Project Audit Checklist Project Sponsor

Project: < EUID - Project Name >

Project Audit Checklist Project Sponsor

A project audit provides insight into issues and challenges encountered on a particular project and can help the project manager and other project managers to avoid the same problems on future projects. Rate each item according the following scale: 5 = Exemplary / Thorough 4 = Very Good / Complete 3 = Good / Sufficient 2 = Below Standard / Incomplete 1 = Poor / Missing
No. 1
1.1

Audit Item Gates

Was the purpose of gates and gate reviews explained to you by the project manager? Did you review and approve an Initiation Gate, an Execution Gate, and a Close-Out Gate? Were all of the following known before the project commenced the initiation stage and confirmed at the execution gate? 1. 2. 3. 4. 5. 6. Executive Sponsor Project Manager Business Objectives Constraints Risks Business departmental resources required

Rating

N/A

Comments

1.2

Document1 PROPRIETARY AND CONFIDENTIAL

Template Version A -1-

Saved By: Saved Date: 5/8/2012

Project Audit Checklist Project Sponsor

Project: < EUID - Project Name >
No. 2
2.1

Audit Item Charter

Was the purpose of the charter explained to you by the project manager? Was a charter completed for the project? Was it reviewed and approved by you? Was the scope well defined and well documented in the charter? Was it the scope that was delivered? If not, were the changes well communicated and documented? Were there risks that were identified and included in the charter during the initiation phase of the project? If additional risks were identified during the remainder of the project, were they communicated and well documented? Were the following project roles identified in the charter? Were additional resources, besides those listed in the charter necessary to complete the project? If so, were the additional resources obtained and was the change well communicated and documented? Executive Sponsor Customer Owner (if different than the executive sponsor) Project Manager Subject Matter Experts (if necessary) Technical Resources (if necessary) All other stakeholders

Rating

N/A

Comments

2.2

2.3

2.4

2.5

2.6

Were the project benefits well defined in the charter? Were they measurable? Once the project was completed, were they measured where possible? Was the cost of the project well documented? If applicable was it divided into Capital vs. Expense costs?

2.7

Document1 PROPRIETARY AND CONFIDENTIAL

Template Version A -2-

Saved By: Saved Date: 5/8/2012

Project Audit Checklist Project Sponsor

Project: < EUID - Project Name >
No. 3
3.1

Audit Item Project Planning

Was a detailed project schedule prepared for this project? Was it shared with you? Does the project plan/schedule have enough detail support the complexity of the project? Was progress against the schedule reviewed with you at appropriate milestones within the project? Were there changes in any deliverable commitment dates or estimates? If so, were they communicated to you? Were the changes well understood and well documented?

Rating

N/A

Comments

3.2

3.3

3.4
3.4.1

Resources
Were enough IS and user resources assigned in order to complete the project successfully and on time? Did the project team have the skills necessary to complete the project successfully? Were all stakeholders and especially team members committed to the project?

3.4.2

3.4.3

3.5
3.5.1

Risk and Communication Plans

Was a project Risk Mitigation Plan developed? Was it shared with you? Were risks managed effectively and were newly identified risks communicated to the team and to the stakeholders throughout the life of the project? Was a project Communications Plan developed? If so, was it shared with you? Was communication to the team and to the stakeholders complete and effective throughout the life of the project?

3.5.2

Document1 PROPRIETARY AND CONFIDENTIAL

Template Version A -3-

Saved By: Saved Date: 5/8/2012

Project Audit Checklist Project Sponsor

Project: < EUID - Project Name >
No. 4 4.1
4.1.1

Audit Item Project Execution Status Reporting

Were Project Status Reports provided to you at least monthly? Did the status report include the following? a. b. c. d. e. f. Overall status Project performance (achievements & milestones) Open issues Risks Action items Cost & time performance against plan

Rating

N/A

Comments

4.1.2

4.1.3

Were project status meetings held with you at reasonable intervals?

4.2
4.2.1

Tracking and Change Requests

Were actual costs compared to estimates to analyze and correct variances? Was a change request process used to document, evaluate, and approve changes to scope, schedule or budget?

4.2.2

4.3
4.3.1

Vendor Management
Were all vendor contracts fully executed (did both an officer of HMH and of the vendors sign the contracts)? Were all vendor invoices reviewed, reconciled, and booked to the project account?

4.3.2

No. 4.4

Audit Item Issue Management

Rating

N/A

Comments

Document1 PROPRIETARY AND CONFIDENTIAL

Template Version A -4-

Saved By: Saved Date: 5/8/2012

Project Audit Checklist Project Sponsor

Project: < EUID - Project Name >
4.4.1 Were all project issues tracked in a single place? Was an issue log or database used? Were the issues clearly assigned to resources with due dates? Were the issues well communicated to all stakeholders? Were issues raised, assessed, and resolved in a timely and efficient manner?

4.4.2

4.5
4.5.1 4.5.2 4.5.3

Testing
Were test plans/cases created and executed? Is there an audit trail of all tests and results? Was adequate allowance made for defect repair both before and after implementation?

5
5.1

Project Close-Out
Is the Production Support function adequately resourced? Is the Production Support resource full-time or shared? Are Service Level Agreements in place between the I.S. support functions and the user departments? Are Customer Service / Help-Desk functions well-defined, efficient and adequately resourced? Have all unresolved issues been documented and assigned? Have all unresolved risks been documented? Have all unimplemented risk strategies been communicated to you? Were all deliverables confirmed by you prior to the close-out of the project and prior to turnover to the support team?

5.2

5.3

5.4 5.5

5.6

No. 6.0
6.1

Audit Item Customers

Was customer involvement adequate?

Rating

N/A

Comments

Document1 PROPRIETARY AND CONFIDENTIAL

Template Version A -5-

Saved By: Saved Date: 5/8/2012

Project Audit Checklist Project Sponsor

Project: < EUID - Project Name >
6.2 Were the customers assigned to the project sufficiently qualified? Was adequate training provided? Are all appropriate customers trained?

6.3

7.0
7.1 7.2

Customer Satisfaction
Were you satisfied with the deliverables? Were you satisfied with the way that the project was run?

Document1 PROPRIETARY AND CONFIDENTIAL

Template Version A -6-

Saved By: Saved Date: 5/8/2012