Exercise

Unit: Purchasing Cycle Topic: Excise Invoice before Goods receipt (via MB01) (One Step GR) At the completion of this topic, you should be able to: Create an excise invoice. Make Goods Receipt (MB01) Create Part 2 Entry. Invoice Verification. Your Vendors Excise Invoice needs to be captured the before a goods receipt is made.

Create Purchase Order:

Menu Path : ( SAP standard Menu ) Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known. (ME21N) Header : Vendor Doc. Date Item: Material PO Qty Delivery Date Plant : VEN## : Todays date. : MATR## : 10 : Todays date. : 0001

Item Details: Tax code : V1 Jurisdiction Code : IN00 Note: Tick GR Based Inv. Verification Save Your Purchase Order: _________________________.

Chapter 4 Part1 Page 1

Exercise Create Excise Invoice:

Menu Path : (User Menu) User Menu for <User Name> Excise Invoice For Purchase Orders Create/Change/Display (J1IA) Press the Create Button on Application Tool Bar.

Initial Screen: Enter Details PO Number : Your PO No. Excise Group : 01 Vendors Exc. Inv. No.: Exc. Inv. Date : Todays Date Note : Type of Material must be . Press Details Button.

Select Item and Save. Excise Invoice Number: _____________________.

Goods Receipt: (MB01)

Transaction Code : MB01. Initial Screen: Enter Details Movement Type : 101 Purchase Order : Your PO No. Plant : 0001 Storage Location : 0001 Enter Vendor Exc. Inv. : (popup) Your Vendor Exc. Inv. No.

Save Goods Receipt : ______________________.

Chapter 4 Part1 Page 2

Exercise Verify Excise Invoice and Post:

Menu Path : (User Menu) User Menu for <User Name> Indirect Taxes Procurement Excise Invoice For Purchase Orders Verify and Post (J1IB) Initial Screen: Enter Details Internal Exc. Inv. No. : Your Exc. Inv. No. Document Year : 2000 Press the Details button on Application Tool Bar.

Select the item from the items detail list and press the Post Excise button on the Application Tool Bar.

Invoice Verification:
Menu Path : (SAP Menu) Logistics Materials Management Invoice Verification Document Entry Enter Invoice (MRHR). Initial Screen: Enter Details Document Date : Todays date Company Code : 0001 Currency : INR Purchase Order : Your PO No. Vendor Items: Enter Details. Amount (Posting) : As per your PO Note: Tick Calculate Tax Press the Simulate button on Application tool Bar. Post the Document.

Chapter 4 Part1 Page 3

Exercise

Unit: Purchasing Cycle Topic: Goods receipt (via MB01) after Excise Invoice (One Step GR) At the completion of this topic, you should be able to: Make Goods Receipt (MB01) Create an excise invoice. Create Part 2 Entry. Invoice Verification. Your Vendors Excise Invoice needs to be captured the after a goods receipt is made.

Create Purchase Order:

Menu Path : ( SAP standard Menu ) Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known. (ME21N) Header : Vendor Doc. Date Item: Material PO Qty Delivery Date Plant : VEN## : Todays date. : MATR## : 10 : Todays date. : 0001

Item Details: Tax code : V1 Jurisdiction Code : IN00 Note: Tick GR Based Inv. Verification Save Your Purchase Order: _________________________.

Chapter 4 Part1 Page 4

Exercise

Goods Receipt: (MB01)

Transaction Code : MB01. Initial Screen: Enter Details Movement Type : 101 Purchase Order : Your PO No. Plant : 0001 Storage Location : 0001 Vendor Exc. Inv. : (popup) Do not enter , continue

Save Goods Receipt : ______________________.

Create Excise Invoice:

Menu Path : (User Menu) User Menu for <User Name> Excise Invoice For Purchase Orders Create/Change/Display (J1IA) Press the Create Button on Application Tool Bar. Initial Screen: Enter Details Material Doc. No. : Your GR No. Excise Group : 01 Vendors Exc. Inv. No.: Enter your No. Exc. Inv. Date : Todays Date Note : Type of Material must be . Press Details Button.

Select Item and Save. Excise Invoice Number: _____________________.

Chapter 4 Part1 Page 5

Exercise

Verify Excise Invoice and Post:

Menu Path : (User Menu) User Menu for <User Name> Indirect Taxes Procurement Excise Invoice For Purchase Orders Verify and Post (J1IB) Initial Screen: Enter Details Internal Exc. Inv. No. : Your Exc. Inv. No. Document Year : 2000 Press the Details button on Application Tool Bar.

Select the item from the items detail list and press the Post Excise button on the Application Tool Bar.

Invoice Verification:
Menu Path : (SAP Menu) Logistics Materials Management Invoice Verification Document Entry Enter Invoice (MRHR). Initial Screen: Enter Details Document Date : Todays date Company Code : 0001 Currency : INR Material Doc. No. : Your GR No. Vendor Items: Enter Details. Amount (Posting) : As per your PO Note: Tick Calculate Tax Press the Simulate button on Application tool Bar. Post the Document.

Chapter 4 Part1 Page 6

Exercise

Unit: Purchasing Cycle Topic: One Goods receipt for one excise Invoice (GR-xref = ). At the completion of this topic, you should be able to: Create an excise invoice. Make Goods Receipt (MB01), Partial Quantity. Make Goods Receipt (MB01), for the same Excise Invoice for the balance quantity and not down observations. Create new Excise Invoice for the same PO. Make Goods Receipt (MB01) for the balance quantity for the new Excise Invoice. Invoice Verification Only one Goods Receipt is made against your vendors excise invoice and the PART 2 entry posted.

GR-xref settings are to be maintained at the following levels: Menu Path: (User Menu) User Menu for <User Name> Customizing India Localization India Localization Menu Global Settings Plant Settings (J1IT). GRs Per EI : . Menu Path: (User Menu) User Menu for <User Name> Customizing India Localization India Localization Menu Global Settings Excise Groups (J1IT). GR-xref : .

Chapter 4 Part1 Page 7

Exercise Create Purchase Order:

Menu Path : ( SAP standard Menu ) Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known. (ME21N) Header : Vendor Doc. Date Item: Material PO Qty Delivery Date Plant : VEN## : Todays date. : MATR## : 10 : Todays date. : 0001

Item Details: Tax code : V1 Jurisdiction Code : IN00 Note: Tick GR Based Inv. Verification Save Your Purchase Order: _________________________.

Create Excise Invoice:

Menu Path : (User Menu) User Menu for <User Name> Excise Invoice For Purchase Orders Create/Change/Display (J1IA) Press the Create Button on Application Tool Bar.

Initial Screen: Enter Details PO Number : Your PO No. Excise Group : 01 Vendors Exc. Inv. No.: Your Vend. Exc. No. Exc. Inv. Date : Todays Date Note : Type of Material must be . Press Details Button.

Select Item and Save. Excise Invoice Number: _____________________.

Chapter 4 Part1 Page 8

Exercise Goods Receipt: (MB01)

Transaction Code : MB01. Initial Screen: Enter Details Movement Type : 101 Purchase Order : Your PO No. Plant : 0001 Storage Location : 0001 Enter Vendor Exc. Inv. : (popup) Your Vendor Exc. Inv. No.

Change the quantity to 5. Save Goods Receipt : ______________________.

Check the Excise Invoice (J1IA) for the MODVAT quantity (as per the GR). Try to create another GR for the same excise Invoice. The system will not allow as per the setting maintained.

Verify Excise Invoice and Post:

Menu Path : (User Menu) User Menu for <User Name> Indirect Taxes Procurement Excise Invoice For Purchase Orders Verify and Post (J1IB) Part 2 entries will be made for the MODVAT quantity.

Initial Screen: Enter Details Internal Exc. Inv. No. : Your Exc. Inv. No. Document Year : 2000

Chapter 4 Part1 Page 9

Exercise
Press the Details button on Application Tool Bar.

Select the item from the items detail list and press the Post Excise button on the Application Tool Bar.

For the balance PO quantity a separate excise invoice will have to be created. A Goods Receipt will then have to be done on this new excise invoice for the balance quantity.

1. Invoice Verification:
Menu Path : (SAP Menu) Logistics Materials Management Invoice Verification Document Entry Enter Invoice (MRHR). Initial Screen: Enter Details Document Date : Todays date Company Code : 0001 Currency : INR Purchase Order : Your PO No. Vendor Items: Enter Details. Amount (Posting) : As per your PO Note: Tick Calculate Tax Press the Simulate button on Application tool Bar.

The excise invoice will contain two line items corresponding to the two separate Excise Invoices and Material Documents for the same Purchase Order.

Post the Document

Chapter 4 Part1 Page 10

Exercise

Unit: Purchasing Cycle Topic: Multiple Goods receipt for one excise Invoice (GR-xref = 1). At the completion of this topic, you should be able to: Create an excise invoice. Make Goods Receipt (MB01), Partial Quantity. Make Goods Receipt (MB01), for the same Excise Invoice for the balance quantity and not down observations. Make Goods Receipt (MB01) for the balance quantity for the same Excise Invoice. Post the Part 2 Entry. Invoice Verification Multiple goods receipts are made against your vendors excise invoice and but only one PART 2 entry posted.

GR-xref settings are to be maintained at the following levels: Menu Path: (User Menu) User Menu for <User Name> Customizing India Localization India Localization Menu Global Settings Plant Settings (J1IT). GRs Per EI : 1. Menu Path: (User Menu) User Menu for <User Name> Customizing India Localization India Localization Menu Global Settings Excise Groups (J1IT). GR-xref : 1.

Chapter 4 Part1 Page 11

Exercise Create Purchase Order:

Menu Path : ( SAP standard Menu ) Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known. (ME21N) Header : Vendor Doc. Date Item: Material PO Qty Delivery Date Plant : VEN## : Todays date. : MATR## : 10 : Todays date. : 0001

Item Details: Tax code : V1 Jurisdiction Code : IN00 Note: Tick GR Based Inv. Verification Save Your Purchase Order: _________________________.

Create Excise Invoice:

Menu Path : (User Menu) User Menu for <User Name> Excise Invoice For Purchase Orders Create/Change/Display (J1IA) Press the Create Button on Application Tool Bar. Initial Screen: Enter Details PO Number : Your PO No. Excise Group : 01 Vendors Exc. Inv. No.: Your Vend. Exc. No. Exc. Inv. Date : Todays Date Note : Type of Material must be . Press Details Button.

Select Item and Save. Excise Invoice Number: _____________________.

Chapter 4 Part1 Page 12

Exercise Goods Receipt: (MB01)

Transaction Code : MB01. Initial Screen: Enter Details Movement Type : 101 Purchase Order : Your PO No. Plant : 0001 Storage Location : 0001 Enter Vendor Exc. Inv. : (popup) Your Vendor Exc. Inv. No.

Change the quantity to 5. Save Goods Receipt : ______________________.

Repeat the process of Goods Receipt for the balance quantity for the same Excise Invoice.

Verify Excise Invoice and Post:

Menu Path : (User Menu) User Menu for <User Name> Indirect Taxes Procurement Excise Invoice For Purchase Orders Verify and Post (J1IB) Initial Screen: Enter Details Internal Exc. Inv. No. : Your Exc. Inv. No. Document Year : 2000 Press the Details button on Application Tool Bar.

Select the item from the items detail list and press the Post Excise button on the Application Tool Bar.

Chapter 4 Part1 Page 13

Exercise
There will be only one line item, since all the GRs will be cummulated in one entry.

Invoice Verification:
Menu Path : (SAP Menu) Logistics Materials Management Invoice Verification Document Entry Enter Invoice (MRHR). Initial Screen: Enter Details Document Date : Todays date Company Code : 0001 Currency : INR Purchase Order : Your PO No. Vendor Items: Enter Details. Amount (Posting) : As per your PO Note: Tick Calculate Tax Press the Simulate button on Application tool Bar.

The excise invoice will contain two line items corresponding to the two separate Excise Invoices and Material Documents for the same Purchase Order.

Post the Document.

Chapter 4 Part1 Page 14

Exercise

Unit: Purchasing Cycle Topic: Multiple Goods receipt for one excise Invoice (GR-xref = 2). At the completion of this topic, you should be able to: Create an excise invoice. Make Goods Receipt (MB01), Partial Quantity. Make Goods Receipt (MB01), for the same Excise Invoice for the balance quantity and not down observations. Make Goods Receipt (MB01) for the balance quantity for the same Excise Invoice. Post the Part 2 Entry. Invoice Verification Multiple goods receipts are made against your vendors excise invoice and multiple PART 2 entries are posted.

GR-xref settings are to be maintained at the following levels: Menu Path: (User Menu) User Menu for <User Name> Customizing India Localization India Localization Menu Global Settings Plant Settings (J1IT). GRs Per EI : 2. Menu Path: (User Menu) User Menu for <User Name> Customizing India Localization India Localization Menu Global Settings Excise Groups (J1IT). GR-xref : 2.

Chapter 4 Part1 Page 15

Exercise Create Purchase Order:

Menu Path : ( SAP standard Menu ) Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known. (ME21N) Header : Vendor Doc. Date Item: Material PO Qty Delivery Date Plant : VEN## : Todays date. : MATR## : 10 : Todays date. : 0001

Item Details: Tax code : V1 Jurisdiction Code : IN00 Note: Tick GR Based Inv. Verification Save Your Purchase Order: _________________________.

Create Excise Invoice:

Menu Path : (User Menu) User Menu for <User Name> Excise Invoice For Purchase Orders Create/Change/Display (J1IA) Press the Create Button on Application Tool Bar. Initial Screen: Enter Details PO Number : Your PO No. Excise Group : 01 Vendors Exc. Inv. No.: Your Vend. Exc. No. Exc. Inv. Date : Todays Date Note : Type of Material must be . Press Details Button.

Select Item and Save. Excise Invoice Number: _____________________.

Chapter 4 Part1 Page 16

Exercise Goods Receipt: (MB01)

Transaction Code : MB01. Initial Screen: Enter Details Movement Type : 101 Purchase Order : Your PO No. Plant : 0001 Storage Location : 0001 Enter Vendor Exc. Inv. : (popup) Your Vendor Exc. Inv. No.

Change the quantity to 5. Save Goods Receipt : ______________________.

Repeat the process of Goods Receipt for the balance quantity for the same Excise Invoice.

Verify Excise Invoice and Post:

Menu Path : (User Menu) User Menu for <User Name> Indirect Taxes Procurement Excise Invoice For Purchase Orders Verify and Post (J1IB) Initial Screen: Enter Details Internal Exc. Inv. No. : Your Exc. Inv. No. Document Year : 2000 Press the Details button on Application Tool Bar.

Select the item from the items detail list and press the Post Excise button on the Application Tool Bar.

Chapter 4 Part1 Page 17

Exercise
There will be two line items, since two GRs were created for the same Excise Invoice.

Invoice Verification:
Menu Path : (SAP Menu) Logistics Materials Management Invoice Verification Document Entry Enter Invoice (MRHR). Initial Screen: Enter Details Document Date : Todays date Company Code : 0001 Currency : INR Purchase Order : Your PO No. Vendor Items: Enter Details. Amount (Posting) : As per your PO Note: Tick Calculate Tax Press the Simulate button on Application tool Bar.

The excise invoice will contain two line items corresponding to the two separate Excise Invoices and Material Documents for the same Purchase Order.

Post the Document.

Chapter 4 Part1 Page 18

Exercise

Unit: Purchasing Cycle Topic: Goods receipt (via MB01) 2 step process At the completion of this topic, you should be able to: Make Goods Receipt (MB01) in blocked stock. Create an excise invoice. Make Gooods Receipt (MB01) in unrestricted stock. Create Part 2 Entry. Invoice Verification. Capture Excise Invoice before the goods receipt is made in the unrestricted Stock.

Chapter 4 Part1 Page 19

Exercise Create Purchase Order:

Menu Path : ( SAP standard Menu ) Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known. (ME21N) Header : Vendor Doc. Date Item: Material PO Qty Delivery Date Plant : VEN## : Todays date. : MATR## : 10 : Todays date. : 0001

Item Details: Tax code : V1 Jurisdiction Code : IN00 Note: Tick GR Based Inv. Verification Save Your Purchase Order: _________________________.

Goods Receipt: (MB01) in GR Blocked Stock

Transaction Code : MB01. Initial Screen: Enter Details Movement Type : 103 Purchase Order : Your PO No. Plant : 0001 Storage Location : 0001 Vendor Exc. Inv. : (popup) Do not enter , continue

Save Goods Receipt : ______________________.

Chapter 4 Part1 Page 20

Exercise Create Excise Invoice:

Menu Path : (User Menu) User Menu for <User Name> Excise Invoice For Purchase Orders Create/Change/Display (J1IA) Press the Create Button on Application Tool Bar.

Initial Screen: Enter Details Material Doc. No. : Your GR No. Excise Group : 01 Vendors Exc. Inv. No.: Enter your No. Exc. Inv. Date : Todays Date Note : Type of Material must be . Press Details Button.

Select Item and Save. Excise Invoice Number: _____________________.

Goods Receipt: (MB01) in unrestricted stock

Transaction Code : MB01. Initial Screen: Enter Details Movement Type : 105 Purchase Order : Your PO No. Plant : 0001 Storage Location : 0001 Vendor Exc. Inv. : (popup) Enter your Vend. Exc. No.

Save Goods Receipt : ______________________.

Verify Excise Invoice and Post:

Menu Path : (User Menu) User Menu for <User Name> Indirect Taxes Procurement Excise Invoice For Purchase Orders Verify and Post (J1IB) Initial Screen: Enter Details Internal Exc. Inv. No. : Your Exc. Inv. No. Document Year : 2000

Chapter 4 Part1 Page 21

Exercise
Press the Details button on Application Tool Bar.

Select the item from the items detail list and press the Post Excise button on the Application Tool Bar.

Invoice Verification:
Menu Path : (SAP Menu) Logistics Materials Management Invoice Verification Document Entry Enter Invoice (MRHR). Initial Screen: Enter Details Document Date : Todays date Company Code : 0001 Currency : INR Material Doc. No. : Your GR No. Vendor Items: Enter Details. Amount (Posting) : As per your PO Note: Tick Calculate Tax Press the Simulate button on Application tool Bar. Post the Document.

Chapter 4 Part1 Page 22

Exercise

Unit: Purchasing Cycle Topic: GR Cancellation Partial Reversal of goods receipt after Excise Invoice Creation At the completion of this topic, you should be able to: Create an excise invoice. Make Goods Receipt (MB01) Partial Reversal of Goods Receipt Quantity. Create Part 2 Entry for receipt of goods. Create Part 2 reverse credit for reversed quantity. Goods Receipt is made against your vendors excise invoice. After this the GR is partially reversed. PART 2 entry posted for the receipt of goods and is reversed for the reversed GR quantity.

Create Purchase Order:

Menu Path : ( SAP standard Menu ) Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known. (ME21N) Header : Vendor Doc. Date Item: Material PO Qty Delivery Date Plant : VEN## : Todays date. : MATR## : 10 : Todays date. : 0001

Item Details: Tax code : V1 Jurisdiction Code : IN00 Note: Tick GR Based Inv. Verification

Chapter 4 Part1 Page 23

Exercise
Save Your Purchase Order: _________________________.

Create Excise Invoice:

Menu Path : (User Menu) User Menu for <User Name> Excise Invoice For Purchase Orders Create/Change/Display (J1IA) Press the Create Button on Application Tool Bar.

Initial Screen: Enter Details PO Number : Your PO No. Excise Group : 01 Vendors Exc. Inv. No.: Exc. Inv. Date : Todays Date Note : Type of Material must be . Press Details Button.

Select Item and Save. Excise Invoice Number: _____________________.

Goods Receipt: (MB01)

Transaction Code : MB01. Initial Screen: Enter Details Movement Type : 101 Purchase Order : Your PO No. Plant : 0001 Storage Location : 0001 Enter Vendor Exc. Inv. : (popup) Your Vendor Exc. Inv. No.

Save Goods Receipt : ______________________.

Chapter 4 Part1 Page 24

Exercise

Partial Goods Reversal: (MB01)

Transaction Code : MB01. Initial Screen: Enter Details Movement Type : 102 Purchase Order : Your PO No. Plant : 0001 Storage Location : 0001 Enter Vendor Exc. Inv. : (popup) Your Vendor Exc. Inv. No.

Put Quantity of material to be reversed as 5. Save Goods Receipt : ______________________.

Verify Excise Invoice and Post:

Menu Path : (User Menu) User Menu for <User Name> Indirect Taxes Procurement Excise Invoice For Purchase Orders Verify and Post (J1IB) Initial Screen: Enter Details Internal Exc. Inv. No. : Your Exc. Inv. No. Document Year : 2000 Press the Details button on Application Tool Bar. There will be two items in the list i.e. first item will display the actual goods receipt as per the first material document (status : blank), while the second item will display the reversed material document quantity (status: cancelled).

Select the first item from the items detail list and press the Post Excise button on the Application Tool Bar. Initial Screen: Enter Details Again

Chapter 4 Part1 Page 25

Exercise
Internal Exc. Inv. No. Document Year : Your Exc. Inv. No. : 2000

Press the Details button on Application Tool Bar. There will be two items in the list i.e. first item will display the actual goods receipt as per the first material document (Status: posted), while the second item will display the reversed material document quantity (Status: cancelled).

Select the second item from the items detail list and press the Reverse Credit button on the Application Tool Bar. Check the accounting documents for each of the entry to see the correct postings.

Chapter 4 Part1 Page 26

Exercise

Unit: Purchasing Cycle Topic: GR Cancellation Complete Reversal of goods receipt after Excise Invoice Creation At the completion of this topic, you should be able to: Create an excise invoice. (Part 1 Entry) Make Goods Receipt (MB01) Complete Reversal of Goods Receipt Quantity. Create Part 2 Entry for receipt of goods. Create Part 2 reverse credit for reversed quantity. Goods Receipt is made against your vendors excise invoice. After this the GR is cancelled. PART 2 entry posted for the receipt of goods and is reversed for the cancelled document.

Create Purchase Order:

Menu Path : ( SAP standard Menu ) Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known. (ME21N) Header : Vendor Doc. Date Item: Material PO Qty Delivery Date Plant : VEN## : Todays date. : MATR## : 10 : Todays date. : 0001

Item Details: Tax code : V1 Jurisdiction Code : IN00 Note: Tick GR Based Inv. Verification

Chapter 4 Part1 Page 27

Exercise
Save Your Purchase Order: _________________________.

Create Excise Invoice:

Menu Path : (User Menu) User Menu for <User Name> Excise Invoice For Purchase Orders Create/Change/Display (J1IA) Press the Create Button on Application Tool Bar. Initial Screen: Enter Details PO Number : Your PO No. Excise Group : 01 Vendors Exc. Inv. No.: Exc. Inv. Date : Todays Date Note : Type of Material must be . Press Details Button.

Select Item and Save. Excise Invoice Number: _____________________.

Goods Receipt: (MB01)

Transaction Code : MB01. Initial Screen: Enter Details Movement Type : 101 Purchase Order : Your PO No. Plant : 0001 Storage Location : 0001 Enter Vendor Exc. Inv. : (popup) Your Vendor Exc. Inv. No.

Save Goods Receipt : ______________________.

Chapter 4 Part1 Page 28

Exercise

Complete Goods Reversal:

Menu Path: (SAP Menu) Logistics Material Management Inventory Management Material Document Cancel/Reverse (MBST) Initial Screen: Enter Details Material Doc. : Your Material Doc. Save Material Document : ______________________.

Check status of Line items in Excise invoice.

Chapter 4 Part1 Page 29

Exercise

Unit: Purchasing Cycle Topic: GR Cancellation Partial Reversal of goods receipt after Excise Invoice Creation by Vendor Returns Delivery At the completion of this topic, you should be able to: Create an excise invoice. (Part 1 Entry) Make Goods Receipt (MB01) Partial Reversal of delivery Goods Receipt Quantity via vendor returns

Create Part 2 Entry for receipt of goods. Create Part 2 reverse credit for reversed quantity. Goods Receipt is made against your vendors excise invoice. After this you find that the goods are defective and need to be rejected and subsequently returned. PART 2 entry posted for the receipt of goods and is reversed for the rejected quantity.

Create Purchase Order:

Menu Path : ( SAP standard Menu ) Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known. (ME21N) Header : Vendor Doc. Date Item: Material PO Qty Delivery Date Plant Item Details: Tax code Jurisdiction Code : VEN## : Todays date. : MATR## : 10 : Todays date. : 0001 : V1 : IN00

Chapter 4 Part1 Page 30

Exercise
Note: Tick GR Based Inv. Verification Save Your Purchase Order: _________________________.

Create Excise Invoice:

Menu Path : (User Menu) User Menu for <User Name> Excise Invoice For Purchase Orders Create/Change/Display (J1IA) Press the Create Button on Application Tool Bar. Initial Screen: Enter Details PO Number : Your PO No. Excise Group : 01 Vendors Exc. Inv. No.: Exc. Inv. Date : Todays Date Note : Type of Material must be . Press Details Button.

Select Item and Save. Excise Invoice Number: _____________________.

Goods Receipt: (MB01)

Transaction Code : MB01. Initial Screen: Enter Details Movement Type : 101 Purchase Order : Your PO No. Plant : 0001 Storage Location : 0001 Enter Vendor Exc. Inv. : (popup) Your Vendor Exc. Inv. No.

Save Goods Receipt : ______________________.

Chapter 4 Part1 Page 31

Exercise

Partial Vendor Delivery Returns : (MB01)

Menu Path: (SAP Menu) Logistics Material Management Inventory Management Material Document Return Delivery (MBRL). Initial Screen: Enter Details Material Doc. No. : Your Mat. Doc No. Reason For Movement: 0001 Enter Vendor Exc. Inv. : (popup) Your Vendor Exc. Inv. No.

Put Quantity of material to be reversed as 5. Save Material Document : ______________________.

Verify Excise Invoice and Post:

Menu Path : (User Menu) User Menu for <User Name> Indirect Taxes Procurement Excise Invoice For Purchase Orders Verify and Post (J1IB) Initial Screen: Enter Details Internal Exc. Inv. No. : Your Exc. Inv. No. Document Year : 2000 Press the Details button on Application Tool Bar. There will be two items in the list i.e. first item will display the actual goods receipt as per the first material document (status : blank), while the second item will display the reversed material document quantity (status: cancelled).

Select the first item from the items detail list and press the Post Excise button on the Application Tool Bar.

Chapter 4 Part1 Page 32

Exercise
Initial Screen: Enter Details Again Internal Exc. Inv. No. : Your Exc. Inv. No. Document Year : 2000 Press the Details button on Application Tool Bar. There will be two items in the list i.e. first item will display the actual goods receipt as per the first material document (Status: posted), while the second item will display the reversed material document quantity (Status: cancelled).

Select the second item from the items detail list and press the Reverse Credit button on the Application Tool Bar. Check the accounting documents for each of the entry to see the correct postings.

Chapter 4 Part1 Page 33

Exercise

Unit: Purchasing Cycle Topic: Purchasing Cycle using Scheduling Agreements At the completion of this topic, you should be able to: Create an excise invoice. (Part 1 Entry for the scheduling agreement. Make Goods Receipt (MB01), Partial Quantity as per the first delivery schedule. Make Goods Receipt (MB01), for the same Excise Invoice for the next delivery quantity and so on till entire quantity has been delivered. Post the Part 2 Entry. Invoice Verification You have to create a scheduling agreement in your vendors name. After this the excise invoice sent by your vendor needs to be captured against the scheduling agreement. For this, multiple goods receipts are created and multiple entries for PART 2 are passed (corresponding to the number of GRs).

GR-xref settings are to be maintained at the following levels: Menu Path: (User Menu) User Menu for <User Name> Customizing India Localization India Localization Menu Global Settings Plant Settings (J1IT). GRs Per EI : 2. Menu Path: (User Menu) User Menu for <User Name> Customizing India Localization India Localization Menu Global Settings Excise Groups (J1IT). GR-xref : 2.

Chapter 4 Part1 Page 34

Exercise

Create a scheduling agreement for material PA01, quantity 10, with a delivery schedule spread over two different days with delivery quantity of 5 per delivery. Save the Agreement.

Create Excise Invoice:

Menu Path : (User Menu) User Menu for <User Name> Excise Invoice For Purchase Orders Create/Change/Display (J1IA) Press the Create Button on Application Tool Bar. Initial Screen: Enter Details Scheduling Agreement No. : Your agreement No. Excise Group : 01 Vendors Exc. Inv. No.: Your Vend. Exc. No. Exc. Inv. Date : Todays Date Note : Type of Material must be . Press Details Button.

Select Item and Save. Excise Invoice Number: _____________________.

Goods Receipt: (MB01)

Transaction Code : MB01. Initial Screen: Enter Details Movement Type : 101 Scheduling Agreement No. : Your agreement No. Plant : 0001 Storage Location : 0001 Enter Vendor Exc. Inv. : (popup) Your Vendor Exc. Inv. No.

Change the quantity to 5.

Chapter 4 Part1 Page 35

Exercise
Save Goods Receipt : ______________________.

Repeat the process of Goods Receipt for the balance quantity for the same Excise Invoice.

Verify Excise Invoice and Post:

Menu Path : (User Menu) User Menu for <User Name> Indirect Taxes Procurement Excise Invoice For Purchase Orders Verify and Post (J1IB) Initial Screen: Enter Details Internal Exc. Inv. No. : Your Exc. Inv. No. Document Year : 2000 Press the Details button on Application Tool Bar.

Select the item from the items detail list and press the Post Excise button on the Application Tool Bar. There will be two line items, since two GRs were created for the same Excise Invoice.

Invoice Verification:
Menu Path : (SAP Menu) Logistics Materials Management Invoice Verification Document Entry Enter Invoice (MRHR). Initial Screen: Enter Details Document Date : Todays date Company Code : 0001 Currency : INR Purchase Order : Your PO No.

Chapter 4 Part1 Page 36

Exercise
Vendor Items: Enter Details. Amount (Posting) : As per your PO Note: Tick Calculate Tax Press the Simulate button on Application tool Bar.

The excise invoice will contain two line items corresponding to the two separate Excise Invoices and Material Documents for the same Scheduling Agreement.

Post the Document.

Chapter 4 Part1 Page 37

Exercise

Unit: Purchasing Cycle Topic: Purchasing Imports (CVD) At the completion of this topic, you should be able to: Identify the customization settings required for availing CVD for an Import Vendor. Create PO for the import material. Capture the CVD amount as Vendor Delivery Cost in Invoice. Create an excise invoice. (Part 1 ) Make Goods Receipt (MB01). Post the Part 2 Entry. Invoice Verification Your vendor is a foreign one. Therefore you need to avail the CVD credit for import material.

The following settings are to be maintained for availing the CVD credit: Purchasing Data: Menu Path: (SAP Menu) SAP Standard Menu Logistics Material Management Purchasing Master Data Vendor Central Change (XK02). For the vendor, company code, purchasing organization maintain the purchasing data (Checkbox). Change the order currency to USD; and change the Schema Group, vendor as 03. Company Settings for CIN: Menu Path: (User Menu) User Menu for <User Name> Customizing India Localization India Localization Menu Global Settings Company Settings (J1IT). Maintian the CVD account for the company code.

Chapter 4 Part1 Page 38

Exercise

CVD Condition Type:

Menu Path: (User Menu) User Menu for <User Name> Customizing India Localization India Localization Menu Global Settings Excise Defaults (J1IT). Maintain the CVD condition type for the tax procedure.

Create Purchase Order:

Menu Path : ( SAP standard Menu ) Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known. (ME21N) Header : Vendor Doc. Date Item: Material PO Qty Delivery Date Plant : IMP## : Todays date. : MATR## : 10 : Todays date. : 0001

Item Details: Tax code : V0 Jurisdiction Code : IN00 Note: Tick GR Based Inv. Verification Maintain the % for the condition type JCV1 in the item conditions. Save Your Purchase Order: _________________________.

Create Delivery Cost Invoice for the Vendor for the CVD amount.
Menu Path : (SAP Menu) Logistics Materials Management Invoice Verification Document Entry Enter Invoice (MRHR). Initial Screen: Enter Details

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Exercise
Document Date Company Code Currency Vendor : Todays date : 0001 : INR : The vendor against whom the CVD is booked as a delivery cost

Vendor Items: Enter Details. Amount (Posting) : As per the CVD amount on the Bill of Entry (CVD amount of the Purchase Order) Note: Tick Calculate Tax

Press the Adjustment On/Off button on Application tool Bar.

Follow the Menu path : Edit Delivery Costs Planned For Purchase Order Enter the Purchase order number and the line item number Enter the value (amount), the quantity and click on the Copy button Press the Simulate button on Application tool Bar. Adjust the amounts. Save the document

Create Excise Invoice:

Menu Path : (User Menu) User Menu for <User Name> Excise Invoice For Purchase Orders Create/Change/Display (J1IA) Press the Create Button on Application Tool Bar. Initial Screen: Enter Details Purchase Order No. : Your PO No. Excise Group : 01 Vendors Exc. Inv. No.: Your Vend. Exc. No. Exc. Inv. Date : Todays Date Note : Type of Material must be and Check the CVD Indicator. Press Details Button.

Enter the invoice number and year in the pop-up that captures the CVD invoice created in Step 2.

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Exercise
Select Item and Save. Excise Invoice Number: _____________________.

Goods Receipt: (MB01)

Transaction Code : MB01. Initial Screen: Enter Details Movement Type : 101 Purchase order No. : Your PO No. Plant : 0001 Storage Location : 0001 Enter Vendor Exc. Inv. : (popup) Your Vendor Exc. Inv. No.

Save Goods Receipt : ______________________.

Verify Excise Invoice and Post:

Menu Path : (User Menu) User Menu for <User Name> Indirect Taxes Procurement Excise Invoice For Purchase Orders Verify and Post (J1IB) Initial Screen: Enter Details Internal Exc. Inv. No. : Your Exc. Inv. No. Document Year : 2000 Press the Details button on Application Tool Bar.

Select the item from the items detail list and press the Post Excise button on the Application Tool Bar.

Invoice Verification:
Menu Path : (SAP Menu) Logistics Materials Management Invoice Verification Document Entry Enter Invoice (MRHR).

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Exercise
Initial Screen: Enter Details Document Date : Todays date Company Code : 0001 Currency : INR Purchase Order : Your PO No. Vendor Items: Enter Details. Amount (Posting) : As per your PO Note: Tick Calculate Tax Press the Simulate button on Application tool Bar.

The excise invoice will contain the line items corresponding to the Purchase order.

Post the Document.

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