Be sure to check out our new Blogs and discover all the new Free Training!

Back to Free MS Office Tutorials Press Ctrl+F to search for a word

Useful Microsoft Office 2000 Shortcut Keys

Product
Access 2000 Copy Access 2000 Display the database window

Activity

Shortcut Keys
CTRL+C F11 CTRL+F

Access 2000 Find and replace Access 2000

Insert a carriage return in a CTRL+ENTER memo or text field CTRL+: CTRL+' CTRL+; CTRL+N CTRL+O CTRL+V CTRL+P CTRL+S ALT+F11

Access 2000 Insert the current time Insert the data from the Access 2000 same field in the previous record Access 2000 Insert today's date Access 2000 Open a new database Access 2000 Open an existing database Access 2000 Paste Access 2000 Print Access 2000 Save Switch between the Visual Access 2000 Basic Editor and the previous active window

Access 2000 Undo Access 2000 Access 2000 Excel 2000 Excel 2000 Excel 2000 Excel 2000 Excel 2000 Excel 2000 Excel 2000 Excel 2000 Excel 2000 Excel 2000 Excel 2000

CTRL+Z

Undo the changes you have ESC made to the current field Undo the changes you have ESC ESC (press ESC made to the current record twice) Alternate between displaying cell values and displaying cell formulas Calculate all sheets in all open workbooks Calculate the active worksheet Copy CTRL+` (single left quotation mark) F9 SHIFT+F9 CTRL+C

Create a chart that uses the F11 or ALT+F1 current range Display the Format Cells dialog box Fill the selected cell range with the current entry Insert the current time Insert today's date Move to the beginning of the worksheet CTRL+1

Display the Go To dialog box F5 CTRL+ENTER CTRL+: CTRL+; CTRL+HOME

Excel 2000

Move to the last cell on the worksheet, which is the cell at the intersection of the rightmost used column and the bottommost used row CTRL+END (in the lower-right corner), or the cell opposite the home cell, which is typically A1 Open Paste Paste a function into a formula Print Save CTRL+O CTRL+V SHIFT+F3 CTRL+P CTRL+S

Excel 2000 Excel 2000 Excel 2000 Excel 2000 Excel 2000 Excel 2000

Select all (when you are not entering or editing a CTRL+A formula)

Excel 2000 Excel 2000 Excel 2000 Excel 2000 FrontPage 2000 FrontPage 2000 FrontPage 2000 FrontPage 2000 FrontPage 2000 FrontPage 2000 FrontPage 2000 FrontPage 2000 FrontPage 2000 FrontPage 2000 FrontPage 2000 FrontPage 2000 FrontPage 2000 FrontPage 2000 FrontPage 2000 Outlook 2000 Outlook 2000 Outlook

Select the current column Select the current row Undo

CTRL+SPACEBAR SHIFT+SPACEBAR CTRL+Z

When you enter a formula, display the Formula Palette CTRL+A after you type a function name Bold Copy Create a hyperlink Create a new page CTRL+B CTRL+C CTRL+K CTRL+N

Create an AutoThumbnail of CTRL+T the selected picture Display HTML tags CTRL+/

Display the Microsoft Script SHIFT+ALT+F11 Editor Italic Open Paste Preview a page in a Web browser Print Save Underline Undo Check for new mail Copy Delete a word CTRL+I CTRL+O CTRL+V CTRL+SHIFT+B CTRL+P CTRL+S CTRL+U CTRL+Z F5 or CTRL+M CTRL+C CTRL+BACKSPACE

2000 Outlook 2000 Outlook 2000 Outlook 2000 Outlook 2000 Outlook 2000 Outlook 2000 Outlook 2000 Outlook 2000 Outlook 2000 Outlook 2000 Outlook 2000 Outlook 2000 Outlook 2000 Outlook 2000 Outlook 2000 Outlook 2000 PhotoDraw 2000 PhotoDraw 2000 PhotoDraw 2000 PhotoDraw Delete an e-mail message, contact, calendar item, or task CTRL+D

Make the Find a Contact box F11 active Mark an e-mail message as read Open a contact Open a meeting request Open a task Open an appointment Open an e-mail message Open the address book Open the Advanced Find dialog box Paste Print Select all Switch to Inbox Switch to Outbox Undo Add text to a picture Copy Display a shortcut menu that shows a list of commands relevant to the selected object Duplicate a selected object CTRL+Q CTRL+SHIFT+C CTRL+SHIFT+Q CTRL+SHIFT+K CTRL+SHIFT+A CTRL+SHIFT+M CTRL+SHIFT+B CTRL+SHIFT+F CTRL+V CTRL+P CTRL+A CTRL+SHIFT+I CTRL+SHIFT+O CTRL+Z CTRL+T CTRL+C

SHIFT+F10 CTRL+D

2000 PhotoDraw 2000 PhotoDraw 2000 PhotoDraw 2000 PhotoDraw 2000 PhotoDraw 2000 PhotoDraw 2000 PhotoDraw 2000 PhotoDraw 2000 PhotoDraw 2000 PhotoDraw 2000 PhotoDraw 2000 PhotoDraw 2000 PhotoDraw 2000 PhotoDraw 2000 PhotoDraw 2000 PhotoDraw 2000 Group two or more selected CTRL+G objects Hide the selection box and resize handles of a selected SPACEBAR object Move a selected object backward in the picture Move a selected object forward in the picture Nudge the object that is selected on the workspace one unit to the right or left Nudge the object that is selected on the workspace one unit up or down Open Paste Print Save Select all Show or hide the Picture List Show or hide a workpane Undo Ungroup objects Zoom to background CTRL+DOWN ARROW CTRL+UP ARROW RIGHT ARROW or LEFT ARROW UP ARROW or DOWN ARROW CTRL+O CTRL+V CTRL+P CTRL+S CTRL+A F3 F2 CTRL+Z CTRL+U F11 CTRL+EQUAL SIGN (=) CTRL+PLUS SIGN (+) CTRL+B SHIFT+F3

PowerPoint Apply subscript formatting 2000 PowerPoint Apply superscript 2000 formatting PowerPoint Bold 2000 PowerPoint Capitalize

2000 PowerPoint Copy 2000 PowerPoint Delete a word 2000 PowerPoint Demote a paragraph 2000 PowerPoint Find 2000 PowerPoint Insert a hyperlink 2000 PowerPoint Insert a new slide 2000 PowerPoint Italicize 2000 PowerPoint Make a duplicate of the 2000 current slide PowerPoint Open 2000 PowerPoint Open the Font dialog box 2000 PowerPoint Paste 2000 PowerPoint Print 2000 PowerPoint Promote a paragraph 2000 PowerPoint Repeat your last action 2000 PowerPoint Save 2000 PowerPoint Select all 2000 PowerPoint Start a slide show 2000 PowerPoint Switch to the next pane 2000 (clockwise) CTRL+C CTRL+BACKSPACE ALT+SHIFT+RIGHT ARROW CTRL+F CTRL+K CTRL+M CTRL+I CTRL+D CTRL+O CTRL+T CTRL+V CTRL+P ALT+SHIFT+LEFT ARROW F4 or CTRL+Y CTRL+S CTRL+A F5 F6

PowerPoint Switch to the previous pane SHIFT+F6 2000 (counterclockwise) PowerPoint Undo 2000 PowerPoint View guides CTRL+Z CTRL+G

2000 Publisher 2000 Publisher 2000 Publisher 2000 Publisher 2000 Publisher 2000 Publisher 2000 Publisher 2000 Publisher 2000 Publisher 2000 Publisher 2000 Publisher 2000 Publisher 2000 Publisher 2000 Publisher 2000 Publisher 2000 Publisher 2000 Publisher 2000 Publisher 2000 Publisher 2000 Add a page after the current CTRL+SHIFT+N page Begin a new paragraph Check spelling Copy Copy formatting Create a new publication End one line and begin another without starting a new paragraph Go to page... Insert a hyperlink for the selected object on a Web page Make transparent or opaque Move between the background and the foreground page Move between the current page view and actual size view Nudge down Nudge to the left Nudge to the right Nudge up Open an existing publication Paste Paste formatting ENTER F7 CTRL+C CTRL+SHIFT+C CTRL+N SHIFT+ENTER F5 CTRL+K CTRL+T CTRL+M

F9 ALT+DOWN ARROW ALT+LEFT ARROW ALT+RIGHT ARROW ALT+UP ARROW CTRL+O CTRL+V CTRL+SHIFT+V

Publisher 2000 Publisher 2000 Publisher 2000 Publisher 2000 Publisher 2000 Word 2000 Word 2000 Word 2000 Word 2000 Word 2000 Word 2000 Word 2000 Word 2000 Word 2000 Word 2000 Word 2000 Word 2000 Word 2000 Word 2000 Word 2000 Word 2000 Word 2000 Word 2000 Word 2000 Word 2000

Print part or all of a publication

CTRL+P

Return character formatting CTRL+SPACEBAR to the current text style Save changes to a publication Select all text in a text frame, the entire story in connected text frames, or all text in a table cell Undo Bold Change case Copy Delete a word Find and replace Go to page, section, line, etc. Go to the beginning of the document Go to the end of the document Insert a hyperlink Italicize Open Open the thesaurus Paste Print Repeat your last action Save Select all Select to the beginning of the document Select to the end of the document Undo CTRL+S

CTRL+A

CTRL+Z CTRL+B SHIFT+F3 CTRL+C CTRL+BACKSPACE CTRL+F CTRL+G CTRL+HOME CTRL+END CTRL+K CTRL+I CTRL+O SHIFT+F7 CTRL+V CTRL+P F4 or CTRL+Y CTRL+S CTRL+A CTRL+SHIFT+HOME CTRL+SHIFT+END CTRL+Z

Microsoft Word Function Key Combinations

Which function key combinations do you want to use?
Function key SHIFT+Function key CTRL+Function key CTRL+SHIFT+Function key ALT+Function key ALT+SHIFT+Function key CTRL+ALT+Function key

Function key
Press
F1 F2 F3 F4 F5 F6 F7 F8 F9 F10 F11 F12

To
Get online Help or the Office Assistant Move text or graphics Insert an AutoText entry (after Word displays the entry) Repeat the last action Choose the Go To command (Edit menu) Go to next pane or frame Choose the Spelling command (Tools menu) Extend a selection Update selected fields Activate the menu bar Go to the next field Choose the Save As command (File

menu)

SHIFT+Function key
Press
SHIFT+F1 SHIFT+F2 SHIFT+F3 SHIFT+F4 SHIFT+F5 SHIFT+F6 SHIFT+F7 SHIFT+F8 SHIFT+F9 SHIFT+F10 SHIFT+F11 SHIFT+F12

To
Start context-sensitive Help or reveal formatting Copy text Change the case of letters Repeat a Find or Go To action Move to a previous revision Go to the previous pane or frame Choose the Thesaurus command (Tools menu, Language submenu) Shrink a selection Switch between a field code and its result Display a shortcut menu Go to the previous field Choose the Save command (File menu)

CTRL+Function key
Press
CTRL+F2 CTRL+F3 CTRL+F4 CTRL+F5 CTRL+F6 CTRL+F7

To
Choose the Print Preview command (File menu) Cut to the Spike Close the window Restore the document window size Go to the next window Choose the Move command (Control menu)

CTRL+F8 CTRL+F9 CTRL+F10 CTRL+F11 CTRL+F12

Choose the Size command (document Control menu) Insert an empty field Maximize the document window Lock a field Choose the Open command (File menu)

CTRL+SHIFT+Function key
Press
CTRL+SHIFT+F3 CTRL+SHIFT+F5 CTRL+SHIFT+F6 CTRL+SHIFT+F7 CTRL+SHIFT+F8 CTRL+SHIFT+F9 CTRL+SHIFT+F10 CTRL+SHIFT+F11 CTRL+SHIFT+F12 Edit a bookmark Go to the previous window Update linked information in a Word source document Extend a selection or block (then press an arrow key) Unlink a field Activate the ruler Unlock a field Choose the Print command (File menu)

To
Insert the contents of the Spike

ALT+Function key
Press
ALT+F1 ALT+F3 ALT+F4 ALT+F5 ALT+F7

To
Go to the next field Create an AutoText entry Quit Word Restore the program window size Find the next misspelling or grammatical error. The Check spelling

as you type check box must be selected (Tools menu, Options dialog box, Spelling & Grammar tab). ALT+F8 ALT+F9 ALT+F10 ALT+F11 Run a macro Switch between all field codes and their results Maximize the program window Display Microsoft Visual Basic code

ALT+SHIFT+Function key
Press
ALT+SHIFT+F1 ALT+SHIFT+F2 ALT+SHIFT+F9

To
Go to the previous field Choose the Save command (File menu) Run GOTOBUTTON or MACROBUTTON from the field that displays the field results Display Microsoft Visual Studio code

ALT+SHIFT+F11

CTRL+ALT+Function key
Press
CTRL+ALT+F1 CTRL+ALT+F2

To
Display Microsoft System Information Open command (File menu)