SAP HR Questions and Answers What is Payroll Calendar and what is the Tcode of Payroll calendar?

Payroll calendar is the place where we can define payroll run dates, which is created by going to Tcode PRCU. Is a new action infotype(0000) record is always created when a personnel action is performed for the first time on a particular day? 2) When a reference group is specified for an info group, does the user belonging to all other user groups will use the info group of the reference user group? 3) When setting up a personnel action, does the customer specific status must always be provided with a non-blank value? New action info type has to be created while running personal action only in PA40 T.CODE. we cant create it anywhere else. 2) Yes....Generally reference user groups and user groups are maintained for the employees, who are using the same transactions in enterprise. So obviously all the employees come in the same reference user group and user group. 3) Yes.While creating the personal action, we should specify the customer specific status for the all action types in T529A table. which calendar we use in time evaluation?factory calendar or holiday calendar or both? We use only Holiday calender for time evaluation. we never factory calender for time evaluation. What is the difference between Work Schedule , Work Schedule rule, Daily Work schedule, Period Work schedule Work Schedule: It defines the numbers hours has to be worked for the specific day. Work Schedule Rule: It defines the planned working time for the day, week, month and year. Daily Work Schedule: It is time period on a particular day. Periodic work schedule: It is defined for the specific period, that is week/moth. You exit the payroll process after the successful payroll run. Later you realize that you have done wrong calculation. How you will rectify that? if the payroll result is not posted you can delete the payroll result and re- run the payroll but if the payroll is already posted you can make changes in masterdata for current period and do retro run in next period.You can also do correction by reversing the payroll run or adjustment through the offcycle depending on required kind of correction and need. 1.can we run payroll without creating of Org Mgt and PA? 2.what is the difference b/w country grouping and user grouping? No. WE cannot run pay roll without creating of Org,mgt and PA. Country grouping determines the specific country for you are working and user group who have the authorization to work on the projects or etc.

what is TM00, TM01, TM02, TM04? WHEN THEY ARE USED? SAP Time evaluation schemas for processig. TM00: evaluates the time data of employees that has been recorded at Time Recording System/PDC comprises the actual working times entered as clock times and full day records TM01: evaluates the time data of employees for whom only exceptions to the WorkSchedule are recorded.(entered as clock times and full day records to record only exceptions) TM02: evaluates the time data of external employees and their hours recorded in the MM-SRV where service contracts are managed. TM04: evaluates the time data of employees that has been recorded with (or) without clock times entered on line. TC00: Wage Type Generation: to process the time date that has not assed thr' the the time evaluation process. RPCALCxO is the Payroll driver. 1. What is meant by payroll area? What are the uses of payroll area? 2. What is meant by a control record. 3. What is meant by retroactive accounting? 1. Payroll area helps in grouping all employees whose payroll needs to be processed similarly and on the same date. You indicate the Period Parameter and Date Modifier (together they form the payroll area). 2. Control record joins the payroll periods, the payroll area and the retroactive accounting periods. 3. Retroactive accounting indicates the earliest date from which the payroll is recalculated to adjust any payables/ receivables between the employee and the employer Hiring is the first personnel action in SAP Types of Wage Types? What are the characteristics of wages? Wage types: 1) Primary wage type 2) Secondary/Technical wage type 3)Customer specific wage type 4)Reportable wage type Wage type characteristics: a) Validity Period b) Operation indicator c) Minimum and maximum wage type amount, if applicable d) Whether or not the wage type amount should be included in the basic pay total e) Default units of time/measurement, minimum and maximum number f) Input combinations for number and amount g) Indirect valuation and its characteristics

1. If I want to create 1000positions in OM then how u do that...upload r create? 2. What u can do in NUMKR feature? Dont say it is used to default number range....and what is the return code in NUMKR? 3. How many structures r there in OM? 4. On what basis U craete payscale types, payscale areas, payscale groups and payscale levels? 5. What is the diference between payscale area and personnel area? 1) we can create 1000 positions at a time by using simple maintainence or we even can do by using LSMW. 2) NUMKR feature obviously used to default PERNR's while running personal actions, the return value should be the number range code in NUMKR. 3)Types of structures in OM. a)org structure b) staffing structure c) Reporting structure. 4)Pay scale, pay scale area, pay scale groups and pay scale level are defined based on industry types geographical area's. 5) Pay scale area: It is geographical area, where collective agreement is valid. personal area: It determines the location of company. 1. How do you run payroll? 2. How do your correct payroll? 3. If i want to include some more wage types, say bonus from today. How should i do that? 1.U can run payroll through payroll driver.T-Code PC00_M40_CALC OR Run report RPCALXOO Via SE38/SA38. 2.Thru Control Record.TCode-PA03. 3.I think this can be done in OFF-Cycle Activities and using feature PRZNT where bonus is a % of Basic Pay. 1.We use indirect valuation for HRA in wagetype characteristics so that the system calculates 40% r 50% for all employees...but if the client asks to calculate 30% for a particular employee then is there any chance to configure like that? 2.In their company there r 2 employee groups...regular, contract..both groups come under monthly basis but they pay salaries on 2 different dates for the 2 groups...then how many payroll areas we need to create? 1) Its not possible to configure for particular employee, there is no such kind of option in SAP, as their requirement we can change 30% while maintaining base wage type valuation, which will be applicable for all employees, whom the wage type is assigned. 2) In this case, we have to take 1 payroll area,One period Parameter and two date modifier. How is Time data transferred? TIME DATA IS TRANSFERED TO PAYROLL INTERNALLY, BY RUNNING SCHEMA "UT00", WHICH IS SUB SCHEMA IN U000.

How did you integrate Payroll with Financial Accounting for Payroll processing? In payroll wagetypes are assigned to symbolic accounts and then symbolic accounts are mapped with the GL accounts,this is called integration with fi to payroll processing What are info type groups? Why do you use it? Where do you use it? The infotype group (commonly known as infogroup) guarantees that during the personnel action, all information needed for the business processes is stored. The infogroup is processed when you perform a personnel action. - An infogroup exists in the standard system for every personnel action type. - In Customizing for Personnel Administration, you can tailor the make-up of the various infogroups to the requirements of your company. - You can define infogroups as user-group dependent. Infogroups are used in Personnel Actions to define a set of sequencial infotypes that you would be using while performing an action. For example, when you hire, you would want to use IT0000,0001,0002,0006,0007,0008 etc in a sequence- in a particular order. So define an Infogroup for this purpose which contains all these infotypes, their order of execution and the user groups it is applicable for. Then you assign this infogroup to the action that you had defined. what is account assignment? where we assign employgroup and employee subgroup in OM? where we assign costcenters to positions in OM? Account assignmnt in OM lets you assign Master costcentre,controlling,PA $ PSA.In workschedule you can assign Employee group & Employeesubgroup.In the Costdistribution u can aalocate costcentre in OM. Your employee applies leave for 3 days i.e.,friday,monday,tuesday. Will system accepts this. where to configure and how to configure? we configure it in counting rule where you can select the day which should be counted as an absence day What is difference between Personnel number and personnel ID? Personnel Number assigned to an employee & it is unique within a client. Personnel id used in concurrent employment where employee is assign to multiple company codes. What is the Mid year go live ? When and what did you do this mid year go live with process? Mid year go live is nothing, going to go live in the mid of the fiscal year. For the mid year go live, we need configure wage type table T588B and arrier tables T588C. what is CATS?what is its use ?How do we configure it? CATS(Cross Application Time sheets) is one of the methods of recording time data.There are many versions to this CATS namely CATS regular,CATS classic and CATS notebook. Advantages: 1)It is convenient. 2)It has inbuilt approval.

3)User friendly 4)Default values. Process involved are : 1)Creating an account 2)Recording or entering time data 3)Releasing it for approval or rejection 4)Follow up we can configure it by going to the T.CODE's. 1) TCATS, 2) CAT2, 3) CAT4, 4)CAT6. We are creating wage types for Hourly EE & Salary EE, but where you are differentiating them and how? Create allowance groupings (payscale area, type, group and level with ESG grouping for CAP). You can assignthis allowance grouping to correct ESG grouping for CAP (e.g. 1-Hourly paid, 3-Salaried) What is the difference b/n Indian and US Payroll The main diff b/w indian n us payrolls is RAP table ie., reimbursements, allowances and perks. n also taxation What is the difference between the Positive time recording and negative time recording in time evaluation? In negative time management only absences are considered .It doesn't record the day in and day out timings of the employee. In positive time management daily timings of the employee are recorded .Swipe card system reads the entry and exit of the employee along with the timings. Q. Is it possible to implement hr without fico in any company? If yes, then who will create the company and other things in enterprise structure. if my company is implementing only hr without fico and in hr also only personal administration is it possible? Actually my client querieing me that whether is it possible only to maintain the employee details as he got other accounting packages like tally. A. It is very much possible to implement HR(PA) without FICO. But it sounds very odd that the company wishes to implement only HR & that too only PA. What about other modules ? If you want other modules like MM / SD you will definitely require FICO. Utilitiwise its really absurd if some company only want to use HR(PA). It is not madtadtory to have FI/CO or other module while implementing HR but it is required to maintain the min. config while going for the HR whereever having the integration. So the basic config such as company code, cost centre, Business Area, etc. may be maintained by the consultation of FICO counter part For the second part of your question, YOU, the HR guy, will create minimum information in FI and maybe CO (company code, maybe cost centers). Just create an IMG project for PA HR, and the needed basic FICO activities will be included. What are: 1. cost center and work center. 2. personnel area(WERKS) and personnel subarea. 3. Retrocalculating Account.

1) Cost Center is for assigning Symbolic acounts related for Posting in GL Accounts and Work center is related to specific work area as Utilities, Boiler section, Processing section and Others you can assume. 2) Personnel Area is an exact Geographical Location under which the comp decides to run their Processing and Personnel ares are all as the Departments in an Hierarcheal Structure which are divided for TIme mgmt,Payroll as PS grouping. 3) Retrocalculating Account. --- > First it is not Retrocalculating Account and it is the payroll which is the running in this month has to carry any earliest payroll for balancing and controlling the payments for an emp for and can be used while paying any Bonus or advance. Q. How to write a variable breaks. For example in a manufacturing unit 50 employees are working, all the 50 employees will not take a break at a time, so 25 people will take a break around 11:00 to 11:30 and another 25 people will take a break around 11:30 to 12:00, A. Variable or flexi break means if you are fixing the break as10.00-12.00 and saying that only 30 min break then they can take a break of 30 min at any time in between 10:00-12:00. In config, under time managemnt and then work schedules, go to break schedules and create two break schedules (1) 11-1130 and the other for 1130-1200. I think each will have its own DWS. In this case for break schedule 1, the DWS will be 8000 and for break two it will be 8001. Create work schedules for each and assign to the relevant group of employees Q. What are the difference between : Retroactive Accounting Period, Earliest Retroactive Accounting Period! A. Retroactive Acc Period: The retroactive accounting period refers either to an individual employee or to a payroll area. The earliest possible retroactive accounting period is specified for a payrollarea. The system also takes into consideration the employee\\\'s initial entrydate. Earliest Retroactive Acc\\\'g Period: The period furthest back in the past for which it is still possible toperform a retroactive accounting run. This means that retroactive accounting takes place for a period for which payroll has already been performed. Q. There is 1 person but its displaying that this person cannot be booked. He is not available for the business event. Can you tell me where is it going wrong? What can be the reasons? A. You should be able to book for all persons but it showing only for one person means you need to check infotype 2001 and his workschedule. If it showing for all the persons, just follow as below: Create a calendar with open days means without any holidays and assign in Training and Event Management --> Basic Settings --> Controling days off --> Specify Factory Calendar in this thru drill down/check box select the calendar which you have created in time mangement without any holidays and try out if again. If it shows the same message then remove time integration. 4. What is EVALUTION PATH, where do we do it and why? A chain of relationships between objects in a hierarchical structure. for eg. O-SP(Organization->Position->Person).

Which characteristics does a day with day type 1 have? Its OFF and Paid