per Australian Taxation Law, GST is payable for accommodation provided to residents who are not enrolled tertiary students in Australia and are permitted to stay by the management staff. GST is payable by all residents on any other fees / charges. Payment Methods Payments are to be made on-line through the accommodation portal, via Visa or Mastercard (debit or credit card). The link is: http://accommodation.newcastle.edu.au You will be advised of your individual log-in and password when you receive your offer of accommodation. This log-on and password is to be kept in a secure manner and will be used throughout your residency to access the accommodation portal, including viewing and paying your accommodation account. The on-line payment facility is available 24 hours per day, 7 days per week. Payments are processed through an ANZ Secure Payment Server and you will receive a response to your payment at that time. Card details are processed by the bank, and not retained by the University. If you cannot pay via on-line payment, an Australian cheque or overseas bank draft (in Australian Dollars) can be made payable to The University of Newcastle and sent to the Accommodation Services Office, The University of Newcastle, University Drive, CALLAGHAN NSW 2308 1.10 Overdue accounts If you experience financial difficulties with payment of your account, you can apply for an accommodation payment plan which will provide some additional time to pay (up to 29 May for Semester One and 29 October for Semester Two). Applications must be lodged by the instalment due dates noted in 1.09 above. Details on how to apply will be provided with your first tariff account. If a payment plan is not suitable, please contact the Finance Officer prior to the due date to discuss an appropriate payment arrangement. A Negative Service Indicator (NSI) will be raised against your student account for any overdue fees
Semester Two 2011 Instalment 1 Tariff Period Due Dates 11 weeks (26 Jun 11 Sep) 2 September 2011 Instalment 2 11 weeks (11 Sep 27 Nov) 7 October 2011
If an approved contract period varies to the above dates, the amount payable will be adjusted accordingly, with any additional days added to the first instalment. All amounts are listed as, and payable in, Australian Dollars. All accounts and correspondence are issued to the resident (only) via your NUmail email account. It is your responsibility to monitor and action any such communication. All other charges are payable within 14 days from date of issue and as stated on any issued invoice, statement, or email advising of charges on your online accommodation account.
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or charges until such time as the debt is paid in full. An NSI prohibits further enrolment, graduation, access to course results and the issue of transcripts. Appropriate debt recovery action will be undertaken for any overdue payments. Any unpaid debts in your name may be referred to the Universitys Student Indebtedness Advisory Group if appropriate, or referred to the Finance Division for further action. You are liable for any costs incurred in recovery of an unpaid debt including referral to the Universitys Debt Collection Agency and/or for any legal action that is taken to recover the debt. As noted in this Contract under 1.08, The University may terminate your Contract for overdue accommodation fees. Unsatisfactory payment history can also affect any accommodation readmission application. 1.11 Meal plans If you reside in a Main Hall room at Edwards Hall, the provision of 16 meals per week within the contract is mandatory. If you reside in a Standard Room at International House, the provision of 5 dinners per week within the contract is mandatory unless certain exceptions are met. These exceptions may include dietary/medical conditions and academic program restrictions. For a resident of a standard room at International House to receive a contract without a meal plan, they must first contact Accommodation Services to apply for a self catered contract. Supporting documents may be necessary to attain approval. If approved, they will need to sign a new agreement/contract and return their meal tag. The resident will continue to pay for meals until the new contract has been signed or, agreed to online, and the meal tag returned. Students residing in self catered accommodation are able to arrange a meal plan to be included in their contract. To arrange this provision they must contact Accommodation Services administration and complete the necessary documentation. 1.12 Meal rebates If you are a resident in a catered college and must be away from your accommodation for a period of time due to a requirement within your program of study, you may apply for a Meal Rebate. The application form can be obtained from the Accommodation Services Office. This Meal Rebate is only available for valid and provable periods of absence on placement. You must apply by completing the appropriate form prior to your departure, providing the required evidence to support your claim. If applicable, you must also hand in your meal tag to the Accommodation Office prior to your departure and collect it from the office on your return. The application form can be obtained from the Accommodation Services Office and lists the applicable rebate amount. 1.13 Damages and related costs You agree to pay for damages, lost property or additionally incurred service or administrative costs you or your guests cause to the University residence facilities whether through accident, neglect or intent. You must check and complete your room inventory form upon moving into the Hall and lodge this within 7 days of starting residency. You must report any discrepancy or damage to Accommodation Services immediately. The cost of any damage or discrepancy not reported will be charged to your account. If you do not lodge the updated room /kitchen inventory the University shall take the last recorded official inventory as correct. Any damage identified in your room will be charged to you. You agree to accept shared responsibility for all communal areas and any damage within or to a communal room or communal area is deemed the responsibility of all persons assigned to or identified as users of the communal room or the communal area unless individual responsibility is determined. This includes all types of shared space, and the contents therein, you may have access to including, but not limited to, all residential precinct buildings and facilities, your building, wing, block or your unit. After inspection of the room and/or the common areas/service facilities by University or contractor staff, an amount determined by the University to
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be payable due to additional cleaning, required repairs, missing items or damage to the building, furniture, equipment, administrative costs or fines will be charged. This account must be paid within 14 days of the date of issue. If University staff are required to undertake repairs to damage determined to be caused by you, the cost of the staff time utilised in any related maintenance, administrative or investigative work, may be charged to you. 1.14 Force majeure The University, insomuch as it is within its control, will provide the accommodation pursuant to the terms and conditions stated in this Contract. To the extent that the University is unable to fulfil, or is delayed or restricted in fulfilling, its obligations under this Contract due to any cause beyond its control, the University shall be relieved from the fulfilment of its obligations during that period and you shall not be entitled to any reduction in fees or compensation as a result thereof. This may include without limitation: a strike by its employees; any action of job action or labour unrest; fires; floods; earthquakes; any acts of God; intervention by civilian or military authorities; acts of war; acts of terrorism; public health emergencies; unusually destructive or disruptive storms; or new or amended federal, state, or local laws, regulations, bylaws and policies. 1.15 Liability The University acknowledges, and you are hereby made aware, that criminal activity, personal injury and theft occur, and the risk exists for such future occurrences on University premises, specifically within and around the residences, dining hall, car parks and residence facilities. Therefore, you agree to assume responsibility for your own personal safety and security, as well as for your own personal belongings. The University assumes no responsibility for the theft, destruction or loss of money, valuables or other personal property belonging to you, or in your custody or your guests or other persons, regardless of cause. This includes losses which occur in your room, storage rooms, public areas and other areas of the residential precinct or in baggage handling or storage. You are encouraged to arrange your own personal property insurance. The University provides locks to external and bedroom doors to afford reasonable security to residents. All residents are responsible for keeping their rooms, units and other accessible residential areas secure. 1.16 Insurance The University does not provide you with general insurance, liability insurance or property insurance for your personal belongings. It is recommended that you arrange for your person and all your personal effects in your residence and any other residential area to be covered by private insurance. 1.17 Protection of privacy Personal information in possession of Accommodation Services about a resident will not be released to persons outside the University administration, including family members or friends, without the written consent of the resident concerned, unless permitted or required by law. 1.18 Disputes Should a dispute not be able to be resolved through discussion between the parties concerned, the party asserting that there is a dispute will formally notify the Deputy Academic Registrar, Student Support Services of the dispute in writing. The Deputy Academic Registrar, Student Support Services will then attempt to resolve the dispute. If you believe that any penalty arising from the dispute resolution is unjust, an appeal against any penalty imposed may be made directly to the Academic Registrar, in writing, within 14 days of notification of the outcome of the dispute. 1.19 Room assignment Room allocation is based on established quotas. The University reserves the right to make alternative allocation priorities and decisions based upon the needs of individual students and/or the residential community. The Residential Precinct is not currently suitable for family accommodation.
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You are entitled to occupy and use only your allocated bedroom and associated common areas. The use of any other room in a residential unit is prohibited without the prior consent in writing of the Accommodation Services staff. Subject to the availability of space, the University allows allocation of accommodation according to requested Residence preferences on a nondiscriminatory basis. However the University does not guarantee assignment to a particular building or unit, type of accommodation or with a specific roommate. Roommate requests may be granted when the requests are mutual and both applications are timely. The University reserves the right to make alternative assignment decisions or reassign students for such reasons as the University determines appropriate. These reasons include, without limitation: the use of temporary accommodation when permanent space is not available; construction, renovation, maintenance activities; interpersonal conflicts; health, safety, security concerns; natural disasters; pending disciplinary action and non-compliance with University regulations. Room reassignment and utility or facility disruptions shall not result in the reimbursement or reduction of room tariffs referred to in this agreement. The University reserves the right to consolidate single occupants residing in a shared room. If it is necessary to assign a single occupant to a shared room or to allow a single occupant to remain in a shared room, the occupant will be charged at the full room tariff from the effective date. 1.20 Designated roommate You are not permitted to have any other person reside in your accommodation unless your accommodation is a one bedroom unit. If you are occupying a one bedroom unit, you may invite a maximum of one additional person to be your designated roommate. Your designated roommate must be approved in advance by Accommodation Services. Once approved this person must then also complete the offer acceptance process before being entitled to move into your accommodation. Please note that children are not eligible as a roommate. If your roommate decides to terminate their licence agreement, you accept that you will have responsibility for the total room tariff on their departure. To ensure a resident in such a position is provided with fair notice, a departing roommate must provide written evidence to Accommodation Services that they have informed their roommate of their intention to depart at the time of submitting a termination application. Failure to do so may result in the resident intending to depart incurring additional fees. If your designated roommate is not a student at the University of Newcastle, they will not be entitled to reside in the accommodation unless you reside there at the same time. A Goods and Services Tax (GST) amount will apply to the tariff of any nonstudent residents. 1.21 Moving in You may receive your room keys and check into your residence from the Accommodation Services office located near the Edwards Hall residences. You can only receive your room keys and check-in during normal office hours on or after the move-in date specified in this Contract. The normal office hours are 8:00am 4:30pm, Monday to Friday. If you are unable to arrive during normal office hours, you will need to obtain short-term accommodation off campus until the office is next open. 1.22 Early arrivals Accommodation Services are under no obligation to provide accommodation prior to the Contract move-in date. However, requests to move in prior to the Contract move-in date will be considered. A request must be made in writing to Accommodation Services. If approved, the accommodation tariff and the terms and conditions of this Contract will commence on the date of the early arrival. You will still only be able to move-in and receive your room keys during normal office hours as specified in item 1.21.
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1.23 Late arrivals If you plan to arrive more than ten days after your move-in date, you must notify Accommodation Services in writing. Accommodation not occupied within ten days of your move-in date may be cancelled and reassigned without further notice. Tariff charges apply from commencement of your contract move-in date, even though you may arrive after this date. 1.24 Room condition and housekeeping Following check-in you have seven days to complete and submit a room condition and inventory form. After your departure the room and common areas will be inspected. Any missing items, damage not documented on your room condition and inventory form, or additional cleaning required will be assessed and will be charged to you. If you prepare food and drink in your kitchen/kitchenette, you are responsible for cleaning up afterwards and for maintaining the kitchen/kitchenette at all times in a hygienic condition. The cost of any additional cleaning as assessed by Accommodation Services staff or contractor staff will be charged to you. Residents with private bathrooms shall provide unimpeded access to their bathroom for cleaning purposes not less than once each two weeks. Where there is a need to engage cleaning contractors to provide extra cleaning in a shared unit, if the residents responsible are not identified, all residents of the unit will be charged accordingly. Housekeeping services are provided primarily for the public areas of the residences. You are responsible for maintaining cleanliness within your allocated living areas including your bedroom, kitchens and bathrooms. 1.25 Room changes There are two types of room changes available: a) A standard room change involves moving to new accommodation when it becomes available b) The second type of change is called a room swap. This can occur between two residents who mutually agree to exchange or swap accommodation The fee for a room change is $110 (GST inclusive) per person. If you wish to apply for either of these changes, you are to complete a room change request form from the Accommodation Services Office. Room changes are not guaranteed and will only be offered at the discretion of Accommodation Services. Unauthorised room changes or swaps will result in a fine of $250 and you may be required to move back to your assigned accommodation and/or be subject to disciplinary action. 1.26 Unauthorised occupancy/subletting Subletting is not permitted. You shall not sublet or provide the use of a Hall of Residence bedroom to any other party. This includes allowing a non resident to sublet or share a space in single or share rooms. Breaching of this condition may result in the termination of this Contract. 1.27 Guests Please refer to the Residential Life Community Standards 2.41 Guests and visitors through to 2.46 Guests and staff. 1.28 Overstaying If you remain in your accommodation after the move-out or eviction date, no new right of occupation is created and thereby the University may, without notice, re-enter and take possession of your accommodation, remove you and any other persons and property and use such force and assistance as deemed necessary. If the University expressly grants its approval to your continued occupation of your accommodation and accepts payment of fees for that occupation, then any right of occupation is only for the period contained within that approval. 1.29 Abandoned accommodation and personal property Your accommodation and your, and any/or your guests, personal property may be deemed by the University to be abandoned when:
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a) Your personal property is substantially removed and your tariff fees are unpaid 14 days after the due date; or Vacating your accommodation means removing all persons and personal possessions from your accommodation. If you fail to vacate possession when required by contract, then in addition to any other costs, you will pay all the Universitys costs arising from such a failure to vacate. This may include without limitation, the cost to clean your accommodation and to provide hotel and meals for the incoming resident who is scheduled to take possession of your accommodation. You acknowledge that in the case of any of your, or any of your guests, personal property remaining in your accommodation after you were due to vacate possession, the University will remove and dispose of your and your guests personal property without compensation to any person. You will agree that the University will be under no obligation to store any such belongings remaining in the accommodation or to sell them or otherwise recover their value. 1.31 Staying over the summer period You are able to nominate for accommodation during the summer vacation period. Instructions on how to do this will be sent via email by the Accommodation administration to residents during the month of October. If you do not receive this information during October, please contact the office staff. 1.32 Applying for readmission Residents who wish to return to on campus accommodation for the following year and/or semester must complete an on-line readmission process. Accommodation Services staff will inform residents by email when this readmission process is open for the following year/semester. Readmission places can be limited and students can be excluded from consideration due to poor payment history and reportable poor behaviour. 1.33 Accommodation Services property You are responsible for the custody and care of your room keys, room, room content and jointly responsible (with the other unit residents) for the common areas of your units. You will be charged the cost of cleaning, replacement or repair made necessary by lack of care of the Universitys property for which you are responsible. You are expected to report any damage within your room or common areas within a timely manner. You can report the damage by using the on-line maintenance request system, reporting it to Accommodation Services staff, or if urgent and outside of normal office hours, to University Security Services staff. University property must not be removed from rooms, units or other areas of the Residence without the prior written consent of management staff. In particular, the removal of furniture or
b) Your tariff fees remain unpaid 14 days after the due date and the University has not received a response from you for a period of 7 days after sending you a notice If the University deems your accommodation to be abandoned, the University may re-enter your accommodation and, in addition to any additional rights the University may have, the University may re-rent your accommodation. You acknowledge that in the case of abandonment, the University will remove and dispose of your, and any of your guests, personal property without any compensation to you or your guests. You will agree that the University will be under no obligation to store any such belongings remaining in the accommodation or to sell them or otherwise recover their value. 1.30 Moving out of your accommodation Check out time for all residents at the end of their Contract is 12 noon. If you do not depart by 12 noon, you will be liable for extra accommodation charges that will be charged at the casual rate. All keys and cards must be returned to the office at the time of departure. Room charges will be incurred at the casual rate until the room keys/cards have been received and checked in.
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equipment from common areas to individual units or bedrooms is prohibited. Borrowed common area furniture will be considered stolen and the act of removal will be dealt with as a disciplinary act and/or with the issue of a fine. 1.34 Room entry The University respects the need for, and right to, privacy of each resident. However, the University reserves the right to enter and inspect residents rooms at any time when it is deemed necessary to protect and maintain University property, to ensure the safety and wellbeing of residents and/or to facilitate the maintenance of good order and discipline. Reasonable notice will be provided prior to any staff member conducting routine checks. If you have requested a repair or custodial task to be performed in your room, the caretaking/custodial staff will enter your room to complete that request. 1.35 Repairs and alterations All repairs and alterations to accommodation and facilities will be carried out by the University. Residents are prohibited from repairing or altering the exterior or interior of their room or unit or facilities and should report any required repairs to Accommodation Services using the online maintenance request system. 1.36 Construction and maintenance There are ongoing maintenance, renovation and construction projects taking place in and around the residences. The work typically takes place during regular business hours, but may begin earlier or extend into evenings or weekends. The University will take measures to ensure that prudent construction practices are followed, but there may be noise, dust, and temporary disruption to some services. You may be required to temporarily or permanently relocate to facilitate construction or renovations to the residence area. There will be no compensation or reduction to your residence fees due to disruption and/or relocation. 1.37 Non-residence furniture and appliances You must not bring in your own furniture or equipment for the common areas of the residence, or bedrooms for your personal use, without prior permission. The cost of the removal of property will be charged to you. If you wish to have a bar fridge, or any other major electrical appliance within your room, you must request prior permission from Accommodation Services. You must provide proof that it has been tested and tagged by an authorised technician within the previous three months, or that the appliance is new and within the warranty period. The arrangement of the cost of any testing and tagging is your responsibility. If an unauthorised and/or untested and untagged bar fridge is found within your room, it may be removed by University staff and you will be issued with a $250 fine. 1.38 Fire systems, fire safety and smoking You must abide by the fire safety regulations. Interference with fire equipment including fire hoses, fire extinguishers and smoke detectors will result in immediate termination of the Contract. Fire regulations prohibit cooking, burning of candles, burning of incense and the use of electric radiators, electric blankets, or any other heaters in rooms. Cooking is only allowable in designated kitchen/tea room spaces. Only the heater provided by Accommodation Services may be used. Malicious or careless actions that lead to the activation of crisis/fire systems may result in a monetary fine and/or disciplinary action for those residents responsible or involved. If a modification of the fire safety system is found within your room during your stay or, during room inspections following your departure, a fine of $250 will be charged to you. You must not have in your possession or store any combustible materials or liquids, firearms or knives or any other dangerous or illegal substances or items in the room or anywhere on University property. Smoking is not permitted within 3 metres of a University building. In addition, smoking is not
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permitted inside rooms, adjacent to the entrances of the building or the covered walkways outside rooms and the University Smoke-free Policy must be adhered to at all times. Please refer to the University of Newcastle Smoke Free Environment Policy at: http://www.newcastle.edu.au/policylibrary/000329 .html 1.39 Driving and parking All internal roads and parking lots at the University of Newcastle, including those at accommodation sites on campus are covered by the same laws as all public roads in New South Wales. This means that you may be fined if you are driving while over the legal blood alcohol limit, do not obey speed limits, drive in a dangerous manner or disobey parking restrictions. Although the fine may be issued by a University Security Officer, any fines issued are administered by the New South Wales Police through the Infringement Processing Bureau. Aside from monetary fines, you can lose points from your drivers licence and non payment of fines could mean that legal action may be taken against you. 1.40 Parking permits If you own a vehicle and wish to park at the residences, you must apply for a University of Newcastle Residential Parking Permit. The cost for a year permit is $155. This permit will allow you to park in the designated car parks at the accommodation sites. To apply for a Residential Parking Permit, you must contact the Accommodation Services office. You will need to provide your current vehicle registration papers and the vehicle you use must be either owned by you or a parent or guardian. You cannot apply for a Residential Parking Permit if your vehicle is not owned by you and is owned by another non resident student. Once issued with a Residential Parking Permit, you must display your permit on your vehicle whenever you park in a designated residential car park. Failure to display your permit on your vehicle may result in a fine. You cannot park in any spaces marked Service or Staff. You are not permitted to park or store an unregistered vehicle at any accommodation site. Please note: For those residents who become employed as Residential Assistants, Senior Residential Assistants, Residential Coordinators, Residential Mentors or Senior Residential Mentors, you still cannot park in any space marked Service or Staff. 1.41 Disabled parking The University of Newcastle provides parking spaces close to buildings for people with disabilities. These car parks are clearly marked. You may only park in a disabled car space if you possess a current Australian Disability Parking (ADP) permit. Your ADP permit must be prominently displayed on your front windscreen. You may be fined if you forget to display an ADP permit and park in a disabled car park. 1.42 Pest treatment You should not allow conditions to exist that, in the opinion of Accommodation Services, may encourage the infestation of insects, rodents or other vermin. You are required to report the presence or suspected presence of pests in your accommodation to Accommodation Services. Should treatment be required, you will be required to comply with the prescribed treatment methods and protocol. This may include relocation, cleaning and/or removal and disposal of furnishings or personal possessions. In such an event you shall not be reimbursed by the University for any disruption, relocation, loss or loss of use of any personal possessions or furnishings. 1.43 Lock-outs You must keep your room keys with you at all times. If you lock yourself out of your room during office hours, you must come to the Accommodation Services to register your lock-out and they will provide you with access to your room. If you lock yourself out after-hours you will need to phone the on-call staff member. If you lock yourself out of your room, a fine can be charged to your accommodation account. You will not be liable for a fine on the first occasion, but you will receive a fine if this occurs a second or subsequent time, with the value of the fine escalating with the number of transgressions (see Appendix II).
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1.44 Fines Fines will be applicable to a number of misdemeanours. These are outlined in Appendix II. Finable misdemeanours include: Lock-outs Lock changes Tampering with fire detectors Mattresses in common areas Having unit front doors jarred open Having unit fire doors jarred open Untagged bar fridges Unauthorised room changes Placing obstructions in hallways or fire exits 1.45 Computing and communications The university will provide computing network access to your accommodation. If you use this service, you agree to abide by the Universitys conditions of use. Refer to Appendix I. 1.46 Linen You are supplied with a mattress protector only. You are responsible for the laundering of this item during your stay. This must remain in your accommodation on your departure. If not, you will be charged for the replacement. 1.47 Storage There is no storage space provided by Accommodation Services. If you are vacating your accommodation temporarily or permanently and wish to store your possessions for a defined period, you will need to make your own arrangements. 1.48 Equipment loan rules The maximum period of loan for sporting equipment, BBQ keys, etc is 48 hours. It is also possible that a shorter loan period may be required by Administration staff. Equipment borrowed over the weekend must be returned by 10am on the first working day of the next week. If you fail to return loan equipment by the due date you may be charged for lost property or temporarily banned from obtaining further loans. 1.49 Non waiver Non enforcement of any part of this contract by the University does not waiver any rule nor breach of this contract.
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TABLE OF RESIDENTIAL CONTRACT ADMIISTRATION &CONTENTS CATERING RESIDENTIAL LIFE COMMUNITY STANDARDS 20II RESIDENTIAL LIFE
We all live in a community and to belong to a community means having the security, stability and support to live a happy and fulfilling life. In choosing to live on campus, you are choosing to be a member of the Residential Life Community. The strength and success of your new community grows from your and the other residents care and attention to the Residential Life Community as a whole. The common welfare of all members of the Residential Life Community should always be kept firmly in mind. This in turn will enable your new community to meet your needs and the needs of other residents living on campus. Participation is a key to harmony and personal progress for the greatest number depends on a harmonious and safe community. The primary focus of the Residential Life Community is to support you and all other residents living on campus in the continuum of your developing self awareness, social confidence and academic endeavour. Your rights and responsibilities within the Residential Life Community are interdependent of your attitudes and behaviour. You and every other member of the Residential Life Community can expect consideration and respect for your feelings and needs. In return, you have the responsibility to make reasonable adjustments when accommodating others needs and to show respect for the rights of every other member of the Residential Life Community. Self Care 2.01 Alcohol and Other Drug policy The University of Newcastle has granted you the privilege of being able to drink alcoholic beverages while living on campus. This privilege will be granted so long as you follow the University of Newcastle Alcohol and Other Drug policy (see appendix 1) and the Residential Life Community Standards. You are expected to be no more than a moderate drinker. Where drinking leads to antisocial behaviour or there are repeated breaches of the Universitys Alcohol and Other Drug Policy, the University of Newcastle through its Student Discipline Committee may, at any time, institute partial or full bans on drinking alcohol in campus accommodation sites. Such bans may be extended for any period of time. 2.02 Scope of the Alcohol and Other Drug policy Any person, whether staff, student, resident, guest or visitor on any accommodation site at the University of Newcastle will be held accountable to the Universitys Alcohol and Other Drug Policy and the Residential Life Community Standards. Where Staff and Students of the University of Newcastle are also residents in campus accommodation, the Universitys Alcohol and Other Drug policy and the Residential Life Community Standards will also apply to all events occurring on all campuses and at any event, at any location, sponsored by the University of Newcastle, affiliates of the University or the Residential Life Community. If you are a representative of the University of Newcastle, any of its affiliates or the Residential Life Community you will also be held accountable to the Universitys Alcohol and Other Drug policy and the Residential Life Community Standards at any event you attend at any location including locations overseas. 2.03 Respecting others choices with alcohol You may decide not drink alcoholic drinks at all. Abstinence is supported by the Residential Life Community as a valid personal choice. There will always be alcohol free events provided by the Residential Life Community. Non alcoholic drinks, including water, are available at all events where alcohol is also served. Whether you drink alcohol or not, you are asked to respect the choices other people make when deciding what they may like to drink. 2.04 Responsible alcohol consumption If you choose to drink alcohol while living on campus you are strongly encouraged to be a leader in promoting responsible drinking of alcohol to your peers. Irresponsible behaviour and/or excessive drinking may result in sanctions at any level. You are prohibited from organising, promoting or participating in drinking games, pub crawls, keg parties or any event where excessive use or excessive availability of alcohol is present. You are also prohibited from using or providing drinking devices such as hoses, funnels, beer bongs, buckets, punchbowls etc in which to mix or consume alcohol. You cannot brew your own beer, ferment or distil any alcoholic beverage in any part of the residences
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or on part of any campus of the University of Newcastle. 2.05 Healthy limits with alcohol The Australian Alcohol Guidelines state that men should drink no more than four standard drinks a day and never more than six standard drinks on any day. Women should drink no more than two standard drinks a day and no more than four standard drinks on any day. Everyone should have at least one alcohol free day every week. Please go to www.alcohol.gov.au for definitions of a standard drink. 2.06 Alcohol free areas There are specific areas of the residences that are alcohol free at all times. You must not drink any alcoholic drink at any time in any of the corridors, stairwells, foyers, study rooms, computer labs, design room, tutorial rooms or car parks. The rest of the Universitys campuses are designated alcohol free zones and alcoholic drinks are only permitted in licensed premises on campus, or where a temporary liquor licence has been obtained for an event. You must not drink alcohol at any sporting event associated with the University or the residences or at any of the Universitys sporting facilities. Alcohol is permitted in the Dining Hall only during special events. 2.07 Alcohol free periods You must observe the alcohol free times for all common areas used by residents. From Sunday to Thursday you are permitted to drink alcoholic beverages from 12 noon through to 12 midnight of that day and on Friday and Saturday you are permitted to drink alcoholic beverages from 12 noon through to 1am the following morning. All other times are alcohol free. Common areas include the lounges, kitchens, kitchenettes, BBQ areas, lawn areas around the residences, the internal courtyard of Barahineban and the grassed area outside the pool fence behind the Dining Hall. If you are drinking alcohol and smoking on the lawns, please remember not to smoke within three metres of any building. 2.08 Excessive alcohol use Regular excessive use of alcohol, binge drinking and drinking to be drunk, has serious health and social impacts. If you are identified has having a pattern of alcohol use that is considered excessive or problematic you may be asked to attend a health assessment or counselling. If your behaviour becomes antisocial as a result of excessive use of alcohol you may receive sanctions at any level. Such sanctions can range from counselling to the termination of your contract and eviction from your residence. 2.09 Alcohol age restrictions Some residents living on campus will be under the legal drinking age of 18. If you are under the age of 18 while living on campus, it is against the law for you to drink alcohol or for you to be served or given alcohol by another resident or any other person. If you are over the age of 18, it is illegal for you to supply alcohol to any person under the age of 18. You are also not allowed to promote alcohol to or entice any underage resident into drinking alcohol. 2.10 Drugs The possession, use or sale of illegal drugs is prohibited by law. Allegations of illegal drug use may involve a range of interventions from referral to counselling or a drug rehabilitation service to referral to the police for investigation. Possession of any illegal drug will be reported to the police and may result in the termination of your contract and eviction from your residence. Possession of any equipment associated with drug manufacture or use may be referred to the police for investigation. Improper use of prescription medication or the sale or unregulated supply of prescription medication can also be illegal and may also be referred to the police for investigation. 2.11 Personal hygiene It is expected that you will maintain a healthy standard of personal hygiene. While people vary in their personal needs, a minimum healthy standard of personal hygiene will be considered to consist of regular showering, cleaning teeth and wearing reasonably clean clothing. Lapses in maintaining a minimum standard of personal hygiene can constitute a health issue, and where such lapses are noted, you may be asked to attend counselling.
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2.12 Smoking It is your choice if you wish to smoke tobacco or other legal non tobacco products but please be aware that the University of Newcastle is a smoke free place for all residents, staff and visitors to the University. What this means for a resident who chooses to smoke is that you may not smoke indoors at any site on campus including your room, the common area you share with other residents, the Dining Hall, any corridor, stairwell or covered space near any building on campus. This will include all recreational areas such as the BBQs, pools and all sporting facilities. You must not smoke within three metres of any building. Smoking will include the use of cigarettes, cigars, pipes, shisha, hookahs etc. Chewing tobacco is not permitted as there are no facilities such as spittoons on campus. Community 2.13 Respecting others You are expected to be honest at all times and to not knowingly provide false written or verbal information. You are also to remember that it can be against the law to engage in racist, discriminatory, sexist conduct or other behaviour likely to cause offence. Bullying, discrimination, harassment, racism, sexual harassment and verbal or physical violence are not tolerated in the Residential Life Community. You must abide by all University policies directed at protecting the rights of individuals. (see appendix 1). You will be assisted, through compulsory orientation workshops, to understand your responsibilities to uphold the Universitys policies. 2.14 Bullying You and all other residents have the right to live and study in an environment free from harassment, bullying or intimidation. You can expect not to be pressured to take part in any event if you do not wish to join. In return you will preserve the comfort of other residents, respect their right to make personal choices and not pressure others to participate if they choose not to do so. 2.15 Initiations Initiation can also be called rite of passage, hazing, fagging or having/taking on an apprentice. You must not organise, be involved with or promote any practice where a resident or residents are made subordinate to any other resident and requested or made to perform services to another resident or group or residents. You must not participate in any activity that creates mental, emotional or physical discomfort or exposes another to undue embarrassment or ridicule. 2.16 Pranks No-one is permitted to start, take part in, or encourage malicious pranks. Malicious pranks include any planned or spontaneous activity that may induce excessive fright, disgust, embarrassment, offense or cause physical, mental or emotional discomfort to anyone, whether they are the target of the prank or an observer. 2.17 Inappropriate images or messages What you may find amusing, others may find offensive. Take care in what images or materials you display in your residence, on your books, your t-shirts or other objects that may be used for display. You should also consider what messages, images or attachments you send through any media, whether physical or electronic. Take note that any material that is sexual in nature or denigrates any person, gender, race, religion, ethnic background, culture etc or any material that incites hatred against any person or people is not permitted. To display, send or promote such material is against University policy and will incur sanctions and may be referred to an external agency for further investigation. 2.18 Online behaviour As a student of the University of Newcastle you will be expected to use online resources as part of your study and are allowed to use the Universitys computing resources for your study. You also are granted internet access as part of your accommodation contract. The University Community exists as an online presence as much as it exists physically and you must extend your respect of University resources and property to all online resources owned or managed by or on behalf of the University or its affiliates. You must not defame any member of the University Community or the University itself in any public online forum. You are not permitted to use online resources such as email, blogs, social networking
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sites or any electronic transmission to bully or harass any person, group or organisation whether or not they are a member of the University Community. 2.19 Swearing All residents are also reminded to develop an awareness of their language usage, particularly at times of stress. If you have the habit of frequently swearing, you may cause offence to others. If you shout at someone and swear in an argument, this may be considered verbal abuse. 2.20 Modesty You are not permitted to be naked outside of your bedroom, or to be seen naked from within your bedroom through the window or an open door. You must always wear clothing when walking to and from the bathroom to your room. Covering your genitals with your hand or hands while not wearing any clothes is still nudity. You should also consider that some people may feel discomforted if you walk around your residence in just your underwear. It may seem contradictory to you that the same person may not be bothered by seeing a person wearing swimming briefs or a bikini at the beach or pool but be upset by seeing you in your underwear in your residence. Please be considerate of other residents whose culture has different ideas of modesty compared to yours. 2.21 Staff The staff of the University of Newcastle are required by the Universitys Code of Conduct to treat all residents with respect and ensure that the appropriate duty of care for them is maintained. During your time with the Residential Life Community you will need to interact with different members of staff. Staff will include the Accommodation Services office staff, the Residential Life team, Caretakers, Catering Staff, Cleaners and Security Services staff. You must comply with any reasonable request by any staff. It is also expected that you will show respect for staff members while they undertake their duties. 2.22 Respecting others property Stealing is an offence and will not be tolerated in the Residential Life Community. Any allegation of stealing will be investigated and may be referred to the police. You will respect the property of other residents, guests of residents, staff and property owned by the University of Newcastle. It is expected that you will take reasonable care with any device, equipment, sporting equipment or goods entrusted to you that belong to another resident, staff member or the University of Newcastle. If an item is damaged or lost when registered in your name you will be asked to explain the loss or damage. If it is found that you were responsible for the loss or damage, you will be charged the cost of repair or replacement. Where a replacement cost is incurred, you will be expected to pay for the current value for a new replacement regardless of the age of the original or damaged item. 2.23 Respecting University property You are required to also respect the buildings, grounds and facilities owned by the University of Newcastle. This includes all residential buildings, grounds and sporting venues. Specific areas of the University of Newcastle, such as sporting venues, have particular rules to their use. Rules can include: not drinking alcohol or not using glass containers or glass drinking vessels while at such venues. It is your responsibility to check the usage rules for such venues and to adhere to any restrictions. Any report of misuse of University property or venues could result in a ban in the future use of the property or venue and the possibility of sanctions. 2.24 Damage to property If you are involved in an incident where damage to University property happens as an unintended result of your actions you may be expected to pay for part of or all of the cost of the repair to the property. An example of such an incident would be wrestling in a common area and breaking furniture or damaging a plastered wall. If it is determined that the damage to University property is deliberate, you will be charged for the repair and you may incur other sanctions and the matter may be referred for external investigation.
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2.25 Damage prevention To prevent possible accidental damage to the interior of the residences and other University Facilities, you must not use any sporting equipment in your room, common areas, hallways, stairwells or in the Dining Hall. Sporting equipment can include but is not limited to items such as; any type of ball used for sport, any bat, racquet, stick or pole etc. You must not ride or use skate boards, inline or roller skates, unicycles, bicycles or any other type of small vehicle indoors. You must not misuse wheeled furniture such as chairs or trolleys for racing in corridors etc. The use or misuse of any of the previously mentioned equipment indoors will result in sanctions. 2.26 Litter You are expected to be responsible for any garbage you produce by placing it in the appropriate bins. Leaving garbage in any common area or on any part of the University Campus, including all outdoor areas of the residences, will not be tolerated. If you litter you may be fined, have to pay for clean up costs or subject to other sanctions. Fines for littering are on a sliding scale, with a verbal warning for the first instance, $5 for the second and for each subsequent incident the fine will double; for example, for third instance the fine will be $10 etc. 2.27 Recycling Recycling bins are provided for residents use and you are expected to sort your waste packaging into the bins provided. The accumulation or collection of glass bottles, other glass containers, aluminium, plastic containers or other packaging in bedrooms or common areas is an occupational health and safety hazard. Failure to use the recycling bins and allow the accumulation of waste packaging will result in sanctions. 2.28 Permission to enter bedrooms You must not enter or make use of any vacant bedroom or use or remove any items from a vacant bedroom. You must also not enter the bedroom of another resident without their permission. Please do not assume that because you are a good friend of someone or their door happens to be open that you have permission to enter without them agreeing. You should also remember that permission granted to enter someones room on one occasion does not mean that you will have permission to enter on any other occasion without first asking. Finally, you should also respect that anyone may change their mind as to what access they grant and may at anytime withdraw permission to enter their room without notice or explanation. You have the same right to grant or deny entry to your bedroom. 2.29 Beds and Mattresses If you need a bed or mattress other than those provided by Accommodation Services, particularly if the need is for a health reason, you must provide the relevant documentation from a registered health professional. In any instance where a request is granted to replace a bed or mattress for health reasons, you will be required to provide the replacement bed or mattress yourself. 2.30 Furniture All furniture that is required for your needs has been provided by Accommodation Services. You are not permitted to keep personal furniture, equipment, overly large plants or excessively large decorative objects in your room or in the common areas of your residence. You may be charged for the removal of such items. Where such items are deemed to have collective ownership, all individuals claiming ownership will be charged removal costs. If you wish to bring in some of your own electrical goods such as bar fridges or televisions etc, you must first contact Accommodation Services to seek permission and provide proof that all electrical appliances have been tested and tagged as fully functional by a licensed electrician. All costs associated with testing and tagging electrical appliances is your responsibility. 2.31 Pets You are not allowed to keep a pet or pets in your bedroom or any common areas. The only exception is a fish or a small number of fish kept in a small fish bowl or a small aquarium of no more than 15 litres capacity. If you wish to keep fish you must receive permission from the Accommodation Services Office before you bring them into your residence. If your fish are to be kept in a common area, you must also seek approval from other residents with
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whom you share the common area. Approved companion animals such as a guide dog for people with a visual disability are not considered pets and are allowed. 2.32 Posters and decorations If you wish to put up posters or other decorations on your walls, you can use Blu-Tak or a similar adhesive which leaves no trace when removed. You must take care when removing your posters or decorations to make sure that the surface has not been damaged and that no trace of the adhesive is left. You cannot use tape, nails, thumbtacks, pins, staples or any type of glue to fix posters to wall. If in doubt, please ask one of the caretakers who will be happy to advise you. You are not permitted to write or draw on the walls, doors, cupboards, refrigerators or any other surface with pencil, crayon, paint, markers, pens, lipstick or any other material. You may have to pay for any cleaning or repair costs associated with the removal of damaging adhesives, for writing or for drawing on surfaces. You may also incur sanctions. 2.33 Alterations You are not allowed to make any renovations or alter the physical structure of your room or any other room in the residences. You must also not erect any outdoor television or radio aerial of any kind. This includes any small device that can be clipped to a window frame or hung out of a window or from a balcony. You must also not build any computer networks or interfere with the computing facilities provided by Accommodation Services. 2.34 Kitchens If you have access to a kitchen and prepare food, you are responsible for cleaning up afterwards. If you use a kitchen you will also have a shared responsibility for keeping the kitchen clean. All food must be stored in the cupboards and refrigerators provided in all self catered units and the refrigerators provided in Edwards Hall. Your food must be kept in sealed containers and any food, which in the opinion of Accommodation Services or the Residential Life staff can constitute a health hazard, may be removed and disposed of with no compensation payable to you. Food that may constitute a health hazard may include any food stuff that is in a sealed or unsealed container where an expiry date has expired or any food stuff which is stale or mouldy. Upon finishing your contract and leaving your residence, you must dispose of all remaining food items by throwing them in the bin provided in your residence. 2.35 Housekeeping You are expected to keep your bedroom tidy. For your bedroom, tidy will mean an orderliness of your personal items, including your clothing, with minimum obstruction of floor space. You will also have a shared responsibility to keep tidy any common area in your unit or floor. For a common area, tidy will mean minimum obstruction of floor space and no food scraps, dishes, glasses, drink containers or cutlery left in the common area. Under no circumstances are you to leave spilt food or liquid on the floor or on surfaces in kitchens or other common areas. You are expected to clean such spills immediately. If you are living in a unit, you will be expected to help create a cleaning roster for your unit. Help in preparing a cleaning roster will be provided by the Residential Life Staff. 2.36 Respecting the cleaning staff Cleaning staff will regularly enter your living space to carry out their duties. You are expected to comply with any reasonable requests from the cleaning staff and may not hinder them from cleaning. Inspections are conducted at regular intervals and not meeting the minimum level of cleanliness or not participating in a cleaning roster may result in sanctions. If the common areas in your unit or floor are unavailable for cleaning due to obstruction or not meeting the minimum standards for cleaning this may result in a sanction which could include further cleaning costs being charged to you. 2.37 Laundry Laundry facilities are available free for your use. You are responsible for doing your own laundry as there is no laundry service provided. As the laundries are shared you must take care not to monopolise any washing machine or clothes dryer for too long. You must not stop a washing machine cycle and remove another residents clothes or put your clothes in a washing machine or clothes dryer
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that is currently in use. There are posters displayed in each laundry with operating instructions and a full list of laundry etiquette. Any clothes that are not collected from a laundry in 48 hours will placed in a specially marked basket and if not then collected by the end of semester, these clothes will be donated to charity. 2.38 Catering and the Dining Hall If you are paying to have meals catered, then you will use the Dining Hall. Please remember, you cannot transfer your catering rights to anyone else, whether a fellow resident or a guest. Stealing food for yourself, another resident or a guest is strictly prohibited and may result in sanctions and may be referred to external agencies for investigation. 2.39 Acceptable behaviour in the Dining Hall During meals you are expected to behave in a civil manner and not disturb others eating their meals. If you start or join in a food fight, or create a mess with food or drink, or create some other disturbance, you may incur sanctions. You are not permitted to remove cutlery, crockery or furniture from the Dining Hall. Deliberately wasting food is not permitted. Occasionally catering staff may ask you to wait while the meal is being served or to help with some small task related to serving meals. You are expected to help the catering staff with any reasonable request. 2.40 Dining Hall dress code You must adhere to the dress code whenever you are eating in or using the Dining Hall. Both men and women must wear clothing that covers their body from the mid thigh to the base of their neck and wear footwear. For example, a t-shirt or singlet and shorts for either gender are acceptable. Swimming briefs for men and bikinis for women are not permitted. Footwear must not include sporting footwear such as soccer boots with studs. 2.41 Guests and visitors Whenever you invite someone who is not a resident on campus to visit you or stay with you in your residence, that person becomes your guest. You will always be held responsible for the behaviour of any of your guests, whether they received a direct invitation or not. Any invitation may be direct or implied. A direct invitation is where you speak to someone or send them a message, asking them to visit or to stay. An implied invitation can be where a friend or someone you know may hear of an event being held in a residence and invites themselves without receiving an invitation from you or any other resident and when they arrive, you accept their presence without question. If you hold open a door for a stranger and let them enter a residence or common area, then this is also an implied invitation and you will be held responsible for the actions of that stranger. 2.42 Guests and University policy All guests will be bound by University policies and guidelines, particularly those that relate to drinking alcohol and what constitutes acceptable behaviour. It is your responsibility to explain to your guest what is acceptable under the Residential Life Community Standards. In any event where your guest removes or damages any item belonging to another resident or the University of Newcastle, you will be charged for the replacement costs of the item. Where the damage is to University facilities, you will also be charged for the cost of repairs. Please note that if your guest is involved in any illegal activities while visiting or staying in the residences or visiting any of the Universitys campuses while staying as your guest, you may also be subject to police investigation and possible charges related to the crime committed. 2.43 Seeking permission for a guest to stay You may wish to invite someone to stay with you. You need to register your guest and apply to the Residential Life Manager to have them stay. To register your guest there is an online Guest Registration form that you must complete which can be found on the Accommodation Services website. Your guest can only stay one night during the week or two consecutive nights during the weekend during term. Your guest is not permitted to stay more than five nights in total during the year. You are not permitted to host a guest during exam preparation times. You are also not permitted to give your keys, swipe cards or electronic tags to
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your guest. You must stay on campus when your guest uses your room or any common areas in your residence. Your guest must sleep in your bedroom and may not sleep on any couches or on any improvised bed in any common areas. You may not move a bed or any other furniture into a common area for your guest. 2.44 Guests and other residents If you are living in a shared unit with shared common areas, you will need to talk to the other residents in your unit and ask the other residents if it is okay for your guest to stay. Your guest will be permitted to stay unless the majority of the other residents in your unit object. It is always wise to check first as this can avoid any misunderstanding or discomfort for yourself, your guest, and the other residents in your unit. You will also need to check with the other residents if there are particular communal habits that your guest should be aware of or observe. For example, some people may expect a guest to help clean up after a communal meal. 2.45 Guests and facilities Your guest may only use shared facilities in your unit if this does not interfere with the other residents use of these facilities. Your guest, if registered and staying more than one night, may use the washing machine and clothes dryer. Your guest can participate in organised Residential Life Community events if they are invited to do so by other members of the Residential Life Community. 2.46 Guests and staff At any time, the Residential Life Manager or delegated authority may ask any guest to leave the Residential Life Community. If your guest is asked to leave, you must not attempt to extend their stay or move them to another residence. Please remember that sometimes the other residents in your unit may be initially welcoming to a guest but later change their mind about having a guest stay. You must respect the needs of the other residents who share your unit and be prepared to ask your guest to find accommodation elsewhere if they are asked to leave. 2.47 Partners and Children There are twin share rooms available if you wish to have your partner stay with you while you live on campus. You must apply to Accommodation Services to have your partner stay. Your partner does not need to be a student to be able to stay with you. However, if your partner stays with you and is a not a student, they will still be required to observe the same Residential Life Community Standards as you. You will be held responsible for the behaviour of your partner while they stay with you. Unfortunately the campus accommodation at the University of Newcastle is not designed with children in mind and the University is not able to provide accommodation for families with children. 2.48 Parties and other functions If you wish to hold a party or organise group entertainment in your unit or the common area of your residence, you must first notify the Residential Life Staff. There is an online notification form located on the Accommodation Services website you should use to notify the Residential Life Team. You should also approach other residents adjacent to your unit or residents who use the common area and let them know you are planning a party. Your party must finish by 10pm on Sunday through to Thursday and midnight on Friday and Saturday. You will not be permitted to host a party during study preparation or exam times. 2.49 Acceptable noise The main focus for you living on campus should be your academic studies. All accommodation on campus and the immediate surrounds are to give you a space primarily for study, sleep and quiet relaxation. You will need to be aware of limiting your noise in and around campus accommodation, particularly at night and during exam preparation times. You should note that the University of Newcastle has many different term times and there may be other residents who have exam times different to yours. 2.50 Music volume Different tastes in music are one of the strongest ways that people identify within a group. Musical tastes can either bring people together or can have the potential to cause disagreements. It is important that you be considerate of others when playing your music, whether recorded and played back on an electronic device or playing an instrument live. You
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must always keep the volume at a moderate level. If your music can be heard easily from outside your residence then it is most probably too loud. If in doubt, always ask other residents if the volume is okay. You must reduce the volume of your music at any reasonable request by another resident or if asked by the Residential Life staff. 2.51 Noise curfews There are Noise Curfews for all residents living on campus. You must keep noise to a minimum for any activity or music played at the following times: From Sunday to Thursday noise curfew will start at 10pm and finish 9am the following morning On Friday and Saturday noise curfew will start at midnight and finish 9am the following morning During exam preparation periods for any University term (StuVac and exams, semester and trimester) noise curfew will start at 8pm and finish 9am the next morning. 2.52 Study rooms During exam preparation and exam periods the following common areas are available for individual or group study: Dining Hall - 7:30pm to Midnight Green Room (International House) - 8pm to 9am CAT Room (Evatt House) - 8pm to 9am Evatt House Study Room - 24 hours You must be considerate of the other residents who are using these study rooms. 2.53 Bicycle storage There are lockable sheds available to store your bicycle. You will need to ask at the Accommodation Service office for a key to a bicycle shed. There are also outdoor bicycle racks near some of the residences. You will need to provide your own lock and chain if you wish to secure your bicycle to an outdoor bicycle rack. You must not chain your bicycle to a lamp post, fence, BBQ fixture, outdoor furniture, tree, shrub or part of a building. You must also not leave or store your bicycle under any stairwells or in the BBQ areas. You may not store your bicycle indoors in any corridor or common area. If you are a competitive cyclist or a have very expensive bicycle, you may ask for permission to store your bicycle in your room. If granted permission, you will be responsible to make sure you do not cause any damage to your room or any indoor area while transporting your bicycle to and from your room to outdoors. Any extra cleaning costs incurred by storing your bicycle in your room will be charged to you. 2.54 Swimming pools You are allowed to use either swimming pool located near the accommodation on campus. The pools can be used between 9am and 10pm. However, the swimming pools are usually closed during the winter months. There are rules posted on placards inside the fence surrounding each pool. You must obey the rules posted on these placards. You are not permitted to take any glass within the fenced area surrounding the pools or in the pools themselves and you must not drink alcohol when using the pools or within the fences surrounding the pools. If you have been drinking alcohol and are intoxicated, you must not use the pools. 2.55 Swimming pool safety Always use the gate when entering the pool area and do not climb over the fence. You must not use the pools when they are closed. If you have invited a guest to visit or to stay and they wish to use either pool, you must be with them while they are using the pool. It is expected that you will use your commonsense when using the pools and not engage in dangerous behaviour such as trying to jump into the pool from a fence, balcony or a shade sail. You are not permitted to play games that involve holding someone under the water. If you are asked to get out of a pool or leave the fenced area surrounding the pool by a staff member, or given any other reasonable request by a staff member, you must comply with the request. You must not throw items into the pool or the fenced area surrounding the pool. It is dangerous to interfere with the cleaning equipment and filtrations systems and you are prohibited to do so.
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2.56 Appropriate swimwear When using the pool you must always wear appropriate swimwear. Skinny dipping and nude sunbathing are not permitted. 2.57 Promotional activities You may belong to an organisation or be asked by a person or organisation to distribute advertising or promotional material. You may not distribute any materials representing an external organisation without approval from the Residential Life Manager. You cannot invite any external person or organisation to speak to other residents or distribute materials without prior approval from the Residential Life Manager. You must not place leaflets or other materials on residents vehicles in the residences car parks. Any sponsorship, advertising, promotional or fundraising activities for any external organisation or person are not permitted unless approved by the Residential Life Manager or by the Marketing and Public Relations Unit of the University of Newcastle. 2.58 Use of logos The logo of the University of Newcastle, and the logos of the five colleges, Barahineban, Bluegum House, Edwards Hall, Evatt House and International House are all protected by copyright and you must not use them without permission. You cannot represent any College, the Residential Life Community, Accommodation Services or the University of Newcastle or any of its affiliates in any contract for goods or services with any organisation, business or person. You are also not permitted to represent the Residential Life Community, Accommodation Services or the University of Newcastle or any its affiliates to negotiate any pre contract agreement with any external organisation or negotiation or enter into a contract with any internal division or unit of the University of Newcastle. 2.59 Media representation You may not represent any College, the Residential Life Community, Accommodation Services or the University of Newcastle or any of its affiliates in any media unless authorised to do so. Safety and security 2.60 Doors and corridors You must keep your door locked when you are absent from your room. You are also responsible for making sure that the doors to your unit or entry doors to your building are locked. You must not prop open any doors at any time as this is not only a security risk but also a potential trip hazard. You also must not obstruct doorways or corridors with rubbish, personal items or furniture. Any obstruction to a doorway or corridor that prevents egress in the event of any emergency may result in sanctions. There is a sliding scale of fees for propping open your door or doors to units. You will not have to pay the first time, but the second time you will pay $5, and each time after that the fee will double. For example on the third time you leave a door open you will be pay $10 and then $20 for the fourth etc. 2.61 Fire alarms and fire fighting equipment You must not misuse or tamper with any of the fire fighting equipment such as fire extinguishers, fire hoses, fire blankets etc. You must not deliberately set off fire alarms or prop open fire safety doors. It is a criminal offense to do any of these and not only will you be investigated and possibly charged for a criminal offense by the appropriate external agency, your contract may also be terminated and you may be evicted from your residence. You and any other residents involved in the deliberate set off of fire alarms will pay for the Fire Brigade call out charge. Negligent housekeeping, resulting in a fire alarm being set off and the call out of the Fire Brigade, may result in the call out charges being passed onto you. 2.62 Fire hazards It is not possible for you to use any room heating appliance other than those provided by Accommodation Services. You will also not be able to use any portable hot plate, portable oven, camp stove or any electrical appliance with an exposed element. You also cannot use candles, incense, oil burners, fuel lanterns or any item that uses or produces naked flame or smoke. If you are a smoker, you are reminded not to use or play with matches or a cigarette lighter indoors. You must not light fires anywhere on campus. Lighting fires in rubbish bins or any other receptacle is prohibited.
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2.63 Emergencies In the advent of any emergency you must leave an area if directed by any staff or member of security or a member of the emergency services, police, fire brigade etc. If indoors when an alarm sounds or given an instruction to leave, you must immediately leave the building. During an emergency, Accommodation Services staff may enter any residents room. Security Services have the overall responsibility for disaster action plans and you will comply with any directions to meet at an assembly point for the duration of the declared emergency or until you are given permission to leave the assembly area by the security staff. It is against the law to make false reports to emergency services or police about a catastrophe or emergency. 2.64 Weapons If you are an official member of a sport that uses weapons, for example, archery, fencing, you must declare your membership and intention to practice your sport while a resident on campus. The Accommodation Services office will provide you with appropriate protocols to protect your sporting equipment. You must not keep sports weapons in your room without a secure storage trunk as legally approved by your sporting association. All other weapons are strictly prohibited and if you are found to possess a weapon you may be reported to the police and your contract may be terminated and you may be evicted from your residence. It is also prohibited for you to use common household objects, such as cooking utensils, cutlery, glass bottles, glass tumblers, cleaning or gardening tools, or sporting equipment such as bats to threaten any other person. Such a threat will be treated as assault and you may be reported to the police. 2.65 Throwing or falling objects Under no circumstances must you throw any object from a window, stairwell or balcony. It is your responsibility when using the balconies to make sure that no item on the balcony can fall or be accidentally pushed. Any object thrown or let fall from a height is potentially dangerous. Objects such as beer cans or glass bottles thrown from a balcony can be potentially fatal. Even ice, if thrown from a height, can injure. If you are found to have thrown objects from a window, stairwell or balcony you will be subject to sanctions and may be charged for any associated cleaning costs. If a person is injured you may also be referred to the police for investigation. Discipline Guidelines Where there is a perceived or alleged violation of the Residential Life Community Standards, University policies or guidelines, the Residential Life Manager will ensure that due process, including the concept of natural justice, will proceed. The Residential Life Manager or a delegated authority will be responsible for the investigation of any incident and if deemed necessary, instigate the appropriate sanction. An investigation will nearly always include an interview of the people involved and/or affected by If, after investigation, you have been found to have violated a Residential Life Community Standard, policy or guideline, the Residential Life Manager or delegated authority will determine the level or severity of the violation. There are three levels of incident, with Level One being the lowest level, Level Two being at a moderate level of severity and Level Three being considered a serious violation. The incident level of the violation will determine the type of possible sanction. Sanctions can include, but are not limited to: an incident perceived as a violation of the Residential Life Community Standards. Such interviews will be conducted by the Residential Life Manager or delegated authority and be confidential in nature. Other procedures of investigation, including, but not limited to, photography and other methods of recording evidence, may be instigated depending on the nature of alleged violation under investigation. Any documentation created or provided in any investigation will be confidential and stored in an appropriate secure location at all times. While specific incidents which contravene the Community Life Standards may be listed in the Residential Life Community Incidents and Sanctions Matrix such lists are not total and are meant as examples to a class of incident or behaviour or class of effect that an incident may create. Let commonsense be your guide.
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Verbal or written warnings Restrictions of privileges Behavioural contracts Service to the University Monetary fines Cancellation of contract and eviction from Residential Accommodation Where your behaviour leads to the violation of the Residential Life Community Standards, policies or guidelines and is deemed to have implications for your health or safety, you may also be asked to participate in a professional health assessment and be referred to a minimum number of counselling sessions. If the Residential Life Manager or a delegated authority believes that you pose a threat to the health, safety or the ability to study for yourself, or any other resident, then the Residential Life Manager may impose an immediate sanction of a level deemed appropriate to alleviate the threat. This may include the termination of your contract and the eviction from your accommodation, a ban from all Residential Life Community properties, including parking lots and surrounding grounds. The Residential Life Manager may, at any time, refer an investigation to be acted upon by other units within the University of Newcastle, including but not limited to, the Universitys Student Discipline Committee. The Residential Life Manager may, at any time, refer an investigation to the police or any other law enforcement agency. You have the right to appeal any decision made in a disciplinary context. To make an appeal you must write to the Deputy Academic Registrar, Student Support Services and state the nature of the decision you wish to appeal and the reasons for your appeal. You must attach or provide documentary evidence to support your appeal.
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RESIDENTIAL CONTRACT TABLE OF RESIDENTIAL CONTRACT INCIDENT & SANCTION MATRIX RESIDENTIAL LIFE COMMUNITY STANDARDS 20II ADMIISTRATION &CONTENTS CATERING RESIDENTIAL LIFE
Incident
3.01 Cleanliness Failure to maintain a reasonable standard of cleanliness in rooms and communal areas Failure to complete three weekly cleaning duties Refusal to allow cleaning staff members to access en-suite on a scheduled basis for cleaning duties 3.02 Failure to co-operate Failure to co-operate with any staff members including residential, general, catering and cleaning staff 3.03 Noise Failure to maintain an environment that is conducive to study and sleep without disruption Failure to comply with the noise curfew from 10pm during teaching weeks during semester and trimester periods 3.04 Dining Hall dress code Failure to wear foot wear and appropriate clothing during meal service 3.05 Breach of alcohol guidelines The consumption of alcohol in common areas during the established alcohol free periods or in the alcohol free areas in the college. 3.06 Dining Hall behaviour Inappropriate behaviour causing disturbance in the dining hall, including initiating and participating in food fights, and being disrespectful towards staff 3.07 Dining Hall food wastage Excessive food wastage via food games or the deliberate spoiling of foods 3.08 Dining Hall item removal The unauthorised removal of cutlery, crockery, furniture and food 3.09 Dining Hall guests The encouragement of a non-resident or self catered student to attain free meals from the catering service Providing meal tags to a non-resident or self catered student that then allows them to access free meals in the dining hall
Sanction
Attending Staff member will issue a verbal warning Incident to be reported to Residential Life Officer or Deputy Manager Residential Life
LEVEL ONE
Attending Staff member will issue a verbal warning Attending Staff member may ask resident to leave the common area or dining hall Incident to be reported to Residential Life Officer or Deputy Manager Residential Life
Attending Staff member will issue a verbal warning Incident to be reported to Residential Life Officer or Deputy Manager Residential Life Associated charges for food costs, cleaning and or replacement of items (where applicable) will be billed to the resident(s)
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Incident
3.10 Vandalism Writing or drawing on walls, floors, ceilings, doors, cupboards or other surfaces not intended or designed for such use with pencil, chalk, crayon, markers (including whiteboard markers), paint, pen, lipstick or any other material 3.11 Litter Deliberately or unintentionally leaving rubbish in either indoor or outdoor communal areas and not using rubbish bins provided 3.12 Pranks Initiating, participating in or encouraging pranks that are malicious and/or offensive to residents and/or staff members 3.13 Room alterations The removal or relocation of furniture, window screens or making any mechanical, electrical or physical changes to a room or building 3.14 Guests Not taking responsibility for guests behaviour, including guests that may cause or be involved in reported incidents. This includes guests that are intoxicated, using University facilities (e.g. Laundry), and attending college events catered specifically for residents, or guests not adhering to the guest policy Providing bedroom/building keys/cards/tags to non residents
Sanction
LEVEL ONE
Attending Staff member will issue a verbal warning Incident to be reported to Residential Life Officer or Deputy Manager Residential Life Associated charges incurred for damage and/or cleaning will be billed to the resident(s)
3.15 Failure to report Occupational Health and Safety matters Failure to report, in a timely manner, safety breaches, vermin infestation, contagious disease risk or maintenance problems that may affect the health or safety of residents
Attending Staff member will issue a verbal warning Incident to be reported to Residential Life Officer or Deputy Manager, Residential Life Associated charges incurred by the guest(s) for damage and/or cleaning will be billed to the resident(s) NB: Guests who are students of this University and have offended in the colleges will be reported to the Deputy Academic Registrar and may be subject to disciplinary procedures Attending Staff member will issue a verbal warning Incident to be reported to Operations Co-ordinator or Deputy Manager, Residential Life Associate charges incurred for cleaning or maintenance may be billed to the resident(s)
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Incident
3.16 Alcohol policy Failure to abide by College alcohol and other drugs guidelines and University alcohol and other drugs policy e.g. possession of a beer keg on college grounds, encouraging drinking games, or using intimidation to encourage drinking 3.17 Issued with three verbal warnings Resident is issued with a third verbal warning for any breach of the Halls of Residence Policies and Guidelines 3.18 Dishonesty and misrepresentation Knowingly or recklessly furnishing false written or oral information including false identification of self or others to staff members 3.19 Evacuation drill Failure to evacuate in the event of an alarm drill or official instruction to vacate the building 3.20 Security: entry and exit doors Rendering the building insecure by propping open doors and/or tampering with locks 3.21 Dining Hall behaviour Initiating or taking part in a food fight in the dining hall, including the throwing of any food, deliberately making a mess with food and or beverages that result in specific or extra cleaning Stealing food from the dining hall and/or college kitchen Attaining meals outside of your catering contract 3.22 Disturbing the peace Knowingly or recklessly disturbing the peace of the residence; including but not limited to disorderly conduct, failure to comply with an order to disperse, quarrelling and/or being intoxicated Being involved in or attending unauthorised parties/events/gatherings and responsible for excessive noise in the college during StuVac and examination period 3.23 Failure to comply Deliberately impeding the work of staff members Failure to adhere to lawful directions from the Accommodation Services Manager, any Residential or General Staff members including University Security Staff members 3.24 Lock outs (excessive) Residents reported for excessive number of lockouts.
Sanction
LEVEL TWO
An interview with the Manager and Deputy Manager, Residential Life A formal written warning May be requested to undertake Community Service
An interview with the Manager and Deputy Manager, Residential Life A formal written warning A written apology to the affected parties May be requested to undertake Community Service
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Incident
3.25 External soliciting Unauthorised external soliciting on the grounds of the Halls of Residence 3.26 Inappropriate material The display or sending of: images, signs, posters, graffiti, email, video, text messages or clothing that may be deemed offensive by a reasonable member of the community 3.27 Unacceptable behaviour Acting in a manner on residential premises that unreasonably disturbs the peace and tranquillity of the residents; including but not limited to damage to property, throwing objects from balconies and windows, climbing on building exteriors and continuous noise making Engaging in lewd, indecent, obscene or abusive behaviour directed towards the residential or wider community Unacceptable behaviour as listed above at a College function at an off campus venue Engaging in conduct that is likely to bring the Halls of Residence and/or the University into disrepute Any breach of the University Harassment and Discrimination Policy 3.28 Smoking Smoking in rooms or within buildings Smoking within three metres of any wall or overhanging part of a building as per University policy 3.29 Unauthorised personal furniture or equipment in bedroom or various common areas Residents are not permitted to keep or store additional personal items including furniture or equipment in their study bedrooms or the various common areas
Sanction
LEVEL TWO
An interview with the Manager and Deputy Manager, Residential Life A formal written warning Removal of the inappropriate or offensive material A written apology to the affected parties May be requested to undertake Community Service Associated charges for damage incurred will be billed to the resident(s), where applicable Referral of the matter to other units within the University or appropriate external agencies when deemed appropriate
3.30 Unauthorised room change Residents must not change rooms without approval from the Accommodation Services Staff
An interview with the Manager and Deputy Manager, Residential Life A formal written warning May be requested to undertake Community Service Associated charges for damage, where applicable incurred will be billed to the resident(s) An interview with the Manager and Deputy Manager, Residential Life A formal written warning Removal of furniture and/or equipment from the College by nominated deadline May be requested to undertake Community Service Associated charges incurred for the removal of items will be billed to the resident(s) where applicable An interview with the Manager and Deputy Manager, Residential Life A formal written warning Relocate to originally assigned room May be requested to undertake Community Service Associated charges incurred will be billed to the resident(s)
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Incident
3.31 Substance use Residents who breach the Halls of Residence and University Policies and Guidelines (including License Conditions) while under the influence of alcohol or other substance(s)
Sanction
An interview with the Manager and Deputy Manager, Residential Life A formal written warning Complete an appropriate drug and alcohol education program May be requested to undertake Community Service Develop and agree to a behavioural contract A written apology to the affected parties Referral of the matter to other units within the University or appropriate external agencies
LEVEL TWO
3.32 Swimming pool The consumption of alcohol and/or being intoxicated within the fenced area surrounding the swimming pools Aggressive and/or unsafe behaviours (including the throwing of objects that could injure a person or damage property) Any authorised entry into the fenced area surrounding the swimming pools during pool closure periods Possession of glass in the fenced pool areas The unauthorised use of inflatable or other objects in the swimming pools 3.33 Use of University and college logos and names The unauthorised use and/or inappropriate use of the University and College logos and names
An interview with the Manager and Deputy Manager, Residential Life A formal written warning May be requested to undertake Community Service Associated charges for damage incurred will be billed to the resident(s), where applicable An interview with the Manager and Deputy Manager, Residential Life A formal written warning May be requested to undertake Community Service Referral of the matter to other units within the University or appropriate external agencies An interview with the Manager and Deputy Manager, Residential Life A formal written warning May be requested to undertake Community Service Associated charges for the call out of the fire brigade and damage incurred, where applicable, will be billed to the resident(s)
3.34 Negligent housekeeping Negligent Housekeeping that results in the activation of fire alarms
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Incident
3.35 Bullying Bullying or any on-going anti-social behaviour including but not limited to: coercive, unethical activities and behaviours that offend, degrade or humiliate a person and may create an environment of fear through acts. Examples of such acts include but are not limited to belittlement/degradation, engaging in behaviour intended to punish, such as isolation or exclusion from activities. Furthermore the devaluation of a persons input in group activities or the trivialisation of views and opinions, or unsubstantiated allegations of misconduct 3.36 Discrimination and harassment Verbal, physical and/or written abuse, threats, derogatory comments, intimidation and/or any other forms of interpersonal aggression 3.37 Lighting of fire The lighting of naked flames (e.g. candles, sparklers, huka, incense etc) 3.38 Fire hazards The use of candles, incense or any type of flame, possibility of causing a fire hazard 3.39 Evacuation Failure to evacuate in the event of an alarm or official instruction to vacate the building 3.40 False reporting of emergency Knowingly causing, making or circulating a false report or warning of a fire, explosion, crime or other catastrophe or emergency such as activating a fire alarm 3.41 Fire equipment misuse The tampering with, or removal, damaging, discharging and/or operating of the fire prevention equipment or detection equipment for any purpose other than to control of a fire The discharging of any fire extinguishers for any purpose other than to control a fire
Sanction
An interview with the Manager and Deputy Manager, Residential Life A formal written warning May be relocated to another unit, wing, block or college Directed not to contact the other parties involved A written apology to the affected parties May be requested to undertake Community Service May result in the termination of contract and eviction from residence This matter may be referred to the Vice-Chancellor, who may consider the matter or refer it to the Student Discipline Committee
LEVEL THREE
An interview with the Manager and Deputy Manager, Residential Life A formal written warning Resident may be referred to fire authorities or police The fire brigade call out charges will be billed to the resident(s) responsible May be requested to undertake Community Service May result in termination or contract and eviction from residence This matter may be referred to the Vice-Chancellor, who may consider the matter or refer it to the Student Discipline Committee
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Incident
3.42 Dangerous driving Driving dangerously or over speed limits
Sanction
An interview with the Manager and Deputy Manager, Residential Life A formal written warning May be requested to undertake Community Service May be reported to the University Security Director Resident may be reported to the police May result in the termination of contract and eviction from residence An interview with the Manager and Deputy Manager, Residential Life A formal written warning Removal of pets by nominated date The RSPCA will be notified if there is evidence of any cruelty to the animal Any associated costs of cleaning and repair will be billed to the resident(s) May be requested to undertake Community Service May result in the termination of contract and eviction from residence An interview with the Manager and Deputy Manager, Residential Life A formal written warning The non-resident, if a student of the University, may be reported to the Deputy Academic Registrar for appropriate action Resident may be charged for all associated costs Non-resident will be required to vacate by nominated date The resident may be requested to undertake Community Service May result in the termination of contract and eviction from residence
LEVEL THREE
3.43 Pets The unauthorised housing of pets in student rooms or public areas, this includes and is not limited to birds, rabbits, rodents, cats etc
3.44 Subletting Providing the use of a college room to a non-resident and thereby compromising the security of the building population
3.45 Unacceptable behaviour more serious than a Level Two incident Acting in a manner on residential premises that unreasonably disturb the peace and tranquillity of the residences; including but not limited to damage to property, throwing objects from balconies and windows, climbing on building exteriors and continuous noise making Engaging in lewd, indecent, obscene or abusive behaviour directed toward a member of the residential or wider community Unacceptable behaviour as listed above during a College function at an offcampus venue Engaging in conduct that is likely to bring the Halls of Residence and/or the University into disrepute
An interview with the Deputy Academic Registrar and Manager, Residential Life A formal written warning Letter of apology to parties concerned May be requested to undertake Community Service Residents may be referred to other units within the University Residents may be referred to appropriate external agencies May result in the termination of contract and eviction from residence
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Incident
3.46 Possession of stolen property The possession of stolen property or property that may be identified as belonging to the University or another person or body 3.47 Theft The Unlawful taking or use of, University or personal property or services (services includes, but is not limited to, telephones and personal/University Computers) The removal of the belongings of other individuals without their clear prior permission including theft of food, residential keys or duplication of residential keys 3.48 Destruction of property Intentionally or recklessly damaging, destroying, defacing, or tampering with property belonging to the residence or the property of another person or entity 3.49 Illegal and/or unauthorised substance use The unlawful use, possession or trafficking of illegal drugs and substances in college or University grounds 3.50 Trespassing or forcible entry Trespassing, or unauthorised forcible entry, into any residential building, other residents room, structure or facility, or into University areas 3.51 Violence/assault/or serious threats of violence Knowingly or recklessly causing or threatening serious physical harm to another Knowingly causing or attempting to cause physical harm to others 3.52 Weapons The unauthorised possession or use of a knife, firearm or explosive device of any description, which can be used to threaten or harm, including but not limited to, pocket knives, switch-blades or any other knives or significant menace including dagger and swords, martial arts weapons, firecrackers, compressed air-guns, pellet guns, paint guns, water guns etc
Sanction
LEVEL THREE
An interview with the Deputy Academic Registrar and Manager, Residential Life A formal written warning May be reported to the University Security Director Resident(s) may be reported to the police Letter of apology to parties concerned May be requested to undertake Community Service Resident may be relocated to another college, unit, floor or building May result in termination of Contract and eviction from residence This matter may be referred to the Vice-Chancellor, who may consider the matter or refer it to the Student Discipline Committee
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RESIDENTIAL CONTRACT TABLE OF APPENDIX I 20II CONTENTS

Policies and procedures of the University of Newcastle relevant to Accommodation Services and the Residential Life Community The University of Newcastle Code of Conduct http://www.newcastle.edu.au/Resources/Divisions/Servi ces/Human%20Resource%20Services/code-ofconduct.pdf Residential Licence Conditions Policy Document Number 000296 http://www.newcastle.edu.au/policy/000296.html Code of Conduct for Residents Policy Document Number 000060 http://www.newcastle.edu.au/policy/000060.html Student Discipline Rules Document Number 000341 http://www.newcastle.edu.au/policy/000341.html Alcohol and Other Drug Policy Document Number 000410 http://www.newcastle.edu.au/policy/000410.html Alcohol and Other Drug Management Procedure Document Number 000855 http://www.newcastle.edu.au/policy/000855.html Discrimination, Harassment, Bullying and Workplace Violence Policy Document Number 000393 http://www.newcastle.edu.au/policy/000393.html
Halls of Residence Infection Control Policy Document Number 000538 http://www.newcastle.edu.au/policy/000538.html Smoke-free Environment Policy Document Number 000329 http://www.newcastle.edu.au/policy/000329.html Critical Incident Management Policy Document Number 000828 http://www.newcastle.edu.au/policy/000828.html Critical Incident Management Procedure Document Number 000829 http://www.newcastle.edu.au/policy/000829.html University Computing and Communications Facilities Conditions of Use Policy Document Number 000817 http://www.newcastle.edu.au/policy/000817.html
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RESIDENTIAL CONTRACT TABLE OF APPENDIX II 20II APPENDIX I CONTENTS

Finable offenses and charges Offence Type Lock-out Littering Tampering with fire detectors and/or fire safety equipment Leaving large furniture items within unit common areas (eg. mattress) Unauthorised and/or untagged major electrical appliance (e.g. bar fridge) in room Unit front door(s) found jarred open within an unattended unit Unit fire door found jarred open Unauthorised room change Obstructions left in doorways, hallways or fire exits Creating excessive noise during StuVac or exam curfew times Taking indoor college furniture outside Leaving bicycles in stairwells, hallways and verandahs Writing on walls/doors/cupboards, or any surfaces Posters on painted surfaces Smoking within 3 metres of a college residence Charges No charge for first offence. Second offence charge is $5, third offence is $10, fourth is $20, fifth or more is $40. No charge for first offence. Second offence charge is $5, third offence is $10, fourth is $20, fifth or more is $40. $250 $100 $250 $10 per person $20 per person $250 per person $20 per person $10 $100 $10 $20 plus repair costs $10 per person $50
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TABLE OF CONTENTS 20II

TABLE OF CONTENTS 20II

TABLE OF CONTENTS 20II

TABLE OF RESIDENTIAL CONTRACT ADMIISTRATION &CONTENTS 20II CATERING INTRODUCTION

TABLE OF RESIDENTIAL CONTRACT ADMINISTRATION &CONTENTS 20II CATERING

TABLE OF RESIDENTIAL CONTRACT ADMINISTRATION &CONTENTS 20II CATERING

TABLE OF RESIDENTIAL CONTRACT ADMINISTRATION &CONTENTS 20II CATERING

TABLE OF RESIDENTIAL CONTRACT ADMINISTRATION &CONTENTS 20II CATERING

TABLE OF RESIDENTIAL CONTRACT ADMINISTRATION &CONTENTS 20II CATERING

TABLE OF RESIDENTIAL CONTRACT ADMINISTRATION &CONTENTS 20II CATERING

TABLE OF RESIDENTIAL CONTRACT ADMINISTRATION &CONTENTS 20II CATERING

TABLE OF RESIDENTIAL CONTRACT ADMINISTRATION &CONTENTS 20II CATERING

TABLE OF RESIDENTIAL CONTRACT ADMINISTRATION &CONTENTS 20II CATERING

TABLE OF RESIDENTIAL CONTRACT ADMINISTRATION &CONTENTS 20II CATERING

TABLE OF RESIDENTIAL CONTRACT ADMINISTRATION &CONTENTS 20II CATERING

RESIDENTIAL CONTRACT TABLE OF APPENDIX I 20II CONTENTS

RESIDENTIAL CONTRACT TABLE OF APPENDIX II 20II APPENDIX I CONTENTS

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