Product Overview AADYA-EDU University Management System For Excellence

University Management Challenges

Student Challenge
Attract The Best , Retain, Manage Relationships

People Challenge
Provide Right Information, Instantly for Routine Decision Making

Knowledge Challenge
Create, Store, Retrieve Knowledge Effortlessly & Instantly

Service Challenge
Define & obtain predicable service levels

Management Challenge
Keep on Top Of Information For Strategic Decision Making

About Product
AADYA-EDU is a comprehensive ERP Package to run & manage all aspects of your University Entire University processes viz Pre enrollment, entrance test, registration, examination to alumni stages are handled

This software allows you to manage all the processes of your University. It equips you to meet the 5 challenges viz. Student , People, Knowledge , Service and Management Challenges

Solution Overview
Complete Automation and Computerization of Universities Processes Handles the entire Student Life Cycle from Pre Enrollment to Alumni Stages Powerful Reports for all the stakeholders Supports Multiple Institutes, Branches, Departments, Programs and Batches Document Management and Image Management Support

Intranet/Internet Based Solution on Proven Microsoft Technologies

Defined Security and Access AADYA-EDU Product Overview

Solution Overview
Modules like : Set up, Help Desk, CRM, Enroll, Dispatch, Exam, Verify, Library, Placement, Receipt, Report

Comments/ Attachments can be made at the level of an Individual, Batch, Program etc. The attachments can be word files, PDF documents etc
Dispatch and Receivables (Can handle entire Distance Learning Operations) Examination Process including multiple exam centres Mark-sheet and Certificate Printing with security features Knowledge Management for the Entire University Automatically sends e-mails, SMS etc after predefined events AADYA-EDU Product Overview

Benefits
Benefits
Addresses to needs of All stake holders Equipped with document, knowledge, image management and e-learning features Equipped with e-mail and SMS features Powerful Reports Special Reports for the management Built on robust Microsoft platform Supports end to end University Processes

AADYA-EDU Product Overview

Screenshot

AADYA-EDU Product Overview

Modules

Setup Dispatch Help Desk Inventory Verify Report

Enroll and Fee Exams Dash Board Question bank

CRM/Entrance Receipt Hostel Staff

AADYA-EDU Product Overview

Applicability
University Management Educational Groups Multi Branch Institutions Distance Education Universities Competitive Examination Boards Engineering / Medical / Management / Education Colleges Entrance Examination Boards
AADYA-EDU Product Overview

AADYA-EDU Setup Structure

The flexible design of AADYA-EDU meets your future expansion needs
University

You can have multiple Institutes

Institute Institute

An Institute can have multiple Branches / Campuses

Branch Branch Branch

Every Branch/Campus can have multiple Departments

Department Department

Every Department can run multiple Programs

Program Program

Each program will have students enrolled in multiple Batches Each batch will have a several students enrolled in them
Batch Batch

You can add Banks, Currency, Inventory, Receipt Instructions etc at branch level. Documents, Notices, etc can be stored, put up at the level of Individual student or batch or program or department or Branch or Institute or University level

AADYA-EDU Product Overview

STAKE HOLDER BENIFITS

Management Administration Data Entry Operators Counsellors Faculty & Staff Students and Parents

AADYA-EDU provides superior features to all the stake holders of an educational organisation. The software addresses all the needs of Management, Administration, Data Entry Operators, Counselors, Faculty & Staff, Students and Parents etc

AADYA-EDU Product Overview

Management
Financial Information Money received for a particular date, time period etc as per batch, program, department, branch, institute etc Verifying whether cash received has reached bank account or not Comparison of financial performance with historical data Pre-Enrollment Information Number of Enquiries as per Branch, as per day time period etc Number of application forms sold Entrance Exam Report and Details
AADYA-EDU Product Overview

Management
Enrollment Information
All records of individual students, batch, program, department etc All records of number of enrollments as batch, program, department, branch, institute etc for a particular date time period etc Comparison of enrollment with previous data

Program Information

All Details of programs/batches/no of enrollments running at the Institute / educational group All details of subjects, syllabus, study material etc
All details of faculty such as address, contact numbers, salary received , testimonials etc

Faculty /Staff Information

Management is provided with strategic reports, panoramic 360 degree view of the entire University. Management can view detail of every individual right from the desk.

AADYA-EDU Product Overview

Data Entry Operators

Can add / edit student records as per access rights Can receive fee and issue fee receipts Can verify whether demand drafts, cheques submitted have been realized Handover fee received to authorized person with security checks Print Address Slips, record dispatches Print Identity Cards Complete Examination Processes Handover Mark-sheets, Certificates, Degrees etc Provide Powerful reports to top-management Issue notices to individual student, batch, program, department, Institute etc
Tight module integration and end to end process support ensures that there is no duplicate data entry, data redundancy. The software provides straight throughput data processing ensuring all the connected processes are completed at once.

AADYA-EDU Product Overview

Counselors
Can record program enquiries Provide individual comments, probability of joining for prospective students Can sell prospectus and brochures and issue receipt Can do telephonic, e-mail based follow-up for program enquiries Can check on line program related Frequently Asked Questions Can ask visiting students to view recorded program presentations and demonstrations. Can print address slips and dispatch prospectus Can provide classified reports to top management on daily/weekly/monthly enquiries, prospectus sale, enrollments etc. Can provide support to existing students Can run a dedicated support / call (inbound/outbound) centre
Counselors can provide Total Customer Relationship Management through AADYA-EDU ensuring your relevant prospective students convert into enrolled ones. The follow-up feature and comments feature allows you to pay individual attention to enquiries.

AADYA-EDU Product Overview

Administrators
Backup and Restore database Add new users, activate, deactivate them, change their rights, access to modules etc Add new institutes, branches, departments, programs, batches etc Provide setup related details such as learning modes, exchange rates etc. Create new material , material type, inventory location

The Set Up module allows you to take up administrative options like Data Backup, User Creation, defining access and security rights with ease.

AADYA-EDU Product Overview

Students / Parents
Can view records of self e.g
Details of fee paid Dispatch and receivables Notices from the Institute, department etc Other batch level information made available e.g syllabus details, lecture notes etc Assignments Recorded Lectures

Students and Parents can view all the details specific to them. All this provides transparency in the system

AADYA-EDU Product Overview

Faculty
Can check details of self Can check specific program and batch details Can add new papers, assignments etc at program / batch level Can place notices at program / batch level Can view records of their students

Faculty can have a single place where they can store their knowledge (assignments, presentations, research papers etc) for future retrieval and reuse

AADYA-EDU Product Overview

Technical's
Built using VB.NET and ASP.NET Technologies and MS SQL Server* as Backend Can run on Desktops, Intranet, Internet Easy Backup and Restore Scale-Up No limit for number of users Single Database for entire University Security through defined user types and access control for specific modules, programs or departments or branches
AADYA-EDU Product Overview

Technicals
Software For Server Recommended Windows 2003 Server For Client Any Windows Operating System with Browser Support

SQL Server 2000 / SQL Server 2005 / SQL Server Express Edition (Express edition is free)
.NET Frame work (free)

AADYA-EDU is built using proven .NET Microsoft technologies and uses legendry MS SQL server database. SIPL is a Microsoft Empower Partner company .

AADYA-EDU Product Overview

Technicals
Hardware
For Server Minimum Processor Pentium IV or compatible 128 MB Ram(256 MB recommended) 20 GB Hard disk space

For Clients
PC

with minimum configuration having a web browser LAN/WAN Connectivity

AADYA-EDU Product Overview

Setup Module
Through Setup Module We Can Add / Edit Institutes, branches, departments, programs and batches Create, Activate, Deactivate Users as per desired profile Provide access and other rights to users Setup essential information such as learning modes, currency , exchange rates etc Configure the software as per needs Define Inventory Material Types Create Material Backup Entire Database, Provide essential database information
AADYA-EDU Product Overview

Setup Screen

AADYA-EDU Product Overview

CRM Module
Through CRM Module We Can Handle Enrolment Enquiries Issue Application Forms Do Telephonic Follow-ups Acknowledge Application Forms Automatically send follow-up SMS, E-Mails Conduct Entrance Exam, Provide Admit Card Obtain Pre-enrollment Reports for number of enquiries, number of prospectus sold etc. Conduct complete pre-enrollment process
www.sharvani.in

Sample CRM-Enquiry Data

www.sharvani.in

Enroll & Fee

Through Enroll and Fee Module We Can

Quick enroll students with essential details only Enroll students with all details like photo, DOB, Address, fee, educational qualifications Receive Fee Installments Edit student information as per requirement Maintain records Print identity cards, Fee Receipts Maintain Student Status (Registered, Passed etc) Manage alumni information
AADYA-EDU Product Overview

Enrollment Screen

AADYA-EDU Product Overview

Dispatch
Through Dispatch Module We Can

Configure Standard Dispatches for a program Record Group Dispatches for a particular Batch Record Dispatches for a particular student Add new receivable types Record receivable for a particular student Issue receipt for receivables Print Address Slips Record Dispatch details such as Courier Number, Dispatch mode, comments etc Manage Returned posts Manage Distance Learning Programs effectively
AADYA-EDU Product Overview

Dispatch Screen

AADYA-EDU Product Overview

Examination Module
Through Examination Module We Can

Conduct Entrance, Semester End Year End Exams Manage Examinations being held simultaneously at multiple locations Manage Dispatch and Receivables for Examination Centers Issue Hall tickets to students Set Eligibility Criteria Calculate no of copies/question papers to be dispatched to exam centers Declare Exams for more than one Institute, Branch, Department, Program Maintain trail of any changes in entered marks Maintain attendance of students for the exam Verify receipt of copies as per attendance Print Attendance Sheets, Tabulation Sheets etc Store, Access and Print Mark-sheets as per year/semester/trimester etc AADYA-EDU Product Overview

Examination

AADYA-EDU Product Overview

Verify Module
Receive Cash from the Cashier Maintain the realization status of Cash/Bank Instrument Obtain information on any non realized cash or bank draft or cheque in the bank account
AADYA-EDU Product Overview

Receipt Module
Print / Issue receipts for fee payments Print / Issue miscellaneous payment receipts Configure receipt details for printing Maintain Office copies, handover student copies Receipts can also be printed from other areas such enquiry, enroll & fee etc

AADYA-EDU Product Overview

Notice Board
Put new notices for the entire Institute, Branch, Department, Program, Batch or an individual Edit already pasted notices Attach Documents/Images/Comments etc to the notices Show / Hide Notices

AADYA-EDU Product Overview

Notice Screen

AADYA-EDU Product Overview

Inventory
Classify your inventory in various categories and subcategories Maintain and obtain level and statement of your inventory Know the exact location of the Inventory Item Conduct periodic Inventory Audits Attach inventory to specific programs and batches Run Distance Learning Programs with exact books inventory
AADYA-EDU Product Overview

Inventory

AADYA-EDU Product Overview

Dash Board
Keep information about all the key parameters (finance, enrollment, inventory, new programs) of the Institute / Educational Group Compare performance among branches, institutes through statistical analysis and graphs View reports as per financial year, academic year etc

AADYA-EDU Product Overview

Report Module
Run a dedicated student support centre Check all the relevant reports classified as per module Check all the details of a particular student Check all finance related report in total or as a break up Check details classified according to date, student status, program, batch, institute etc
AADYA-EDU Product Overview

Revenue Report

AADYA-EDU Product Overview

Batch Report

AADYA-EDU Product Overview

Case Studies
Confrere Educational Society
On a single database we handle
Three Institutes More than 20 Programs More than 15,000 students Data for more than 5 years Response time for record retrieval is in seconds

AADYA-EDU Product Overview

Case Studies
RESONANCE @KOTA
Resonance is All India Leader in IIT JEE Coaching Provides coaching to 40,000 Plus students every year through all learning modes ie Classroom, DLP etc Past record of 100,000 plus students 12 Branches, 8 Information centres and Head office are being powered by AADYA-EDU
AADYA-EDU Product Overview

 Successful Products AADYA-EDU and STEST Specialists of Education ERP, E-Learning, Examination, Survey and Testing Domains A Microsoft Partner company An Intel software partner company Run by a team of experienced subject area and technical professionals Founded by Vijay S Shukla renowned educationist and Education ERP Professional
AADYA-EDU Product Overview

Contact Us

Vijay S Shukla
Sharvani Infosolutions (P) Ltd C56 A /28, Sector 62, Noida, UP , India www.sharvani.in, email: vs@sharvani.in Hello: 91-9810055734,0120-4320801, 02

AADYA-EDU Product Overview