Management System and Web Portal for I&S Oil Traders

Management System and Web Portal for I&S Oil Traders Vision Version 1.0

Supervised By: Mr. Mohammad Adeel Prepared By: Abdul Haseeb 564-FBAS/BSSE/S08 Naveed Mehmood 542-FBAS/BSSE/S08

I&SOT Document

Version: Date:

1.0 23/04/12

Date 23/04/12 1.0

Revision History Version

Description

Introduction, positioning, product features and product overview. Adding stakeholders and user summary, other competitive products and other product requirements.

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I&SOT Document

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1.

Introduction 1.1 Purpose 1.2 Scope 1.3 Definitions, Acronyms, and Abbreviations 1.4 References 1.5 Overview Positioning 2.1 Business Opportunity 2.2 Problem Statement 2.3 Product Position Statement Product Overview 3.1 Product Perspective Product Features 4.1 IMM Feature 4.2PMM Feature& SMM Feature Other Competitive Products Stakeholders and user Summary 6.1 Market Demographics 6.2 Stakeholder summary 6.3 User Summary 6.4 Technical Architecture Other Product Requirements 7.2 Hardware requirement

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I&SOT Document

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1. 1.1

Introduction:

Purpose The purpose of this document is to collect, analyze, and define high-level needs and features of I&SOT. It focuses on the capabilities needed by the stakeholders, and the target end users, and why these needs exist. The details of how the I&SOT fulfills these needs are detailed in the use-case and supplementary specifications. 1.2 Scope This vision document applies toI&SOT project, which is a step to provide a web-based portal to efficiently complete day to day activities. I&SOT target to an Auto-mobile distribution Agency in District Attock. And helps the different Participant of this system to submit their orders, analyze them through an interactive web Application, without bearing the headache of manual tasks. The I&SOT provides web portal .Web-portal gives an interactive UI to place orders on the customer end while giving textual and graphical reports to the administrative end, Day-to-Day income used to build ledgers on monthly basis which helps keep track the income and expense as well as provide a Purchase Management System(PMS). 1.3 Definitions, Acronyms, and Abbreviations: I&SOT:I&S Oil Traders Inventory Management system:An inventory control system is a process for managing and locating objects or materials. PMM: Purchase Management Module. IMM: Inventory Management Module. SMM: Sales Management Module. SMS: Short Messaging Service. UI: User Interface. IP: Inventory Participant. 1.4 References: http://en.wikipedia.org/wiki/Inventory_control_system http://www.techno-soft.com/index.php?/technosoft-inventory-management-system http://www.acctivate.com/Solution/Inventory/

1.5

Overview:

A I&SOT is anonline Oil distribution management system used tomanage a series of tasks within an organization to produce final outcome/outcomes. I&SOT help optimal Purchase, Sales and Inventory management processes. I&SOT is entirely web based and accessed through web browser. Support for inventory management helps to record and track materials on the basis of both quantity and value.And to keep in track all the necessary information relating to the customers as well as generate valuable reports which help system participants to made business decision. 2. Positioning

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2.1 Business Opportunity: Management of Purchases, Sales and Inventory is the key necessity of organization. Management means to keep an eye on in in purchased items, in-stock items and sold ones relating information to make future business decisions. The main purpose of I&SOT is to provide user efficient working environment so that more output can be generated through this. Secondly we are making online system which gives wide range of operational capability. Thirdly we are reducing manual work for system Participants having little computer knowledge to place their orders and can view their transections online. I&SOT also provide the facility on administrative side to manage system resources. 2.2 Problem Statement: The problem of Inventory details and relevant information are in various registers. Looking in various registers to find and enter each and every mandatory detail.Every register need to be updated to make the records up to date. To manage these different registers is a laborious job. System Participants. Agency employees and the customers as they want to accomplish more task and communicate easily and more efficiently. An online system that completes the work in a very less time and gives high level of efficiency to accomplish day to day activities.

Affects the impact of which is a successful solution would be

2.3 For Who

Product Position Statement System participant (Company employee and Customers.) Need of easily running and manage different tasks reflecting business rules and reduce the headache of bearing manual work. Is a Web Application. ACCTivate!'s inventory control system is flexible, robust and proven, yet continually evolving to integrate new technologies and capabilities. Key features include: Inventory Visibility, Multiple Product ID Codes, Alternate Product Descriptions, Multiple Units of Measure, Inventory History and Valuation & Costing.

I&SOT Unlike

Our Product

I&SOT is a people-driven, online Inventory management system. The system can be used on its own to manage the company purchase and sell/distribution record and other critical activities. I&SOT will be based on HTML5.

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3 Product Overview:

3.1

Product Perspective: Our resulting project works using the .Net framework and can integrated with other applications. I&SOT is a step towards easily and automatedPurchase, Sales and Inventory driven activities. It manages company resources and generatesa detailed and informational report which gives a clear overview of resources.IP place their order through interactive UI. Server will process the orders and send notification of order submission order approval and delivery by both email notification and SMS. Server Database

Participant

E-mail

SMS

Figure 1 Overview of the I&SOT Architecture

4 I&SOT Features List: Key modules of our project are online PMM, SMM and IMM. 4.1 o o o IMMAimed to provide easy user interface (UI) to system participants, it provides: Easy UI thats allows IP to place, edit, delete orders through their web browser. Reducing the effort of writing and updating order related information in various registers by using the well-structured mechanism. Extensive reporting is available in the system, like Item Quantity presents how many items are in inventory, Item Reordering, Items Issued, Issue and Return History, Sales and Purchase. There are also available Balance Sheets of Available vs. Issued and Sales vs. Purchases. With Reporting there are provided features like searching, printing and exporting as well. User management on administrative side i.e. creates, delete and update users. Backend database provide the basic architecture of information storage, retrieval of searched data, removal, and modification. Items can be issued to a list of user, returned from the user, consumed internally in the system. Items can also be sold by the Inventory System.

o o o

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o o o o

Item contain several statuses like working, not-working, out for warranty, out for repair, or consumed. System automatically updates items status against particular action. Manage Customer Information. Manage Product Priority. Gives a feedback of system via automatic document attachment enabled emailing and SMS.

4.2 o o o o 4.3 o o o o o

PMM Aimed to provide easy user interface (UI) to system participants, it provides: Allows System administrator to made transection relating purchasing items. Track record of any items which are returning back to the company from where they are purchased. Keeping and managing financial Statements. Tracking record of all product issues. SMM provides: Tracking records of all warranty claimed or other product issues. Generate monthly financial ledgers. Keeping an eye on all items sold by the IMM. Manage all sold items issue priority. Gives a feedback via System enabled emailing and SMS.

Also facilitate user to create their personal accounts so that they can view their order list delivered, pending and also their relationship with the Agency.

5.

Other competitive products: 5.1 Inventory Management and Tracing System TS IMS is a cutting Edge Tool designed to help you track and manage your inventory. This System is having simple to operate, yet offers intuitive interfaces, provides many options to manage and track inventory very efficiently and easily. It helps to manage inventory present in the system, apply several transactions such as Issuing, Returning, Selling, Consuming, Changing Items Status, and Managing Gate-passes, Logging Transactions, also manages Vendors and Manufacturers, another feature ensures that old items exist the Inventory. 5.2 ACCTivate!'s ACCTivate!'s inventory control system is flexible, robust and proven, yet continually evolving to integrate new technologies and capabilities. Key features include: Inventory Visibility, Multiple Product ID Codes, Alternate Product Descriptions, Multiple Units of Measure, Inventory History and Valuation & Costing.
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And many others are currently available in the market. 6. Stakeholders and user summary:

6.1 Market Demographics: The target market is the end users of the System. IP and other participants are benefited by the online System They can view Inventory statusthrough interactive UI and in a short time without headache of viewing various registers. End users are benefited by the uniform nature of the online system behavior and interfacing. In fact, it is a new flexible paradigm for automated inventory. 6.2 Stakeholders Summary: Stakeholder System Analyst

Description This is a stakeholder that works with the stakeholders to gather their needs.

Requirements Specifier

This is a stakeholder that works with the Analysts to correctly translate requests/needs into requirements to be used for design. This is a stakeholder that is primary for leading the system development.

Software Architect

Market Analyst

This is a stakeholder that will assist our abilities to position our Product successfully.

Responsibilities Leads and coordinates requirements elicitation and usecase modeling by outlining the system's functionality and delimiting the system; for example, identifying what actors exist and what use cases they will require when interacting with thesystem. Specifies the details of one or more a parts of the system's functionality by describing one or the aspects of the requirements, this will include functional and non-functional. Responsible for the software architecture, which includes the key technical decisions that constrain the overall design and implementation for the project. Ensures that the system is going to be maintainable and the architectural solution supports the functional and nonrequirements. Ensures that there is going to be a market demand for the product's features and for the new service.

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6.3 user summary: Name System Administrator Description Responsibilities Manage system resources and Create and manage user made business decision accounts.Add inventories for selling and made purchasing of items. And fulfill other company requirements. Tracking of Sales. Made transection on the system Can place their orders, view, modify or delete posted orders

Customer

6.4

Technical Architecture Its is builds on Asp.Net 3.5 with C#. The application is using Reporting features as well is AJAX enabled. Three-Tier Architecture is implemented on the application; front view is separated from the business logic and data access. Interface, business logic and data access features are segregated from each other; there is high cohesion and low coupling through which maintenance of application is very easy. Backend database is SQL 2008. The application is easily maintainable and extensible.

7.0Hardware requirement: 32-bit (x86) or 64-bit (x64) processor at 1 GHz or greater Web Browser (Mozilla, Chrome, Internet Explorer etc.) RAM 256MB or greater Operating System Windows XP or later.

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