Hortors Stationery (Pty) Ltd

Hortors Online Manual

www.hortorsonline.co.za

incorporating

TABLE OF CONTENTS

Item no. 1. Hortors Online Summary

Item

Page

Page 3

2.

Overview

Page 4

3.

Purpose

Page 4

4.1.

Hortors Online From Different Perspectives: For Advocates

Page 5

4.2.

Hortors Online From Different Perspectives: For Attorneys

Page 6

4.2.1. The briefing process from Attorney to Advocate ss Contacting legal professionals via the Hortors Online search and messaging system

Page 7

4.2.2

Page 8

4.3.

Hortors Online From Different Perspecti Perspectives: For Sheriffs

Page 9

4.4.

Hortors Online From Different Perspectives: For The General Public

Page 10

5.

Verification

Page 11

6.

Pricing

Page 11

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1. Summary
Hortors Online is an online application encompassing various platforms where legal professionals can advertise their services, find the details of other professionals in the industry and instantly communicate with them.

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2. Overview
Hortors Stationery (Pty) Ltd has acquired the online applications The Common Room and online Online Briefing to incorporate with their currently known product eDiary onto an online platform. 2.1. The Common Room as www.commonroom.co.za is an application created exclusively for The www.commonroom.co.za advocates and pupils of Bars belonging to the General Council of the Bar of South Africa. It currently provides an environment for advocates to exist as an online community and the ability for them to: a) Communicate with each other via features such as the forum; b) Find the details of th colleagues their c) Update their own professional details by specifying their areas of practice, fee rates etc, thus advertising to attorneys via the Online Briefing site. d) Accept brief invitations and briefs from attorneys submitted via Online Briefing. 2.2. Online Briefing as www.onlinebriefing.co.za currently provides an online interface where Online www.onlinebriefing.co.za attorneys are able to search for advocates registered on The Common Room by their areas of practice or fee ranges via a filtered search mechanism. Attorneys are then able to request the then availability of the advocates and brief them online. 2.3. eDiary is currently a standalone application, distributed via CD or electronic download. It is available in 2 forms, a single user or multi user system. eDiary enables the end u multi-user user to search for Attorney Firms, Individual Attorneys, Advocates, Sheriffs, Magistrate Courts, Republic Legal, General Section (containing Valuers, Appraisers , Auctioneers, Corporate Lawyers, Insolvency Practitioners etc.) It also contains a High Court Calendar with a shared appointment calendar. It is a subscription based software package that is uniquely registered and expires after the allocated time frame of the subscription. These 3 individual platforms have now been incorporated into one online ap application called Hortors Online. Note: Although The Common Room and eDiary will remain as stand alone applications, Online stand-alone Briefing will no longer be available individually.

3. Purpose
Hortors Online provides legal professionals and other industries with quick access to the details of attorneys, advocates, sheriffs of the court and the courts themselves. This online product has been created not only to make legal professionals more accessible to each other, but also to accessible provide the man on the street with a legal online directory.

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4. Hortors Online From Different Perspectives

4.1. For Advocates

Online Profile - linked to Common Room Profile Edit and update professional details; receive & view briefs from attorneys

ADVOCATE

Online Shop

eDiary

Calendar/ Appointment Scheduler Manage appointments & share calendar with other Hortors Online user

Search for the details of attorneys, sheriffs and advocates.

Contact attorneys, sheriffs and other advocates using the online messaging system.

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4.2. For Attorneys

Online Profile Edit and update professional details; review brief invitations/briefs sent to advocates.

ATTORNEYS

Online Shop

eDiary

Contact advocate via the Hortors Online messaging system

Calendar/ Appointment Scheduler Manage appointments & share calendar with other Hortors Online user

Search for details of advocates using various search criteria

Request advocates availability to act on a matter by inviting to brief.

Search for attorneys and sheriffs

Contact attorneys and sheriffs via the Hortors Online messaging system.

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4.2.1. The Briefing process from Attorney to Advocate

Attorney submits brief invitation to advocate

Email notification

Email notification

Advocate logs onto Hortors Online to view request

Advocate indicates availability

After the above process has been followed, depending on the availability of the advocate, the attorney may then send a full brief to the advocate with attachments via Hortors Online.

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4.2.2. Contacting attorneys/ advocates/ sheriffs via the Hortors Online search and messaging system

Message sent via Hortors Online messaging system

Email notification sent

Email notification sent

User logs onto Hortors Online and is immediately alerted of new message received

User responds via Hortors Online

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4.3. For Sheriffs 4.3.1. Sheriffs follow a similar process to the above groups. Access is shown in the Diagram Below and the Process in the figure bel that. below

Online Profile Edit and update professional details

SHERIFF

Online Shop

eDiary

Calendar/ Appointment Scheduler Manage appointments & share calendar with other Hortors Online user

Search for the details of attorneys, sheriffs and advocates.

Contact attorneys, sheriffs and other advocates using the online messaging system.

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4.4. General Public

*Registered Users (Limited access)

GENERAL PUBLIC
eDiary Search for attorneys, advocates and sheriffs (limited results and messaging permissions)

*Subscribed Users (Full access)

eDiary Search for attorneys, advocates and sheriffs (complete details and messaging permissions)

Online Shop

Online Shop

Calendar/ Appointment Scheduler

Glossary: *Registered Users Users who have registered on Hortors Online, but have not paid the subscription fee; *Subscribed Users Users that have paid the Hortors Online subscription fee for full access.

Calendar/ Appointment Scheduler

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5. Verfication
5.1. For Attorneys, Advocates and Sheriffs .1. After registration, a verification process is followed in order to link the correct record from the Hortors Legal Diary database by the Hortors Dia Division. Diary This process is also used to ensure that the registered user is indeed a legal professional in their specified field. After being registered, the legal professional then has permission to edit and update their details.

6. Pricing
6.1. The Hortors Online application will be priced as follows: a) Single user R780.00 for a 1 year subscription b) Additional Users - R280 for a 1 year subscription Note: eDiary stand-alone users will automatically be subscribed to Hortors Online. This alone subscription will run concurrently with that of their stand-alone eDiary. oncurrently

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