Oil and Natural Gas Corporation Ltd.

Book of Delegated Powers 2009

Index Item No.

Guiding Principles of Book of Delegated Powers

Subject Powers of Board level Executives

Strategic Issues Budget Capital expenditure Revenue expenditure Administrative Approval & Expenditure Sanction for Engagement of Consultant/Domain Expert Procurement of materials, hiring of Facilities / Equipments / services and award of works contract Financial Powers Personnel related powers Write off of losses Payment of Advance Settlement of disputed Claims Administrative approval and Expenditure Sanction for Acquisition of new technology and know-how Donations, Grant-In-Aid, Contributions Discarding and disposal of any Machinery, equipments, vehicles, tools, stores, spares etc. Deleted Marketing NELP/PSC/Other Similar Bidding for Blocks Powers relating to Materials Management Powers relating to Sports activities Training/ Seminar/ Conferences Powers for Institutional Membership of Professional Bodies Powers to Empanel Advocates & Solicitors Powers relating to Corporate Communications 1

Page No.
4-6

PART I
A B C D E F G H I J K L M N O P Q R S T U V W

7-38
8 9 10 11 12 13-16 17 18 19-20 21 22 23 24 25 26-28 29 30-34 35 36 36 37 37

Powers relating to Medical

38

PART II

Positions under CRC List of Positions under CRC Level I A, B,C,D & E Powers of Executives below Board Level Powers relating to Expenditure of Capital Nature
Acquisition / Lease of Land for operational activities Administrative Approval & Expenditure Sanction for Capital items of general nature Administrative Approval & Expenditure Sanction for Computer Hardware and Software etc. for Exploration/ Operational use Administrative Approval & Expenditure Sanction for Items of capital nature /works

PART III PART III(A)

CA CG CI CN

39-55 40-53 54-55 56-117 57-61

58-59 60 60 61

PART III(B)
RA RC RD RE RF RG RH RI RL RM RO RP RR RS RW

Powers relating to Expenditure of Revenue Nature

Administrative approval & sanction for Imprest & Contingent Advances Administrative Approval & Expenditure sanction for Contract Services Administrative Approval & Expenditure sanction for Items related to Communication Write off of losses Lease of Building / Property etc. and Payment of Annual Rent, Crop compensation and restoration costs Administrative Approval & Expenditure Sanction for Materials General nature Hospitality Administrative Approval & Expenditure Sanction for Items of Inventory Nature Administrative Approval & Expenditure Sanction for Logistics. Statutory and Miscellaneous payments Administrative Approval & Expenditure Sanction for Contingent/Miscellaneous expenditure which cannot be appropriately classified under any other item of the BDP Administrative Approval & Expenditure Sanction for Stationery, Printing and Reprography Administrative Approval & Expenditure Sanction for Maintenance and Repair Administrative Approval and Expenditure Sanction for General and Other Consultancy Services Administrative Approval and Expenditure Sanction for Welfare and Grant- in-aid 2

62-82
63 64 65 66 67 68 69-70 71 72-73 74-75 76 76 77-79 80 81-82

PART III(C)
MD ME MM MP MS

Procurement of Materials / Works / Services

Powers of Discarding and Disposal Administrative Approval, Expenditure Sanction and Purchases of materials, Hiring of Equipments/ services and award of works contract- against single tender to meet emergency requirement/ operational breakdown. Powers of Materials Management Purchase of materials/ hiring of services/turnkey project contract Powers of Stock Verification Officers

83-97
84-85 86 87 88-96 97

PART III(D)
EW

Powers of Engineers relating to Works & Turnkey Contracts

Powers of Engineers relating to Works and Turnkey Contract

98-105
99-105

PART III(E)
FP FM JV MK

Powers in respect of other Functions

Powers of Field Party Chief: FCNR during field seasons Powers for Financial Management Powers in respect of Joint Ventures (JVs) Powers of Marketing

106-117
107-108 109-113 114 115-117

PART IV
PM AL TA CE CA OT AD CD GA MO LA CC SP TR Appendix 1 Appendix 2

Delegation relating to HR Powers

Powers of Personnel Management Leave- Grant thereof Travel Children Education Conveyance Allowance Overtime Allowance Advances and Loans Conduct Powers of General Administration Powers relating to Medical Powers of Administration for Legal Affairs & Secretariat Affairs Powers of Corporate Communications Sports Training Explanations/Clarifications relating to BDP Reporting requirement under various items of BDP

118-146
120-126 127-128 129-130 131 131 132 132 133 134 135-137 138-142 143-144 145 146 147-152 153-156

Guiding Principles of Book of Delegated Powers

1. Powers are delegated commensurate with the requirement of the Executives at various levels. The powers have been delegated to Assets/Basins/Units level so as to ensure timely decision. The delegated powers under this BDP are to be exercised as per the procedure / method as detailed in the respective Manuals / Procedure (like MM Manual / Works Manual, etc.). The individual officers while exercising these powers shall be guided, among other things by the following standards of financial propriety. a. To exercise the same vigilance in respect of expenditure from the Corporation funds, as a person of ordinary prudence would exercise in respect of expenditure of his own money. b. The expenditure should prima-facie be not more than the demand of the occasion. c. No authority should exercise his powers of sanctioning expenditure which will be directly or indirectly to his own advantage. d. The funds of the Corporation shall not be utilized for the benefit of a particular person or community or section of a community unless (i) the expenditure is in pursuance of a recognized policy or custom or (ii) a claim for the amount could be enforced in a court of law. e. The concurring Finance officer should not be normally more than two levels of designation below the sanctioning authority. However, till the time such arrangement is achieved, the designated Finance officer in the respective units will continue to render the services in the matters of financial concurrence. f. In case Finance officer does not agree with the proposal and decides not to concur, reasons for not concurring the expenditure shall be recoded in writing by the Finance officer. g. At times, it may happen that the sanctioning authority holds a different view from that of Finance (although the same is not expected to be). In such cases, the sanctioning authority shall have powers to overrule Finance. The sanctioning authority shall record reasons for sanctioning the expenditure by overruling Finance. Such cases, however, are to be reported to next higher authority. 4. While exercising these financial powers the authorities shall ensure the following: 4

2.

3.

i. ii.

iii. iv.

The sanctioning authority shall not incur any expenditure on an object which has not been recognized as an object of expenditure by the Corporation The funds are available in approved budget for the relevant period. However if funds are not available and delay in execution of a work/expenditure is detrimental to the interest of the Corporation, then the same can be re-appropriated as per the prescribed procedure and guidelines. Concurrence of Finance required unless specified otherwise for exercising financial powers. The exercise of powers should not infringe/violate the provisions of the Companies Act, Memorandum and Articles of Association, relevant policy, guidelines and administrative instructions of the Corporation, other Statutes, Govt. Guidelines and any other statutory/regulatory requirement. The nature of expenditure at the time of incurrence of the expenditure is to be observed. For instance the expenditure on hiring of rigs may be capitalized for development wells but at the time of hiring the rigs, the nature of expenditure is revenue. Similarly, replacement of capital items/capital repairs/refurbishment of rigs & equipments, etc may be charged off to profit & loss account but at the time of incurrence, the expenditure is of capital nature and powers of capital expenditure need to be exercised for the same. Prior approval of appropriate corporate authority is necessary while deciding any new policy.

v.

vi. 5.

Presently delegated powers are as per the existing work requirement at various levels. However, changes may be necessitated from time to time due to work exigencies and operational requirements. Therefore, the Executive Committee (consisting of Chairman and Managing Director and Directors in the whole time employment of the Corporation) is authorized to subdelegate the powers vested in them to the Executives below Board level in the interest of the work of the Corporation. However, such sub- delegation be reported to the Board by the Company Secretary from time to time.

6. 7.

Where Full Powers or Powers as per actual have been delegated, these shall not exceed the powers of the Board. The Board, subject to the provisions of Companies Act 1956, other Statutes, Memorandum and Articles of Association, Government Instructions and Regulatory requirements, shall have full powers to conduct the affairs of the Corporation The proposals requiring approval of the Board shall be put up to the Board through concerned sub-committee wherever required. 5

8.

9.

Depending upon the situational exigencies, CMD may exercise full powers of the Board in between two Board Meetings where the decision cannot be kept pending for next Board Meeting. However, such decisions will be reported to the Board preferably at its next meeting. Senior Authority may exercise the powers delegated to a sub-ordinate authority. Higher authority whose powers are not defined may exercise the powers of the next lower authority whose powers are defined in BDP.

10. 11.

12.

Expenditure sanction and purchase proposals exceeding the powers of Level I executives shall be taken to the concerned Directors to whom respective Level I executive is reporting for approval or further action, as the case may be. Powers of Administrative Approval and Expenditure sanction are different from purchase powers. Expenditure sanction shall be accorded as per sanctioning powers whereas powers for procurement of material and services/award of works shall be as per purchase powers/powers for award of work like clause F/ ME/MP/EW/RL 1(c), etc. Powers given herein cannot be sub delegated . However, in case an officer is absent on leave or tour, he may authorize in writing his next/subordinate senior most officer available to exercise his powers during such absence, signing as for on leave/tour. However, disciplinary powers cannot be exercised by such subordinate officer during the absence of the officer who has delegated such powers.

13.

14.

15.

Any clarification on the BDP shall be issued by Company Secretary with the approval of Director (HR) for HR powers and with the approval of Director (Finance) for other cases.

PART - I
Powers of Board level Executives

A : STRATEGIC ISSUES : A1 : Opening & closing of offices in India and abroad and creating new activity centers
Authority Executive Committee (EC) Full Powers Extent of power

B: BUDGET B1: Re-appropriation under Budget items from one head to another without re-appropriation from plan to non-plan budget
Authority CMD Functional Director Full powers. Capital item: Full powers of re-appropriation from one capital item to another, subject to the item for which re-appropriation is required falls within his functional area and sanctioning power. Extent of power

Revenue Item: Full powers for re-appropriation from one revenue item to another revenue item and from one revenue head to another revenue head in his functional area of budget. Reasons Note: Reason for re-appropriation to be recorded

B2: Re-appropriation for non budgeted revenue expenditure

Authority CMD Functional Director Full Powers Full powers for re-appropriation from one revenue item/head to another revenue item/head in his functional area of budget, provided approved budget is not exceeded. Reason for re-appropriation to be recorded Extent of power

C: CAPITAL EXPENDITURE C1: Administrative Approval & Expenditure sanction for Budgeted Capital Expenditure
Authority Board Extent of power Proposals above Rs. 250 Crore with appraisal of Financial Institutions through concerned sub committee of the Board. Remarks Full Powers. Investment proposals shall be appraised by established Merchant Bankers / Financial Institutions and taken to the Board after consideration of the concerned sub committee of the Board. Wherever deemed necessary, the proposals shall also be appraised by independent technical experts. Each Case Each Case

CMD Functional Director

Upto Rs 250 Crore. Upto Rs.50 Crore

C2: Administrative Approval & Expenditure Sanction for Non-budgeted Capital expenditure (Provisions for Non-budgeted capital items should be within the overall budget limit approved by the Board.)
Authority CMD Functional Director Upto Rs.50 Crore in each case. Upto Rs 10 Crore in each case Extent of power

This is subject to the condition that the expenditure is within the overall plan budget and there is no change in approved plan schemes on account of re-appropriation.

C3: Administrative Approval & Expenditure Sanction for Capital Expenditure (In excess of any approved capital scheme)
Authority CMD Functional Director Extent of Power Upto 10% of any Capital Scheme sanctioned by CMD provided revised estimate is within his power of sanctioning capital expenditure. Expenditure in excess of 10% will require approval of the Board. Up to 10% of any capital scheme sanctioned by Functional Director provided revised estimate is within his powers of sanctioning capital expenditure. Expenditure in excess of 10% will require approval of CMD provided, revised estimate is within his power of sanctioning capital expenditure. 10

D: Revenue Expenditure D1 : Administrative Approval & Expenditure Sanction for revenue expenditure other than hiring of oil field services
Authority CMD Functional Director Full powers. Contractual Services : Full powers Store & Spares : Full powers Other Revenue Expenditure: Upto Rs. 50 Crore in each case. Extent of power

D2 : Administrative Approval & Expenditure Sanction for hiring of oil field services (Hiring of drilling/workover rigs, hiring of all types of logistics services, hiring of seismic data acquisition, processing, interpretation services etc., hiring of cementing/ mud-logging/ SDMM/ drill jars/ bits or any other type of services related to Exploration, Drilling or Production activity)
Authority Board CMD Functional Director Upto Rs 1000 Crore in each case Upto Rs 200 Crore in each case Extent of power Full Powers through concerned sub committee of the Board

D3 : Additional Expenditure Sanction for hiring of oil field services

Authority CMD Extent of power Full Powers Note: Details of additional sanctions for all cases which were approved by the Board as per item D2, and other cases where total expenditure exceeds CMDs powers under item D2 (i.e. Rs 1000 Crore in each case) to be apprised to the Board Total expenditure (including additional sanction) within sanction powers as per item D 2 (i.e. Rs 200 Crore in each case)

Functional Director

11

E: Administrative Approval & Expenditure Sanction for Engagement of Consultant/Domain Expert

Authority CMD Functional Director Up to Rs.10 Crore in each case Up to Rs.5 Crore in each case Extent of power

12

F: PROCUREMENT OF MATERIALS/EQUIPMENTS, HIRING OF FACILITIES/EQUIPMENTS/ SERVICES AND AWARD OF WORKS CONTRACT F1: Against open tender
Authority Executive Purchase Committee Full powers (EPC) Functional Director i) Open tender with more than one qualified bids - upto Rs 50 Crore ii) Open tender with one qualified bid from PSU - upto Rs 37.5 Crore (75% of (i)above) iii) Open tender with one qualified bid from Non-PSU - upto Rs 25 Crore (50% of (i) above) Extent of power

F2: Against limited tender

Authority Executive Purchase Committee Full powers. (EPC) Functional Director i) Limited tender with more than one qualified bids- upto Rs 37.5 Crore (75% of open tender) ii) Limited tender with one qualified bid from PSU - upto Rs 28.125 Crore (75% of (i) above) iii) Limited tender with one qualified bid from non-PSU - upto Rs 18.75 Crore (50% of (i) above) Extent of power

13

F3: Against Single tender /on nomination basis Powers of Procurement on Single tender/on nomination basis can be exercised with detailed justification under following sub clauses F-3(a): OEM/OES against single tender/ on nomination basis
Authority Executive (EPC) Purchase Committee Full Power Upto Rs.10 Crore in each case Extent of power

Functional Director

F-3(b): Consultancy / Domain Expert - Against Single tender/ on nomination basis

Authority Executive (EPC) Functional Director Upto Rs.1 Crore in each case. Purchase Committee Full Power Extent of power

F-3(c): Technology induction - Against Single tender /on nomination basis

Authority Executive (EPC) Purchase Committee Full Power Rs.5 Crore in each case. Extent of power

Functional Director

F-3(d): Operational Urgency and/or Reliability of Material/ equipment/services Against Single tender / on nomination basis
Authority Executive (EPC) Purchase Committee Full power Rs.5 Crore in each case. 14 Extent of power

Functional Director

F4: Procurement of materials/equipments, hiring of facilities/equipments/ services and award of works contract- Against single tender on Proprietary Article Certificate (PAC) basis
Authority Executive (EPC) Functional Director Upto Rs. 10 Crore in each case Purchase Committee Full powers. Extent of power

.F5: Administrative approval, expenditure sanction and purchases of materials/equipments, hiring of

facilities/equipments/ services and award of works contract - Against single tender to meet emergency requirement/operational breakdown.
Authority Executive (EPC) CMD Full Powers To be exercised, in case, it is not feasible to convene EPC due to emergency. To be reported to EPC. Functional Director Upto Rs. 25 Lakh in each case. Note: 1. The powers as above to be exercised in the case of emergencies like flood, fire, civil disturbances, war, cyclones, blow out and operational break down. 2. Detailed justification for resorting to emergency / operational break down should be recorded at the time of processing the proposal for approval. 3. Financial Concurrence not required Note (common for F3, F4 & F5): 1. Concerned Director will have full powers to give approval to process tender on nomination basis. However, Purchase will be approved by Competent Purchase Authority (CPA). 2. Reporting for nomination cases as per instructions 15 Purchase Committee Full powers Extent of power

F6 : Place development order on a domestic bidder

Authority Extent of powers

Executive (EPC)

Purchase

Committee Full powers. Upto Rs. 1 Crore in each case

Functional Director

16

G : FINANCIAL POWERS G1: Raising debt through domestic/ external sources.

Authority CMD and Director (Finance) jointly Extent of powers Borrowing upto Rs. 3000 Crore in any currency (outstanding at any time) as per prevailing Govt. and RBI guidelines. To approve borrowings upto US $ 700 million (outstanding at any time) for refinance purpose as per prevailing Govt. and RBI guidelines.

G2 : Investment of surplus funds

Authority CMD and Extent of powers Director As delegated by Board from time to time and as per the investment procedure.

(Finance) jointly

G3 : Opening of Bank Account and operation thereof including nomination of principal officer / regulator for aspects like e-banking
Authority Director (Finance) Full Powers Extent of powers

17

H: PERSONNEL RELATED POWERS H1: Creation and winding up of posts (below Board level) (as per Govt. guidelines)
Authority HRM Committee of the E8 & E9 Board CMD Upto E7 with concurrence of Director (HR) and Director (F) Extent of power

H2: Creation and abolition of categories and cadres (as per Govt. guidelines):
Authority HRM Committee of Board CMD . the Full powers. Full powers for merger and abolition of categories and cadres Extent of power

18

I: WRITE-OFF OF LOSSES I 1: Write-off of losses of materials/Fixed assets:

Authority Executive (EC) CMD Functional Directors Committee Book Value upto Rs. 50 Lakh in each case Book Value upto Rs.15 Lakh in each case Book Value upto Rs.10 Lakh in each case Extent of power

Note : 1. Includes write off sanction for demolition of existing structure/buildings 2. Subject to prior review by Internal Audit. 3. Book value means value net of accumulated depreciation in case of Fixed Assets. 4. Details of write off of loss approved by CMD and Functional Directors should be submitted to EC on quarterly basis.

I 2: Write-off of losses- shortage of cash :

Authority Executive (EC) CMD Committee Up to Rs.25000 in each case Up to Rs.10000 in each case Extent of power

Note : 1. Subject to prior review by Internal Audit. 2. Details of write off of losses approved by CMD should be submitted to EC on quarterly basis. 19

I 3: Write-off of losses- (under head book debts, claims, recoverable, loans & advances etc) :
Authority Executive Committee (EC ) CMD Functional Directors Up to Rs.50 Lakh in each case Up to Rs. 20 Lakh in each case Up to Rs. 10 Lakh in each case Extent of power

Note : 1. Subject to prior review by Internal Audit. 2. Details of write off of losses approved by CMD and Functional Directors should be submitted to EC on quarterly basis.

I 4: Interest / Penalty on various statutory levies

Authority Executive Committee (EC) CMD Functional Directors Full Power Up to Rs. 20 Lakh in each case Up to Rs. 10 Lakh in each case Extent of power

Note: Report on Interest / Penalty on various statutory levies approved by EC, CMD and Functional Directors should be submitted to Board on quarterly basis.

20

J: PAYMENT OF ADVANCE: J1: Payment of Advance against supply order/work order to vendors/ contractors against works J1 (a): To Include advance payment clause in contract/ supply order/work order
Authority Functional Directors Extent of power Full powers Note: The payment of advance would be released as per observance of existing rules & regulations on the subject. As a practice, payment of advance clause (except LC, Railway Receipt/ LR released through banks) in the contract/Supply order /work order must be avoided. However, in a situation where there is no other option but to accept the advance payment clause (other than in case of Govt. organization, proprietary articles, payments against delivery i.e., collection of materials and AMC), approval of concerned Director is to be obtained to include advance payment clause in Purchase Order / Work order.

J1 (b): When payment of advance is not provided in contract/ supply order/work order
Authority CMD with concurrence of Director Full powers. (Finance) Functional Director Full powers for PSU with concurrence of Associated Finance Note: Generally as per following conditions, unless specifically relaxed : 1. Value of contract more than Rs.5 Crore. 2. Maximum advance will be 20% contract value 3. Bank Guarantee from reputed scheduled commercial bank and nationalized bank equal to advance payment 4. Interest rate: ONGCs Cash Credit Rate plus 2% Note (Common for J1 (a) and (b)): As per CVC Circular no 4CC-1-CTE-2 Dated 10.4.2007, approval of Board need to be obtained for provision of mobilisation advance and the same should be clearly stipulated in the tender document. Extent of power

21

K : SETTLEMENT OF DISPUTED CLAIMS K1 : Acceptance and Settlement of disputed Claims (based on court judgment, arbitration award)
Authority Executive Committee (EC ) Extent of power i) Disputed amount upto Rs 25 Crore in each case for cases decided by Supreme Court ii) Disputed amount u pto Rs. 5 Crore in each case for other cases. i) Disputed amount upto Rs 5 Crore in each case for cases decided by Supreme Court. ii) Disputed amount upto Rs. 1 Crore in each case for other cases. Note :1. Based on acceptance of court judgement/ arbitration award, when it is decided not to go in for appeal. 2. Approval of CMD through Director (HR) and Director (Finance) is required as per IOM no DLH/LAW/DEL/Cir/23 Dated 11.8.03 in case it is proposed to file appeal against the Arbitration/Court verdicts.

Functional Director

K2: Settlement of disputed claims based on the recommendations of OEC:

Authority Executive Committee (EC ) Extent of power Disputed amount upto Rs. 10 Crore in each case

Note: Procedure for processing the recommendation of OEC: 1. OEC recommendations without any further examination shall be put up by Head Legal with a chronology of events and the facts and circumstances of the case to the Competent Authority (as per BDP) i.e. EC or the Board for further consideration. 2. Where the Competent Authority is Board, the same shall be routed through COD by the Convener of COD. In case of EC, the same be put up by the convener of EC.

K3 : Settlement of disputed claims/withdrawal under legal or solicitor advice, outside court of law/arbitration :
Authority Extent of power Executive Committee (EC ) Disputed amount upto Rs. 5 Crore in each case Note (Common for K1 to K3): 1. The value of disputed amount is to be calculated by aggregating the value of claims and counter claims made by both the parties. 2. Cases above the power of EC shall be submitted to the Board through appropriate sub-committee 22

L : ADMINISTRATIVE APPROVAL AND EXPENDITURE SANCTION FOR ACQUISITION OF NEW TECHNOLOGY AND KNOW-HOW
Authority Executive Committee ( EC ) CMD Functional Director Upto Rs. 15 Crore in each case Upto Rs.10 Crore in each case. Upto Rs. 1 Crore in each case. Extent of power

Note: New Technology and Know-how refers to all cases where technology is being introduced in the company for the first time/on pilot basis

23

M : DONATIONS, GRANT-IN-AID, CONTRIBUTIONS M1: Donations, grant-in-aid, contributions toward Socio economic development for purposes covered under Corporate Citizenship Policy (CCP) and Sponsorship of media/cultural/sports events, etc.
Authority Executive Committee ( EC ) CMD Director(HR) Other Functional Director Upto Rs.100 Lakh in each case Upto Rs. 25 Lakh in each case Upto Rs. 10 Lakh in each case Upto Rs 7.5 Lakh in each case (Annual limit Rs 20 Lakh) Extent of power

Note : Details of cases approved by CMD, Director (HR) and Other Functional Directors should be reported to EC on quarterly basis.

M2: Grant of Financial aid / assistance / sponsorship to University / Institutes/Professional Bodies

Authority Executive Committee ( EC ) CMD Functional Director Upto Rs 100 Lakh in each case Upto Rs 15 Lakh in each case Upto Rs 5 Lakh in each case (Annual limit Rs 20 Lakh) Extent of power

Note: Details of cases approved by CMD and Functional Directors should be reported to EC on quarterly basis.

M3: Grant-in-aid to ONGCs Projects Schools.

Authority Director(HR) Full Powers Extent of power

24

N: DISCARDING AND DISPOSAL OF ANY MACHINERY, EQUIPMENTS, VEHICLES, TOOLS, STORES, SPARES ETC. .
Authority CMD Functional Director Full powers Upto to book value of Rs. 2 Crore in each case Extent of power

Note : Book value means value net of accumulated depreciation in case of Fixed Assets.

25

P : MARKETING
Item No. P1 Item Approval of General Terms and Conditions (GTC) including broad guide lines/commercial terms for contracts for sale of Crude Oil, Natural Gas and Value Added Products Approval of policy guide lines on pricing, payment, security, credit period, etc for sale of Crude Oil, Natural Gas (wherever applicable) and Value added Products Hiring of storage tankages, pipeline loading and unloading and SBM facilities at marketing locations against single tender on nomination basis CMD Authority Extent of powers Full Powers Remarks With concurrence of Director (F) and recommendation of Director I/c Marketing.

P2

CMD

Full Powers

P3

EPC Dir-I/c. Mktg.

Full Powers Upto Rs. 5 Crore **

P4

Appointment of Dealers / Distributors for EC retail outlets

P5

P6

** The appointment of dealers will be by a Committee of at least three officers at appropriate levels. The constitution of the committee will be approved by EC. Approval of term sheet/ agreement with the Dir. I/C Marketing Full Powers In line with prevailing policy buyer for sale of crude oil, natural gas and guide lines. In concurrence VAPs. with Chief, Commercial a) Approval for sale of gas at market driven Committee of Directors (COD) Full Powers price consisting of Director I/c Marketing and Director (Finance) Upto 50000 In concurrence with Chief, b) Approval for sale of gas at market driven Dir. I/C Marketing SCMD in price Commercial each case c) Approval for sale of APM gas at Govt. Dir. I/C Marketing Full Powers In respect of Govt controlled prices as per Govt. Directives. approved price In concurrence with Chief, Commercial 26

Item No.

P7

P8 (a) P8 (b)

P9 P10

P11

P12

Extent of Remarks powers Note: Powers under P-6 (a) & (b) shall be exercised in line with Corporate Policy on gas utilization and pricing under market driven pricing mechanism. Approval for sale of crude oil to consumer Committee of Directors (COD) Full Powers As per prevailing guidelines refineries including pricing consisting of Director I/c Marketing and Director (Finance) Approval of sale, fixation of price and grant Director I/c Mktg. on case- Full Powers In concurrence with Chief, of discount for Value Added Products. to-case basis. Commercial. As per prevailing guide lines Tying-up of alternative customers on spot Director I/c Mktg. on case- Full powers In concurrence with Chief, basis and finalizing the Basic selling price in to-case basis. Commercial. As per prevailing emergency operational requirement / guide lines constraints for supply / evacuation of Value added products Approval for export of value added products Director I/c Mktg Full Powers As per approved guide lines Entering into hospitality arrangements with Director I/c Mktg Full powers In concurrence with Chief, OMCs for hiring facilities or for product Commercial. exchange/ product purchase on long term basis Approval for Market survey for identifying CMD Full powers new potential customers / markets / products (including consultancy for marketing related Director I/c Mktg Upto Rs 1 issues). Crore in each case Engagement of Professional/ Management Executive Committee Full Powers /Financial / Engineering / Technical / Marketing services (including consultancy Director (I/C) Mktg Upto Rs. 500 In concurrence with Chief and purchase of database and related software for analysis of such database from such Lakh in each Commercial service providers) but excluding excase employees of the Corporation

Item

Authority

27

Item No. P13 P14

Item Policy regarding Retail Business Allied Retail Business and

Authority Executive Committee

Extent of powers Full powers Full Powers

Remarks

Purchase of land for opening Metering Executive Committee Station/Retail outlet for ATF/Petrol/Diesel/ Other Products Director-I/c Marketing

On the recommendation of a committee of HR, LAQ & Upto Rs. 500 Mktg officers with Chief Mktg Lakh each as Head with Legal vetting and case Financial concurrence Full Powers on the recommendation of a committee of HR, LAQ & Mktg officers with Chief Mktg as Head with Legal vetting and Financial concurrence. On recommendations of Head, Corporate Communication

P15

Giving ONGC land on lease on annual basis Director-I/c Marketing for setting up Metering Station by GAIL /OMCs/JVs

P16 (a) P16 (b)

Advertisement Policy guidelines Empanelling Ad-agency and

Dir (I/C)-Marketing

Full Powers

other Committee headed by Director Full Powers

professional bodies for advertisements (other (I/C)-Mktg as Chairman and than corporate advertisements which are comprising of Chief, directly handled by Corporate Office). Marketing, Head, Corporate Communication and other Business Heads such as Retail, LPG etc. as members

28

Q : NELP/PSC/OTHER SIMILAR BIDDING FOR BLOCKS

Item No. Q1 Q2 Item Approval for submission of Bank Guarantee Authority Concerned Director (F) Director and Full Powers Extent of power

Approval for entering into next exploration CMD with Director (E) and Full Powers phase Director (F) Relinquishment of area/surrender of block CMD with Director(E) without penalty implication Full Powers

Q3 Q4

Penalty for non completion of Minimum CMD with the concurrence of Upto Rs 100 Crore in each case Work Program (MWP), i.e., Liquidated concerned Director and Note:Damages (LD) Director (F) Report of such payment(s) to be submitted to the Board in next Board Meeting along with justification for payment of LD to the Government.

Q5

Payment of cost of unfinished work program CMD with the concurrence of Upto Rs 100 Crore in each case and surrendering the block with penalty concerned Director and Note:implications. Director (F) Report of such payment(s) to be submitted to the Board in next Board Meeting along with justification for surrender/payment of LD/Penalty to the Government.

29

R : POWERS RELATING TO MATERIALS MANAGEMENT

Item No. R1 Purchase of materials, hiring of services Authority Full powers. Note: Spares for vehicles, machineries, tools and equipments, which are manufactured only by a particular firm and for which no substitutes are available are to be treated as proprietary articles. Such powers shall be exercised in consultation with concerned finance and MM Deptt. Full powers Extent of powers

Certify an item of stores, spares or Director of capital nature as Proprietary.

R2

Approve

empanelment

/ Concerned Director

registration of firms for supply of in consultation with Note: 1. Empanelment/registration of firms for Supply of various oil specific items / services Director I/C MM various oil specific items to be approved by concerned Directors on standing basis after concurrence by Head of Institution / Office. Validity of empanelment should not be more than three years. 2. Empanelment/registration of firms for Supply of oil specific items will be done in accordance with the prescribed procedure. 3. De-empanelment/De-registration of Firms requires approval of same competent authority

30

Item No. R3

Purchase of materials, hiring of services Approve extension of delivery date in respect of a supply order/ contracts other than Development orders where:

Authority

Extent of powers

(a)

Entire delay is solely on account Director concerned of supplier / contractor

Full powers on recommendations by indenter & MM with levy of full LD as per terms of contract. Note: (i) Indenter shall confirm continued existence of the requirement. (ii) For cases falling under powers of EPC, such extension can be granted with the approval of concerned Director. (iii) FCNR (iv) No TC required for extension with levy of LD as per terms of contract.

(b)

Delay in part or full is on account of ONGC (i)Extension with ONGC reserving Director concerned its right to levy LD as per contract conditions Full powers, as per prescribed procedure on recommendation of Indenter and MM. Note: (i) Indenter shall confirm continued existence of the requirement. (ii) For cases falling under powers of EPC, such extension can be granted with the approval of concerned Director. (iii)FCNR (iv) No TC required

31

Item No.

Purchase of materials, hiring of services

Authority

Extent of powers Full powers on recommendations of TC. For EPC level cases, approval of Director concerned shall be obtained.

(ii) Finalisation of quantum of LD Director concerned on completion of contract, at the rate specified in the contract without condonation of the delays attributed to the contractor, brought out in the joint statement signed by ONGC and contractor as per MM Manual (c ) Extension without imposition of Director concerned LD where delay is solely attributable to ONGC in LSTK cases

To the extent such delay is attributable to ONGC as brought out in the joint statement signed by ONGC and Contractor as per MM manual. For EPC level cases, approval of Director concerned shall be obtained.

R4

Approve extension in delivery Competent date in respect of Development Purchase Authority Orders

1. Instructions laid down below will be followed: (i) Liquidated Damage clause will be incorporated in all development orders. (ii) Any extension in delivery date without imposing liquidated damages will be granted with prior concurrence of finance. (iii) (iii) Time lost due to delay on the part of the Corporation will be taken into consideration and stipulated delivery period be extended correspondingly.

32

Item No. R5

Purchase of materials, hiring of services

Authority

Extent of powers Full powers. In accordance with prescribed procedures Note: These powers shall be exercised only when there are compelling circumstances under which supplies/services could not be completed in time. (EPC approved cases will be decided by EPC only). TC to be held. Full powers

Partial / Full waiver of LD rate Competent and/or condonation of delay Purchase Authority attributed to contractor, with (CPA) complete justification.

R6

Relaxation of condition relating to Director concerned EMD / security deposits prior to invitation of bid. (a) Negotiation during pre- Director concerned award stage as per CVC/ Corporate guidelines

R7

Full powers. For EPC related cases, concerned Director shall have full powers

(b) Post contract issues other than Competent Full powers. LD. Purchase Authority For EPC related cases, concerned Director, Director(F) and CMD Note : i) Competent Purchase Authority for clause R7 (b) means same authority who approved the award of contract irrespective of type of tender/mode of purchase or value of individual Purchase Order/Contract ii) Powers will be exercised as per instructions on the subject. R8 R9 Extension of tender opening date Invocation/ Forfeiture of EMD/SD Director concerned Director concerned Full powers No tender document will be sold during extension period Full Power for EPC cases

33

Item No. R10

Purchase of materials, hiring of services

Authority Full Powers

Extent of powers

Approval of Change Order for EPC LSTK/EPC Contracts Director concerned

Rs 17.5 Crore each change order. Subject to the condition that sum of all change orders (including those issued by subordinate authorities) shall not exceed 10%of the original contract value.

Note: 1. These powers are in respect of each contract. 2. The limit of 10% of contract value (mentioned above) is for the sum of the cumulative absolute value of all positive change orders and the cumulative absolute value of all negative change orders and shall also include the change orders approved at lower levels i.e. Level 1 in case of approval by Director. 3. In case of increase in total cost, additional expenditure sanction shall be obtained from Competent Authority. If increase is more than 10% of the contract value, Expenditure Sanction of Competent Authority shall be obtained as per Clause C 3 under Powers of Board Level Executives. 4. No change order exceeding 10% of the Contract value shall be issued without the approval of Competent Purchase Authority (who has approved the original contract award), not below the authorities mentioned above. 5. Shifting of contractual completion date due to change order and change orders having impact on overall Project completion schedule shall also need approval of Competent Purchase Authority (who has approved the original contract award), not below the authorities mentioned above. 6. TC to be held R11 Approve frequency and value Director I/c MM limits for conducting Stock verification Full Powers Decisions to be taken on the basis of ABC & XYZ analysis

34

S : POWERS RELATING TO SPORTS ACTIVITIES

Item No. S1 Item Training/Seminar/ Conferences related to Sports a) Abroad b) In India S2 Participation of teams in Events/ Tournaments a) Abroad b) In India S3 S4 S5 Participation of individual players Events/Tournaments in India & Abroad Hiring of Trainers/Coaches/ Physiotherapist Authority Extent of powers

CMD Director (HR) CMD Director (HR) in Director (HR) Director (HR)

Full Powers Full Powers Full Powers Full Powers Full Powers Full Powers Full Powers

Engagement of Technical officials for conducting/ Director (HR) organizing tournaments/ events

S6

Sanction expenditure on souvenir and gifts items Director (HR) for presentation to sports personnel / officials of sports federations/ association / boards.

Full Powers

S7

Affiliations

with

various

sports

bodies

viz. Director (HR)

Full Powers

Federations / Associations/ Boards etc. S8 Organizing & conducting Sporting events of Director (HR) National level and Local level Full Powers

35

T : TRAINING/ SEMINAR/ CONFERENCES

Item No. T1 Item Training/ Seminars/ Conferences a) Abroad Authority Extent of powers

CMD

Full powers with concurrence of Director (HR). All cases to be processed through ONGC Academy Full Powers. All cases to be processed through ONGC academy.

b) In India

Director (HR)

U : POWERS FOR INSTITUTIONAL MEMBERSHIP OF PROFESSIONAL BODIES.

Item No. U1 Item Institutional Membership Professional bodies Authority of Director (HR) Full powers Extent of powers

36

V : POWERS TO EMPANEL ADVOCATES & SOLICITORS.

Item No. V1 Item Authority Extent of powers Full powers. Schedule of fees of advocates & solicitors shall be proposed by Chief Legal Services in consultation with finance. Note: The panel shall be reviewed by Executive Committee every 3 year based on their performance during the past year. . V2 Engagement of advocates & CMD with Full powers solicitors outside India and concurrence of approve their fees. Director (F) and recommendation Director (HR) of

Powers to empanel advocates & Executive solicitors and approve schedule of Committee their fees.

W : POWERS RELATING TO CORPORATE COMMUNICATIONS

Item No. W1 Empanelment Item of Authority advertising Director(HR) Full powers Extent of powers

/printing / communication agencies for PR related works. W2 Participation in exhibitions/ trade fairs: 1. International CMD 2. National Director (HR)

Full Powers Full powers.

37

X : POWERS RELATING TO MEDICAL

Item No. X1 Item Authority Extent of powers Full powers on the recommendation of Chief Medical Services.

Appointment of doctors Director(HR) on contractual basis. (Part time or Full time) Sanction in individual Director (HR) cases, under special circumstances, reimbursement of medical expenses in relaxation Medical Rules. of the Attendance

X2

As per actual Note: i) These powers shall be exercised in consultation with Medical Authorities and concurrence of Finance. ii) If the treatment is to be taken abroad then the approval of CMD, Director (HR) and Director (F) will be required and followed by concurrence of Ministry of Health.

38

PART II
Positions under CRC

39

LIST OF POSITIONS UNDER CRC: The delegated authority is proposed to be assigned to a position irrespective of the level of the Executive holding that position unless it is mentioned otherwise. For this purpose the positions have been defined in the following categories: Sl. No. Level-I Level-II Level-III Level- IV 1. ASSETS Sub-Surface Manager Area Managers-SST Asset Manager Field Incharge Surface Manager Incharge Specialist Pool Installation Incharge (Offshore Facility) Support Manager Incharge Monitoring Group Installation Incharge (Onshore Facility) Head Infocom Incharge Database Area Preventive Maintenance Incharge Head Logistics Area Managers-ST Downhole Equipment Incharge Head Maintenance Incharge Assets Technical Support Surface Equipment Incharge Head Services Incharge Specialist Pool Major Maintenance Planning Incharge Head HSE Incharge Artificial Lift Facilities Engineering Incharge Sub Asset Manager Incharge HSE 3rd Level under Sub Asset Manager Incharge Chemistry Lab Sectional Incharge Incharge Tatipaka Refinery Incharge HR/ER Incharge Finance Incharge MM Incharge Logistics Incharge Infocom Incharge Security Incharge TA Incharge QA Incharge Fire Services Location Manager (Maintenance) Incharge Vigilance 2nd Level under Sub Asset Manager Incharge Sub Surface Incharge Surface Incharge Assam Renewal Project

40

Sl. No. 2

Level-I BASIN Basin Manager

Level-II Basin Coordinator Block Managers Head Bid Monitoring

Level-III Area Managers Forward Base Manager Incharge Specialist Group Incharge Database Incharge Vigilance Incharge HR/ER Incharge Finance Incharge MM Incharge Security Incharge HSE Incharge Fire Services Incharge Forward Base Cambay 2nd Level under Head Forward Base at Jodhpur/ Silchar / Ahmedabad/ Ankleshwar/ Mehsana/Nazira/ Agartala/ Rajahmundry/ Karaikal Incharge Infocom Incharge Logistics Acreage Manager

Level- IV 3rd Level under Head Forward Base at Jodhpur / Silchar Ahmedabad/ Ankleshwar/ Mehsana/Nazira/ Agartala/ Rajahmundry/ Karaikal

Support Manager

Sectional Incharge

Head Maintenance Head Services Head Forward Base, Jodhpur/ Silchar/ Ahmedabad/ Ankleshwar/ Mehsana/Nazira/ Agartala/ Rajahmundry/ Karaikal Head Infocom Head Regional Lab Head Logistics Head Deep Water, Western Offshore Basin Head Geology Operations Group, Western Offshore Head Deepwater Field Development

41

Sl. No. 3

Level-I PLANTS Plant Manager

Level-II Head Operations Support Manager Head Maintenance Head Marketing Head HSE

Level-III Incharge Area (..) Incharge HR/ER Incharge Finance Incharge MM Incharge Logistics Incharge Infocom Incharge Security Incharge Fire Services Incharge CMT (sector) Location Manager Drilling Location Manager Cementing Location Manager Mud Incharge HSE Incharge Logistics Incharge Specialized Drilling Services - Mumbai

Level- IV Sectional Incharge

4.

DRILLING SERVICES Chief Drilling Head -Cementing Services Head- Mud Head CMT Head Drilling Services Head Drilling (Sectoral) Services in Assets/Basins Head DS Mumbai LM Drilling Mumbai Head Deep Water MDT Head Drilling Safety - Mumbai Chief Deepwater LM Cementing Mumbai LM Mud - Mumbai Head Hi Tech Head Planning & Contracting, DSMumbai

Operation Incharge Rig Incharge Technical Support Incharge Specialized Services Incharge Control Room Incharge Planning and Contract Incharge Specialist Services Incharge Sectional Incharge

42

Sl. No. 5

Level-I Level-II WELL SERVICES Chief Well Head Workover Services Head Completion & Testing Head WSS (Ahmedabad) Head WS Mumbai Head WSS

Level-III

Level- IV Operation Incharge Rig Incharge Technical Support Incharge Planning and Contract Incharge Specialist Services Incharge Sectional Incharge

Head Well Services in Assets/Basins

Location Manager Workover Location Manager - WC&T Location Manager WSS Incharge HSE Incharge Logistics

LM Work overMumbai LM Well Stimulation Services(WSS), Mumbai LM Well Completion & Testing (WC&T), Mumbai Planning ManagerWS-Mumbai

LM- Maintenance (Well Services) Incharge MPPC Incharge New Technology Incharge PTYS, Nhava

43

Sl. No. 6

Level-I Level-II LOGGING SERVICES Chief Logging Head Logging Services Services (Sector) Head MAP (Logging) Head Logging Mumbai Head R&M, Lab, Logging Services, Mumbai Head Logging Operations, Mumbai Head Logging Services in Assets/Basins

Level-III

Level- IV Technical Support Incharge Interpretation Incharge Planning and Contract Incharge Sectional Incharge

LM- Logging Services Incharge Operations Incharge HSE Incharge Logistics

7.

GEOPHYSICAL SERVICES Chief GeoHead Geophysical physical Services Service Head Geophysical Services, Mumbai Head MAP (Geophysical)

Incharge Operations Incharge Logistics Incharge RCC (Regional Computer Centre) Incharge REL (Regional Electronic lab) Incharge HSE

Party Chief Base Support Incharge Technical Support Incharge Planning and Contract Incharge Sectional Incharge

44

Sl. No. 8

Level-I Level-II ENGINEERING SERVICES Chief Engineering Head Design ServicesOffshore Offshore Head Maintenance (Offshore) Chief Engineering Services- Onshore Head Onshore Works

Level-III Incharge HSE Incharge Marine Survey

Level- IV Sectional Incharge Workshop Incharge

Head ES (Works) in Location Manager- Works Assets/ Basins/ Plants Location Manager-Maintenance Incharge CWS, Sivasagar Head Offshore Works- Mumbai Head Design Onshore Head Maintenance (Onshore) Head CWS, Baroda Head Instrumentation under CES

Head Onshore Facilities Renewal TECHNICAL SERVICES Chief TS Head EM Head QA Head TA Head SMP Head IMPETUS

Incharge QA (locations) Incharge TA (locations)

Sectional Incharge

45

Sl. No. 10.

11.

12

Head Communications Head IT Head- PROMISE Head Networks Head Infocom (locations) Head SCADA MATERIAL MANAGEMENT Chief MM Head Inventory Corporate MM Head Purchase Corporate MM Head Policy Corporate MM Head P&ECorporate MM FINANCE Chief IA (Internal Head Internal Audit Audit) (Corporate) Chief Commercial Head Budgeting Chief Corporate Head Corporate Tax Accounts Head Project Chief Offshore Appraisal Finance, Mumbai Head Integrated Chief Corporate Trading Desk Finance Head Treasury Chief Risk Head Indirect Tax Management Chief PMBG

Level-I INFOCOM Chief Infocom

Level-II

Level-III

Level- IV Sectional Incharge

Sectional Incharge

Incharge MM (locations)

Incharge Internal Audit Incharge Finance (location)

Sectional Incharge

Incharge PMBG, D. Dun 46

Sl. No. 13

Level-I HRD Chief HRD

Level-II Head HRG Head HR Planner Head Corporate R&P Head Organizational Development Group

Level-III Incharge HR Planner (Group) Incharge HR Initiatives Incharge CRC Group Incharge Recruitment Incharge Promotions Incharge Corporate PAR Incharge Corporate Establishment Incharge HR/ER, (Location) Incharge Corporate Incentive Group Incharge Corporate IR Incharge Corporate D&A Incharge HR Policies Incharge Trust () Incharge HSE (location)

Level- IV Sectional Incharge

14

EMPLOYEE RELATIONS Chief ER Head Establishment Head HR/ER (Locations) Head ER, Dehra Dun

Sectional Incharge

Head LAQ (Sector) Head Trust () HEALTH, SAFETY & ENVIRONMENT Chief HSE Head Safety Head Environment Head Offshore Head Occupational Safety Health CORPORATE PLANNING Chief Corp Head Planning & Planning Projects

15

Sectional Incharge

16

Head CMS

Incharge Corporate IE Group Incharge Planning & Projects, Dehra Dun Inchance CMS, D.Dun 47

Sectional Incharge

Sl. No. 17

Level-I INSTITUTES Head IDT/IRS/ IOGPT/ IEOT/ GEOPIC/ ONGC Academy / IPSHEM/ KDMIPE ED R&D Head CEWELL

Level-II Head INBIGS Second Level Heads in Institutes Support Manager Head New & Marginal Field Development (KDMIPE) Head UCG (IRS)
Head ONGC Energy Centre

Level-III Incharges of Group Incharge HR/ER Incharge Finance Incharge MM Incharge Infocom Incharge Logistics

Level- IV Sectional / Lab Incharge

18.

OFFSHORE LOGISTICS Chief Offshore Head Air Logistics Logistics Head Marine Logistics Head IMR Head Pipeline Head Nhava Base Head T&S, Mumbai Head Passenger Transport- Mumbai Head Supply Base, Kakinada Head Finance Head MM

Incharge Operations, Air Logistics Incharge AFS, Helibase Incharge Marine Logistics Incharge Projects, Contracts & Procurement, IMR Incharge Pipeline Maintenance Incharge Pipeline Operations Incharge Pipeline, Projects Incharge Supply Base Operations Incharge Projects- Marine Construction- Nhava Incharge Vessels (R&M) Incharge Operation & Maintenance Incharge (Nhava) Incharge T&S Incharge Custom Clearance, T&S Incharge All India Transportation, T&S Incharge Supply Base Operations Incharge Projects

Sectional Incharge

48

Sl. No. 19.

Level-I Level-II Level-III OFFICE AT MUMBAI/ DEHRADUN / DELHI Head RO, Mumbai Support Manager Incharge Legal Head Infocom Incharge HR/ER Head Coordination, Head Maintenance Incharge MM Delhi (Estate), (Mumbai) Incharge Medical Head Security Incharge Finance Head Corporate (Mumbai/ Delhi) Incharge RTI Administration, Head Vigilance Incharge CC Dehra Dun Incharge Fire Incharge Logistics Incharge Security Incharge IR Incharge Hospitality Incharge Vigilance Incharge Infocom Incharge Estate (Mumbai) Incharge Maintenance (civil) (Mumbai) Incharge Maintenance (Electrical) (Mumbai)

Level- IV Sectional Incharge

20

BD &JV Chief BD&JV

Head Dahej Projects Project Leader Head Mangalore Projects Head New Projects, N. Delhi

Sectional Incharge

49

Sl. No. 21

Level-I OTHERS Chief Marketing

Level-II

Level-III

Level- IV

Head Marketing VAP Incharge Marketing () Head Marketing Crude Incharge Commercial Head Marketing - Gas Incharge ATF Zonal Manager Head- PMT Head -Ravva+PY-3 Head RJ-on-90/1 Head-CB-OS-2 Incharge Legal Head Medical Services (Ddun/Sibs) Head CC Incharge Medical (Locations) Incharge CC (locations)

Chief JV (OG)

Chief-Legal Services Chief Medical Services Chief CC Chief Corporate Affairs Chief E&D Directorate

Chief Security Company Secretary Chief Lab

Domain ExpertsGeology Domain ExpertsGeophysics Domain ExpertsReservoir Head Fire Services

3rd Level of Incharges

Incharge Fire Services (Location) Incharge Security (Location) Dy. Company Secretary

Head Process Chemistry

50

Sl. No.

Level-I

Level-II Head Commercial Audit Head Corporate Logistics Head Sports OSD - Special Projects/ Assignments (L-II) Head of International Desk Head of National Desk Block Manager- CBM

Level-III

Level- IV

Incharge Logistics

Head RTIs OSD- Special Projects/ Assignments (L-I) Chief CEC-OG Head EXCOM National Head CBM Project Manager CBM Head Knowledge Management Head Corporate Exploratory Drilling Centre (CEDC), DDN Chief OTP (Offshore Technology & Projects) Chief Carbon Management

Incharge RTI

Head ONGC Museum Head (.) Project (CEDC) Head EPINET Head Project, (OTP) Head Technology (OTP) Head (.) Project (CMG) Incharge Project Incharge Technology Incharge CMG (Functional Group)

51

Sl. No.

Level-I

Level-II Head Project ICE

Level-III Incharge ICE Support Incharge Business Process Incharge Datacenter Incharge DR Centre Incharge Technical

Level- IV

Chief Reservoir Field Services Head ONGC Schools EO to CMD Chief- CSR (Corporate Social Responsibility) Project ManagerECDP (East Coast Development Project EO to Directors

Head East Coast Offshore Development Head East Coast Infrastructure Development Head EPCG (Export Promotion of Capital Goods) Head (Projects/ Operational Area/ Special Functions) (under Assets/ Basins/ Services/ Plants) Sectional Incharge

52

Note:1. Any new post/level created shall be added to the list after examination by Chief HRD with the concurrence of Director (HR) and Director (Finance) and with the approval of CMD. 2. Positioning of executives to L-I, shall be done with the approval of concerned Director, Director (HR) and CMD and formal orders thereof. 3. Orders for positioning of executives to L-II and L- III positions (except as at Sl. No. 4 below) shall be processed by the respective Key Executive and forwarded to Chief- HRD for seeking approval of concerned Director and Director (HR). Vigilance clearance for these positions will be taken at head quarters. Formal orders shall be issued by the Corporate Establishment, Dehradun. 4. Orders for positioning of L-III positions reporting to Sub- Surface Manager/ Surface Manager/ Block Managers/ Operation Managers in Assets/ Basins/ Plants may be issued by respective I/c HR/ER after obtaining vigilance clearance and approval of the concerned Level I executives. 5. For Level IV positions orders may be issued at the respective location by I/c HR / ER after obtaining vigilance clearance and approval of the concerned Level I executives. 6. Second level executives in the Institutes directly reporting to the Head of Institutes shall have L-II powers for which the Organogram has to be vetted by Chief HRD before approval of concerned Director and Director (HR), in order to streamline and maintain uniform nomenclature under CRC. 7. For 2nd level MM and Finance positions, the proposal needs to be forwarded through Key Executive at Work Centre for approval of Chief-MM and Chief- Corporate Finance respectively and Chief- HRD (Orders to be issued by Corporate Establishment).

53

LEVEL I A, B,C,D & E

Level I-A : Asset Managers 1. Mumbai High 2. Bassein & Satellite 3. Neelam & Heera 4. Assam Basin Managers 1. Western Offshore Service Chiefs 1. Drilling 2. Well 3. Geophysical 4. Offshore Logistics 5. Marketing 6. Engineering Services Offshore 7. Engineering Services Onshore

Level I-B: Asset Managers 1. Ahmedabad 2. Ankleshwar 3. Mehsana 4. Rajahmundry Basin Managers 1. Western Onshore 2. Assam & AAFB 3. Krishna - Godavari 4. Cauvery Service Chiefs -----Others 1). Plant Manager- Uran 2). Plant Manger - Hazira 3). Chief Info-Com 4). Chief MM 5). National Head CBM 6).Project ManagerEast Development Project

Coast

Level I-C: Asset Managers 1. Karaikal 2. Tripura Basin Managers 1.Frontier Basins (GVK) 2.MBA Services Chiefs 1. Logging Services 2. Chief-TS Others 1. 2. 3. 4. 5. 6. Chief HSE Head RO: Mumbai ED R&D Project Manager - CBM Dev. Project Chief- Deepwater Chief Offshore Technology Project

54

Level I -D : Asset Managers -----

Basin Managers ----

Head of Services in Mumbai Head Offshore Institutes 1. 2. 3. 4. 5. Head Drilling Services Head Well Services Head Logging Services Head Offshore Safety Head Geophysical Services KDMIPE

Others

Chief Reservoir Field Services

Level I-E: Asset Managers

Basin Managers

Services Head 1. Head Deepwater MDT 2. Head (Ahmedabad) WSS

Head Institutes

Others

IDT/ IRS/ IOGPT/ IEOT/ ONGC Chief CEC- OG Academy/ IPSHEM/ GEOPIC # Head CEWELL

Others: Level I-E (Contd) (1) Chief Corporate Planning, (2) Chief Corporate Affairs (3) Company Secretary (4) Chief JV (OG)

(11) Chief Commercial (12) Chief - Internal Audit (13) Chief Corporate Accounts (14) Chief Performance Management and Benchmarking (5) Chief E & D Dte. (15) Chief Corporate Finance (6) Head Corporate Exploratory Drilling (16) Chief Risk Management Centre, Dehra Dun (7) Head EXCOM (17) Chief Offshore Finance (8) Chief Lab (18) Chief BD &JV (9) Head Drilling Services (Sectoral) (19) Chief HRD (10) Head Onshore Works (20) Chief Employee Relations

(21) Chief Security (22) Chief Legal Services (23) Chief Medical Services (24) Chief Corporate Communications (25) Head RTIs (26) Head Coordination, New Delhi (27) Head Knowledge Management (28) Head Corporate Administration, Dehra Dun (29) Chief- CSR (30) Chief Carbon Management (31) OSD- Special Project

Note: 1. # The above Head of Institutes shall exercise I-B powers in respect of capital expenditure for EOR/ Technology Pilots 2. Chief Vigilance Officer will have the powers equivalent to Directors in his area of work. 55

PART - III
Powers of Executives below Board level

56

PART III (A)

Powers relating to Expenditure of Capital Nature

57

CA. Acquisition / Lease of Land for operational activities.

Item No. Item LevelI Support I/cHR/ER in Assets/ Remarks Manager in Basins/ Forward Base Assets/Basins Manger in Forward Base (not below E6) (Not below E5)

CA1

Permanent or temporary acquisition of land including right of use when land is acquired for operational activities (including its crop compensation claims) (a) When land is acquired through local Revenue Authorities I. Cases as per norms # -II. Cases above norms upto 25% # Full powers

---

Full powers --

(b) When land is acquired on the basis of recommendations of in-house negotiating committee with representatives not below E-4 level for User Dept./Finance/ HR./Civil (If negotiated price is more than 20% above the prevailing market rates of land in area, details of such transaction will be reported to next higher authority on a monthly basis) I. Cases as per norms # Upto Rs. Upto Rs. 10 Upto Rs. 2.00 Lakh Lakh 50 Lakh II. Cases above norms upto 25% # Upto Rs. Upto Rs. Lakh 10 Lakh 4 Upto Rs. 1 Lakh

Per site.

Per site

-----(c) Without negotiating Committee in Upto Rs. -----Per site emergency## when payment needs to be settled 0.50 Lakh quickly. # Norms refer to norms/requirement with reference to land dimension. ## Powers under item CA1 (c) to be exercised in the case of emergencies like flood, fire, civil disturbances, war, cyclone, blow out and operational break down. Note:1. Cases beyond the powers of Level I Executive shall require approval from competent authority under item C1.

58

CA. Acquisition / Lease of Land for operational activities- Cont.

Item No. Item LevelI Support I/cHR/ER in Assets/ Remarks Manager in Basins/ Forward Base Assets/Basins Manger in Forward (not below Base (Not below E5)
E6))

CA2 CA3 CA 4 CA 5

--

---

Shifted to RF 4 Shifted to RF 5 Shifted to CN4 Merged and shifted to RF5

59

CG. Administrative Approval & Expenditure Sanction for budgeted Capital items of general nature
Item No. Items LevelI Level-II (not below E6) Remarks

CG 1

(a) Furniture, Air conditioners, Air Coolers, Upto Rs. 50 Upto Refrigerators, Water Coolers, Water Purifiers, Lakh Lakh fans and appliances

Rs.

15 Per annum. As per norms/ Instructions on the subject. 10 Per annum

(b)Other Capital Goods, including office equipment, Upto Rs. 50 Upto computer hardware and software. Lakh Lakh

Rs.

Note: 1. In case of unbudgeted capital items expenditure sanction to be obtained under item FM1 2. Cases beyond the powers of Level I Executive shall require approval from competent authority under Item No. C1/C2.

CI: Administrative Approval & Expenditure Sanction for budgeted Computer Hardware and Software for Exploration/ Operational use
All figures in Rs. Crore except wherever specifically mentioned Level-II/ In-Charge Remarks Assets/ D E Info-com in Basins/ ROs/ Plants (not below E5) CI 1 Computer hardware and software of 25 15 10 5 1 Rs.5 Lakh Each case. capital nature including interpretation As Per norms/ work station and communication AM, Instructions on the system / equipment for exploration/ MHsubject. operational use. 35 Note: 1. In case of unbudgeted capital items, expenditure sanction to be obtained under item FM1 2. Cases beyond the powers of Level I Executive shall require approval from competent authority under Item No. C1/C2 Item No. Items Level -I A B C

60

CN: Administrative Approval & Expenditure Sanction for budgeted items of capital nature /works
All figures in Rs. Crore except wherever specifically mentioned

Item No. CN1

Items A

Level -I B C

D E

CN2

Plant, Installations, Pipelines, Equipment, Machinery, 25 15 10 5 1 Tools, Vessels, boats, Capital Civil/Construction/ Fabrication and manufacturing works for operational AM, requirements and Projectised schemes including MHpurchase of plants & machinery & drilling of wells 35 Fabrication & manufacture of bodies for vehicles Rs. 25 Lakh including tankers/ Fire tenders,etc.

Level-II (not below E6) 20% of concerned Level I powers 20% of concerned Level I powers 20% of concerned Level I powers

Level-III Remarks (not below E5) 5% of Each case concerned Level I powers _ Each case

CN3

Drill site foundation and ancillary civil works including approach road

IA,B&C- Rs.3 Crore

5% of concerned Level I powers

Each case

CN4

Capital Works not directly connected with operational requirements. Note: 1. These powers to be exercised only if itemized in _ Per annum Rs.100 Lakh approved budget. 2. Case to be processed through I/c Estate. Any new purchase of residential/ office premises irrespective of value and all constructions of residential/ office premises beyond the powers of Level I shall be referred to Executive Committee for administrative approval. Expenditure sanction in such cases shall be obtained under Item No. C1. Note (Common for CN 1 to CN 4): 1. Level I executives shall also have the powers of sanction of excess Capital Expenditure up to 10% of any capital scheme sanctioned subject to that revised estimate is also within their powers of sanctioning Capital Expenditure. Financial Concurrence is required. 2. In case of unbudgeted capital items/works, expenditure sanction to be obtained under item FM1 3 Cases beyond the powers of Level I Executive shall require approval from competent authority under Items. C1 to C3. 61

PART III (B)

Powers relating to Expenditure of Revenue Nature

62

RA: Administrative approval & sanction for Imprest & Contingent Advances Item Items Level-I Level-II Level-III Remarks No. (not below (not below E6) E5) RA1 Sanction of recoupable Full Upto Upto 1. Imprest sanction to an officer under his jurisdiction Imprest powers Rs.25,000 Rs.10,000 shall not exceed Rs.10,000 in each case 2. Total imprest sanctioned in respect of all officers under his office and including the imprests already sanctioned shall not exceed his sanctioning powers under RA 1. 3. Imprest can be sanctioned in the name of any E- 1 or above level officer. However the expenditure should be sanctioned for recoupment by officers not below L-III/E6 level. 4. As per instructions on the subject. 5. Recoupment is FCNR 6. Sanctioning authority to also sanction the annual limit upto which the imprest holder can spend the amount through Imprest. (Financial concurrence required) RA2 Sanction of recoupable Upto Rs.5 Up to Rs.4 ---Generally applicable to Field Party Chief. Also can be contingent advance Lakh in Lakh in each used by I/c MM /I/c Warehouse for payment of Freight each case case and Demurrage only. The amount of advance shall be determined on the basis of one months average expenditure of last year/field season. RA3 Sanction of non Upto Rs 5 Up to Rs. Up to 1. Advance to be drawn in the name of E1 & above recoupable advance Lakh in 20000 in each Rs.5000 in officers. each case case each case 2. Expenditure sanction to be taken under relevant BDP items based on actual expenditure for adjustment of advance. 3. Advance to be settled immediately after completion of the event subject to maximum of 3 months from the date of drawl of advance. 4. Cash advance to be generally restricted to Rs 20000 to one officer.

63

RC. Administrative Approval & Expenditure sanction for Contract Services

Item No. Items All figures in Rs. Crore except wherever specifically mentioned Level-III Remarks Level -I Level-II (not below (not below E6) E5) B C D E 15 10 5 1 20% of 5% of Each case concerned concerned Level I Level I Powers powers

RC1

RC2

Hiring of contract services including rigs, tankers, vessels, barges, helicopters (offshore) ,O&M contract of captive vessels, including docking & effect repairing, seismic services and other operational services, other than those listed below Hiring of services for scientific /professional jobs rendered by expert agencies.

A 25

RC3

RC4

Hiring of special operational services rendered by licensed and skilled technicians as per relevant instructions on this matter. Hiring of catering/ Housekeeping/Security Services for installations/rigs/OSVs/MSVs etc. A 5

0.5 20% of concerned Level I powers Rs. 50,000 per month

5% of concerned Level I powers

Per annum

Each case

Level-I B 3 C 1 D/E 0.50

---

---

Per annum in each case

RC5

Hiring of other general services (excluding Upto Rs. 25 Lakh Upto Rs. 5 Upto Rs. 1.25 Per annum in each case manpower hiring services) not specifically Lakh Lakh covered under any other Item of BDP 1. Cases beyond the powers of Level I shall require approval from competent authority under Items No. D1 to D3 2. Existing instructions regarding approval of Functional Director and Director (HR) through MDT for hiring of job contracts need to be followed.

64

RD: Administrative Approval & Expenditure sanction for Items related to Communication
Item No. RD1 I/c Info-Com Remarks (not below E5) Hiring & operation of Upto Rs. Up to Communication facilities in remote 1,00,000 in Rs. 10,000 in each areas where Company has no each case case. infrastructure RD2 Installation charges, Deposit & E-4 level officer in Infocom/HR in respect of telephones installed in accordance with the Rental Charges Telephones prescribed instructions/policy on communication facilities. (FCNR) surcharge for (including Mobile Phones), internet delayed payment will require approval of L-I (FCNR). connectivity ,wireless equipments and other tele communication equipments (including call charges) RD3 Reimbursement of call charges in Once the reimbursement is sanctioned by competent authority as per guidelines, monthly respect of telephones installed at or bimonthly call/rental charges can be reimbursed on self certification as per limit or Residence of employees & others actual whichever is lower. Excess calls however will require the approval of L-I /ED/ E8/ Director Concerned (FCNR). However, fresh approval should be obtained every year in all the cases where reimbursement is allowed to non eligible employees & others. Note: Cases beyond the powers of Level I Executive shall require approval from competent authority under Item No. D1. Items Level-I

65

RE: Write off of losses

Item No. RE1 Items Write off of losses under head materials & Fixed assets, book debts, claims, recoverable, loans & advances (including to employee). Level-I Book Value Upto Rs.5 Lakh in each case 1. Includes write off sanction for demolition of existing structure/buildings. 2. Book value means Net Book Value wherever applicable. 3. Write off of losses as per disposal procedure/applicable guidelines/ instructions wherever applicable. 4. Subject to prior review by Internal Audit. 5. Write off of loss to be reported to EC through concerned Director on quarterly basis Note: Cases beyond the powers of Level I Executive shall require approval from competent authority under Item No. I1/I3 as applicable. Level-II Level-III (not below E6) (not below E5) ----Remarks

66

RF: Lease of Building / Property etc. and Payment of Annual Rent, Crop compensation and restoration costs Item Items Level I Support I/cHR/ER/ No. Manager in Forward Base Assets/Basins Manger in (not below E6) Forward Base (Not below E5) RF 1 Lease of building for residential accommodation (in ----Full powers ---accordance with instructions on the subject from time to time) RF 2 Lease of land & building for office, storage, workshop and Rs.5 Lakh per ----------parking of vehicles month Note: 1. These powers shall be exercised subject to assessment and certification of the reasonableness of rent based on prevailing market conditions by the in-house committee consisting of Finance, HR and Indenting Deptt. RF 3 Payment of Annual Rentals for the land occupied for As per Actuals ONGC operations as per approved rates RF4 Surrendering of abandoned sites by payment of restoration Full powers ---costs. Note: Restoration costs to be fixed up by Revenue Authorities/in-house board of officers not below E-4 level based on SOR rates. RF5 Compensation for damage to standing crops, land and buildings around operational areas as a result of operational activities. (i) As per award made by Revenue authorities --Full powers (ii) As per recommendation of in-house negotiating Upto Rs.4 committee as above, when payment can not be kept Lakh in abeyance for completion of formalities by Revenue authorities Upto Rs.1 Lakh

Remarks

Each case. Requirement of the space shall be worked out on the basis of norms wherever prescribed.

---

Upto Rs. 0.25 Per site Lakh

Without negotiating committee in emergency when Upto Rs. 0.25 Per site payment needs to be settled quickly. Lakh Note: Cases beyond the powers of Level I Executive shall require approval from competent authority under Item No. D1. 67

(iii)

RG: Administrative Approval & Expenditure Sanction for Materials General nature Item Items Level I Level-II No. (not below E6) RG1 Stores and spares other than operational Upto Rs. 25 requirement Lakh Petty articles not available in stock including power to purchase --20 % of Level I powers Upto Rs.25,000

Level-III (not below E5)/ E6 in HQ 5% of Level I powers Upto Rs.10,000

Remarks

Each case

RG2

1.Each case. 2.FCNR 3. As per prescribed procedure. 4.No need of GRV for purchase up to Rs.10,000

RG3

Purchase / subscription to books /periodicals, in print or electronic format including on line subscription , of a) Professional / technical nature b) Others Kits & Liveries --Full powers Upto Rs. 50,000 Each case

RG4

Upto Rs. 50,000 Upto Rs. 10,000 As per actual ----for special occasion

RG5 RG6 RG7 Kits for participants in approved training Upto Rs 500 per program organized in ONGC participant ---

Upto Rs. 5,000 Each case Full powers with in-charge HR/ER as per norms Shifted to RF1 Shifted to RF2

Note: Cases beyond the powers of Level I Executive shall require approval from competent authority under Item No. D1.

68

RH: Hospitality
Item No. RH1 Items Level-I E7/Level-II below E6) (not E6/Level-III below E5) (not Remarks Serving participants in official meetings, seminars & conferences: (a) light refreshment As per Upto Rs.30 per head. actual Annual limit Annual limit Rs.2 Lakh Rs.1 Lakh for for level-I. level-II E7: Annual limit Rs.25,000 (b) working lunch As per -actual Upto Rs. 300 per head Level-II: Annual limit Rs. 4.50 Lakh . E7: Annual limit Rs.75,000 Expenditure on distinguished guests, delegation ,members , parties of the press etc, with whom it is in the interest of the Corporation to maintain or cultivate good relations : a) Entertainment As per actual

Upto Rs.20 per head. Annual limit Rs.50,000 for level-III. E6: Annual limit Rs.10,000 Upto Rs. 200 per head. LevelIII: Annual limit Rs. 2.00 Lakh. E6: Annual limit Rs. 30,000

These powers are for offices at A class cities. For offices at other cities, powers per head shall be Rs.100 less.

RH2

Upto Rs.200 per --head. Annual limit Level-II: Rs.5 Lakh. Annual limit Rs.1,00,000 E7: Annual limit Rs. 50,000.

69

Item No.

Items b) Serving lunch /dinner

Level-I As per actual

E7/Level-II (not E6/Level-III below E6) below E5) Level- II /E7 : Upto --Rs.300 per head

(not Remarks These powers are for offices at A class cities. For offices at other cities, powers per head shall be Rs. 100 less. Per annum

c) Presentations of souvenirs and gifts d) Expenditure on travel & boarding RH3

Full powers As per actual

Upto Rs.50,000 ----

--------

RH4

E6/ Level III (not FCNR below E5)-Rs.9000 p.a. Other Executives: E5: Rs.7200 p.a E4: Rs.3600 p.a. E3: Rs.2400 p.a. E2 : Rs. 1200 p.a Note : 1. Cases beyond the powers of Level I Executive shall require approval from competent authority under Item No. D1. 2. Normally working lunch to be arranged through office Canteen/Guest House/Rate Contracts.

Expenditure on flower and other items for As per actual decoration in connection with visits of distinguished guests, Indian and Foreign delegations and parties from the press and other media or other special occasions Expenditure on Tea-Coffee, soft drinks/ As per actual snacks served during meetings and official discussions.

Upto Rs.200 per ---head

Maximum up to Rs.10,000 per occasion for level-II.

Upto Rs.12000 p.a

70

RI. Administrative Approval & Expenditure Sanction for Items of Inventory Nature
Item No. RI1 RI2 RI3 Items Stores ( operational ) Spares ( operational ) Level I Full powers Full powers Level-II ( not below E6) Upto Rs 3 Crore Upto Rs 1 Crore Level-III (not below E5) Upto Rs 0.25 Crore Upto Rs 0.25 Crore Level-IV (not below E4) Rs. 1 Lakh Rs. 1 Lakh Remarks Each case Each case Shifted to MO1

71

RL: Administrative Approval & Expenditure Sanction for Logistics.

Item No. Items All figures in Rs. Crore except wherever specifically mentioned Level-I Level-II Level-III Remarks ( not below (not below E6) E5) A 5 B 3 C 1 D/E 0.50 Upto Rs. 5 Lakh Upto 10,000 Rs. Upto 10,000 Per annum In each Case Rs. On each occasion

RL1

Hiring of goods & passenger transport, both light and heavy handling equipment (a) as per approved norms/HQ instructions on the subject

(b) Urgent/occasional/ short term need like Rs. 2 Lakh inauguration ceremonies, seminars, conferences & visits of official delegations etc. (c) Emergency # need for conduct of operations Upto Rs. 10 Lakh including power to place work order

Each case

Note - Work can be awarded under RL (1 ) (c ) without routing through MM. No TC shall be required.
# Emergency as defined under ME 1. Reporting of nomination cases as per clause 17.11 of Appendix 1. RL2 Freight for materials carried: - Ocean, River, Railway, Road and Air (where Air is cheaper or more suitable than alternative modes) ------------------As per actual MM section can also exercise this power on need basis. Each case

RL3

Air (including airlifting of imported As per actual material) in urgent cases Hiring of service & facilities at ports and allied Rs. 5 Crore agencies such as shipping agents, stevedores, clearing agents, etc.

--------Rs. 1 Crore

--------Rs. 25 Lakh

72

RL: Logistics- continued.

Item No. RL 4 Items Level-I Level-II ( not below E6) -Level-III (not below E5) As per actual FCNR Remarks

RL 5

Stevedoring, handling, trucking, clearing & -handling charges and other charges at ports, railway station/trucking, store yard and handling and transporting charges to warehouse before dispatch of materials to destination and Certification agency dues and Mercantile Marine Deptt. Charges. Wharfage & Demurrage ( Supply Material --transported by ship/road/rail/Air )

Full powers #

Upto Rs. 5,000

RL6

Wharfage & Demurrage (End transported by Ship/Road/Rail)

products Full powers

Upto Rs. 10,000 #

Upto Rs. 5,000

Each case MM section can also exercise this power on need basis. Each Case

Report of Wharfage & Demurrage cases above Rs.5000 to be submitted to Level I Officer (s). Note: Cases beyond the powers of Level I Executive shall require approval from competent authority under Item No. D1 to D3.

#: Quarterly

73

RM: Statutory and Miscellaneous payments Item Items No.

Level-I

RM1

Taxes on movable & Immovable properties RM2(a) License fees,(including PEL/ML fees), royalty, cess, excise duty, sales tax, service tax, VAT and other taxes including surcharges, education cess and duties/inspection charges payable to Statutory Authorities RM2(b) Payment of Port Trust dues certification, statutory survey RM2(c) Payment of Patent filing fees and fees for ISO and similar Certification/ Audits

---------

Level-II Level-III Other Remarks ( not (not executives below below E5) E6) ------E3: As per FCNR actual. ---------E4 : As per FCNR actual

-----

-----

-----------

Rs. 2 ----Lakh

RM3

Income tax/ FBT and other Direct ---Taxes, including surcharges Post & telegram charges, electricity -----& water charges, other municipal taxes Payment of insurance charges for ---cash, goods in transit, vehicles, accident, group insurance or other type of insurance and reimbursement of insurance premium of fidelity guarantee policies.

----

RM4

-----

As actual. FCNR -----

E-5 As per FCNR actual -----Each Case Cases beyond the powers of Level I Executive shall require approval from competent authority under Item No. D1 per ----FCNR

RM5

------

E3: As per FCNR. actual. As per HQ instructions on the subject. As per FCNR actual As per HQ instructions on the subject.

RM6

Shifted to items J1 (a) and J1(b) under powers of Board Level Executives 74

RM: Miscellaneous payments--- Cont

Item No. RM6 (a) Items Level-I / Level-II ( not below E6) 10 --Level-III Other Remarks (not executives below E5) ----Each case Cases beyond the power of L-I shall require approval of concerned Director with concurrence of Associate Finance under item J1 (b) Shifted to FM8 -----Note:Proper justification must be submitted by the claimant for the claim not having preferred within time.

Advance to Government / Rs. Statutory bodies Lakh

RM7 RM8

Sanction for payment/ Full investigation of contingent Powers bill/claim of suppliers, which are not preferred within one year from the date claims are due.

---

RM9 RM10

Penalty / Interest / Late fees Rs. 1 --on Statutory payments Lakh in each case Certification jobs by Rs Auditors/Statutory Auditors Lakh /Engineers/Specified Nominated Agencies for compliance with Statutory/ Govt. directives/guidelines 1

----

---

RM11

I/c Finance upto Rs 25000

(Covered under PM15/PM29) 1.Report to be submitted to EC through concerned Directors on quarterly basis 2.Cases beyond the powers of Level I Executive shall require approval from competent authority under Item I 4. Each case

75

RO: Administrative Approval & Expenditure Sanction for Contingent/Miscellaneous expenditure which cannot be appropriately classified under any other item of the BDP
Item No. Level-II E7 / E5 in HQ / Remarks (not below Level-III Level-IV E6) (not below (not below E5) E4) RO1 Any expenditure of contingent / Upto Rs. Upto Rs. 2 Upto Rs. Upto Rs. FCNR: Miscellaneous / miscellaneous nature which cannot 10 Lakh in Lakh in 10000/- in 2500/- in Contingent expenditure upto be appropriately classified under any each case each case each case each case Rs.10,000.each case other item of the BDP Note: Cases beyond the powers of Level I Executive shall require approval from competent authority under Item D1. Items Level-I

RP: Administrative Approval & Expenditure Sanction for Stationery, Printing and Reprography
Item No. Items Level-I Level-II E7 / (not below Level-III E6) (not below E5) Upto Rs.10 Upto Rs.5 Lakh Lakh E5 in HQ / Remarks Level-IV (not below E4) Upto Rs.1 Per annum. Lakh

RP1

RP2

RP3

Stationery including Computers Stationery, peripherals, storage media, Cartridges and consumables, forms, registers etc. Printing, binding & reproduction jobs for reports, official documents, forms publications, etc. Expenditure on Photocopying, duplicating and typing, drawing, design, etc. from outside agencies

Full powers

Full powers Full powers

Upto Rs.10 Upto Lakh Lakh Full powers

Rs.5 Upto Lakh

Rs.15,000 per month

Rs.1 Per annum. Generally from empanelled firms /rate contracts if available. Rs.10,000 Urgency or when in house per month facilities are not available

76

RR: Administrative Approval & Expenditure Sanction for Maintenance and Repair
Item No. RR1 Items Repairs of machineries, pipelines and equipment including fabrication and manufacture of parts and accessories when in-house facilities and services are not available Level-I Level-IA (Offshore) : Rs. 5 Crore Other Level-I (Including Uran & Hazira) : Rs. 2 Crore 20% of 5% of 1% Level-I concerned L-I concerned L-I concerned (Offshore) : Rs. 10 Crore Executive Executive Executive Onshore (Including Uran & Hazira): Rs. 5 Crore Note: For powers for award of work, refer to item MP4 c(ii) Rs. 3 Crore Upto Rs. 5 Upto Rs. 3 Upto Rs. 1 Lakh Lakh Lakh Level-II Level-III (not below E6) (not below E5) 20% of 5% of concerned L-I concerned L-I Executive Executive Level-IV (not below E4) 1% of concerned L-I Executive Remarks Each case

RR2

RR3(a)

RR3(b)

Repairs of Machineries and equipment where in-house facilities do not exist and such repairs/AMC are required to be done through OEM/OES/their authorized agencies/center only including upgrade, maintenance & support with OEM for Hardware/ software Undertaking maintenance and repair works including minor alteration, Annual maintenance contracts of Building in installations/plants, Drill sites. Repairs and Maintenance of approach Rs. 3 Crore roads to Installations and Drill sites

of Each case L-I

Per annum

Upto Rs. 5 Lakh

Upto Rs. 3 Lakh

Upto Rs. 1 Lakh

Per annum

77

RR: Administrative Approval & Expenditure Sanction for Maintenance and Repair
Item No. RR4 Items Level-I Level-II (not below E6) Level-III Remarks (not below E5) Through I/c Estate Annual recurring: Upto two months rent of bldg./ guesthouse etc Per annum Note: This power should be used only by one officer at one location (through I/c Estate). Through I/c Estate

RR5

Repairs & Maintenance of hired/leased residential /office buildings Note: Repair & maintenance of hired/leased/requisitioned building should be normally done by the owner. A condition to that effect needs to be incorporated in the agreement. Minor additions and alterations to a hired/leased office building, guest house

Non-recurring: ----Upto 2% of the assessed market value of the bldg. Once in three years

RR6

Interior partitioning and creation of office facilities in a building, which has been hired/leased. Repairs and maintenance of ONGCowned residential colony & office buildings including minor additions and alterations

RR7 (a)

Rs. 50 Lakh Per Level-II / E7: ---annum Non-recurring: Rs. 25 Lakh Per annum Upto Rs. 50 Level-II: Upto -----Lakh as one- Rs. 5 Lakh as time one time arrangement arrangement. Upto Rs. 10 Level-I Lakh (Mumbai) Rs.5 Crore

RR7 (b)

Level-I (other locations) Rs. 2 Crore (including Uran and Hazira) Payment of common maintenance Rs 1 Crore charges for own/hired buildings payable to Joint Management Committee/ Society

Per annum Note: This power should be used only by one officer at one location (through I/C Estate) All maintenance jobs including Pest control, painting etc., including Grant in Aid to RWA for general upkeep of colonies will be covered under RR7(a) Per annum Note: This power should be used only by one officer at one location (through I/C Estate).

78

RR: Administrative Approval & Expenditure Sanction for Maintenance and Repair
Item No. RR8 RR9 Items Level-III Remarks (not below E5) Full powers Upto Rs. 25 Upto Rs. 1 Per annum Lakh Lakh Upto Rs. 3 Upto Rs. Upto Rs. 1) On a vehicle on each Lakh 50,000 20,000 occasion. 2) Normally repairs will be done through Authorised Upto Rs. Upto Rs. Upto Rs. Dealers. 50,000 20,000 5,000 3) History sheet of each vehicle to be maintained. Upto Rs. 2 Upto Rs. 50 Upto Rs. 5 Per annum in each case Crore Lakh Lakh Level-I Level-II (not below E6)

RR10

Maintenance and repair works for office equipments/ software including AMC Repairs to heavy vehicles and transport equipment including power for purchase of spares and fabrication of parts Repairs to light vehicles including power for purchase of spares, including fabrication of parts

Hiring of repairs & maintenance services (for vehicles and equipments and technological/ communication/ operational installations) under a rate contract. RR 12 Repair and maintenance of office Rs. 10 Lakh Rs. 2 Lakh Rs. 50,000 Per annum Furniture and Fixtures Note: Cases beyond the powers of Level I Executive shall require approval from competent authority under Item D 1 to D3

RR11

79

RS: Administrative Approval and Expenditure Sanction for General and Other Consultancy Services
Item Items Level-I No. RS1 Consultancy works for scientific/technical AM (MH) : evaluation studies. Upto Rs. 100 Lakh Level-I others: Up to Rs. 50 Lakh Level-II ( not below E6) --Remarks Each case. Limited to Rs. 300 Lakh per annum for AM MH Limited to Rs. 200 Lakh per annum for Level-I other than AM MH. Each case

RS2

RS3

Business Development Consultancy/ Prefeasibility studies/Feasibility studies , design, engineering of project covering preparation ,processing and supervision of works Other professional /management/ expert studies

AM (MH): Upto Rs. 300 Lakh Level-I (others): Upto Rs. 100 Lakh Up to Rs. 25 Lakh

Up to Rs.5 Lakh

Up to Rs.5 Lakh

Each case

Enter into collaboration with university or a Up to Rs. 50 Lakh ---Each case research organization RS5 Expenditure on scientists/technologists from Up to Rs. 50 Lakh ---Each case within the country for consultancy on R&D To be exercised by R&D projects including inviting them and incurring Institutes expenditure on their travel, hospitality and honorarium. RS6 Expenditure on calling outside experts for Up to Rs.5 Lakh -Per occasion Symposia, Seminars, Conferences and Workshops on scientific/technical /management subjects, when arranged in house by calling outside experts. Note : Cases beyond the powers of Level I Executive shall require approval from competent authority under item E.

RS4

80

RW: Administrative Approval and Expenditure Sanction for Welfare and Grant- in-aid
Item No. RW1 Items Level-I Level-II Level-III (not below ( not below E5) E6) ---Remarks

Grant-in-aid as a welfare measures a) Employees Welfare Committee and ---Clubs b) c) d) Donations,grant-in-aid, contributions Rs.2.5 toward Socio economic Lakh in development for purposes covered each case under Corporate Citizenship Policy (CCP) e) Sponsorship sports events media/cultural/ Rs 0.50 Lakh in each case Loans to co-operative societies & ---caterers running approved canteens of

I/c HR/ER (not In accordance to HQ instructions on below E5): the subject Full powers Merged with RW 1 (a) Shifted to sports power ----i) Expenditure should be within funds specifically earmarked by headquarter for this purpose. ii) Cases beyond powers of Level I Executive shall require approval under Item M1 iii) Quarterly report to be submitted to Director (HR) ---In accordance to HQ instructions on the subject Such cases to be referred Competent Authority under M2. to

RW2

Rs.10,000 In each case --

RW3

RW4

RW5

Grants of financial aid /assistance / ----sponsorship to University / Institutes/Professional Bodies Grant- in aid to ONGC sponsored KV Full Schools and other ONGC sponsored Powers schools In-house celebrations/events Rs 5 Lakh in each case

---

------

------

As per agreements/ MOU/ existing arrangements Note:1. Local level sporting events are covered under item SP6 2. Cases beyond powers of Level-I Executive shall require approval of Competent Authority under Item D1.

Rs 20000/- in each case. Annual limit Rs 5 Lakh

81

Item No. RW6

Items

Level-I

Level-II Level-III (not below ( not below E5) E6)

Remarks

Arrange Symposia, Seminars, Rs.5 Lakh Conferences and Workshops of general in each nature case

Annual limit Rs 25 Lakh p.a. Note: i) Efforts to be made to conduct such programme within ONGC premises and only in exceptional cases the same should be conducted outside ONGC premises. ii) Cases beyond powers of Level I Executive shall require approval of Competent Authority under Item D1.

82

PART III (C) Procurement of Materials /Works/ Services

83

MD: Powers of Discarding and Disposal

Item Items Approving Authority Extent of powers No. MD1 Discard, Declare fit for disposal and approve reserve price: MD1(a) Scrap, unserviceable stores and Level I Where the book value is upto Rs. 100 Lakh in each case. spares, packing boxes, empty containers POL drums and other Level- II Where the book value is upto Rs. 20 Lakh in each case. items of revenue nature. Level III Where the book value is upto Rs. 5 Lakh in each case. MD1(b) Surplus as also serviceable Level I Where the book value is upto Rs. 100 Lakh in each case. unwanted stores and spares. Level- II Where the book value is upto Rs. 20 Lakh in each case. I/c MM not below E5 Where the book value is upto Rs 10 Lakh in each case MD1(c) Machinery, equipment and Level I Full powers. vehicles which have become obsolete as per guidelines issued by HQ. MD1(d) Machinery, equipment, vehicles Level I Where the book value is upto Rs. 20 Lakh in each case. and Furnitures & Fixtures which are unserviceable or beyond Level- II Where the book value is upto Rs. 5 Lakh in each case. economic repairs. MD1(e) Machinery, tools and equipment Level I Where the book value is upto Rs. 100 Lakh in each case. which do not fall under preview of obsolete as per existing guidelines Level- II Where the book value is upto Rs. 20 Lakh in each case. but which are considered obsolete. Note: 1) Any capital item except Furniture and Fixture where the gross book value of individual item is upto Rs.25, 000 and net book value is less than Rs. 1000 can be declared fit for disposal by indenter / user deptt. after obtaining approval of Competent Authority as above without constitution of Survey Board. 2) Wherever book value is not available, value will be assessed by a board as per Disposal Procedure. 3) Cases beyond powers of Level I Executive shall require approval of Competent Authority under Item N.

84

Item No. MD2

Items

Approving Authority Approve disposal in respect of item I/c MM Nos. MD.1(a) to MD.1(e)

Extent of powers Disposal bid in terms of reserve price Full powers where the disposal bid is equal to or more than the reserve price.

MD3

MD4

MD5

MD6

Level-I / I/c MM Less than 100% and upto 50% of the reserve price. not below E.7 Note: 1) Less than 50 % requires review of reserve price by Survey Board for re-tendering with due approval of concerned Director. 2) L-I shall have full powers for disposal of Furniture, Fans, Typewriters, Almirah, PCs, Laptops, Tablet PCs more than 4 years old, irrespective of Reserve Price. 3) Power to be exercised with prior concurrence of attached finance at commensurate level in case the bid is less than the reserve price. Reasons for acceptance of offers below reserve will be recorded in writing. Enter into a running contract with a In-charge MM Full powers with financial and legal vetting. firm for periodical disposal by sale of waste paper, scraps, empty containers, packing boxes, unserviceable stores and spares. Enter into an agreement with a In-charge MM Full powers with finance and legal vetting. reputed firm of auctioneers, for sale by auction of assets and other materials declared fit for disposal. Authorise sale of packing boxes, E.1(MM) Full powers at the reserve price. empty containers and POL barrels to employees. Approve disposal action in respect E.0 Full powers. of periodicals, newspapers etc.

85

ME: Administrative Approval, Expenditure Sanction and Purchases of materials, Hiring of Equipments/ services and award of works contract- against single tender to meet emergency requirement/ operational breakdown.
Item No. ME1 Items Emergency purchase of capital items / Fabrication works, stores, spares and other items and hiring of services on single tender on nomination basis without reference to Purchase Wing /Engg. Services in case of operational break down /emergency. Level -I Rs. 10 Lakh Remarks Each case FCNR

Note: 1. The powers as above to be exercised in the case of emergencies like flood, fire, civil disturbances, war, cyclones, blow out and operational break down. 2. Detailed justification for resorting to emergency / operational break down should be recorded at the time of processing the proposal for approval. 3. Cases beyond powers of Level I Executive shall require approval of Competent Authority under Item F5. 4. Reporting of single tender cases on nomination basis as per clause 17.11 of Appendix 1.

86

MM. Powers of Materials Management Item Head Authority No. MM1 Declare an item costing less Chief MM than Rs. 5,000 a "Capital Item." MM2 Certify an item of stores, spares Level-I or of capital nature as "Proprietary".

Extent of powers

MM3

MM4

MM5

MM6 MM7

Full powers in accordance with the instructions on the subject and with concurrence of Finance Upto Rs.1 Crore in each case. Note: Such powers shall be exercised in consultation with concerned Finance and MM Deptt Refer clause 17.10 of Appendix 1 for conditions Cases beyond powers of Level I shall require approval of Director under Item R1. Declare an item of stores and I/c Full powers. spares as 'Slow-moving ' or warehouse Note: 'Non-moving' Not below These powers shall be exercised in accordance with the instructions on the E1 (MM) subject, and in consultation with the Indenter and Finance. Approve and countersign a MM Full powers. Goods Receipt Voucher, an Officer not Note: Issue Voucher and Material below E.1 Where materials management officer of E.1 level is not posted i.e. E.0(MM) Transfer Note. may sign the GRV's/IV's and MTN's. Approve and countersign a E.1 (MM) Full powers. Stock Discrepancy Report and E.0 (MM) Upto Rs. 10,000/ direct follow-up action. Note: Where materials management officer of E.1 level is not posted, E.0(MM) may exercise full powers. Approve accounting of stock E.0 (MM) Full powers. verification discrepancies. Sign Railway Credit Notes. E.0 or Full powers. above Note: 1. The executive deputed for sampling / bonding/de-bonding chemicals are empowered to sign Railway Credit Notes. 2. This is subject to the condition that in case of demurrage, wharfage etc. the case shall be processed concurrently for regularization with approval of Competent Authority.

87

MP: Purchase of materials/ hiring of services/turnkey project contract

Item No MP1(a) MP1(b) Purchase of of services materials, hiring Authority Extent of powers Shifted to R2. Approve empanelment of firms a)Level-I /E8/E9 Full powers for supply of various general nature items/ services b)Chief MM for Full powers HQRS/Head ROs Sign & issue RFQ for tender/Limited tender Open E.1 (MM) Full powers in accordance with prescribed procedure.

MP2

MP3 Merged with MP2 Note for MP2: 1. Open/Limited tender shall be invited as per prescribed procedure. 2. Executives not below E-1 can invite tenders both open and limited specific to their department when the procurement is not routed through MM as per clause 17.15 of Appendix 1 or where the sanction value of procurement is less than or equal to Rs 25, 000/-. However, they will follow either MM Manual in case of Materials and services or works Manual in case of works.

88

MP4: Accept a tender for the procurement of goods Services/turnkey project contracts if offer is technically and commercially acceptable: Item Items Authority Extent of powers No. MP4 Open tender Level-I Level I A Other Level Level Level Level (a) AM-MH Level I A/ IB IC ID IE Chief MM Rs 35 Rs 25 Rs 15 Rs 10 Rs 5 Rs 1 Crore Crore Crore Crore Crore Crore In-Charge MM (not below E6 20% of tender acceptance powers of concerned L-I Executive level) Second level MM Officer 5% of tender acceptance powers of concerned L-I Executive (where I/c MM is E6 or above level)/Incharge MM (E5/E4 Level) Other MM Executives ( E4 and 1% of tender acceptance powers of concerned L-I Executive above) subject to maximum of Rs. 10 Lakh in each case for executives under Level IA to Level I D Upto Rs 5 Lakh for executives under Level 1E MM Executives (E1 to E3) E3 - Rs 4 Lakh E2 - Rs 2 Lakh E1- Rs 1 Lakh Note: 1. Refer to clause 17.3 and 17.5 of Appendix 1 for tender acceptance powers in case of single acceptable bid against Open Tender 2 Powers against open tender shall be exercised in case of placement of orders against DGS&D and ONGC rate contract MP4 Limited tender Same as MP4(a) 75% of MP4(a). (b) Refer Clause 17.8 of Appendix 1 for conditions of Limited Tender and Clause 17.4 & 17.5 of Appendix 1 for tender acceptance powers in case of single acceptable bid against Limited Tender MP4 Single tender on PAC L-I 20% of MP 4 (a) (c)(i) basis, for procurement of Note: 1. Powers restricted at L-I level only materials 2. Refer Clause 17.11 of Appendix 1 for conditions & reporting mechanism.

89

MP4: Accept a tender for the procurement of goods Services/turnkey project contracts if offer is technically and commercially acceptable: Item Items Authority Extent of powers No. MP4(c) Single tender on nomination L-I 20% of MP 4 (a) (ii) basis for procurement of Powers restricted at L-I level only materials, hiring of Note:equipment/ services and 1. These powers can also be exercised for calling experts for consultancy in award of works from OEM / respect of the equipment in use. OES 2. In case ONGCs standard terms and conditions are not accepted and the competent authority wants to relax the same, specific approval of Level I executive shall be obtained. for cases within his purchase powers. However, this relaxation is applicable only for AMC cases. 3.Refer Clause 17.11 of Appendix 1 for conditions & reporting mechanism MP4(d) nomination tender for L-I 20% of MP 4 (a) subject to maximum of Rs 1 Crore in each case. (i) procurement of material/ Powers restricted at L-I level only hiring of equipments/ services Refer Clause 17.11 of Appendix 1 for conditions & reporting mechanism. and award of work in case of Operational urgency subject to reliability MP4(d) nomination tender for L-I Upto Rs 20 Lakh (ii) hiring of Consultancy/ Note:Domain Expert/Professional 1.From Consultants/ Domain Experts/ Professional Agencies empanelled by agencies concerned Director 2. Powers restricted at L-I level only 3. For induction of new technology, approval of Competent Authority shall be required under Item F-3 (c). 4. Refer Clause 17.11 of Appendix 1 for conditions & reporting mechanism MP4(d) Nomination tender in case of L-I Upto Rs 10 Lakh (iii) functional exigencies/ Special Note:events 1. Powers restricted at L-I level only 2. Refer Clause 17.11 of Appendix 1 for conditions & reporting mechanism MP4(e) Board Purchase The executives are empowered to make board purchases upto the purchase powers delegated to them as per MP4 (b). Refer clause 17.9 of Appendix 1 for conditions.

90

Deleted. Requirement of TC clarified under Appendix I Clause 17.12 &17.13. MP4(g) when the majority recommendations Authority next higher to Powers as MP4 but concurrence of finance at commensurate level needs to be obtained. of the Tender Committee are not those indicated in MP4. acceptable or where equally divided ( in the case of four members) recommendations of TC Note common for MP 4 (a to f): 1. Cases beyond powers of L1 Executive shall require approval from competent authority under Items F of Powers of Board Level Executives. 2. Refer to Clause 17.1 to 17.16 of Appendix 1 for conditions/explanations 3. Constitution of Tender Committee: The following levels of MM & Finance officers and indenting Deptt. shall form part of the Tender Committees. In the case of Turnkey projects wherever indenter is not end user and requirement is for use within the work centre, then end user will also be a member of the tender committee at the same level mentioned below. Sl Accepting Authority TC Level No. 1 Level-I or above In-charge MM / Head Central Purchase under Chief MM, Incharge Finance and Level II of User Department. 2 In-charge MM Second Level MM Officer #, Second Level Finance Officer# and Officer of indenting dept of corresponding Level 3 Second Level MM Officer MM Officer E-4 Level , Finance Officer and Officer of indenting Dept. of corresponding level 4 Other MM Executive (E-4 & above). MM Officer E-3 Level, Finance Officer and Officer of indenting dept. of corresponding level. Note 1: # Second level officer in MM and Finance as designated at the work center 2. Refer to Clause 17.6 & 17.12 to 17.14 of Appendix 1 for conditions/explanations.

Item No. MP4(f)

Items

Authority

Extent of powers

91

Item No. MP5

Items

Authority

Extent of powers

Signing and placement of Level-I/E.7(MM)/ Full powers supply order for stores, In-charge MM spares and capital items and for signing contracts. Second Level MM Order / contract value upto purchase approved by I/C MM. Officer MM executives (E-4 Order / contract value upto purchase approved by Second level & above) MM Officer. Other MM Executive Order/ contract value upto purchase approved by one level above (E1 to E3) officer of MM Deptt. Note: A. Executives not below E-1 can also exercise these powers to sign supply order/ contracts specific to their department when the procurement is not routed through MM as per Clause 17.15 of Appendix 1 B. The above powers will be exercised subject to authorized signatory satisfing himself of the conditions at (i) to (iv) below: i. Proper expenditure sanction for the procurement exists. ii. The purchase has approval of competent purchase authority iii. Agreement /Contract is placed on standardized/approved terms and conditions iv. In case a tender results in multiple Orders/ Contracts, signing powers will be decided based on the sum total of all the individual orders/ Contracts.

92

Item Items No. MP6 Approve extension of delivery date in respect of a supply order/ contracts other than Development orders where: (a) Entire delay is solely on account of supplier / contractor

Authority

Extent of powers

Competent Purchase Authority

Full powers on recommendations by indenter & MM with levy of full LD as per terms of contract. Note: (v) Indenter shall confirm continued existence of the requirement. (vi) For cases falling under powers of EPC, such extension can be granted with the approval of concerned Director as per item R 3 (a) (vii) FCNR (viii) No TC required for extension with levy of LD as per terms of contract. (ix) Where the delay is more than one year beyond the originally scheduled date of delivery, the approval of concerned Director must be obtained. Under item R 3 (a)

(b)

Delay in part or full is on account of ONGC (i) Extension with ONGC Competent reserving its right to levy LD Purchase as per contract conditions Authority

Full powers, as per prescribed procedure on recommendation of Indenter and MM. Note: (i) Indenter shall confirm continued existence of the requirement. (ii) For cases falling under powers of EPC, such extension can be granted with the approval of concerned Director as per item R 3 (b) (i) (iii) FCNR (iv) No TC required (v) Where the delay is more than one year beyond the originally scheduled date of delivery, the approval of concerned Director must be obtained under item R 3 (b) (i)

93

Item Items Authority No. (ii) Finalisation of quantum Competent of LD on completion of Purchase contract, at the rate specified Authority in the contract without condonation of the delays attributed to the contractor, brought out in the joint statement signed by ONGC and contractor as per MM manual (c ) Extension without imposition of LD where delay is solely attributable to ONGC in LSTK cases Competent Purchase Authority

Extent of powers Full powers on recommendations of TC. For EPC level cases, approval of Director concerned shall be obtained as per item R 3 (b) (ii)

To the extent such delay is attributable to ONGC as brought out in the joint statement signed by ONGC and Contractor as per MM manual. For EPC level cases, approval of Director concerned shall be obtained as per item R 3 (c) Shifted to Item R4 Covered under MP6 Full powers in accordance with prescribed procedures (EPC approved cases will be decided by EPC only as per item R5) TC to be held Full powers in accordance with the prescribed procedure.

Partial/ Full waiver of LD and/or condonation of delay attributed to contractor, with complete justification. MP10 Release earnest money deposit/ Security deposit

MP7 MP8 MP9

Competent Purchase Authority (CPA) Competent Purchase Authority Level-I

MP11 Relaxation of condition Level I relating to EMD / security deposits prior to invitation of bid.

Full powers for EPC and Director level cases in accordance with the prescribed procedure. Empowered for relaxation / waiver conditions based on merit of each case upto their purchase powers Director concerned has full powers under item R6.

94

Item No. MP12

Purchase of materials, hiring of services (a)Negotiation during pre award stage as per Corporate guidelines

Authority

Extent of powers

Competent Full powers for cases within his purchase powers as per MP4 Purchase Authority not For EPC related cases concerned Director has full powers as per item R7(a) below Level-I. Full powers. For EPC related cases, concerned Director, Director (F) and CMD as per item R7 (b). Note : i) Competent Purchase Authority for Item MP 12 (b) means same authority who approved the award of contract irrespective of type of tender/mode of purchase or value of individual Purchase Order/Contract. ii) Powers will be exercised as per instructions on the subject. iii) In all cases valuing above Rs. 5 Lakh the post contract issues will be deliberated by the TC for approval of CPA. i) Maximum 2 weeks. ii) Maximum 4 weeks as recommended by TC in Consequence with interaction with prospective bidders during pre-bid conference which shall be approved by the CPA. Note: i) Officer one level above the Competent Purchase Authority to approve any extension beyond 2 weeks. ii) No tender document will be sold during extension period. iii) Cases beyond power of L1 shall require approval of Competent Authority under Item R8. Non EPC cases

(b) Post contract other than LD

issues Competent Purchase Authority

MP13

Extension of tender opening Competent date Purchase Authority

MP14

Invocation/Forfeiture EMD/SD

of CPA not below Level-I.

95

Item No. MP15

Purchase of materials, Authority hiring of services Approval of Change Order Level I for LSTK/EPC Contracts

Extent of powers Each change order upto 35% of Tender Acceptance Powers under MP 4 (a) Subject to the condition that sum of all change orders (including those issued by subordinate authorities) shall not exceed 5% of the original contract value Note: 1. These powers are in respect of each contract. 2. The limit of/5% of contract value (mentioned above) is for the sum of the cumulative absolute value of all positive change orders and the cumulative absolute value of all negative change orders 3. In case of increase in total cost, additional expenditure sanction shall be obtained from Competent Authority. If increase is more than 10% of the contract value, Expenditure Sanction of Competent Authority shall be obtained as per Item C 3 under Powers of Board Level Executives. 4. Shifting of contractual completion date due to change order and change orders having impact on overall Project completion schedule shall also need approval of Competent Purchase Authority (who has approved the original contract award), not below the authorities mentioned above. 5. TC to be held. 6. Cases beyond the power of L-I shall require approval of competent authority under Item R 10.

96

MS: Powers of Stock Verification Officers

Item No. MS 1 Items Authority Extent of powers Full Powers. Note: The programme of stock verification shall be drawn up by the stock verification officers in accordance with the instructions on the subject. Full powers in accordance with the instructions on the subject. Note: The authorities specified will also have full powers to conduct annual/surprise physical verification of the assets, stores and spares. Approve the annual stock verification Head of Stock programme of the various work centers verification at for Fixed assets, Stores & Spares HQrs/I/c MM at locations. Authorise conducting of Physical I/c MM verification of the Fixed assets, stores and spares

MS 2

97

PART- III (D)

Powers of Engineers relating to Works and Turnkey Contracts

98

EW: Powers of Engineers relating to Works and Turnkey Contract.

Item No. EW1 Head Authority Extent of powers Full powers. In the work centers where HES position is not defined under CRC, E6 & above of Engineering Deptt. shall exercise full powers for technical sanction. Upto Rs. 200 Lakh in each case. Upto Rs. 75 Lakh in each case. Upto Rs. 25 Lakh in each case. Upto Rs.10 Lakh in each case. Accord technical sanction to Head Engg detailed estimates in respect Service of a work sanctioned by Competent Authority. E6 E.5 E.4 E3

99

EW2: Accept a tender if offer is technically and commercially acceptable:

Item No. EW2 (a) Head Accept open tender Authority Level IA-AM MH Other Level IA Level IB Level IC Level ID Level IE Level-II Extent of powers Upto Rs 35 Crore in each case Upto Rs.25 Crore in each case Upto Rs.15 Crore in each case Upto Rs.10 Crore in each case Upto Rs.5 Crore in each case Upto Rs.1 Crore in each case 20% of tender acceptance powers of concerned L-I Executive Upto Rs.50 Lakh in each case for Level II under L-I E. Upto Rs.50 Lakh in each case Upto Rs.25 Lakh in each case 75% of EW 2 (a) Refer to Clause 17.8 of Appendix 1 for conditions. Same as under MP 4 (d) (i) Powers restricted at L-I level only Refer to Clause 17.11 of Appendix 1 for conditions & reporting mechanism.

Level-III/ E6# E4 & above Same as EW2 (a)

EW2 (b) EW2 (c)

Limited Tender

nomination tender in case of LeveL-I Operational urgency subject to reliability

Note: Common for EW 2 (a), (b) and (c) In the matter of invitation of tenders & finalization thereof provisions as laid down in the MM Manual, work manual, ONGC repair & fabrication procedure, as applicable, as also other instructions on the subject shall be followed. Refer to clause 17. 3 to 17.5 of Appendix 1 for tender acceptance powers in case of single acceptable bid against Open/Limited Tender. Refer to clause 17.1 to 17.16 of Appendix 1 for conditions and explanations as applicable. Cases beyond powers of L-I Executives shall require approval from competent authority under Items F of Board Level Powers

100

Constitution of Tender Committee: The following levels of Tender Processing Group & Finance Executives shall form part of the Tender Committees. Wherever, Tender Processing Group & concerned user deptt are different, representative from concerned user deptt at the level corresponding to Tender Processing Group shall also be members of TC. The level of TC and CPA will be with reference to sanction value or tender value whichever is higher : Sl No. 1 Accepting Authority Level-I or above TC Level Level-II Executive from Tender Processing Group and Incharge Finance. Level-III/E6# Executive from Tender Processing Group and Second Level Finance Officer $, Tender Processing Group & Finance Executives of E-4 Level. Tender Processing Group & Finance Executives of E-3 Level.

Level-II

3 4

Level-III /E6# E-4

#Note 1: E6 level shall exercise powers only if L-III position is not posted/not available at the unit. Note 2: Refer to Clause 17.6 & 17.12 to 17.14 of Appendix 1 for conditions as applicable. $ Note 3: Second level officer in Finance as designated at the work center

101

Item No. EW3

Head

Authority

Extent of powers Upto Rs.10 Lakh in each case. Upto Rs.5 Lakh in each case. Upto Rs.3 Lakh in each case. Upto Rs.2 Lakh in each case Note : 1. The powers as above to be exercised in the case of emergencies like flood, fire, civil disturbances, war, cyclones, blow out and operational break down. 2. Detailed justification for resorting to emergency / operational break down should be recorded at the time of processing the proposal for approval. 3. No TC shall be required. 4. Cases beyond powers of L-I Executives shall require approval from competent authority under Items F5 of Board Level Powers 5. Reporting of single tender on nomination basis as per clause 17.11 of Appendix 1 Full Powers Note:1. Where sub-head of work are split up by the Sanctioning Authority/the Competent Authority under this Item, the Engineering Authorities concerned may exercise their normal powers by value, for award of contract, for the split-up portions.

Acceptance of tender in Level IA emergencies without call of Level IB tender Level IC Level -ID/IE

EW4

Approve split-up Sub-heads of Tender work Accepting Authority for Total Project Value

102

Item No. EW5

Head Accord technical sanction for deviation in quantities against high/low rated items (variations being more than 25% as compared to the estimated rates plus escalation on the basis of cost index) as may be applicable.

Authority Level-I Level-II Level-III/E6# Level-IV/E.5# E.4 E.3

Extent of powers Upto Rs. 20 Lakh in each case. Upto Rs.7.5 Lakh in each case Upto Rs.5 Lakh in each case Upto Rs.3 Lakh in each case. Upto Rs. 1 Lakh Upto Rs. 75,000/Note: The officers may award such quantities upto 10% of the quantities stipulated in the Agreement. Variations in quantities beyond 10% shall require approval of CTA not below the authorities mentioned above. Their powers to award such quantities shall further be restricted to the monetary limits mentioned above. These powers shall not be utilised concurrently. It will be the responsibility of Sanctioning Authority to ensure that the status of the accepted tender does not change due to award of such enhanced quantities. Reasons for deviation in such quantities are to be mentioned and justified in the file.

103

Item No. EW6

Item

Authority

Extent of powers Full powers. Upto 10% of the value of over-all contract and further subject to a ceiling of Rs. 20 Lakh for all items. Upto 10% of the value of over-all contract and further subject to a ceiling of Rs. 10 Lakh for all items. Upto 10% of the value of over-all contract and further subject to a ceiling of Rs. 5 Lakh for Schedule & Agreement items and Rs. 1 Lakh for other items. Upto 10% of the value of over-all contract and further subject to a ceiling of Rs. 50,000/ for Schedule & Agreement items and Rs. 25,000/ for other items. Note: 1. These powers shall not be exercised concurrently. 2. The exercise of these powers shall further be as per the policy guidelines and instructions of the corporation. 3. These powers may be exercised for all items whether provided or not in the Agreement or Schedule of rates Full powers Upto Rs.10 Crore Upto Rs.5 Crore Upto Rs.100 Lakh Upto Rs.50 Lakh Upto Rs.25 Lakh Upto Rs.7.5 Lakh

Accord technical sanction for Level I extra and substituted items. Level II

Level III/E6#

LevelIV/ E5#

E4

EW7

Signing of work order / contracts /

Level-I/ E7 L II/LIII/E.6# E.5 E.4 E.3 E.2 E.1

104

Item No. EW8

Item

Authority

Extent of powers Upto Rs. 100 Lakh in each case Upto Rs. 50 Lakh in each case Upto Rs. 25 Lakh in each case Up to Rs.15 Lakh in each case Upto Rs. 10 Lakh in each case Up to Rs. 3 Lakh in each case Up to Rs.1 Lakh in each case Note: 1. Normal purchase procedure shall be followed while exercising these powers. 2. All purchase shall be against sanctioned estimates for which administrative approval and expenditure sanction of Competent Authority exist. 3. The Engineer would be empowered to purchase all types of building materials for civil works except cement and steel which will be purchased by them only in emergency. They can however, request the Materials Management irrespective of the above powers to make purchase for them in cases where purchase can be deferred and long range advance planning is possible. 4. The word "Building materials" includes all type of materials required to carry out work including all tools, plants implements, etc. Full Powers in accordance with prescribed procedure.

Purchase of various types of Level IA building materials by Civil Engineers and Signing of Level IB Supply order thereof. Level IC Level-ID/1E Level II Level-III/ E6# E5

E-1 (Engineering Executive ) # Note: (Common for Chapter E): Wherever powers are delegated to L-III/E6 or L-IV/E5, E6/E5 level shall exercise powers only if L-III/L-IV position is not posted/not available at the unit.

EW9

Invite Open Tender

105

PART III (E)

Powers in respect of Other Functions a) Field Parties (FP) b) Financial Management (FM) c) Operating Joint Ventures (JV) d) Marketing (MK)

106

FP: Powers of Field Party Chief: FCNR during field seasons

Item No. FP1 Item Administrative approval and Expenditure sanction in respect of repairs of vehicles including sanction for purchase, fabrication and manufacture of parts. i. Light Vehicle ii. Heavy Vehicle iii. Field Party Equipment Miscellaneous Contingent Expenditure. Sanction and purchase of sundry consumable items of expenditure upto Rs. 2,000/- in each case subject to annual ceiling as under: i. Geological party ii. Seismic Party iii. Other parties including GM/Shallow Drilling Purchase of POL, Stores & spares against expenditure sanction accorded by competent authority for field season, as also off season Hiring of camping grounds i. Seismic Party ii. Other Parties Payment of freight charges Extent of powers On Single Tender (on On Limited Tender (on each occasion) each occasion) Upto Rs. 10,000 Upto Rs. 20000 Upto Rs. 10000 Upto Rs. 20,000 Upto Rs. 40,000 Upto Rs. 20,000

FP2

FP3

Upto Rs.25,000 Upto Rs.2,00,000 Upto Rs. 25,000 Full powers in accordance with purchase procedure.

FP4

FP5

FP6

FP7

Upto Rs. 1,00,000/ p.a. Upto Rs. 10,000/ p.a. Full powers as per actual requirements for carriage by goods/passenger train and also by road, where transportation by road is cheaper or is considered necessary in view of the sophisticated or fragile nature of the equipment. Payment of compensation for damage to crops, fields Upto Rs. 10,000/ in each case subject to the condition that the amount and houses during seismic operations of compensation payable has been assessed by the concerned Revenue Authorities. Upto Rs. 5000/- in each case based on certification by Party Chief after making assessment as per guidelines issued by State Government. Entertainment of distinguished guests Not exceeding Rs. 60/ per head and ceiling of Rs. 2500/ p.m.

107

Item No. FP8

Item

Extent of powers

FP9

Local purchase of stores and spares including capital Purchase against hand quotations : items, without reference to Materials Management Upto Rs. 25000 in each case with an annual ceiling of Rs. 100,000 subject to reasonability of Rates. Purchase with out formal inquiries and hand quotations: Upto Rs. 5000 in each case with an annual ceiling of Rs. 30,000 subject to reasonability of Rates. To engage casual labour As per requirements of approved work programme and in accordance with instructions on the subject. Note: While implementing the party programme, LM-Geophysical Services shall lay down the number of casual mandays permissible to each party for the entire field season, indicating its beginning and closing dates. Labour should be engaged upto daily wage rates as approved by Local Revenue Authorities, subject further to such conditions as are laid down by Competent Authority from time to time.

108

FM: Powers for Financial Management

Item No. FM1 Items Expenditure sanctioning unbudgeted capital items powers Authority for Level-I Extent of powers Up to 10% of expenditure sanction powers pertaining to capital expenditure of the items provided the total approved Plan budget of the unit is not exceeded. Reasons for such sanction for unbudgeted capital items and re-appropriation to be recorded Note: Cases beyond powers of Level I Executive shall require approval of Competent Authority under Item C2 Full powers subject to the items for which re-appropriation is required is falling within sanctioning powers of concerned authority. However no re-appropriation shall be allowed from plan to non-plan & vice versa. Reasons for re-appropriation to be recorded Note: Cases beyond powers of Level I Executive shall require approval of Competent Authority under Item B1 Full powers to re-appropriate for unbudgeted revenue expenditure (without re-appropriation from Plan to Non Plan) subject to such expenditure falling within his expenditure sanctioning powers and provided that total approved revenue budget of the unit is not exceeded Note : 1. Reasons for re-appropriation to be recorded. Wherever full powers are mentioned against a revenue head, the reappropriation power is limited to the amount specified in RC1 2. Cases beyond powers of Level I Executive shall require approval of Competent Authority under Item B2.

FM2

Re-appropriation of funds from one Level-I budgeted capital item to another budgeted capital item

FM3

Re-appropriation for un-budgeted revenue expenditure

Level-I

FM4 (A)

Re-appropriation of funds from one Commitment item to another for budgeted inventory , contractual and other charges heads within the approved budget of their respective units subject to such expenditure falling within his expenditure sanctioning powers (without re-appropriation from Plan to Non Plan) a) Within Fund center and within Budget Level I head 109

Full powers for budget for the sections under his control.

Item No.

Items

Authority

Extent of powers

b) From one Fund Center to another and/or Level I from one budget head to another

Full powers where both Fund Centers are under his control

FM4 (B)

Transfer of funds from one unit to another (without re-appropriation from Plan to Non Plan) a) Within same location Level I

Full powers with the approval of both Level I executives and concurrence of Associate Finance of both units

Full powers with the approval of both Level I executives and concurrence of Head Corporate Budget Note: In case of transfer of funds for unbudgeted capital/revenue expenditure, approval of competent authority for sanction of unbudgeted capital/revenue expenditure shall also be required under item FM1/FM3 as applicable.

b) From one location to another

Level I

110

Item No. FM5

Items Pre-audit of Bills/invoices and authorization of journal entries ( As per circular no. CA- 208/ 2003 dt.26.02.03 )

Authority

Extent of powers Amount Remarks Rs. Singly

I. Asstt. F&AO- E0

Upto 10,000/-

II. F&AO- E1 III. Sr. F&AO- E2

Upto Rs.5 Lakh Upto Lakh Upto Lakh

Singly

Rs.15 Singly

IV. DM (F&A) E3

Rs.100 Jointly with another Finance Officer not below E1 level Jointly with another Finance Officer not below E1 level. Note : 1.These powers are to be exercised based on the contract/PO value. 2. These powers can also be exercised for payment of advance where advance is as per contract provisions in accordance with BDP item J1 (a) or where approval for payment of advance has been obtained under item J1 (b) However, bills shall be verified and certified for payment by indenting/executing deptt as per item FM8.

V. Manager (F&A)-E4

Full Power

FM 6

Personnel Claims related payments i) Payment through Pay roll Designated Pay roll Full Powers administrator (not below E1) ii) TA/TTA/Personnel Advances As per FM 5 & Personnel Claims other than Pay roll 111 As per FM 5

Item No. FM7

Items

Authority

Extent of powers

Signing of Cheques, Bills, Notes and other negotiable Instruments, open letter of credit & make e-payments. (a)Without limits Any two of following Full powers. authorities jointly out of (As per circular no HQ/CA/Bank(7)/84-85 dt. 13.3.85) which one should be minimum E4. (a) Principal Officer (b) GGM(F&A)/GM(F&A)/ DGM(F&A) (c) CM(F&A)/Man.(F&A) (d) DM(F&A)/Sr.FAO/FAO (b)With limits Any two of the following: (a) DM(F&A) (b) Sr.FAO Upto Rs. 5 Lakh (c) FAO Any two FAO officers Upto Rs. 1 Lakh

(c)Railway Credit (HQ/CA/Bank(7)/84-85 13.3.85)

Note : 1. Above powers are as per circular no HQ/CA/Bank(7)/8485 dt. 13.3.85. 2. Powers for request for issue of bank guarantee and Security Deposit to various authorities will be governed by cheque signing powers Notes Any officer authorized by Full Powers dt. Principal Officer Note: Principal Officers shall be competent to operate the bank accounts singly without any limits for Railway Credit Notes.

112

Item No. FM8

Items

Authority

Extent of powers

Verification & certification of E-2 & above (singly). Rs.15 Lakh Contractors & Suppliers invoices by executing/ indenting deptts. E-2 & above jointly with E3 Upto Rs. 1 Crore. or above. E-2 & above jointly with E-4 Upto Rs. 5 Crore. or above. E-2 & above jointly with E-5 Full powers. or above. Note : 1. These powers are to be exercised based on the contract/PO value. 2. In case of final payment after completion of works as per approved technical sanction and contract provisions, one of the executives verifying and certifying invoices should be minimum E 4 level executive irrespective of the value of the contract.

113

Powers in respect of Joint Ventures (JVs)

Item No. JV1 Items Administrative approval and expenditure sanction for items of capital nature/ operational works Execution and Signing of Guarantees and Deeds as per format in the JOA/ PSC Approval of Work Programme & Budget Authorization for expenditure / authorization for expenditure request ( AFE /AER) Authority & Extent of powers Chief JVOG/L-I Rs. 25 Crore in each case. Note: Cases beyond powers of Chief JVOG.L-I Executive shall require approval of Competent Authority under Items C/D Chief JVOG/L-I - As per format & amount specified in the JOA/ PSC Note: Approval of concerned Director and Director (F) shall be required under item Q1 when not as per the format in the JOA/ PSC or where amount of Guarantee is not specified in JOA/PSC ONGC nominated representative in the Management Committee subject to recommendations of the Operating Committee. AFE / AER covered fully in the approved work programme and budget ONGCs nominated member of the operating committee with concurrence of the associated Finance of JV. AFE not covered fully or in excess of the approved work programme or budget Chief JVOG/L-I in concurrence with head of associate Finance, provided the excess amount is not more than 10% of the approved Budget and the total amount does not exceed his sanctioning power. Any expenditure beyond this requires the approval of concerned Director / CMD as the case may be under item C/D. Cash calls within the approved programme and budget / AFE member operating committee with the concurrence of associated finance of JV. Not as per approved work programme & budget / AFE or not as per physical progress of work Chief JVOG/L-I with concurrence of Head of the associated Finance. Member of the operating committee Procedure to be adopted as per Production Sharing Contract (PSC)/JOA. Note: In case of operated JVs, ONGCs procurement procedure shall be followed. Billing Statement within the approved programme and budget / AFE ONGCs nominated member of operating committee with the concurrence of associated finance. Not as per approved work programme & budget / AFE or not as per physical progress of work Chief JVOG/L-I with concurrence of Head of the associated Finance provided the excess amount is not more than 10% of the approved AFE/budget. Chief JVOG / L-I Full Powers Note: Profit Petroleum to be calculated as per the provisions of PSC

JV2

JV3 JV4

JV5

Approval of Cash Calls

JV6

Approval of award of contract for non operated JVs Approval of Billing Statement

JV7

JV 8

Authorize payment petroleum to GOI

of

Profit

114

MK: Powers of Marketing

Item No. MK1 Items Exchange of draft agreement with the potential buyer for sale of crude oil, natural gas and VAPs. Selling of Value Added Products at Refinery Transfer Price (RTP) Authority & Extent of powers Full Powers to Chief, Marketing Remarks In concurrence Commercial with Chief of

MK2

a) For Chief Marketing : Full Powers in case of PSU customers. Upto 50,000 MT or Rs. 100 Crore which ever is lower in each case, for Uran and Hazira. Upto 5000 MT or Rs 10 Crore which ever is lower in each case for other Assets/Plants b) Plant Managers of Uran and Hazira Upto 5000 MT or Rs 10 Crore which ever is lower in each case

Chief, Marketing, Plant and Asset Managers shall exercise this power based on the recommendation of a committee comprising of officials from Marketing, Finance & Operations Note: Cases beyond powers of Chief Marketing shall require approval of Competent Authority under item P8 (a)

MK3

Approval of Credit period within norms specified in credit policy for sale of Value Added Products

c) Other Assets/ Plant Managers Upto 2500 MT or Rs. 5 Crore in each case Chief Marketing shall have Full Powers for PSU In case of non-PSU customers Chief, customers and upto 10 days for other customers Marketing shall approve based on recommendation of a committee comprising of members from respective Plant/Asset, finance and Corporate Marketing Group.

115

Item No.

Items Level I

Authority Level II (not below E6)

Remarks

MK4

Approval of sale of Sulphur / other bye-products under annual rate contract through Open tender Limited tender. On nomination basis in case of operational requirements / exigencies ----Full Powers 100 MT on case to case basis Chief Marketing Upto Rs 5 Lakh in each case subject to overall limit of Rs 30 Lakh p.a Upto Rs 1 Crore on case to case basis Full Powers -------Note1: These Powers may be exercised by Heads/ Executives of Plants/Assets/Marketing Note2: Report for nomination cases to be submitted to Director I/c Marketing/EPC as applicable as per clause 17.11of Appendix1 Note:- Cases beyond powers of Chief Marketing shall require approval of Competent Authority under item P11.

MK5

Approval for Market survey for identifying new potential customers / markets / products

Head Marketing Upto Rs 3 Lakh in each case subject to overall limit of Rs 20 Lakh p.a

MK6

Approval for sale of contaminated / non standard / off- spec products

Note:- 1. Based on committee recommendations including assurance of satisfactory end-use. The committee to comprise officers from respective Plant/ Asset, finance and Corporate Marketing Group. 2. Cases beyond powers of Level -1 Executive shall require approval of Competent Authority under item P 8 (a)

116

Item No.

Items Level I

Authority Level II (not below E6)

Remarks

Chief Note:- Cases beyond powers of Marketing Chief Marketing shall require Upto Rs 50 approval of Competent Authority Crore in each under item P10 case Note (Common for MK2, MK4 and MK6): Decisions on sale of products/bye-products by Plant/Asset Managers are to be intimated to Chief Marketing. MK7 Entering into hospitality arrangements with OMCs for hiring facilities or for product exchange/ product purchase

Powers related to Aviation/ Retail marketing

Item No. MK8 Items Engagement of Professional/ Management/Financial / Engineering / Technical / Marketing services (including consultancy and purchase of database and related software for analysis of such database from such service providers) but excluding from ex-employees of the Corporation Upto Rs. 20 Lakh each case Level of Authority Subject to prevailing guidelines

a)

Chief, Marketing Note: Cases beyond powers of Chief Marketing shall require approval of Competent Authority under item P12. Chief Marketing with concurrence of Chief Commercial Note: In line with prevailing guidelines Chief, Marketing with concurrence of Chief Commercial Note: In line with prevailing guidelines

MK9 a) b) MK10 a) b) c)

Selling Prices Fixation of periodical Refinery Transfer Price (RTPs) for sourcing products and retail selling prices for petroleum products Fixation of periodical retail selling prices for non-petroleum products Formulate Dealer, Reseller, Consumers & Suppliers Agreement Signing of agreements for Allied Retail Business (ARB) activities. Sales contracts, dealership agreements on standard formats

117

PART IV
Delegation relating to HR Powers

118

Notes relating to delegation of HR Powers

1. The powers of HR are to be exercised by the Controlling Officers and other specified authorities (levels) in respect of employees working under their control. In charge HR/ER will exercise these powers in respect of all the employees of establishment they head. 2. Controlling Officer means an officer not below the level of E-2 and immediately above the concerned employee to whom the latter reports for work. Officers at E-6 and above levels will be self Certifying Officers for the purpose of T.A. and other personal claims. 3. While exercising these powers, the authorities will follow the existing rules, regulations and latest instructions on the subject. 4. These powers are of administrative nature and shall not require concurrence of finance, unless otherwise specifically mentioned. 5. Concurrence of HR/ER, where specified, will be needed. 6. A senior officer can exercise the powers delegated to a junior officer, whenever required, in respect of employees falling under Administrative Control and chain of command. 7. Policy matters relating to new Employee welfare and Perquisites shall require approval of Executive Committee. 8. The item not covered in this section of BDP shall be referred to Director (HR) for decision.

119

PM : Powers of Personnel Management

Item No. PM1 Item Appointment & Promotion CMD Director (HR) L-I L-II initial CMD Authority Extent of Powers E5 & above (In consultation with concerned Director/ Director (HR)) E1-E4(In consultation with concerned Director) E0 Class-III (including S level) & class-IV employees. Maximum up to 5 advance increments. (In consultation with concerned Director/ Director (HR)) Financial concurrence required.

PM2

Advance increments on appointment/re-employment

Note for PM1 & PM2: 1. These powers shall be exercised keeping in view the policy guidelines, instructions on the subject. 2. Power to issue notification/advertisement for direct recruitment including tenure, contract, etc., engagement and approval of nominees for composition of selection committee shall be vested in the Appointing/Promoting Authority. 3. Concurrence of finance shall not be required where advance increment(s) is based on recommendations of the Selection Committee. 4. This provision is not applicable in cases where pay protection is given as per Companys policy/guidelines. PM3 Pay Fixation Incharge HR/ER Full powers. Financial concurrence required

120

Item No. PM4 (A)

Item Inter Unit Transfer (Change of station) i) Unionized category of employees ii) E0 to E6

Authority

Extent of Powers

Chief - HRD in consultation with Chief- Full powers, in consultation with L-I of ER concerned units. Director(HR) in concerned Director consultation with Full powers

iii) E7 and above PM4 (B)

CMD in consultation with Director(HR) Full powers & concerned Director Full powers for reassignment within the same unit, same location, same headquarters and within the same group/service under his control. Full powers other than (iii) below consultation with Full powers

Intra Unit Transfer: i) Unionized category of Controlling officer employees / Executives up to E-4 level ii) E-5, E-6 iii) L-II & L-III (Under Services and Support) iv) E-7 and above L-I of concerned unit Director(HR) in concerned Director

CMD in consultation with Director(HR) Full powers & concerned Director

121

Item No. PM4 (C)

Item Inter unit transfer (without change of station) i) Unionized employees category

Authority

Extent of Powers

of Chief HRD in consultation with L-I of both the units should send their common proposal to the office of Chief - HRD. Chief-ER L-I of both the units should send their common proposal to the office of Chief - HRD.

ii) E0 E4 (other than L-II & L- Chief HRD III positions)

iii)E5-E6 and CRC posisitions of Director (HR) in consultation with Full powers all L-II & L-III concerned Director iv) E7 and above PM4 (D) (1) CMD; in consultation with Full powers; concerned Director & Director (HR) Up to 4 months in case ward appearing in 12th Standard in the transferring year as per the transfer and job rotation policy for facilitating admission in professional courses etc., against written undertaking for no further request for extension.

Retention / delayed relieving In cases ward appearing in 12th Chief - HRD Standard

122

Item No. (2) i)

Item In other cases Up to E-4 level

Authority Concerned Director in Full powers consultation with Director (HR) Concerned Director in Up to 4 months only consultation with Director (HR) CMD Full powers

Extent of Powers

ii)

E5-E6 level

iii)

PM5 PM6 PM7

PM8

Full powers CMD E-7 & above Note for PM4: 1. For CRC positions (level II & level III), case has to be initiated by the concerned unit for approval of concerned Director & Director (HR) through Chief - HRD. However, in case of E-7 and above executives, approval of CMD shall also be obtained. 2. Unit defined as Asset / Basin / Service / Plant/Institutes / ROs 3. Even Asset and Service at one location are two separate units. 4. In all cases whether CRC positions or not, recommendation of unit is necessary (Shifted to TR3) (Shifted to TR4) Relaxation in selection CMD Full powers. criteria for recruitment Director (HR) Full powers in case of unionized categories Approve forwarding Director (HR) Full powers in respect of employees of E6 and above levels of applications for in consultation with Director concerned, except where jobs outside the person is under bond. Corporation L-I Full powers in respect of employees up to E5 level except where person is under bond.

123

Item No. PM9

Item Clearance probation

Authority Extent of Powers of Approving Authority Approving Authority for Final for Interim L-III L-II Concerned L-1 Concerned L-1 L-III L-II Concerned L-1 Concerned Director. In consultation with Director (HR) only when extension of probation is recommended. 1. Concerned Director in consultation with Director (HR) 2. Where Director (HR) is the concerned Director, he may consult Director (Fin.) 3. To be seen by CMD for E-7 level only where extension of probation is recommended. CMD through concerned Director and Director (HR)

Unionized Employees E-0 E1 to E4 E5

E6 & E7

Concerned Director

E-8 & E-9

Concerned Director

Note: Wherever the Interim/Final probation is not to be cleared due to Vigilance/D&A or any other reasons, the case will be put up to the authority Competent to clear the Final Probation. PM10 Extension of probation Appointing Authority Full powers. Note: for E 1 & above through concerned Director. PM11 Employment assistance Appointing Authority Case to be initiated as per employment assistance scheme by Chief to dependents of ER in consultation with Chief HRD deceased employees. PM12 Grant of Gratuity Incharge HR/ER Full powers. The case must be referred to Chief ER if gratuity is being withheld for any reason(s) Note: Gratuity will be sanctioned subject to: 1. Financial concurrence; and 2. Clearance of Vigilance/Disciplinary cases / no dues 124

Item No. PM13 PM14

PM15 PM16 PM17

PM18 PM19 PM20 PM21 PM22 PM23 PM24 PM25

Item Grant of NOC for obtaining passport/ renewal of passport. Permission for private foreign visit, except for availing LFA-OTHT abroad Sanction or reimbursement of fee for membership of professional body Sanction increments/ incentive for acquiring higher qualifications Sanction incentive/ personal pay for adopting small family norms, including special casual leave Acceptance of dependency declaration Permission for pursuing higher studies Cash Award and/or Merit certificate to employees Any other establishment matter not covered above Permission to keep family at a station other than place of posting Grant of HRA Change of Hometown Acceptance of Joining of Fresh Appointees Unionized category Executives E0 & Above

Authority Incharge HR/ER L-I

Extent of Powers Full powers subject to Vigilance/D&A clearance Full powers subject to Vigilance/D&A clearance

Incharge HR/ER Incharge HR/ER Incharge HR/ER

Full powers as per policy. Full powers as per policy. Full powers as per policy.

Incharge HR/ER Incharge HR/ER L-I L-I Incharge HR/ER Incharge HR/ER L-I

Full powers as per policy. Full powers, on the recommendation of controlling officer, as per policy. Full powers as per companys instructions/ policy. Full powers as per companys policies/ instructions on recommendations of concerned Incharge-HR/ER Full Powers Full powers as per Companys instructions/policy Full Powers as per Companys instructions/ policy

Incharge HR/ER L-1

Full Powers Full Powers

125

Item No. PM26

Item Compensation to employees

Authority

Extent of Powers

a) Covered under Workmans In charge HR/ER Compensation Act 1923 (Not below E 5) b) Not covered under Workmans L-II Compensation Act 1923 c) Financial assistance to those who L-II become permanently disabled /die due to accident while on duty. Lateral shifting (i) up to E4 Director (HR)

In accordance to HQ instructions on the subject

Ex gratia payment of maximum amount admissible as per policy In accordance to HQ instructions on the subject (Financial concurrence required for all items under PM 26)

PM27

In consultation with Directors concerned for lending & borrowing disciplines Full powers Full Powers in accordance with the instructions on the subject As per actual but limited to Rs. 1 Lakh per annum. Cases beyond the powers of Level I Executive shall require approval from Competent authority under Item No.U1 Full powers to sanction /investigation in respect of claims not more than 6 years old relating to officers and staff under his administrative control. This will require concurrence of associated finance.

PM28 PM29

(ii) E5 & above Reimbursement of insurance vehicle/ other entitlements Institutional Membership Professional bodies

CMD of Establishment. Officer of L-I

PM30

Sanctioning/Investigation of claims L-I of employees to arrears of pay and allowances, increment or in respect of any other under-payment which has remained in abeyance for a period exceeding 1 year from the date of the claim was due.

126

AL : Leave- Grant thereof

Item No. AL1(a) Item Authority Leave: CL / RH; EL, Controlling HPL. Station Leave Officer permission & Resumption of duties Station leave permission for employees under suspension Grant of commuted leave on medical grounds and acceptance of certificate of medical fitness on resumption of duty L-1 Extent of Powers Full Powers as per Leave rules Note: Incase the employee absents himself without sanction of leave or does not resume duty on expiry of authorized leave, the Controlling Officer shall immediately intimate Incharge-HR/ER for follow up action, as per rules. Full powers, in consultation with concerned Incharge-HR/ER

AL1(b)

AL2

Controlling Officer L-II L-I

Upto 30 days,

31-90 days, >90 days Through Incharge HR/ER for leave beyond 30 days Full powers as per ONGC rules and as per medical advice, wherever applicable Full powers as per ONGC rules in consultation with concerned InchargeHR/ER and as per medical advice, wherever applicable. Full Powers except for separation cases

AL3

Maternity/Paternity / Incharge HR/ER Adoption Leave, Quarantine EOL on medical ground L-I and Leave not due in emergency Encashment of leave. Establishment Officer Incharge HR/ER

AL4

Full powers for encashment on separation. Financial concurrence, Vigilance, D&A and other clearance must be obtained. Case must be referred to Chief ER whenever leave encashment on separation is not being allowed. 127

Item No. AL5

Item Special Casual Leave

Authority Incharge HR/ER

Extent of Powers Full powers subject to exigencies of work and as provided under the Leave rules In events of exceptional nature not specified in leave rules, subject to max. of 30 days in a calendar year. Full Powers up to 180 days in accordance with the Leave rules, with concurrence of finance and HR/ER Full powers Full powers, subject to exigencies of work. Full powers in consultation with Director concerned, in accordance with Leave rules. Note: The case to be referred to CMD when there is divergence of views. Up to 30 days,

Chief ER AL6 Grant of Accident and L-I Disability Leave Director HR AL7 AL8 Recall from leave L-I Study leave and /or Director (HR) extraordinary leave for pursuing studies EOL (except for medical Controlling or study purposes) Officer L-II L-I

AL9

31-90 days, >90 days Through Incharge HR/ER for leave beyond 30 days

128

TA : Travel
Item No. TA1 TA2 TA3 Item Approval of outstation journey on tour Sanction of traveling allowance/TTA (including Octroi) Sanction reimbursement of cancellation of tickets purchased for authorized journey. Authorize travel by Air on tour for those not eligible to travel by air Allow traveling allowance for a journey on official duty, made during leave or while proceeding or returning from leave. Authorize travels in an individual case, by a route other than the shortest or the cheapest Sanction daily allowance at full rates in excess of normal limits prescribed under the T.A. Regulations. Permit extension of the prescribed time limits within which the members of an employees family traveling separately on transfer, may be treated as accompanying him, in individual cases, under special circumstances. Authority Controlling Officer, below E-6/L-II Controlling Officer Controlling below E-6 / L-II CMD Officer, Extent of Powers not Full powers. Full powers as per TA rules not Cancellation charges to be claimed though TA bill. Full powers. Deleted Full powers in respect of officers and staff under their administrative control for reasons to be recorded. Full powers, reasons to be recorded.

TA4 TA5 TA6

L-I

TA7

L-I

TA8

Director concerned

Full powers up to 60 days for special reasons to be kept on record. Full Powers beyond 6 months and up to 1 year. Beyond 1 year, Up to 3 months Beyond 1 year, Up to 6 months (Except NE cases) Beyond above (Except NE cases)

TA9

L-II L-I Chief ER

Director(HR)

129

Item No. TA10

Item

Authority

Extent of Powers Full powers with concurrence of finance.

Decide that a route, which is not Chief ER the shortest or the cheapest shall be treated as the shortest route. Sanction LFA Availment/ Controlling Officer encashment & Holiday Home. Permit extension of the time limit Incharge HR/ER prescribed for performing return journey by members of family of an employee, traveling separately L-II on LFA. Waiver of requirement for L-II supporting vouchers in individual cases. Travel Expenditure including L-1 transportation of personnel effects in case of death of employee Fixation/Revision of CPP L-1 charges/Truck Charges, etc Hiring/ Reimbursement of Light L-I Vehicles, while on Official Tour at stations other than ONGC work centres outside the range of ONGC Logistics

TA11 TA12

Full Powers as per policy Extension up to the period of six months in accordance with the instruction on the subject. Extension beyond 6 Months up to one year. Full powers.

TA13

TA14

Full powers as per guidelines on the subject.

TA15 TA16

On recommendation of committee representatives from F&A, HR & Logistics

consisting

of

Full Powers (Limited to ONGC Contracted rates per day at comparable locations)

130

CE : Children Education
Item No. CE1 Item Reimbursement of tuition fees and/or Establishment Officer Computer fees, ii) conveyance expenditure for school-going children, iii) hostel subsidy, iv) journey fare for children v) Other entitlements CE2 CE3 Grant of merit scholarship Establishment Officer i) Full powers in accordance with Children Education Allowance Scheme and other related instructions on the subject. Authority Extent of Powers

Full powers in accordance with the Merit Scholarship Scheme. Full powers in accordance with the instructions on the subject and with the concurrence of Finance.

Meritorious award to eligible Incharge HR/ER children of employees

CA : Conveyance Allowance
Item No. CA1 Item Authority Extent of Powers Full powers in accordance with the instructions on the subject. Full powers in accordance with the Conveyance subsidy scheme.

CA2

Reimbursement of Incharge HR/ER expenditure on conveyance (CMRE) Sanction expenditure on Incharge HR/ER Conveyance Subsidy

MC-Medical Claim Shifted & Merged with MO

131

OT : Overtime Allowance
Item No. OT1 Item Authority Sanction overtime L-III allowance to staff. (Not below E-6) Extent of Powers Full powers in accordance with the orders on the subject.

AD : Advances and Loans

Item No. AD1 AD2 AD3 AD4 AD5 Item All interest free advances Pay Advance Conveyance/ House Building Advance Any other interest bearing advance Relax the condition of purchase of conveyance beyond the normal period of 1 month from the date of drawl of advance. Authority Controlling Officer Extent of Powers Full Powers in accordance with the instructions on the subject.

Incharge HR/ER Full Powers Incharge HR/ER or Full Powers in accordance with the instructions on the subject. L-III Incharge HR/ER Full powers in accordance with the instructions on the subject Incharge HR/ER Up to one additional month beyond the normal period of one month, in exceptional circumstances.

AD6 AD 7

Non-refundable advance Incharge HR/ER from Contributory Provident Fund

Shifted to PM30 In accordance with the instructions on the subject.

132

CD : Conduct
Item No. CD1 Item Permit acceptance of employment by a member of an employee's family, in a company or firm, with which the employee concerned has official dealings. Permit conducting or participating in the editing or management of any newspaper or other periodical publications. Permit publication of a book or contribution of an article to a book/ periodical publications/ newspaper or participation in public forum including media; radio/telecast related to ONGC, or its businesses. Permit undertaking of activity outside the organization for which an honorarium is offered. Permit any transaction concerning immovable or moveable property with a person or firm, having official dealings with the employee or his subordinate. L-I Authority Extent of Powers Full Powers. Report to Board in respect of E.7 & above level executives and to EC for E.6 and below. Full Powers, provided not in conflict with the interest of the organization or the job assignment. Full Powers in accordance with the instructions on the subject.

CD2

Director Concerned

CD3

Director concerned

CD4 CD5

L-I L-I Director (HR)

Full Powers Full Powers upto E-6 Full powers Note: The provisions of CD 5 will not be applicable in cases where the employee performs normal business transactions with Public Institutions like Banks, Insurance Co. etc., which the institutions normally render to all the Public at large, in the course of their business. Full powers for officers upto E-6 level

CD6

CD 7

Permit transaction concerning immovable or I/c HR/ER. moveable property as stipulated in CDA Rules Chief-ER Full powers Power to suspend Appointing As per ONGC CDA rules Authority/ Disciplinary Authority as defined in ONGC CDA rules 133

GA: Powers of General Administration

Item No. GA1 Item Fix norms of Executive accommodation & office furniture Fix norms for kits and liveries Fix norms for residential telephones Permit use of office furniture at residence of senior officers. Allot residential accommodation to employees. Authority Executive Committee Full powers. Extent of Powers

GA2 GA3 GA4 GA5

Executive Committee Executive Committee Incharge HR/ER

Full powers. Full powers. Full powers as per instructions on the subject Full powers

GA6

GA7 GA8

Incharge-Estate/ Incharge-HR/ER (dealing with estate) Verify attendance of employees Controlling Officer and to prescribe a system for verification of such attendance. Issue kits and liveries to eligible Controlling Officer employees Engagement of Postal, other Incharge HR/ER Courier services Sanction for excess telephone Director concerned calls L-I Retention of colony Incharge-Estate/ accommodation within prescribed Incharge-HR/ER norms (dealing with estate) Retention of accommodation prescribed norms Empanelment of Hotels colony Director (HR) beyond L- I

Full powers.

Full powers as per prescribed norms Full powers. Normal tendering procedure to be followed for other courier services Full Powers in special circumstances. Reasons to be recorded Full powers as per communication policy Full powers

GA9

GA10

GA11

Full Powers

GA 12

Full powers with concurrence of Finance in accordance with the instructions on the subject. 134

MO. Powers relating to Medical :

Item No. MO1 Item Authority Full Powers Up to Rs. 50 Lakhs p.a by I/C Medical not below E6 level where ONGC Hospitals are functioning Up to Rs.20 Lakhs p.a. by I/c -Medical not below E-5 level for other work centers. Wherever, the I/ c -Medical is not of the specified level, the power will be exercised by L-I Note:1. Bulk purchase on rate contract against requirement shall be made by the Chief Medical services on a centralized agency at bases or higher formations. 2. Medicines can be purchased on day to day indents on local suppliers only when medicines are not available in stock. 3. Financial concurrence required. Full powers Note: These powers shall be exercised in consultation with concerned In-charge Medical and with concurrence of finance as per guidelines on the subject. Full powers. As per guidelines on the subject and concurrence of Chief Medical Services. Extent of Powers

Administrative approval & L-I Expenditure sanction for Purchase of medical stores, I/c Medical including medicines and pharmaceutical items from reputed / Standard manufacturers or their authorized dealers at hospital rates.

MO2

Empanelment of local L-I specialists and fixation of their consultations fees.

MO3

MO4

MO5

Empanelment of hospitals, L-I nursing homes and diagnostic clinics including extension / revision Sanction of expenditure on Incharge HR/ER Full powers with the concurrence of finance and recommendation of artificial appliances (not below E5) the Medical authority and in accordance with the instructions on the subject Note:Financial concurrence required. Refer a patient to specialist Incharge -Medical/ Full powers for consultation /treatment In-house Specialist.

135

Item No. MO6

Item Approval of medical reference outside the station Sanction medical advance in case of an emergency

Authority Incharge-Medical Below E5)

Extent of Powers

MO7

(Not Full powers Note: Where no Incharge of Medical of appropriate level is posted, Incharge HR/ER will exercise this power in consultation with. I/c Medical. Chief-Medical Services Full powers in each case L-I Support Manager Full powers on recommendations of In-charge, Medical. Rs.50,000/- in each case on recommendation of In-charge, Medical

MO8 MO9

I/C Medical (not below Rs 25000/- in each case E5) Note: 1. Keeping in view guidelines and instructions on the subject. 2. Financial concurrence required. Shifted to X1 of Board Level Powers. Countersign medical Controlling Officer Full powers reimbursement claims of employees

136

Item No. MO10

Item Sanction in individual cases, under special circumstances, reimbursement of medical expenses in relaxation of the Medical Attendance Rules.

Authority Chief ER L-I L-II (not below E6) Incharge-HR/ER below E5)

Extent of Powers Upto Rs. 3.00 lakh in each case. Upto Rs 1.00 lakh in each case. Up to Rs.25,000 in each case.

MO11

MO12

Permit second escort L-I in emergent condition of patient. Condone delay in L-II submission of Medical claims L-I Chief- ER Expenditure Level I Sanction for payment to empanelled hospitals/specialists

(not Up to Rs.10,000 in each case. Note: (i) These powers shall be exercised in consultation with Medical Authorities and concurrence of Finance. (ii) If the treatment is to be taken abroad then the approval of CMD, Director (HR) and Director (F) will be required and followed by concurrence of Ministry of Health. (iii) Cases beyond powers of Chief ER shall require approval of Competent Authority under item X2 (iv) Financial concurrence required Full power with concurrence of Chief / Incharge Medical Services.

Upto 6 Months Upto 1 Year Upto 3 Year As per actual Note:1. These powers are to be exercised through I/c Medical. 2. As per existing guidelines as applicable. 3 . Financial concurrence required.

MO13

137

LA: Powers of Administration for Legal Affairs & Secretariat Affairs

Item No. LA1 Item Authority Extent of Powers

Power to institute and defend legal Chief Legal Services / Full powers proceedings, sign plaints, written Company Secretary (in statements, Complaints, vakalatnamas, respective area of function) applications, affidavits, legal and other or as delegated by them documents to be filed in Courts, Judicial and Quasi Judicial forums, tribunals, forums or statutory authorities etc. relating L-I In consultation with Legal to ONGC, share holders, investors and/or under the provision of the Companys Act, 1956, other enactments listing agreements, regulations and guidelines issued by SEBI, Stock exchanges and/or other statutory bodies/authorities LA2 (a) Execute and sign contracts and agreements L-I Full Powers including contracts and agreements for sale/purchase of products, the prices in L-II Upto Rs. 5 Crore respect of which have been approved by the Competent authority. L-III Upto Rs. 1 Crore Note: 1. These powers shall be exercised in respect of contracts and agreements concerning their respective sphere of functions and subject to the conditions that: a) The Competent authority has approved award of work. b) The contract has been vetted from technical, financial and legal angles by appropriate authorities. c) Terms and conditions of contract have prior approval of Competent authority 2. Auorities in the disciplines of Materials, Marketing, the Engineers, the Technologist and Scientists shall exercise such enhanced powers in their own sphere of duties as may be delegated to them by the Competent authority from time to time under the respective items of powers LA2 (b) Signing of Agreement for purchase/sale/ Incharge HR/ER Full Powers (New) lease of Land & Buildings LAQ Officer Upto Rs 50 Lakh in each case 138

Item No.

Item

Authority

Extent of Powers

LA3

LA4

LA5 LA6

Note for LA 2(b): These powers shall be exercised subject to approval of Purchase/Sale/Lease of Land & Buildings by Competent Authority and the document, if required, has been vetted by Law Department. Note (common fpr LA2 (a) & (b)): 1. Not withstanding whatever is stated above, the Company Secretary shall have full powers to execute and sign all contracts and agreements on behalf of the Corporation in all cases subject to fulfillment of 3(three) conditions given in note 1 under LA 2 (a) above. 2. CMD may, at his discretion, authorize the signing of Contracts/Agreements of any value to any officer. However, for contracts above Rs. 10 Crore such delegations should be to an officer not below the level of E-7. Authorize a subordinate officer to L-II The authorities may authorize an officer not below the level operate a contract/agreement and of E2 to operate a contract/agreement executed and signed by also to execute power of attorney himself. Refer a dispute for arbitration, LI Full powers in consultation with associated legal and finance appoint arbitrator from approved as per guidelines on the subject. panel and accord sanction and authorize payment of their fee Note for LA 4 : The panel of arbitrators prepared by Chief, Legal Services shall consist of the persons of unquestioned integrity, with acknowledged expertise in the field and should have approval of the Director (HR), Director (F) and the CMD. (Shifted to RE1)) (Deleted. Requires approval of EC under K3)

139

Item No. LA7

Item Powers to engage/ appoint attorneys, solicitors, advocates, counsels, legal / tax consultants and sign authority/ vakalatnama in their favour for and on behalf of the Corporation to obtain legal opinion, preparation of documents, to appear, act, plead and conduct all cases or suits in civil and criminal courts/tribunals /Judicial and Quasi Judicial forums/ forum / labour Courts statutory bodies/ quasi judicial bodies and accord sanction and authorize payment of their fees, travel expenses, conveyance, stay, misc expenses etc., L-I

Authority

Extent of Powers Full powers. (in consultation with I/C Legal) Up to Rs. 50,000/ in each case. (in consultation with I/C Legal)

L-II / Incharge HR/ER (not below E5) Incharge-Legal (not below E5)

LA8 LA9

LA10

Power to engage /appoint Industrial Law/ L-I Labour Law Advisors/ Attorneys/Solicitors for and on behalf of the Corporation in Note: Labour/ Industrial matters and in cases 1. Financial concurrence is required for payment of before Labour/ Industrial Courts/ Tribunals fee above Rs. 20,000/- in each case. and to make payment thereof. Note for LA7 & LA9: While appointing attorneys etc. under item LA7 & LA9, the authorities shall also keep in view the probable expenditure to be incurred in a case and accord sanction of all estimated expenditure in its totality. (merged with LA1)

Up to Rs. 50000/- in each case. Note: 1. Financial concurrence is required for payment of fee above Rs. 20,000/- in each case. 2. For Taxation matters, powers under this item can be exercised in consultation with Head Direct Tax/ Head Indirect Tax, as applicable. In such cases consultation of I/c Legal shall not be required. (Shifted to Board level BDP powers under item V1 & V2) Full Powers

140

Item No. LA 11

Item

Authority

Extent of Powers Full powers with the concurrence of Finance

LA12

Power to abandon the case during judicial Competent Accepting process Authority not below Director concerned Power to sign plaints, written statements/ L-II applications, affidavits and other documents to be filed in courts/ tribunals/ statutory bodies/ quasi judicial bodies and arbitration proceedings and permit an employee of the Corporation (not below E-1) to sign and file any document referred above

LA 13

LA14

LA15

LA16

Full powers in respect of all matters falling under their control and provided the document, if required, has been vetted by Law Department. Note: In case of Taxation matters, vetting of Legal Deptt shall not be required if the same has been vetted by Head Direct Taxes/Head Indirect Taxes as applicable. Authorize signing of Letters of Authority Support Manager/ Full powers, but not below E. 2 level under Industrial Disputes Act in Incharge HR/ER executive. Conciliation/Adjudication cases. Note for LA12 & 13 : The letter of authority to be issued shall specify clearly the limits within which such authority should be exercised. Vetting of surety bonds, mortgage deeds, E.1 (Legal) Full powers. hypothecation deed and agreements from the employees of the Corporation in respect of advances, loans etc., sanctioned to them and fidelity guarantees furnished by the employees of the Corporation as per prescribed procedure (other than standardized proforma) Power to sign and verify tax Incharge-F&A Incharge of F&A may authorize an officer not returns/documents to be filed in Tribunal Tax below E2 to exercise these powers. department and to plead cases at all levels for and on behalf of the Corporation. To sanction expenditure on Court fees and L-II. / As per actual. miscellaneous court expenses including Incharge HR/ER/ stamp papers and Clerkage. Incharge Legal Note: Financial concurrence required (not below E5) 141

Item No. LA17

Item Powers to sanction misc. expenses relating to arbitration proceedings including expenses on venue , stay, conveyance, travelling of arbitrators Acceptance of disputed claims (based on Court judgment, arbitration award) LI

Authority As per actual.

Extent of Powers

LA18

Up to Rs. 2.5 Crore in each case for cases decided by Supreme Court Up to Rs 0.50 Crore in each case for other cases (Financial concurrence required) Note1. Excluding OEC cases as the same are covered under K2. 2. Approval of CMD through Director (HR) and Director (Finance) is required as per IOM No. DLH/LAW/DEL/Cir/23 Dated 11.8.03 in case it is proposed to file appeal against the Arbitration/Court verdicts. 3. The value of disputed amount is to be calculated by aggregating the value of claims and counter claims made by both the parties. 4. Cases beyond powers of L-I Executive shall require approval of Competent Authority under item K1 LA19 Payment to OEC members L-I Full Powers to accord sanction and pay fees of OEC members including incidental expenses like venue, stay, conveyance, travelling or proceedings as per instructions on the subject. Note:1. After Constitution of OEC with approval of CMD. 2. Financial concurrence required LA20 To approve deposit of money with L-I Upto Rs 0.50 Crore in each case (in consultation with the court as per directions of court Incharge Legal). Financial concurrence required. Note:Cases beyond powers of L-I Executive shall require approval of Competent Authority under item K1 Note ( Common for Powers for Legal): - For taxation matters, Powers under this chapter can be exercised in consultation with Head Direct Tax/Head Indirect Tax as applicable. In such cases consultation of I/c Legal shall not be required. 142

Incharge HR/ER /Incharge Legal (not below E5) L-I

Up to Rs. 10,000/- per case. Note:-Financial concurrence required

CC: Powers of Corporate Communications

Item No. CC1 CC2 (a) Item Authority Extent of Powers (Shifted to W1 of Board Level Powers) Sanction expenditure on: All types of advertisements of Chief CC non- statutory nature L-I Head CC (not below E-6) In-charge CC (not below E5) (b) Statutory advertisements Chief CC / L-I including tender & employment advertisements Head CC (not below E6) Incharge CC (not below E5) (c) Design and printing of brochures /diaries/ house journals / publicity materials including displays/ banners/ posters/ insignia/ photographyvideography and all types of multimedia productions. Sanction expenditure on souvenir and gifts items for presentation to persons with whom it is in the interest of the corporation to develop cordial relations. Chief CC / L-I Head CC (not below E6) Full powers Rs. 1 Lakh in each case Rs.50,000 in each case Rs.20,000 in each case Note:Financial concurrence required Full powers Full powers Full powers Note:Financial concurrence required Full powers Rs. 25 Lakh per annum.

In-charge CC (not below E5) Chief CC / L-I Head CC (not below E6) In-charge CC (not below E5)

CC -3

Rs. 5 Lakh per annum. Note:Financial concurrence required Full powers Rs. 5 Lakh per annum. Rs. 2 Lakh per annum. Note:Financial concurrence required

143

Item No. CC -4

Item

Authority

Extent of Powers Actual but limited to Rs.5 lakhs per annum. As per item RH2(a) & (b) powers under hospitality Rs. 3 Lakh per annum.

Sanction expenditure on Chief CC / L-I refreshment/ banquets / entertainment to Press and other media representatives and also those with whom it is in the Head CC (not below E6) interest of the corporation to develop cordial relations and goodwill. In-charge CC (not below E5)

CC -5

CC -6

Purchase / subscription to Chief CC/ L-I books /periodicals in print or electronic format including on Head CC (not below E6) line subscription In-charge CC (not below E5) Participation in exhibitions/ trade fairs: 1. National Chief CC/ L-I

Rs.1 Lakh per annum Note: 1. Cases beyond powers of L-I Executive shall require approval of Competent Authority under item D1 2. Financial concurrence required Full powers Rs. 5 Lakhs per annum. Rs.2 Lakhs per annum Note:Financial concurrence required

Full powers subject to Rs. 5 Lakhs on each occasion and a ceiling of Rs. 25 Lakhs in a financial year Rs. 2 Lakhs on each occasion and a ceiling of Rs. 10 Lakhs in a financial year

Head-CC (not below E6)

Rs. 2 Lakhs on each occasion and a ceiling of Rs. 10 Lakhs in a financial year Note: 1. Cases beyond powers of L-I Executive shall require approval of Competent Authority under item W2. 2. Financial concurrence required CC-7 (Shifted to RW5) CC-8 (Shifted to PM 29) Note: Powers of L-I under this chapter are to be exercised in consultation with I/c CC. 144

2. Regional

L-I

SP: Sport:
Item No. SP1 SP2 Item Participation in Events/ Tournaments in India Hiring of Trainers/Coaches/ Physiotherapist Authority Head Sports (Not below E6) Head Sports (Not below E6) Extent of Powers Up to Rs 20000/- per event Financial concurrence required From SAI / Registered Federations / Associations limited to Rs.1,20,000/- per annum in each case. Overall limit is Rs.10 Lakh p.a Financial concurrence required. Up to Rs.20, 000/- in each case per event. Financial concurrence required As per powers under RW 1 (e) Rs 0.20 Lakh in each case. (Limited to Rs 5 Lakh p.a.) Financial concurrence required Rs. 2 Lakh per annum.

SP3

SP4

Engagement of Technical Head Sports officials for conducting/ (Not below E6) organizing tournaments/ events Sponsoring/co-sponsoring of L-I events. Head Sports (Not below E6)

SP5

SP6

Sanction expenditure on souvenir Head Sports and gifts items for presentation to (Not below E6) sports personal / officials of sports Federations / Association / Boards. Organising & conducting L-I/ Sporting events at Local Level Head Sports (Not below E6) I/c HR/ER (not below E5)

Financial concurrence required Up to Rs 2.50 Lakh per event within sanctioned sports budget

Up to Rs 0.50 Lakh per event within budget allocated by Head Sports for local level tournaments/events Financial concurrence required. Note: Cases beyond powers of L1 shall require approval of Competent Authority under Chapter S of Powers of Board Level Executives.

145

TR: Training
Item No. TR 1 TR 2 Item Authority Extent of Powers Honorarium to internal L - II (not below As per actual as per policy. faculty/evaluators E6) Financial concurrence required Training programmes L - I Up to Rs 5 Lakh for each programme organized through external faculty Note: 1. These powers to be exercised by Heads of Training Institutes for approved training programmes. 2. Financial concurrence required. 3. Cases beyond powers of LI shall require approval of Competent Authority under BDP item T1. Training/ Seminars/ L - I Upto Rs. 10,000 per participant subject to maximum of Rs 5 Lakh p.a. Conferences in India Financial concurrence required. Cases beyond powers of LI shall require approval of Competent Authority under BDP item T1. Waiving Recovery of Director (HR) Full powers with the concurrence of Finance. the cost of training

TR3

TR4

146

Appendix 1: Explanations/Clarifications relating to BDP

1. The basic philosophy followed in the BDP is to assign powers of capital expenditure to Level-I Executives (level IA to Level IE) varying from Rs.35 Crore to Rs.1 Crore for Level-IA (AM-MH) to Level IE Executives. Powers for expenditure sanction amounting to 20% and 5% of respective L-I executive have been delegated to L-II and L-III executives respectively to the extent possible. Level IV executives have been delegated marginal powers to sanction only revenue expenditure in limited items. 2. It is expected that position of Level II/Level III shall be occupied by officers not below E6/E5 level respectively. Accordingly, financial powers of Level II/Level III executives are delegated to executives not below E6/E5 level respectively. Wherever position of Level II/Level III are not occupied by officers of requisite designation, these officers shall exercise powers vested with next below level officer as delegated in BDP. 3. Cases beyond the powers of Level -1 executive shall require approval from competent authority under relevant item of powers of Board Level Executives. 4. Administrative approval and expenditure sanction in respect of capital schemes is required to be obtained with due concurrence of Finance, before incorporating the capital schemes in the budget save for schemes in respect of which only a token provision has been kept. 5. In case of any capital scheme approved by competent authority, no separate expenditure sanction is required for individual items of scheme. 6. Any major change in physical parameters in an approved capital scheme (even within sanctioned expenditure) requires approval of the sanctioning authority.

7. Wherever Level-I only has been mentioned without suffix A, B, C, D & E, it shall mean that all the categories (A, B, C, D & E) under Level- I shall have the same powers mentioned against them. 8. Powers mentioned in BDP for different levels to be exercised only in the case of approved budget. The delegatee shall not exercise the delegated power in anticipation of budget approval by the Board. In case of unbudgeted item/ insufficient funds, budget shall be reappropriated as per powers for sanction of unbudgeted items/reappropriation powers. In case of operational requirement/ exigencies, Level I executive can allow release of PR for tender processing even without sufficient funds availability. However, in such cases funds availability shall be ensured by user department prior to placement of Purchase Order / award of contract. 9. Financial Powers under BDP are for Administrative approval as well as Expenditure sanction unless specified other wise through separate executive instructions. 147

10. Powers for Procurement / award of work to be governed by Powers of Material Management / Powers of Engineers unless power to purchase/place work order is specifically provided under certain items in this BDP. 11. Full powers for expenditure sanction for stores and spares have been assigned to Level I. Wherever full powers are prescribed, they shall mean sanctioning powers to the extent of budget provisions. 12. Indenting department can place indent for procurement of material / hiring of services / works subject to availability of proper expenditure sanction. Before placing the indent, the indenting department shall reassess the need for the items and ensure that the parameters on which items were budgeted and expenditure sanction obtained have not under gone change and justification exist for procuring such items. In ICE system for cases covered through PR / PO route, expenditure sanction process has been activated through PR release process. 13. The following principles /guidelines shall govern the exercise of delegated powers : The Asset/Basin/Plant Managers are the fulcrum of core production and exploration activities with other Chiefs supporting these activities and are principally accountable for production and reserve accretion in their given areas of operations. These executives therefore need to be suitably empowered to enable them to discharge their responsibilities effectively. In case of any difference of opinion within their respective areas of operation, the respective Key Executive, being in-charge, would have the authority to decide on the issue, recording reasons and reporting the same to one level above. 14. Chief of Info-com (CIO) shall have expenditure sanction and procurement powers in respect of info-com items to be procured centrally. Powers in respect of info-com items to be procured by various work centers shall vest with the respective Key Executives as per delegation. CIO may however lay down the standards for various info-com items and also enter into Rate Contracts with various vendors for facilitating standardization and procurement by various work centers 15. Clarification on terms Each Case, Per Annum and Per Annum in Each Case for expenditure sanction powers: 15.1 Each Case means each proposal 15.2 Per annum means cumulative expenditure sanction power under that head of BDP in a particular financial year. 15.3 Per Annum in each case means annual expenditure sanction power for individual cases. 15.4 For Item 15.2 and 15.3 In cases where sanction is required for more than one year, and powers under BDP are Per annum or Per annum in each case, annual financial implication shall be considered for determining powers under BDP. 16. In respect of items for which delegation is made on per annum basis, the sanctioning authority shall maintain appropriate record of the cumulative expenditure in his office for certification purpose. Expenditure already sanctioned should be mentioned in the proposal.

148

17.

General Guidelines relating to powers for Purchase/Award of works

17.1 Level -I Executives have been vested with the powers to purchase material, hire services and award works contracts. Head of the Material Management I/c Material Management function/Head of Works at work centers shall also have powers of purchase and acceptance of tenders for lower value as specified under powers of MM / engineers, with a view to ensure that all lower value proposals are not remitted to the Asset/ Basin Managers/ Head of Plants, etc. Other Executives supporting the I/c MM / Head of Works have also been vested with marginal powers of purchase and acceptance of tenders. 17.2 In respect of powers of purchase, fabrication, repair & maintenance and other contractual services & works, a distinction has been made between open tender, limited tenders and single tender on nomination basis. 17.3 In case of open tender if there is only one single acceptable tender, the powers of the respective purchase authority shall be 75% of purchase powers under open tender if the bidder is a PSU and 50% of purchase powers under open tender if the bidder is a private party. 17.4 In case of limited tender if there is only one single acceptable tender, the powers of the respective purchase authority shall be 75% of purchase powers under Limited tender if the bidder is a PSU and 50% of purchase powers under Limited tender if the bidder is a private party. 17.5 When tenders are invited item-wise or group-wise and single acceptable tenders are received for one or more items/groups, then tender accepting power for total tender, applicable for both open and limited tender, shall be exercised by the highest level of authorities among the authorities listed below: (i) The tender accepting authority determined as per total value of items / group having more than one acceptable offer; (ii) The tender accepting authority determined as per total value of items / group having only single acceptable offers; (iii) The tender accepting authority determined as per the original estimated tender value of all items / groups; (iv) The tender accepting authority determined based on the total value of all items / groups after the opening of price bid. 17.6 At the time of inviting tenders, the tender value is sanctioned value of the tender. CPA & TC level shall be based on the tender value. However, after opening the price bids, if the evaluated price of lowest bid / bids is higher than the tender value and the tender accepting power is not within the power of original CPA, then the CPA and TC level will be raised to appropriate higher level. 17.7 Extent of Powers in the BDP are against open tender unless specified otherwise. 17.8 Conditions for limited tender (On fulfillment of any one of the conditions as mentioned below) a. Procurement from empanelled firms for oil field specific items / services b. Vendors / suppliers of items/ services are known and limited c. Reliability of materials / services / works d. Spares of OEM / OES or Proprietary Article when more than one source are available 149

e. Procurement up to Rs.25 Lakh Prior approval of Competent Authority is required for the list of potential vendors / suppliers/ service providers along with the Purchase Indent. 17.9 Conditions for Board Purchase Purchase by a Board of Officers will be resorted to only in exceptional circumstances on fulfillment of any one of the conditions mentioned below (a) (b) Note: (i). Prior approval of Competent Authority is required along with Purchase Indent. (ii). Competent Sanctioning Authority not below Level-I is empowered to constitute a Board of Officers comprising MM Executives having purchase power for value of Board Purchase and an executive each of equivalent level from indenting Department and Finance. (iii). If appropriate level of executives cannot be nominated, then next lower level executives available can be nominated. However, the reasons should be recorded and board purchase proceedings have to be ratified by the authority that approved the nomination of the board. 17.10 PROPRIETARY ARTICLE AND ITS CERTIFICATE (i) An item is Proprietary, if that item (Hardware/equipment or Software) is made/developed and marketed by a particular firm having the exclusive right to manufacture and sell it. (ii) Proprietary Article/ Item can be procured, if the indenter ensures and certifies that only specific make and model are acceptable, no other make and model is acceptable as substitute on technical reasons. Proprietary Article Certificate (PAC) is to be issued by the Indenter. and is to be approved by competent authority in consultation with MM & Finance. (iii) OEM/OES spares for vehicles/machineries/tools/equipment, which are manufactured by particular firms only and for which no substitute is available, are to be treated as proprietary articles. However, no PAC would be necessary for procurement of such items, if competent authority approves it in consultation with MM (iv) Stand by equipment and accessories from OEM / OES or authorized distributor of OEM/OES can be procured as proprietary article without PAC provided Indenter certifies that no other make or model can be used as replacement on technical ground and competent authority approves the same in consultation with MM 17.11 NOMINATION POWERS 17.11 A. The circumstances under which nomination powers given in the BDP can be exercised with detailed justification by Level I Executives are as follows: 150 There is urgent requirement for the materials/services/ works or Firmed up / detailed specifications are not available / feasible, necessitating on the spot decision based on the availability in the market.

(i) Procurement of material, hiring of facilities/equipments/ services and award of work from OEM/OES/PAC cases. (ii) Operational urgency subject to reliability (iii) Hiring of Consultants/Domain Experts/Professional agencies (iv) Functional exigencies/Special events (v) Emergencies like flood, fire, civil disturbances, war, cyclones, blow out and operational break down 17.11 B Prior approval of Competent Purchase Authority is required along with Purchase Indent. However, in EPC cases preliminary approval can be taken from Director concerned and final approval from EPC can be taken at the time of award of work. 17.11 C Reporting mechanism: (i) All works including purchases, services and sales awarded on nomination basis above Rs.1 Crore should be reported to the Board for information on quarterly basis. (ii) All works including purchases, services and sales awarded on nomination basis above Rs.10 Lakh and up to Rs.1 Crore shall be reported to the Executive Purchase Committee for information on quarterly basis. (iii) All works including purchases, services and sales awarded on nomination basis up to Rs.10 Lakh shall be reported to the Concerned Director on quarterly basis. (iv) Purchase of spares / repairs through OEM / OES and Purchase on PAC basis will not be treated as purchase on nomination basis for reporting purpose. The above reporting Mechanism shall be followed as modified from time to time. Report for nomination cases should be submitted through concerned Key Executive with his due endorsement and also containing all details and justifications for award on nomination basis. 17.12 TC is required for Procurement under Open Tender / Limited tender / single tender / OEM / OES / PAC/ Finalization of ONGC Rate Contract for cases above Rs.5 Lakh. TC is also required for negotiations for tenders of any value. 17.13 However, no TC is required for placement of individual orders against DGS&D and ONGC rate contract. In addition, no TC is required for tender upto Rs. 5 Lakh in each case. 17.14 If the required level of TC member is not posted/ not in station (on leave/tour) at a work centre then the TC member will be of the next lower level available and /or as nominated by the Tender accepting authority. LevelI shall have full powers in such cases. 17.15 PROCESSING OF TENDERS : A. HR Department: (i) I/c HR/ER shall have purchase powers for floating tenders in case of catering, house keeping and other general services for value upto Rs.10 Lakh in each case. TC (wherever applicable) will comprise of members of Finance and HR/ER (ii) Empanelment of hotels should be done by HR/ER on the recommendation of the Committee having members of 151

(iii) (iv) (v) B.

Finance, HR/ER. Empanelment of hospitals/Doctors shall be done by HR/ER based on the recommendation of the Committee having members of Finance, HR/ER and Medical Services Land acquisition will be handled by LAQ/Estate section as per procedure. Empanelment of advocates shall be handled by Legal / IR / Corporate Tax Department in consultation with finance.

Logistics Department: Logistics Department shall have purchase powers to award work for hiring of goods and passenger transport upto Rs.10 Lakh in each case. However, TC (wherever applicable) will be held with members of Finance & Logistics. Engineering Department: (i) Contract services including AMCs, Grass Cutting in GGS/CTF, Plants, etc, upto Rs.10 Lakh in each case may be handled by Engineers under Powers of Engineers. (ii) Works as defined in works manual below Rs. 100 Lakh pertaining to Engineering Services may be handled by Engineers under Powers of Engineers. (iii) Electrical works pertaining to building construction and all civil works irrespective of value shall be handled by Civil & Electrical Engineers under Powers of Engineers relating to works and Turnkey contracts Other User Department: (i) All procurements upto Rs.25000 per case can be done by user department directly (ii) Works as defined in works manual, below Rs. 100 Lakh (except Electrical works pertaining to Building construction and all civil works). (iii) Repairs / AMC from OEM / OES up to Rs. 10 Lakh in each case. (iv) Any specialized job like consultancy, appointment of auditors, certification agencies, etc shall be handled by respective user department up to Rs 25 Lakh in each case. MM Department: All other cases which are not specifically defined above shall be dealt by MM.

C.

D.

E.

17.16 Notes common for Procurement of Material, Hiring of Services and Award of Work Contracts:
(i) Tenders for works as defined in Works Manual shall be processed as per Works Manual. All Other procurement / services cases shall be processed as per MM manual. (ii) Due care has to be taken while proposing the mode of tender so as to get the competitive rates. (iii) GRV shall not be required for purchase of consumables up to Rs.10000. (iv) GRV shall also not be required for purchase of materials for special events like seminars, conferences, training, meetings and sports events provided the item is to be consumed during the same event and need not be kept in stock. 152

Appendix 2: Reporting requirement under various items of BDP

Sl. No. 1 BDP Item F3 (a) to F3 (d), F4, F5, P3, RL1(c), ME1, MP4 (c) (i) & (ii) , MP4(d)(i) (ii) & (iii), EW2(c), EW3, MK4 Item Description & Reporting requirement Procurement on Single tender/on nomination basis Reporting Requirement:(i) Works including purchases, services and sales awarded on nomination basis above Rs.1 Crore to be reported to the Board (ii) Works including purchases, services and sales awarded on nomination basis above Rs.10 Lakh and up to Rs.1 Crore to be reported to the Executive Purchase Committee (iii) All works including purchases, services and sales awarded on nomination basis up to Rs.10 Lakh shall be reported to the Concerned Director. Note:Purchase of spares / repairs through OEM / OES and Purchase on PAC basis will not be treated as purchase on nomination basis for reporting purpose. Reporting Responsibility Authority to be Periodicity Reported to

Concerned Level-I

Board through Quarterly Reporting ED -Chief MM* EPC with copy to Quarterly ED Chief MM.** Reporting

Concerned Level-I

Concerned Quarterly Director with Reporting copy to ED Chief MM.** Note: Copy of report for all cases to be sent to Internal Audit Head at concerned Work centers. Note: * For cases above Rs 1 Crore, a copy of the Board Agenda prepared by ED-Chief MM to be sent to CVO. ** For cases upto Rs 1 Crore, a copy of the report to be forwarded by concerned Level-I to Chief Internal Audit & CVO. D3 Additional Expenditure Sanction for hiring of oil Concerned Level I Board through Quarterly field services for all cases which were approved by concerned Reporting the Board as per item D2, and other cases where total Director expenditure exceeds CMDs powers under item D2 (i.e. Rs 1000 Crore in each case) I(1) to I(3) and Write off of losses Concerned Level I EC through Quarterly RE1 concerned Reporting Director

Concerned Level-I

153

Sl. No. 4

BDP Item I(4)

Item Description & Reporting requirement Interest / Penalty on various statutory levies Reporting Requirement:All cases to be reported to Board Donations, grant-in-aid, contributions toward Socio economic development for purposes covered under Corporate Citizenship Policy (CCP) and Sponsorship of media/cultural/sports events, etc. Grant of Financial aid / assistance / sponsorship to University / Institutes/Professional Bodies Payment of Liquidated Damages /Cost of unfinished work programme & surrendering the Block with penalty implications When land is acquired on the basis of recommendations of in-house negotiating committee Reporting Requirement:If negotiated price is more than 20% above the prevailing market rates of land in area details of such transaction to be reported to next higher authority on monthly basis Wharfage & Demurrage Reporting Requirement:Cases above Rs.5000/- in value to be reported to concerned Level-I Officer Penalty / Interest / Late fees on Statutory payments

Reporting Responsibility Concerned Level I

M1

Sanctioning Authority

Authority to be Reported to Board through concerned Director EC through Director (HR)

Periodicity Quarterly Reporting Quarterly Reporting

6 7

M2 Q4 & Q5

Sanctioning Authority Concerned Level I

CA1(b)

Sanctioning Authority

EC through Director (HR) Board through concerned Director Next higher Authority

Quarterly Reporting At next Board Meeting Monthly Reporting

RL 5 & 6

I/c Logistics/ MM

I/c Level I Executives

Quarterly Reporting

10

RM9

Concerned Level I

11

RW1 (d) & (e)

Donations, grant-in-aid, contributions toward Socio Concerned Level I economic development for purposes covered under Corporate Citizenship Policy (CCP) & Sponsorship of media/cultural/ sports events, etc

EC through Quarterly Concerned Reporting Director Director (HR) Quarterly Reporting

154

Sl. No. 12

BDP Item CD1

Item Description & Reporting requirement

Reporting Responsibility

Authority to be Periodicity Reported to

Permit acceptance of employment by a member of an employee's family, in a company or firm, with which the employee concerned has official dealings. -In respect of E7 & above Concerned Level I -In respect of E6 & below Concerned Level I

13

14

15

Clause 3 (g) Guiding Principles BDP Clause 9 Guiding Principles BDP Clause 3 (g) Guiding Principles BDP

of In cases, the sanctioning authority holds different Sanctioning view from that of the Finance and exercises the Authority of sanctioning powers by overruling Finance, recording reasons thereof. of Sub delegation of powers by EC to the Executives Director Concerned below Board level in the interest of the work of the of Corporation. of Exercise of power of the Board by CMD in between Director Concerned two Board Meetings where the decision cannot be of kept pending for next Board Meeting.

Board through Director (HR) EC through Director (HR) Next Higher Authority

As and when Basis

As and when Basis

Board

Board

Preferably at next Board Meeting Preferably at next Board Meeting

16

The Asset/Basin/Plant Managers are the fulcrum of Concerned Level I Next higher As and core production and exploration activities with other Authority when Basis Chiefs supporting these activities and are principally accountable for production and reserve accretion in their given areas of operations. In case of any difference of opinion within their respective areas of operation, the respective Key Executive, being incharge, has the authority to decide on the issue, recording reasons thereof. Reporting Mechanism and Schedule1. Where report is to be submitted on as and when basis or on monthly basis, report to be submitted to concerned authority latest by 7th of the following month. 2. Where report is to be submitted on Quarterly basis report to be submitted to concerned authority latest by 7th day after completion of 155

Clause 13 of Explanations/ Clarifications relating to the Finance BDP (Appendix 1).

the quarter. 3. Where report is to be submitted to EC/EPC/Board, agenda note shall be forwarded to EC Cell/EPC cell/Company Secretary Office as applicable, by scheduled dates.

156