Microsoft Publisher

Create a Legal-Size Microsoft Publisher Document Step 1 Click on the Windows "Start" menu, and then click on "All Programs." Click on the "Microsoft Office" folder to expand, and then click on "Microsoft Office Publisher" to start Microsoft Publisher. Step 2 Double-click on the "Blank Page Sizes" folder in the "Popular Publication Types" menu, shown when Microsoft Publisher is opened. Step 3 Double-click either "Legal (Landscape)" or "Legal (Portrait)" from the standard paper sizes menu displayed by Microsoft Publisher, depending on the orientation of the document you are creating. Step 4 Select "Print Setup" from the Microsoft Publisher "File" menu. Select "Legal size" from the "Size" drop-down menu in the "Paper" section of the "Print Setup" dialog box. This tells the printer to use legal size paper so it is selected from the correct tray. Select either "Portrait" or "Landscape" from the "Orientation" menu, to match the page layout in Publisher. Click "OK" to apply the settings. Create, use, or change a template in Publisher If you run a typical business, you probably create certain publications such as newsletters, flyers, postcards, and gift certificates over and over again. Although each new version is unique, some elements remain consistent, like your company name and address. In a monthly newsletter, for example, much of the layout stays the same, but the content of the newsletter changes for each version.

Learn about templates You can make a template from any publication by saving that publication as a Publisher template file. When you start a new publication by selecting a template, a copy of the template file opens, so that the original template isn't altered by mistake. If you want to make changes to a template, you can open a copy of the template file, make the changes that you want, and then save it again as a template. You can save time by designing a master publication that reflects your company brand and identity and then saving it as a template. Then, each time you want to create a new version, you can use the template and add only the information that is unique to that version. Using a template for a publication that you regularly produce not only saves time but also ensures quality and consistency. There are many ways to create a publication in Publisher. Publisher offers designs with dynamic features that make it easy to change the design, layout, colors, and other elements. You can:

Use one of the publication templates to create exactly the type of publication you want, such as a calendar, newsletter, or postcard. Design a publication, customize it to your needs, and then save it as a template.

Find links to more information about how to design a publication to save as a template and how to create branded templates for your business from scratch in the See also section. Save a publication as a template You can make a template from any publication by saving that publication as a Publisher template file. You can also download a template from Microsoft Office Online, make any changes that you want, and save the file as a template that you can use again. 1. Create or open the publication that you want to use as a template. 2. On the File menu, click Save As.
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3. In the Save as type box, click Publisher Template. Note The destination folder changes to the default template location (C:\Documents and Settings\user name\Application Data\Microsoft\Templates, if you haven't changed the location in Microsoft Office Publisher). If you save your template to a different location, Publisher may not be able to find it. 4. In the File name box, type a name for the template. 5. Click Save. Note To see the template that you just created, exit and start Publisher again, and then click My Templates. For more information, see the Find a template that you created section below. Use a template to create a publication You can use templates from Publisher or Office Online to create great-looking publications. Use a template from Microsoft Office Online Important You must first be connected to the Internet before you search Office Online for templates to use with Publisher. 1. Open Publisher, or click New on the File menu. 2. Select a publication type, for example, Greeting Cards. 3. Do one of the following: In the Greeting Cards catalog, click View templates from Microsoft Office Online. Note If you download templates from Office Online, be sure that any template that you download is designed for Publisher. If it isn't designed for Publisher, it may not work for your publication.

In the Search for templates box, type a keyword. For example, type birthday. In the next box, select Microsoft Office Online, and then click the green Search button.

Note The Search for templates box is above the Getting Started with Microsoft Publisher heading. 4. Select the template name, and then click Create. Use a Publisher template 1. 2. 3. 4. On the File menu, click New. Select a publication type, for example, Award Certificates. Select a design and make any changes that you want. Click Create.
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5. When you want to save this version of the template, click Save As on the File menu. 6. Save the publication as a Publisher Template. Change a template You can open a template that you previously used, change it, and then save it as a new template. 1. 2. 3. 4. 5. Open Publisher, or click New on the File menu. Click My Templates, and then double-click the name of a template. Make the changes that you want to the template. On the File menu, click Save As. In the Save as type box, click Publisher Template, and then type a new name for the template. 6. Click Save. Find a template that you created

Click My Templates and then double-click the name of the template that you want.

If you do not see your template listed, you may not have saved it in the default template location folder. The default template location is C:\Documents and Settings\user name\Application Data\Microsoft\Templates folder. If you saved a template to a location other than the default template location, you need to browse to the location where you saved it and open the template or move it to the default template location on your computer. Create a Standard Publication (8.25" x 10.75") 1. Either use the Publisher Template for MagCloud Standard to create a new document: o Click here to download the Publisher Template for MagCloud Standard o Open the file (MagCloud_Publisher_Standard.pub) in Microsoft Publisher 2007 or newer 2. Or change the settings of an existing Publisher document to work with MagCloud: o Open your document in Microsoft Publisher 2007 or newer o In Publisher 2007, go to Format > Format Publication, click Change Paper Size and then click the button for Advanced to open the window shown below. In Publisher 2010, go to the Page Design tab, open the Size menu and select Page Setup to open the same window. o Choose Booklet from the Layout type dropdown menu and set the Page Size: Width = 8.5" | Height = 11" o Set the Margin guides: Top = 0.375" | Outside = 0.25" | Bottom = 0.375" | Inside = 0.5" o Click OK once in Publisher 2010 or twice in Publisher 2007 to get back to your document o Go to View > Master Page to open the master pages for your document
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Drag from the rulers to create vertical guides at 0.25" and 16.75" and horizontal guides at 0.125" and 10.875" Close the Master Page view from the Edit Master Pages toolbar (Publisher 2007) or Master Pages tab (Publisher 2010) In Publisher 2007, go to Tools > Commercial Printing Tools > Fonts... In Publisher 2010, select the File tab, then the Info tab, then click the Commercial Print Settings button and select Manage Embedded Fonts. Check the box to Embed TrueType fonts when saving publication and uncheck the box for Do not embed common system fonts. Leave the box for Subset fonts when embedding unchecked. Click OK

3. Familiarize yourself with the bleed, trim, and safe zone by comparing your screen to the screenshot below.

4. Create your publication by adding images and text to your Publisher document. To add additional pages in Publisher 2007, go to Insert > Page, enter the number of pages and the location, and click "OK". To add additional pages in Publisher 2010, go to Insert > Page > Blank Page. A few things to keep in mind: o For a saddle-stitch bound publication, your page count can be anywhere from 4 to 100 pages, but must be a multiple of 4. For a perfect bound publication, your page count can be anywhere from 20 to 384 pages, but must be a multiple of 2. If you want to create a 2-page publication, please see our Flyer product type. o All images should have a resolution of at least 300 pixels per inch. For example, a full page image should be 2550 pixels by 3300 pixels. Learn More o A 6mm square 2D barcode will be printed in the lower right-hand corner of the back cover of your publication (ie, the last page of your PDF). Be sure to keep this area clear of any content you want to appear in your final publication. Learn More o If your publication will be perfect bound, check out our design tips. 5. When you are ready to export your PDF, go to File > Save As

Choose a name for your PDF and select where you want it to be saved on your computer o Select "PDF" from the Save as type drop-down menu o Click the "Change" button (Publisher 2007) or the "Options" button (Publisher 2010) 6. In the Publish Options window that appears: o Select "Commercial Press" from the top menu o Check the box for "ISO 19005-1 compliant (PDF-A)" under PDF Options, if it is not checked already o Click the "Print Options" button o Select "One page per sheet" in the Printing options section and uncheck all the boxes under Printer's marks o Click "OK" and then "OK" again to close both the Print Options and Publish Options windows 7. Click "Save" 8. Click here to upload your PDF to MagCloud. Create a Digest Publication (5.25" x 8.25") 1. Either use the Publisher Template for MagCloud Digest to create a new document: o Click here to download the Publisher Template for MagCloud Digest o Open the file (MagCloud_Publisher_Digest.pub) in Microsoft Publisher 2007 or newer 2. Or change the settings of an existing Publisher document to work with MagCloud: o Open your document in Microsoft Publisher 2007 or newer o In Publisher 2007, go to Format > Format Publication, click Change Paper Size and then click the button for Advanced to open the window shown below. In Publisher 2010, go to the Page Design tab, open the Size menu and select Page Setup to open the same window. o Choose Booklet from the Layout type dropdown menu and set the Page Size: Width = 5.5" | Height = 8.5" o Set the Margin guides: Top = 0.375" | Outside = 0.25" | Bottom = 0.375" | Inside = 0.5" o Click OK once in Publisher 2010 or twice in Publisher 2007 to get back to your document o Go to View > Master Page to open the master pages for your document o Drag from the rulers to create vertical guides at 0.25" and 10.75" and horizontal guides at 0.125" and 8.375" o Close the Master Page view from the Edit Master Pages toolbar (Publisher 2007) or Master Pages tab (Publisher 2010) o In Publisher 2007, go to Tools > Commercial Printing Tools > Fonts... In Publisher 2010, select the File tab, then the Info tab, then click the Commercial Print Settings button and select Manage Embedded Fonts. o Check the box to Embed TrueType fonts when saving publication and uncheck the box for Do not embed common system fonts. Leave the box for Subset fonts when embedding unchecked.
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Click OK

3. Familiarize yourself with the bleed, trim, and safe zone by comparing your screen to the screenshot below.

4. Create your publication by adding images and text to your Publisher document. To add additional pages in Publisher 2007, go to Insert > Page, enter the number of pages and the location, and click "OK". To add additional pages in Publisher 2010, go to Insert > Page > Blank Page. A few things to keep in mind: o For a saddle-stitch bound publication, your page count can be anywhere from 4 to 100 pages, but must be a multiple of 4. For a perfect bound publication, your page count can be anywhere from 20 to 384 pages, but must be a multiple of 2. o All images should have a resolution of at least 300 pixels per inch. For example, a full page image should be 1650 pixels by 2550 pixels. Learn More o A 6mm square 2D barcode will be printed in the lower right-hand corner of the back cover of your publication (ie, the last page of your PDF). Be sure to keep this area clear of any content you want to appear in your final publication. Learn More o If your publication will be perfect bound, check out our design tips. 5. When you are ready to export your PDF, go to File > Save As o Choose a name for your PDF and select where you want it to be saved on your computer
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Select "PDF" from the Save as type drop-down menu Click the "Change" button (Publisher 2007) or the "Options" button (Publisher 2010) 6. In the Publish Options window that appears: o Select "Commercial Press" from the top menu o Check the box for "ISO 19005-1 compliant (PDF-A)" under PDF Options, if it is not checked already o Click the "Print Options" button o Select "One page per sheet" in the Printing options section and uncheck all the boxes under Printer's marks o Click "OK" and then "OK" again to close both the Print Options and Publish Options windows 7. Click "Save" 8. Click here to upload your PDF to MagCloud. Create a Digest Landscape Publication (8.25" x 5.25") 1. Either use the Publisher Template for MagCloud Digest Landscape to create a new document: o Click here to download the Publisher Template for MagCloud Digest Landscape o Open the file (MagCloud_Publisher_DigestLandscape.pub) in Microsoft Publisher 2007 or newer 2. Or change the settings of an existing Publisher document to work with MagCloud: o Open your document in Microsoft Publisher 2007 or newer o In Publisher 2007, go to Format > Format Publication, click Change Paper Size and then click the button for Advanced to open the window shown below. In Publisher 2010, go to the Page Design tab, open the Size menu and select Page Setup to open the same window. o Choose Booklet from the Layout type dropdown menu and set the Page Size: Width = 8.5" | Height = 5.5" o Set the Margin guides: Top = 0.375" | Outside = 0.25" | Bottom = 0.375" | Inside = 0.5" o Click OK once in Publisher 2010 or twice in Publisher 2007 to get back to your document o Go to View > Master Page to open the master pages for your document o Drag from the rulers to create vertical guides at 0.25" and 16.75" and horizontal guides at 0.125" and 5.375" o Close the Master Page view from the Edit Master Pages toolbar (Publisher 2007) or Master Pages tab (Publisher 2010) o In Publisher 2007, go to Tools > Commercial Printing Tools > Fonts... In Publisher 2010, select the File tab, then the Info tab, then click the Commercial Print Settings button and select Manage Embedded Fonts. o Check the box to Embed TrueType fonts when saving publication and uncheck the box for Do not embed common system fonts. Leave the box for Subset fonts when embedding unchecked.

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Click OK

3. Familiarize yourself with the bleed, trim, and safe zone by comparing your screen to the screenshot below.

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4. Create your publication by adding images and text to your Publisher document. To add additional pages in Publisher 2007, go to Insert > Page, enter the number of pages and the location, and click "OK". To add additional pages in Publisher 2010, go to Insert > Page > Blank Page. A few things to keep in mind: o For a saddle-stitch bound publication, your page count can be anywhere from 4 to 100 pages, but must be a multiple of 4. For a perfect bound publication, your page count can be anywhere from 20 to 384 pages, but must be a multiple of 2. o All images should have a resolution of at least 300 pixels per inch. For example, a full page image should be 2550 pixels by 1650 pixels. Learn More o A 6mm square 2D barcode will be printed in the lower right-hand corner of the back cover of your publication (ie, the last page of your PDF). Be sure to keep this area clear of any content you want to appear in your final publication. Learn More o If your publication will be perfect bound, check out our design tips. 5. When you are ready to export your PDF, go to File > Save As o Choose a name for your PDF and select where you want it to be saved on your computer o Select "PDF" from the Save as type drop-down menu o Click the "Change" button (Publisher 2007) or the "Options" button (Publisher 2010) 6. In the Publish Options window that appears: o Select "Commercial Press" from the top menu o Check the box for "ISO 19005-1 compliant (PDF-A)" under PDF Options, if it is not checked already o Click the "Print Options" button o Select "One page per sheet" in the Printing options section and uncheck all the boxes under Printer's marks o Click "OK" and then "OK" again to close both the Print Options and Publish Options windows 7. Click "Save" 8. Click here to upload your PDF to MagCloud. Create a Flyer Publication (8.25" x 10.75", 2 pages) 1. Either use Publisher Template for MagCloud Flyer to create a new document: o Click here to download the Publisher Template for MagCloud Flyer o Open the file (MagCloud_Publisher_Flyer.pub) in Microsoft Publisher 2007 or newer 2. Or change the settings of an existing Publisher document to work with MagCloud: o Open your document in Microsoft Publisher 2007 or newer o In Publisher 2007, go to Format > Format Publication, click Change Paper Size and then click the button for Advanced to open the window shown below. In Publisher 2010, go to the Page Design tab, open the Size menu and select Page Setup to open the same window. o Choose One page per sheet from the Layout type dropdown menu o Set the Page Size: Width = 8.5" | Height = 5.5"
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o o o o o o

Set the Margin guides: Top = 0.375" | Left = 0.375" | Bottom = 0.375" | Right = 0.375" Click OK once in Publisher 2010 or twice in Publisher 2007 to get back to your document Go to View > Master Page to open the master page for your document Drag from the rulers to create vertical guides at 0.125" and 8.375" and horizontal guides at 0.125" and 10.875" Close the Master Page view from the Edit Master Pages toolbar (Publisher 2007) or Master Pages tab (Publisher 2010) In Publisher 2007, go to Tools > Commercial Printing Tools > Fonts... In Publisher 2010, select the File tab, then the Info tab, then click the Commercial Print Settings button and select Manage Embedded Fonts. Check the box to Embed TrueType fonts when saving publication and uncheck the box for Do not embed common system fonts. Leave the box for Subset fonts when embedding unchecked. Click OK

3. Familiarize yourself with the bleed, trim, and safe zone by comparing your screen to the screenshot below.

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4. Create your publication by adding images and text to your Publisher document. A few things to keep in mind: o Flyer publications must be 2 pages long. o All images should have a resolution of at least 300 pixels per inch. For example, a full page image should be 2550 pixels by 3300 pixels. Learn More o A 6mm square 2D barcode will be printed in the lower right-hand corner on the back of your Flyer (ie, the second page of your PDF). Be sure to keep this area clear of any content you want to appear in your final publication. Learn More 5. When you are ready to export your PDF, go to File > Save As o Choose a name for your PDF and select where you want it to be saved on your computer o Select "PDF" from the Save as type drop-down menu o Click the "Change" button (Publisher 2007) or the "Options" button (Publisher 2010) 6. In the Publish Options window that appears: o Select "Commercial Press" from the top menu

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Check the box for "ISO 19005-1 compliant (PDF-A)" under PDF Options, if it is not checked already o Click the "Print Options" button o Select "One page per sheet" in the Printing options section o Uncheck all the boxes under Printer's marks o Click "OK" and then "OK" again to close both the Print Options and Publish Options windows 7. Click "Save"

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