MERRIMAC DISTRICT SPRING CAMPOREE 2011

This year, the Merrimac District Spring Camporee will be held at Sleepy Hole Park, on April 15, 16, 17, 2011 Location: 4700 Sleepy Hole Road Suffolk 23435 The cost will be $10.00 per person (scout or adult). The cost will be $12.00 per person after March 31, 2011.

Camporee Staff: Co-Chairman SPL ASPL Senior advisor First Aid Campsite Inspection Worship Service Adult advisor Cracker Barrel Fire Builders Campfire event Adult advisor WEBELOS Event Planning

Warren Goodman Mike Qualls

Jim Martin Staff Steve Balch Mark Goldmen Doug Hankins OA SPL/ASLP Warren Goodman

REGISTRATION: Units need to turn in money and council registration forms (see form at end) directly to the council office. For day of event registration and payment please contact event co-chair Warren Goodman 409-2434 goodman14@cox.net Day of event registration: Troops will need to check in and register, using the day of event registration form, from 5:00 to 9:00 PM Friday or 7:00 8:00 AM Saturday. CHECK OUT: Troops are to notify the Campsite Inspection staff member to arrange to have their campsite inspected prior to departing camp. Please do not leave camp before your site has been inspected.

ADULT LEADERSHIP: Each troop must have two adults in camp at all times. (One 21+ and the other 18+, in accordance with BSA policy)

FIRST AID: Troops and Patrols are expected to provide their own first aid for minor problems. For more serious problems or injuries, notify any adult staff member.

VISITORS: Visitors and families are welcome and encouraged to visit the Camporee on Saturday through the end of the Campfire. Visitors should depart camp following the campfire. PARKING: Please park only in designated areas. No vehicles will be allowed to remain in campsites after unloading gear. WORSHIP SERVICE: Non-denominational scout worship services will be held at 9:00 AM Sunday. All Scouts and Scouters are encouraged to attend. GARBAGE DISPOSAL: All refuse and trash will be placed in plastic garbage bags (provided by the troop) and taken with you when you leave camp. Bathrooms: Portable johns will be provided for scouts and regular bathrooms for adults and Girl scouts FIRES: NO OPEN FIRES IN CAMP SITES All cooking will have to be done on Coleman fuel, charcoal or propane. WATER: Water will be available. CAMPSITE INSPECTIONS: The emphasis will be placed on CLEANLINESS and LOW IMPACT CAMPING.

Pack it in pack it out.

CAMPFIRE PROGRAM: All patrols and units are required to attend the Saturday evening campfire. All units must turn in 1 skit. If appropriate all units will be doing their skits.

GENERAL NOTES: 1. Sheath knives, candles, pets, radios, electronic toys or weapons are not permitted in camp. 2. Scouts roaming camp during a scheduled event is not permitted. 3. The cutting of live trees is not permitted. 4. THE WATERFRONT AREA IS OFF LIMITS except during supervised instructional sessions. 5. No riding in the back of pickups 6. crocs or sandals are not to be worn during activities AWARDS: CAMPOREE PATCH: To recognize all Scouts and Scouters who have qualified or participated in the Camporee. One patch per paid Scout or Scouter is included in the registration fee. UNIT RIBBONS: Presented to each unit to recognize its participation and patrols combined proficiency in camping ability while at the Camporee. CAMPSITE: Campsites will be inspected by an OA member to be announcement See form at end of guide SENIOR PATROL LEADERS COUNCIL MEETING: All Senior Patrol Leaders should attend the planning and information meeting Friday evening at 9:00 PM and Saturday following the campfire event. Important information about camporee events and last minute changes will be passed to all SPLs. LEADERS ROUNDTABLE: Two roundtables will be held for the purpose of fellowship, communication, problem solving, idea exchange, and the gathering of suggestions for future camporees. Fridays roundtable will be held at 10:00 PM with refreshments provided. Saturdays roundtable will be held at 10:00 PM and will include refreshments. All adult leaders are encouraged to attend. TAPS: All Scouts and Scouters are asked to observe quiet time after taps. MEALS: Since we are stressing low impact camping the meals should be as simple as possible to fix. This will shorten the time for preparation and cleanup, allowing more time for scheduled activities. This will help decrease the amount of trash.

ALL BUILDINGS AND GROUNDS OTHER THAN THOSE USED FOR THE EVEMTS AND CAMPING ARE OFF LIMITS. WE ASK ALL LEADERS TO HELP US ENFORCE THIS POLICY SO THAT WE MAY USE THE CAMPUS AGAIN. For more information call: Warren Goodman at 409-2434 or goodman14@cox.net Mike Qualls at 560-9902 or quallsmd@gmail.com

Event over view:

The Theme for this years spring camporee is Stop, Drop, and Rolleree. We will focus on three merit badges; Traffic safety, first aid, and fire safety. We will have activities around each merit badge. Scout leaders need to divide scouts into patrols that have similar merit badge interest with at least 4 with a max 6 scouts per patrol. Patrols are required to attend two merit badges and must do the scored activities at each area. Scout leaders need to fill out a patrol merit badge worksheet roster and turn in at Friday nights leaders meeting. Patrols will be given merit badge tracking forms (not blue cards). These tracking forms will help guide patrols through each event area. Once the patrol has finished all requirements for each merit badge each event area will have a blue card sign off area. All scouts are required to bring their own, filled out, blue cards. Blue cards will be available for sale. There may be prerequisites for merit badges. A follow up e-mail will let you know what they are. Area one: Traffic Safety Area Two: First Aid Area Three: Fire Safety Note: For the Webelos each merit badge area will have identified sections that will help Webelos with belt loops and beads. We will have tracking cards specific for Webelos Saturday April 16, 2011 Opening 8:30am Events start at 9am Lunch from 12am to 1pm Events stop at 5pm OA Call Out- starts at 8pm followed by skits and awards Sunday Scouts 9am Break camp by 11am

Council registration form

MERRIMAC SPRING CAMPOREE

Stop, Drop, Rolleree
April 15-17, 2011 4700 Sleepy Hole Road Suffolk 23435

REGISTERATION DEADLINE March 31, 2011 Unit District Tour Leader Address __________ __________ _________________________________ _________________________________ _________________________________ Email _________________________________

Number of Scouts Number of Adults

$10.00 $10.00

x x

_________ = __________ _________ = __________

Total Late registration, contact Warren Goodman ( C ) 409-2434 Email goodman14@cox.net LATE REGISTRATION FEE Number of Scouts Number of Adults $12.00 x $12.00 x

__________

__________ = _________ __________ = _________

ACCOUNT NUMBER: _______________

Day of unit registration form Turn this form in by 9pm Friday Unit number: Adults Make, model, license plate for auto

Unit type: Troop Webelos Girl scout Scouts

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25

Merrimac District Spring Camporee 2011 Boy Scout Campsite Inspection April 15 17, 2011 TROOP NO._______ Time____ Site _____ MAX 20 points 20 points 20 points 20 points 20 points 20 points 20 points 20 points 20 points 20 points 20 points 20 points 20 points 20 points 20 points 20 points Score ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______

1. Gateway to the theme of camporee 2. Flags displayed properly US flag on the correct side 3 Campsite layout proper and practical 4 Have the camp schedule visible in camp site 5 Tents pitched correctly with ground covers (not seen) 6 Campsite clean (no trash in the area)
-1 for each piece of litter

7 Duty roster posted and chores completed 8 Menu posted and meals balanced 9 Food stored properly 10 Garbage stored effectively 11 Cooking gear clean and stored correctly 12 Fire ring location and area safe 13 Fire in campsite left unattended (- - 1000 points) 14 First aid kit available (visible) in camp site 15 Ax yard located and in safe location and no green wood 16 Ax yard tools stored correctly 17 Fire buckets or Fire Extinguisher visible in camp 18 Vehicles in campsite (-50) points/each car MAXIMUM TOTAL SCORE Judges discretionary points awarded Explanation: Total Score

320 points