Connexion Team Productivity Suite

Collaborate Connect Co-operate

Leave and Attendance System Enterprise Web Portal

Co-create

Call Tracker
Document Management System

Connexion Team Productivity Suite

Connexion Team Productivity Suite is a Suite of Web-based Enterprise Applications that enable sharing, reuse of enterprise information and data as well as help track and manage business related issues/calls and Leave and Attendance. It can be used with any leading web browser. This Suite provides an Enterprise Portal, a Document Management System, a Call Tracker and Leave and Attendance System. The Suite can be integrated to all leading ERPs (Oracle EBS, SAP etc) and can also be used independently. The Suite has been built using Best of the Breed Technologies and works with all major hardware platforms and servers. A Private Cloud version where the applications can be used directly though Internet is also available.

Leave and Attendance (Self-Service HR)

Enterprise Portal

Call-Tracker

Document Management System

Connexion Team Productivity Suite

Build with Oracle Technologies Build for Oracle EBS Build by Oracle Experts

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Leave and Attendance

Leave and Attendance Module facilitates you to manage, track Leave & Attendance, regularise employee Attendance and feed this data to Standard ERPs if required. This module provides following main features - Online Leave Application - Online Recommendation, Approval of Leave - Email notifications to HR and concerned Authority - Online view of Leave Plans and Attendance of subordinates - Online view of Leave Balances and leaves for individuals - Integration with Bio-metric attendance Systems, where ever required - Attendance Sheet Report and other reports for HR are available - All kinds of Leaves (SL, CL, PL etc) and Loss of Pay (Unpaid Leave) can be configured
Leave

Attendance

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Leave Application
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Leave Approval
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Leave Approval History

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Attendance
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Attendance Regularization & Reports

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Attendance Reports

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Responsibility Delegation

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Summary of Leave & Attendance features

1. Online Application of Leave by employees. 2. Managers can also enter Leave application on behalf of subordinates. 3. Online Recommendation/Approval of Leaves. 4. Online view of Leave balances (leave credits/accruals) Leave

5. Online Leave History available to individual employees and also to Managers for all their subordinates.
6. Multi-level Leave approval hierarchy 7. Leave Application in back-date, Leave Amendment and Cancellation 8. Loss of Pay (Unpaid Leave) feature 9. Attendance Entry and Regularization Attendance

10. Attendance Reports (both Web-format and XL Sheet).

11. Online view of Attendance available for Managers. 12. Workflow for Leave requests and Email confirmation of Leave Approvals. 13. Delegation of responsibilities (like Leave approval requests) for Managers.

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Enterprise Portal
Enterprise Portal is targeted at revamping the working experience of the internal users (employees) through an Enterprise Collaboration platform. The platform will be the one-stop shop for users to access all corporate information, allow them to discuss issues and solutions, share views and opinions. The platform will provide an integrated view of the entire business eco system containing following major features - Forums & Discussion Board - Task List - Employee Directory - Quick Links / Shortcuts - Alerts - Announcements / eNewsletters - List of holidays - Survey

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Home Page

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HR Page

Holiday List HR Events Quick Links Employee Directory HR Notice Board Surveys

IT Page

IT Contact List Alerts of important Issues/Calls IT Events Quick Links IT Notice Board Surveys

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Summary of Enterprise Portal features

1. Share links to internal and external web pages like News items relevant to your organization 2. Publish Announcements of the organizations 3. Publish Quick Links to frequently used applications of the Company 4. View Employees Directory 5. View location specific Holiday List (different lists for different locations) 6. Publish HR related announcements, News and Activities (same is possible for functions other than HR) 7. Perform online Surveys on any issue. 8. Discussion Forums to facilitate information sharing and reuse across the organization 9. View upcoming Birthdays and Marriage anniversaries of colleagues 10. View Contact List of important authorities in the organization 11. Share Company Internal communication (like quarterly reports, newsletters etc.)

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Call Tracker
Call Tracker empowers your Support Teams (IT, HR etc) to quickly and effectively handle support issues and provide best level of service to employees of the organization as well as external parties. Call Tracker provides following main features - Provision for Call Logging and tracking - Email Notifications - Call History for change in Assignee, Status, Priority - Call Assignment to Engineers based on Call Category and Location - Configurable Escalation mechanism based on Call Categories and location - Attachment of multiple files (doc, xl, bmp, jpg etc) to Call Records - Admin functionalities including Creation of Categories, Creation of Users etc - Standard reports like Ageing Reports - Unlimited Report Creation feature

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Call / Issues / Service Requests

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Call Tracker Reports

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Call Tracker Reports

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Summary of Call Tracker features

1. Log Internal Service Requests and Issues online (related to any function like HR, Finance, IT, Operations etc.)

2. View progress on Logged Calls

3. Update Calls logged by you to provide more information or discuss solutions 4. Automated Call Assignment to authorised Assignees 5. Call Escalation Management 6. Upload files (like documents, screenshots) related to your Call 7. Receive Email notifications about progress on your call

8. View Summary reports of Calls

9. Export Call data and Summary Reports to XL sheet by click of a button 10. Design your own Reports about Calls (on every parameter of the Call) and save designed Reports to run in future 11. Sort Data, Move columns in reports (just as you do in XL Sheet) 12. View History of all changes to important parameters like Assignee, Priority, Status etc. the

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Document Management System

Document Management System serves as the central repository of Corporate documents. It is capable of keeping track of various versions of same document, created by different users. Key features of Document Management System include - Provision for sharing documents at individual, group, department, division or Company level - Different type of Access (Read/Write) to Folders and Files can be granted at various levels - All major document types are supported - Addition/Deletion of new Folders/Files does not require intervention of IT Team - No direct access to Document / Repository Server is needed for individuals/Teams managing DMS - Ownership of Files/Folders can be changed by click of button - Standard report on overall Health of the DMS - Simple user interface - Strong integration with ERP

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Directory Listing

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File / Folder Access, Versions & Administration

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Summary of Document Management System features

1. Create a Central Repository of Corporate documents (like HR Policies, New Employee Handbook etc.) for immediate reference for all 2. Create Team/Group Specific Document Folders for uploading files (documents, images, designs etc.) 3. Provide Read and Write access on these files to employees at any level (Division, Department, Stream or Individual) 4. It is possible to provide Read access to one Team Member and Write access to another member of the same team 5. View all versions of Files created by Employees having Write" access 6. View other details like created by, modified by and modification time for such versions 7. All important and popular formats of documents (doc, xl, xls, ppt, pptx, pdf etc.), images, designs (cad, cam etc.) can be stored & accessed in this DMS 8. Assign Ownership of Folders to individuals who become Administrators for these Folders (they can assign, revert back access to others, delete unnecessary files etc.) 9. Delete Files and Folder online without any intervention from IT Team 10. No restriction on number of Files, Folders, Owners (of folders of DMS) 11. Change Ownership of Files and Folders 12. View Report on overall health of Document Management System

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Integration with Oracle EBS

Seamless integration between systems Much lower total cost as compared to other Applications providing similar features and
integration Very minimal effort needed for support and system administration, reducing Total Cost of Ownership even further

Inbound Connexion Data

Team Productivity Suite Leave & Attendance Leaves Leave Balances E-Business Suite Oracle HRMS

Portal & DMS

Outbound Oracle EBS Data

Call Tracker Employees & Supervisors Leave Balances Quota for each Locations type of Leave

Oracle Payroll

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Technology Stack Inside

The Technology Stack used for this Suite of Applications is a hand-picked combination of the best of the breed technology products available in the market - Oracle Database 11g (Undisputed No. 1 Database for Enterprise Applications)* - Oracle Linux (Leading Enterprise Linux flavour, feature equivalent of RHEL) - Oracle Weblogic Server (One of the Best and most Trusted Middle-ware/Application Server) - Oracle ADF (Leading J2EE Framework) * MySQL may also be used as an opensource alternative to Oracle Database11g

Hardware: All major Server machines with at least 4/8 GB RAM and 100 GB HDD can be used. Hard Disk space may vary depending on the number/size of documents stored by the organization. For example, CAD/CAM design may take more space than simple Microsoft Word Files.

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USP
Benefits of Connexion Team Productivity Suite
Secure and Unified point of access to vital enterprise Information & Services Improves Business Visibility and Collaboration Standard-driven, Scalable solution, Best of Breed Technology Enterprise-wide and Line-of-Business specific content Enables Sharing, Reuse of content across enterprise Reduces Data Hardware and Software costs Unified Document Repository Allows search on Document Metadata Completely web-based, can be accessed through browser Integrable with all leading ERPs (Oracle EBS, SAP etc) Private Cloud version of the Suite is also available where applications can be accessed directly through internet (without any need for being inside company network or using VPN)

Enhancements
Many more modules, features and functionalities will be made available in Connexion Team Productivity Suite soon as part of Enhancements. Major new modules to come include Time Sheet Expense Sheet and Expense Report Performance Appraisal System
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Connexion Team Productivity Suite

Atul Singh | akumar@connexion.co.in