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Development
The development of accounting information system has five phases.
1. Planning It is the documentation of the scope, objective, project responsibilities, project budget etc. 2. Analysis This phase includes data analysis(comparing current data with data that organization should be using for managerial purpose), decision analysis(review of decisions a manager is responsible for making), process analysis(review of organization business process) 3. Design These phases takes the conceptual results of analysis phase and develop the design which involve the detail of all inputs, processing, storage and output. 4. Implementation It includes two primary parts (i) Construction: means selection of hardware, software, vendors for the implementation, building and testing the network communication system and of database. (ii) Delivery: it is the process of conducting final system and user acceptance testing. 5. Support It has two objectives. First is to update and maintain the AIS. Second is to continue development by improving business through AIS.4
2. General ledger/Financial reporting system These are two but closely related subsystem. These are interdependent. Summaries of transaction cycle activity are processed by general ledger to update general ledger control accounts. The financial reporting system is also called non discretionary because in this the organization has no or few choices. 3. Management reporting system It provides information to the managers they need. This information is internal financial information. This type of reporting is also called discretionary reporting because in this the organization can choose what information to report and hoe to present it.5
It is related to raw material, finished goods, and merchandise inventories. Its main purpose is to monitor the stock level so as to provide consistent supply. Payroll It is responsible for the wages, salaries, and sales commission to the employees of the organization. It is also responsible for the deposit of tax withholding General ledger and financial state ment It is responsible for the maintenance of journals, ledgers for recording and classifying the financial transactions. Cost accounting It monitors the flow of cost information related to production. It deals with the accumulation of the product cost data in a manufacturing organization. Budgeting It relates to the tracking of budget means the comparison between actual and budget operating data. Responsibility accounting It is basically extension of budge subsystem. It provides information for the reporting of operating data and budget comparisons to the individuals and groups who have organizational responsibility for controlling items in question. Sales analysis This subsystem provides information for the analysis of sales data for management planning and control. This subsystem involves the analysis of sales data by customer group, product category, territory, sales representative.6
Advantages
Automatic generation of accounting documents like invoices, cheques, and account statements. There is less errors because only one accounting entry updates other entries. So there is more accuracy. The accounting records are updated automatically. Data entry on computer and built in database are far more quickly and speedy. Computerized accounting programs reduce staff time doing accounts and reduce audit expenses. The reports produced in this are helpful management monitoring and control in business. By using this employees can easily motivated due to introduction of new technology. Resources and time is more efficiently be used.6
Disadvantages
Power failure, hackers and viruses can cause loss of data or damages important data. Once you put data into computer, this data now automatically produce output and update all documents. So the input data must be accurate and complete. There is a danger of computer fraud if there is no proper control and security.7
References
1. Accounting information system, Edward lee summers 2. & 5 .Accounting information system, James A. Hall, 6th edition 3. & 6.Accounting information system, F. Nash/Martin B.Robrt 4.http://www.enotes.com/business- finance-encyclopedia/accounting- informationsystems. (Access time : 9pm)