IT Department Budget Template Instructions

The IT Department Budget Template is an Excel spreadsheet that can be used to develop your annual IT Department budget. There are four worksheet tabs: 1. Instructions Read the instructions on this first tab before using this template to develop your budget. 2. Monthly Worksheet This is an optional tab that you can use to better estimate the totals for indivual revenue and expense items over the year. If you use this tab to help calculate the totals for some or all line items, simply transfer the numbers from the 'TOTALS' Column into the corresponding line on the Department Budget tab. Inputting last year's budget is not required, but it may help to estimate numbers for this year. 3. Department Budget Use this tab to develop your department budget. Input any numbers from the Monthly Worksheet tab, and then fill in any other numbers that are appplicable to your department. 4. Budget Summary and Graphs Once you have completed your Department Budget, you can use this tab to analyze your results. The data for this tab is automatically generated from the Department Budget tab. Please note the following: Only input numbers into cells that have a blue font color To add or change line items in the Monthly Worksheet or the Department Budget, go to 'Tools' menu in Excel, select 'Protection', and unprotect the sheet. Be sure to protect the sheet using the same steps once you have made these changes so that you do not mistakenly input data into an incorrect cell.

IT Department Budget
Monthly Worksheet
DEPARTMENT REVENUES Fees IT Charges for Services Performed Proceeds from Sales of Assets Other Total Department Revenue PERSONNEL Headcount (People not Dollars) Full-Time Contract Other Total Headcount DEPARTMENT EXPENSES Personnel Expenses (Dollars not People) Full-Time Salaries Temporary Workers Bonuses / Other Compensation Employee Benefits Consultants Outsourcing Contracts Training / Seminars Automobile Expense Travel (e.g. Plane Tickets) Accomodation (e.g. Hotels) Meals Employee Relocation Total Personnel Expenses Office Supplies General Supplies Media Costs (Diskettes, CDs, Tapes, etc.) Postage / Freight Publication Costs Total Office Supplies Telecommunications Expenses Local Telephone Long Distance Cellular Pagers Communications Lines Internet Access Other Total Telecommunications Expenses Equipment Costs - Capital (on Balance Sheet) Servers Network Equipment Other Total Equipment Costs - Capital Equipment Costs - Expenses (on Income Statement) Desktops Monitors Notebooks Network Equipment Equipment Maintenance Other Total Equipment Costs - Expenses Equipment - Parts Expense Hard Drives Mortherboards CD Drives Keyboards Mice Other Total Equipment Costs - Parts Expense Software Expenses Server Software Microsoft Servers Other Servers Desktop Software Microsoft Office Other Desktop Software Other Software Total Software Expenses General Administrative Overhead Expenses Payroll Expense Legal Expenses Utilities Insurance Rent Other Total General Administrative Overhead Expenses TOTAL EXPENSES TOTAL CAPITAL COSTS TOTAL DEPARTMENT SPENDING TOTAL DEPARTMENT BUDGET (NET OF REVENUES)

Last Year's Budget (Full Year)

Month 1 Jan

Month 2 Feb

Month 3 Mar

Month 4 Apr

Month 5 May

Month 6 Jun

Month 7 Jul

Month 8 Aug

Month 9 Sep

Month 10 Oct

Month 11 Nov

Month 12 Dec

TOTALS

Comments/Assumptions

$ $ $ $

$ $ $ $ $ $ $ $ $ $ $ $ $

$ $ $ $ $

$ $ $ $ $ $ $ $

$ $ $ $

$ $ $ $ $ $ $

$ $ $ $ $ $ $

$ $ $ $ $ $ $ $

$ $ $ $ $

$ $ $ $ $

$ $ $ $ $

$ $ $ $ $

$ $ $ $ $

$ $ $ $ $

$ $ $ $ $

$ $ $ $ $

$ $ $ $ $

$ $ $ $ $

$ $ $ $ $

$ $ $ $ $

$ $ $ $ $

$ $ $ $ $ $ $ $ $ $ $

IT Department Budget
For Year Ending:
DEPARTMENT REVENUES Fees IT Charges for Services Performed Proceeds from Sales of Assets Other Total Department Revenue PERSONNEL Headcount (People not Dollars) Full-Time Contract Other Total Headcount DEPARTMENT EXPENSES Personnel Expenses (Dollars not People) Full-Time Salaries Temporary Workers Bonuses / Other Compensation Employee Benefits Consultants Outsourcing Contracts Training / Seminars Automobile Expense Travel (e.g. Plane Tickets) Accomodation (e.g. Hotels) Meals Employee Relocation Total Personnel Expenses Office Supplies General Supplies Media Costs (Diskettes, CDs, Tapes, etc.) Postage / Freight Publication Costs Total Office Supplies Telecommunications Expenses Local Telephone Long Distance Cellular Pagers Communications Lines Internet Access Other Total Telecommunications Expenses Equipment Costs - Capital (on Balance Sheet) Servers Network Equipment Other Total Equipment Costs - Capital Equipment Costs - Expenses (on Income Statement) Desktops Monitors Notebooks Network Equipment Equipment Maintenance Other Total Equipment Costs - Expenses Equipment - Parts Expense Hard Drives Mortherboards CD Drives Keyboards Mice Other Total Equipment Costs - Parts Expense Software Expenses Server Software Microsoft Servers Other Servers Desktop Software Microsoft Office Other Desktop Software Other Software Total Software Expenses General Administrative Overhead Expenses Payroll Expense Legal Expenses Utilities Insurance Rent Other Total General Administrative Overhead Expenses TOTAL EXPENSES TOTAL CAPITAL COSTS TOTAL DEPARTMENT SPENDING TOTAL DEPARTMENT BUDGET (NET OF REVENUES)

Last Year's Budget

This Year's Budget (Total Year)

% of Total IT % Change Spending From Last Year

Comments/Assumptions

$ $ $ $

$ $ $ $

0.0% 0.0% 0.0% 0.0%

0.0% 0.0% 0.0% 0.0%

0.0% 0.0% 0.0% 0.0%

$ $ $ $ $ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $ $ $ $ $

0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

$ $ $ $ $

$ $ $ $ $

0.0% 0.0% 0.0% 0.0% 0.0%

0.0% 0.0% 0.0% 0.0% 0.0%

$ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $

0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0%

0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0%

$ $ $ $

$ $ $ $

0.0% 0.0% 0.0% 0.0%

0.0% 0.0% 0.0% 0.0%

$ $ $ $ $ $ $

$ $ $ $ $ $ $

0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

$ $ $ $ $ $ $

$ $ $ $ $ $ $

0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

$ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $

0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

$ $ $ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $ $ $

0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

IT Department Budget Summary

Department Revenue Personnel Expenses Office Supplies Telecommunications Equipment Costs (Capital) Equipment Costs (Expense) Equipment - Parts Expense Software General Administrative Overhead TOTAL DEPARTMENT SPENDING TOTAL DEPARTMENT SPENDING (NET OF REV) Last Year $ $ $ $ $ $ $ $ $ $ $ This Year $ $ $ $ $ $ $ $ $ $ $ -

IT Department Spending Breakdown

0% 0% 0% 0% 0% 0%

Personnel Expenses Office Supplies

Telecommunications Equipment Costs (Capital)

Equipment Costs (Expense) Equipment - Parts Expense

Software General Administrative Overhead

IT Department Budget vs. Previous Year

$1 $1 $1 $1 $1 $1 $0 $0 $0 $0 $Last Year This Year