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Writing Guide: Writing Memos When you write a memo in industry or for a class assignment, it is important to have your audience and purpose clearly defined, because this will help you determine what information to include. Generally memos follow a particular format, although your instructor or company may require you to use alternative formats.

Definition of a Memo Purpose of a Memo Audience Analysis General Format Common Types of Memos http://www2.elc.polyu.edu.h k/CILL/eiw/memos.htm

Definition A memo is:

a hard-copy (sent on paper) document used for communicating inside an organisation usually short contains To, From, Date, Subject Headings and Message sections does not need to be signed, but sometimes has the sender's name at the bottom to be more friendly, or the sender's full name to be more formal. If in doubt, follow your company style.

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Writing Guide: Writing Memos When you write a memo in industry or for a class assignment, it is important to have your audience and purpose clearly defined, because this will help you determine what information to include. Generally memos follow a particular format, although your instructor or company may require you to use alternative formats.

Definition of a Memo Purpose of a Memo Audience Analysis General Format Common Types of Memos http://writing.colostate.edu/g uides/documents/memo/pop2 a.cfm

Definition of a Memo A memo is a document typically used for communication within a company. memos can be as formal as a business letter and used to present a report. However, the heading and overall tone make a memo different from a business letter. Because you generally send memos to coworkers and colleagues, you do not have to include a formal salutation or closing remark. MEMO To: Katherine Chu, Regional Manager

http://www2.elc.polyu.edu.h k/CILL/eiw/memos.htm

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Writing Guide: Writing Memos When you write a memo in industry or for a class assignment, it is important to have your audience and purpose clearly defined, because this will help you determine what information to include. Generally memos follow a particular format, although your instructor or company may require you to use alternative formats.

Definition of a Memo Purpose of a Memo Audience Analysis General Format Common Types of Memos

From: Stephen Yu, Sales Date: 6 May 2011 Subject: Notification of My Resignation

I am writing to inform you of my intention to resign from G & S Holdings. I have appreciated very much my four years working for the

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Writing Guide: Writing Memos When you write a memo in industry or for a class assignment, it is important to have your audience and purpose clearly defined, because this will help you determine what information to include. Generally memos follow a particular format, although your instructor or company may require you to use alternative formats.

Definition of a Memo Purpose of a Memo Audience Analysis General Format Common Types of Memos

company. The training has been excellent and I have gained valuable experience working within an efficient and professional team environment. In particular, I have appreciated your personal guidance during these first years of my career. I feel now that it is time to further develop my knowledge and skills base in a different environment. I would like to leave, if possible, in a month's time on Saturday, 4 June. This will allow me to complete my current workload. I hope that this suggested arrangement is acceptable to the company. Once again, thank you for your support. MEMO http://www2.elc.polyu.edu.h k/CILL/eiw/memos.htm

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Writing Guide: Writing Memos When you write a memo in industry or for a class assignment, it is important to have your audience and purpose clearly defined, because this will help you determine what information to include. Generally memos follow a particular format, although your instructor or company may require you to use alternative formats.

Definition of a Memo Purpose of a Memo Audience Analysis General Format Common Types of Memos

To: Health & Safety Committee From: Joe Chan, Chairperson, H&S Ctte Date: 6 May '11 Subject: Room change for next meeting

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Writing Guide: Writing Memos When you write a memo in industry or for a class assignment, it is important to have your audience and purpose clearly defined, because this will help you determine what information to include. Generally memos follow a particular format, although your instructor or company may require you to use alternative formats.

Definition of a Memo Purpose of a Memo Audience Analysis General Format Common Types of Memos

The meeting on Saturday, 4 June has been changed to Room 101. To: My darling Jane From: John Date: Yes, please ;-) Subject: http://www2.elc.polyu.edu.h k/CILL/eiw/memos.htm

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Writing Guide: Writing Memos When you write a memo in industry or for a class assignment, it is important to have your audience and purpose clearly defined, because this will help you determine what information to include. Generally memos follow a particular format, although your instructor or company may require you to use alternative formats.

Definition of a Memo Purpose of a Memo Audience Analysis General Format Common Types of Memos

Chocolate

I had a great time last night, let's do it again soon. Hope you like this chocolate. Love, John CONTACT COMPUTER GRAPHICS MEMORANDUM To: From: Date: Subject: S M Chan, General Manager Samantha Ng, Office Manager http://www2.elc.polyu.edu.h k/CILL/eiw/memos.htm

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Writing Guide: Writing Memos When you write a memo in industry or for a class assignment, it is important to have your audience and purpose clearly defined, because this will help you determine what information to include. Generally memos follow a particular format, although your instructor or company may require you to use alternative formats.

Definition of a Memo Purpose of a Memo Audience Analysis General Format Common Types of Memos

6 May 2011 Purchase of a Microwave Oven 1. Introduction At the monthly staff meeting on Tuesday, 3 May 2011, you requested information about the possible purchase of a microwave oven. I would now like to present these details. 2. Background Since the move to the new office in Kowloon Bay, staff have difficulty in finding a nearby place to buy lunch. 3. Advantages Providing a microwave oven in the pantry would enable staff to bring in their own lunchboxes and reheat their food. Also, staff members are less likely to return to work late after lunch. 4. Staff Opinion

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Writing Guide: Writing Memos When you write a memo in industry or for a class assignment, it is important to have your audience and purpose clearly defined, because this will help you determine what information to include. Generally memos follow a particular format, although your instructor or company may require you to use alternative formats.

Definition of a Memo Purpose of a Memo Audience Analysis General Format Common Types of Memos

A survey found that staff would like to use the microwave oven. 5. Cost Details of suitable models are given below: Brand Model Price Philip Sharpe Sonny M903 R-3R29

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Writing Guide: Writing Memos When you write a memo in industry or for a class assignment, it is important to have your audience and purpose clearly defined, because this will help you determine what information to include. Generally memos follow a particular format, although your instructor or company may require you to use alternative formats.

Definition of a Memo Purpose of a Memo Audience Analysis General Format Common Types of Memos 6145 X $2,800 $2,600 $2,400

6. Request If this meets with your approval, we would appreciate it if you could authorise up to $3,000 for the purchase of the microwave oven. Samantha Ng Samantha Ng

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Writing Guide: Writing Memos When you write a memo in industry or for a class assignment, it is important to have your audience and purpose clearly defined, because this will help you determine what information to include. Generally memos follow a particular format, although your instructor or company may require you to use alternative formats.

Definition of a Memo Purpose of a Memo Audience Analysis General Format Common Types of Memos

Why write memos? Memos are useful in situations where e-mails or text messages are not suitable. For example, if you are sending an object, such as a book or a paper that needs to be signed, through internal office mail, you can use a memo as a covering note to explain what the receiver should do. How to write a memo Memos should have the following sections and content:
1. Memos should have the following sections and content:

A 'To' section containing the name of the receiver. For informal memos, the receiver's given name; e.g. 'To: Andy'

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Writing Guide: Writing Memos When you write a memo in industry or for a class assignment, it is important to have your audience and purpose clearly defined, because this will help you determine what information to include. Generally memos follow a particular format, although your instructor or company may require you to use alternative formats.

Definition of a Memo Purpose of a Memo Audience Analysis General Format Common Types of Memos is enough. For more formal memos, use the receiver's full name. If the receiver is in another department, use the full name and the department name. It is usually not necessary to use Mr., Mrs., Miss or Ms unless the memo is very formal.

2. A 'From' section containing the name of the sender. For informal memos, the sender's other name; e.g. 'From: Bill' is enough. For more formal memos, use the sender's full name. If the receiver is in another department, use the full name and the department name. It is usually not necessary to use Mr., Mrs., Miss or Ms unless the memo is very formal.

http://www.cksinfo.com/clip http://writing.colostate.edu/g uides/documents/memo/ art/office/supplies/notesand memos/memo.png

Writing Guide: Writing Memos When you write a memo in industry or for a class assignment, it is important to have your audience and purpose clearly defined, because this will help you determine what information to include. Generally memos follow a particular format, although your instructor or company may require you to use alternative formats.

Definition of a Memo Purpose of a Memo Audience Analysis General Format Common Types of Memos

3. A 'Date' section. To avoid confusion between the British and American date systems, write the month as a word or an abbreviation; e.g. 'January' or 'Jan'.
4. A Subject Heading. 5. The message.

Unless the memo is a brief note, a well-organised memo message should contain the following sections:
a. Situation - an Introduction or the purpose of the

memo b. Problem (optional) - for example: "Since the move to the new office in Kowloon Bay, staff have

http://www.cksinfo.com/clip http://writing.colostate.edu/g uides/documents/memo/ art/office/supplies/notesand memos/memo.png

Writing Guide: Writing Memos When you write a memo in industry or for a class assignment, it is important to have your audience and purpose clearly defined, because this will help you determine what information to include. Generally memos follow a particular format, although your instructor or company may require you to use alternative formats.

Definition of a Memo Purpose of a Memo Audience Analysis General Format Common Types of Memos difficulty in finding a nearby place to buy lunch." c. Solution (optional) - for example: "Providing a microwave oven in the pantry would enable staff to bring in their own lunchboxes and reheat their food." d. Action - this may be the same as the solution, or be the part of the solution that the receiver needs to carry out; e.g. "we would appreciate it if you could authorise up to $3,000" e. Politeness - to avoid the receiver refusing to take the action you want, it is important to end with a polite expression; e.g. "Once again, thank you for your support.", or more informally "Thanks".

http://www.cksinfo.com/clip http://writing.colostate.edu/g uides/documents/memo/ art/office/supplies/notesand memos/memo.png

Writing Guide: Writing Memos When you write a memo in industry or for a class assignment, it is important to have your audience and purpose clearly defined, because this will help you determine what information to include. Generally memos follow a particular format, although your instructor or company may require you to use alternative formats.

Definition of a Memo Purpose of a Memo Audience Analysis General Format Common Types of Memos

6. Signature

This is optional. See above. Purpose of a Memo Usually you write memos to inform readers of specific information. You might also write a memo to persuade others to take action, give feedback on an issue, or react to a situation. However, most memos communicate basic information, such as meeting times or due dates. While memos are a convenient channel to communicate, it is always necessary to determine if a meeting is more appropriate. For example, pretend your team needs to make a very important http://writing.colostate.edu/g uides/documents/memo/pop2 b.cfm

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Writing Guide: Writing Memos When you write a memo in industry or for a class assignment, it is important to have your audience and purpose clearly defined, because this will help you determine what information to include. Generally memos follow a particular format, although your instructor or company may require you to use alternative formats.

Definition of a Memo Purpose of a Memo Audience Analysis General Format Common Types of Memos

financial decision. A memo can ask for that information from team members and request a response by a specific date. By meeting with everyone, however, you not only get to hear final decisions but the rationale behind them. In fact, new ideas may stem from face-to-face discussions. By writing a memo in this scenario, you may never invent alternative ways of solving the problem. Before writing a memo, outline what what your purpose is for doing so, and decide if the memo is the best communication channel. Exercise Instructions:

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Writing Guide: Writing Memos When you write a memo in industry or for a class assignment, it is important to have your audience and purpose clearly defined, because this will help you determine what information to include. Generally memos follow a particular format, although your instructor or company may require you to use alternative formats.

Definition of a Memo Purpose of a Memo Audience Analysis General Format Common Types of Memos

Match the items in the boxes on the left with the items on the right: 1. Drag the item you want to move to the correct table cell where you want the item to go. The words will swap position. 2. If an item is in the right position, it will have a green background and a tick. 3. When all the table cells are green and have ticks, you have finished. Audience Analysis The typical audience for a memo is your co-workers and colleagues. However, in the age of downsizing, outsourcing, and http://writing.colostate.edu/g uides/documents/memo/pop2 c.cfm

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Writing Guide: Writing Memos When you write a memo in industry or for a class assignment, it is important to have your audience and purpose clearly defined, because this will help you determine what information to include. Generally memos follow a particular format, although your instructor or company may require you to use alternative formats.

Definition of a Memo Purpose of a Memo Audience Analysis General Format Common Types of Memos

teleconferencing, you might also write memos to employees from other companies working on the project, or other departments within your company. This is why knowing your audience is very important when writing a memo. For example, if your audience is generally familiar with you professionally and/or your role in the project, it is not necessary to provide a detailed background about your purpose. If they are new to the project, provide detailed background information so that they understand the situation and can provide constructive feedback if desired. It is helpful, however, to inform readers about the context. In other words, do not only write that a meeting will take place by listing the date and time. Inform why the meeting is occurring in the first place. Also, do not assume that your readers have contact

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Writing Guide: Writing Memos When you write a memo in industry or for a class assignment, it is important to have your audience and purpose clearly defined, because this will help you determine what information to include. Generally memos follow a particular format, although your instructor or company may require you to use alternative formats.

Definition of a Memo Purpose of a Memo Audience Analysis General Format Common Types of Memos

information. Always include some way for them to get in touch with you and other members of the team working on the project. As a student, you may have to write memos to your instructor or classmates. When composing academic memos, consider what this audience already knows about the subject. For example, if you are writing a memo for a paper, does your audience already know what the paper is about? What further information do they require to provide understanding? When writing a memo, consider the audience's knowledge of the topic and previous experience, and draft your memo to take care of those needs. If you need more help with analyzing your audience, 0100090000032a0200000200a20100000000a201000026060f003a 03574d464301000000000001009784000000000100000018030000 0000000018030000010000006c0000000000000000000000350000

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Writing Guide: Writing Memos When you write a memo in industry or for a class assignment, it is important to have your audience and purpose clearly defined, because this will help you determine what information to include. Generally memos follow a particular format, although your instructor or company may require you to use alternative formats.

Definition of a Memo Purpose of a Memo Audience Analysis General Format Common Types of Memos

004a0000000000000000000000090100003e01000020454d460000 0100180300001200000002000000000000000000000000000000c0 12000070180000cb00000009010000000000000000000000000000 c0190300850a0400160000000c000000180000000a000000100000 00000000000000000009000000100000003c0000004d0000002500 00000c0000000e000080250000000c0000000e000080120000000c 00000001000000520000007001000001000000a4ffffff0000000000 00000000000000900100000000000004400022430061006c006900 620072006900000000000000000000000000000000000000000000 000000000000000000000000000000000000000000000000000000 000000001100b0b311001000000014b7110094b411005251603214 b711000cb41100100000007cb51100f8b611002451603214b71100 0cb411002000000049642f310cb4110014b7110020000000ffffffff6 cbd3a01d0642f31ffffffffffff0180ffff01800fff0180ffffffff00000000 00000000000000008cbf1200010000000000000058020000250000 00372e90010000020f0502020204030204ef0200a07b20004000000

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Writing Guide: Writing Memos When you write a memo in industry or for a class assignment, it is important to have your audience and purpose clearly defined, because this will help you determine what information to include. Generally memos follow a particular format, although your instructor or company may require you to use alternative formats.

Definition of a Memo Purpose of a Memo Audience Analysis General Format Common Types of Memos

000000000009f00000000000000430061006c00690062007200000 00000410e0000d4b41100dee32e31e88d083234b8110040b411009 c38273107000000010000007cb411007cb41100e87825310700000 0a4b411006cbd3a016476000800000000250000000c00000001000 000250000000c00000001000000250000000c00000001000000180 000000c00000000000002540000005400000000000000000000003 50000004a0000000100000055558740c48c8740000000005700000 0010000004c0000000400000000000000000000003f0000004b000 00050000000200000003600000046000000280000001c000000474 4494302000000ffffffffffffffff3d0000004e00000000000000460000 0014000000080000004744494303000000250000000c0000000e00 0080250000000c0000000e0000800e000000140000000000000010 000000140000000400000003010800050000000b02000000000500 00000c020a000800040000002e0118001c000000fb0203000100000 00000bc02000000000102022253797374656d00000000000000000 00000000000000000000000000000000000040000002d010000040

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Writing Guide: Writing Memos When you write a memo in industry or for a class assignment, it is important to have your audience and purpose clearly defined, because this will help you determine what information to include. Generally memos follow a particular format, although your instructor or company may require you to use alternative formats.

Definition of a Memo Purpose of a Memo Audience Analysis General Format Common Types of Memos

000002d01000004000000020101001c000000fb02f4ff0000000000 009001000000000440002243616c69627269000000000000000000 00000000000000000000000000000000040000002d010100040000 002d010100040000002d010100050000000902000000020d000000 320a0c000000010004000000000009000a0020000700040000002d 010000040000002d010000030000000000View the Audience Guide General Format When you write a memo, you will follow a general format. Your instructor or company may have specific requirements that you must use. For instance, a company might have a particular way of presenting a heading or may even use a specific type of letterhead or logo. http://writing.colostate.edu/g uides/documents/memo/pop2 d.cfm

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Writing Guide: Writing Memos When you write a memo in industry or for a class assignment, it is important to have your audience and purpose clearly defined, because this will help you determine what information to include. Generally memos follow a particular format, although your instructor or company may require you to use alternative formats.

Definition of a Memo Purpose of a Memo Audience Analysis General Format Common Types of Memos

However, usually a memo has a "to," "from," "subject," and "date" entry.

Heading Message Tone Length Format Guidelines http://writing.colostate.edu/g uides/documents/memo/pop2 e.cfm

Common Types of Memos Each memo is written for a specific purpose to a specific audience. The purpose and audience for your memo will help guide what

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Writing Guide: Writing Memos When you write a memo in industry or for a class assignment, it is important to have your audience and purpose clearly defined, because this will help you determine what information to include. Generally memos follow a particular format, although your instructor or company may require you to use alternative formats.

Definition of a Memo Purpose of a Memo Audience Analysis General Format Common Types of Memos

type of memo you will write. Even though no two memos are identifcal, four common broad categories exist. If you are unsure about how to format your memo, ask your instructor or review memos your co-workers have written.

Directive Response to an Inquiry Trip Report Field/Lab Reports

Score: Items to match a. b. c. d. e. f. g. h. i. j.

Move Items to move items into this column I attach the doctors note Thank you From: key To: ho Date: 6 mey 20 Please confirm that the cost of the medicine is covered by the company health scheme I was sick yesterday and therefore I couldnt come to work In order to receive sick pay, I need to send in my doctors note. Subject: sick leave sertificate Message:

http://www2.elc.polyu.edu.hk/CILL/eiw/memos.htm