Families in the Holy Spirit Renewing the Face of the Earth

ILC 2012 MEMO # 3 Date To : : April 1, 2012 ALL YFC Metro Manila Sector Couple Coordinators/Youth Heads ALL YFC Provincial Couple Coordinators/Youth Heads ALL YFC Fulltime Pastoral Workers and YFC Mission Volunteers CFC Area Heads and Area Director, Metro Manila CFC Sector Governance Team CFC Provincial Area Council Eren Lyle Villegas- Head of Event Lawrence Quintero YFC International Coordinator 19th YFC International Leaders Conference Final Memo

CC

From Memo thru Re

: : :

Greetings of LOVE! 15 days to go before our much awaited 19th YFC International Leaders Conference! We hope that by this time we are all excited and ready to go to the home of the Ati-atihan Festival, Kalibo, Aklan and proclaim the greatness of our ALMIGHTY God. Here are some of the updates and final reminders for all delegation heads. Please read through all the details carefully and thoroughly. A. CONFRIMATION LISTS OF REGISTRATION This is the official and partial breakdown of registration as of March 28, 2012. These figures are subject to change since the ILC For A Cause deadline is still on April 2, 2012. AREA Luzon Visayas Mindanao Metro Manila Foreign TOTAL NO. OF DELEGATES 1452 1489 1143 1170 89 5343

1. Attached in this memo is the confirmed number of registered delegates, please check if the list matches your list. If there are discrepancies, please contact the following immediately: AREA Luzon Visayas Mindanao Metro Manila Foreign PERSON-INCHARGE Karen Alcober Gina Nagrampa Keken Cabaraban Karen Alcober Sonny Ricablanca CONTACT NO/S 09153333638 09228328584 09176144250 09228552721 09153333638 09178820206 EMAIL ADDRESS yfcilcsecretariat@yahoo.com

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B. CONFERENCE IDs REMINDERS For ID Labeling: Use ARIAL BLACK or any similar font, first name-font size 42, family name- font size 28 and province font size 14. Please avoid fancy writing or unreadable printing.

ARIAL
BLACK
DAVAO DEL NORTE
C. REGISTRATION PROCEDURES AND REMINDERS 1. Delegation heads are asked to proceed to their assigned INFORMATION BOOTH as soon as they arrive in Kalibo. Info booths are be located in two sites away from the main ILC site to avoid heavy traffic. In every site, there are representatives for the Secretariat, Workshop, Transportation, Accommodations, Church Integration and Competition Committees for confirmation. AREA Manila Luzon Visayas Mindanao Foreign INFO BOOTH LOCATION Kalibo Plaza ABL Sports Complex, Provincial Capitol

2. ONLY THE DELEGATION HEAD OR THE AUTHORIZED REPRESENTATIVE OF THE DELEGATION can register and claim their conference kits from the SECRETARIAT COMMITTEE. 3. After claiming their conference kits, the delegation head should proceed to the ACCOMMODATION COMMITTEE to claim accommodation identification stickers, which will be used to identify which participants are availing the accommodation site provided by the conference. Accommodation stickers are based on the number of reserved slots for accommodations. (For faster confirmation, kindly prepare the total count reservations before proceeding to the accommodation booth for the stickers. It is encouraged for husbands and wives to pack their things separately as they will not be given the same accommodation during the conference.) 4. After confirming your accommodation and claiming your stickers, the delegation head should proceed to the COMPETITION COMMITTEE to confirm your entries. 5. For areas with invited priests who will attend the Church Integration Congress, the delegation head should confirm their attendance to the CHURCH INTEGRATION CONGRESS COMMITTEE. 6. For areas with lay ministers, the delegation head may confirm their participation for the celebration of the Holy Eucharist at the INFORMATION BOOTH. 7. After your delegation has registered, claimed the kits and accommodation stickers, confirmed competition entries, you will be ushered and transported to your designated and pre-assigned accommodation.

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8. All delegates with outside accommodations and all those who will be taking different transportation from their delegation must clam their IDs and kits from their respective delegation heads or authorized representative before heading off to the accommodation area or the conference site. Also, conference IDs and kits of G-project participants must be claimed from their respective delegation heads. D. INFORMATION BOOTH SCHEDULE DATE TIME April 12, Thursday 7am-12mn April 13, Friday April 13, Friday April 14, Saturday April 15, Sunday 12mn- 3pm 3pm- 12mn 8am- 8pm 8am- 12nn

VENUE ABL Sports Complex Kalibo Plaza ABL Sports Complex Kalibo Plaza ILC Main Venue ILC Main Venue ILC Main Venue

E. ACCOMMODATIONS REMINDERS 1. School Assignments will be determined upon arrival at the Accommodation Booth at the Information Booth. 2. Accommodation heads must know all the details of the Accommodation Form. 3. The official form given by the Accommodation Committee is the only form that will be filled up. 4. For April 2 registrants, submission of accommodation forms is on April 3. Kindly send it to yfcilcaccommo@yahoo.com. 5. Delegates will be accommodates in the following schools:

SCHOOLS NEAR ABL

1. 2. 3. 4.
AKLAN LEARNING CENTER NSAT ASU ANDAGAW OR ACC

VISAYAS
ALL VISAYAS

MINDANAO
ALL MINDANAO

SCHOOLS NEAR PLAZA

1. KALIBO PILOT 2. KALIBO ELEMENTARY 1 3. KALIBO ELEMNTARY
INTEGRATED SCHOOL

VISAYAS
ALL LUZON

MANILA
ALL MANILA

6.

Accommodation Guidelines and Schedule

a. Every delegation must fill up the accommodation form for the conference accommodation reservation. b. All delegates are accommodated at the designated classrooms in a certain school near to the ILC Main Venue. c. No bringing of tents. Strictly there will be NO pitching of tents.

Families in the Holy Spirit Renewing the Face of the Earth

d. Each delegation must bring their own sleeping materials. (Sleeping bags, pillows, blanket, etc.)
DATE April 12, Thursday April 13, Friday April 14, Saturday April 15, Sunday ACTIVITY ALL sites will officially open 4:00 pm-10:00 pm ALL site will be closed 8:00 am-1:00 pm and 4pm-10pm ALL site will be closed ALL sites will be officially closed at 10:00 pm

F. WORKSHOP REMINDERS 1. ILC Workshop Registration will begin on March 30 at 8:00am. Visit www.cfcyouthforchrist.net/ilcworkshops starting March 30 at 8:00 AM. 2. Pick the workshop of your choice. The available workshops are as follows: a. Thank God its Sunday b. Theres Something about Mary c. Your Bodys Story (Theology of the Body) d. Browsing the Map (Prayer Life and Bible Appreciation) e. Writing HIStory (Creative writing) f. Liveloud Workshop g. Digital Designs h. Understanding your Parents i. Coordinators Workshop 3. Contact your Country/Provincial/Over-all Sector Youth Heads/Delegation heads for ILC to register. Provide necessary details. Name as registered in ILC Secretariat Contact number Email Address *User accounts will be provided per Country/Province/Metro Manila Sector to Country/Provincial/Over-all Sector Youth Heads and/or Delegation Heads only for them to track the registrants from their respective areas. 4. Wait for the confirmation of your registration via your email address. G. COMPETITION REMINDERS 1. All possible contact numbers are highly needed upon deadline of confirmation for competitions until April 2, 2012. Further updates may be coursed through the contacts available for your entry. 2. On the day of the event, upon site arrival, ALL COMPETITION ENTRIES need to confirm their entry IMMEDIATELY at the secretariat area, through their entry representative. NO CONFIRMATION, NO PERFORMANCE. 3. All CDs, DVDs, VCDs, or mini dvs and lyrics should be submitted at the confirmation table, upon site arrival, otherwise the performers will be disqualified. 4. Information such as competition venue, order and time of competition and area of oath taking will be provided at the confirmation table. 5. Schedule and venues of the competitions will be released later.

Families in the Holy Spirit Renewing the Face of the Earth

G. FOOD DISTRIBUTION SCHEDULES AND REMINDERS 1. Food stubs will be used for the conference. 2. Delegates can claim their food at any tent/booth located at the main site. 3. As we intensify our Greeneration Advocacy, we want every YFC to take an active participation in taking good care of our environment. In this light, we are requiring every delegate to BRING THEIR OWN SPOON, FORK and TUMBLERS for the meals. 4. Please be guided accordingly to our food distribution time to avoid spoilage of food. DATE April 13, 2012 April 14, 2012 MEAL Dinner Breakfast Lunch Dinner Breakfast Lunch DISTRIBUTION TIME 6:00-7:00pm 6:00-7:00am 11:00-12:00nn 6:00-7:00pm 6:00-7:00am 11:00-12:00nn

April 15, 2012

H. SECURITY AND TRAFFIC REMINDERS 1. NO ID NO ENTRY POLICY. All OFFICIAL delegates, members of the service team, concessionaires and suppliers should always wear the official conference ID during the event, even outside the conference venue, so as to be recognized by the security taskforce especially in the entrance of the venue. (Local CFC and other ministry members who are neither registered nor official members of the service team will not be allowed to enter without ID. Please inform the CFC leaders from your area to refrain from making a surprise visit and coordinate with the secretariat.) 2. Strictly NO SMOKING and NO DRINKING of ANY ALCOHOLIC BEVERAGE. 3. NO BRINGING of any DEADLY WEAPONS. 4. NO LOITTERING in PROHIBITED AREAS especially during sessions. 5. No brothers will be allowed at the accommodation sites of the sisters. We request our Couple Coordinators to help us in exercising pastoral authority to be able to secure the brothers and sisters accommodations. 6. Be responsible and accountable for personal and valuable belongings. 7. There will be hired security personnel, CFC members and AKLAN PNP who will be part of the security team and will ensure strict compliance of all delegates and service team to the conferences general guidelines and will help secure the over-all conference venue. Command Post will be available for any security concern. 8. No EXIT POLICY during Mass & sessions. DATE TIME ACTIVITY April 13, 2012 4:30 5:30 Holy Eucharist 8:30- 10:00 Session 1 and Praisefest April 14, 2012 4:30 5:30 Holy Eucharist 7:30 11:00 Sessions 2 & 3 and Praisefest April 15, 2012 10:00am- 11:15 Session 4 and Praisefest 9. No car pass, no parking. There will be a designated parking lot for the delegates who are bringing private cars & buses but on a first come first serve basis.

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I. TRANSPORTATION GUIDELINES AND REMINDERS 1. Failure to submit an accomplished Transportation Form will not be entertained. 2. ILC Transportation Committee will start transporting delegates arriving on April 12, Thursday. Delegates arriving earlier will have to arrange their own transportation. 3. Upon arrival, YFC-ILC Transportation Committee can only accommodate delegates entering Kalibo Airport, Kalibo Bus Terminal and Dumaguit Seaport. Areas arriving in nearby provinces and municipalities of Kalibo should arrange their own transportation going to the Secretariat Area. 4. The Committee will set-up information booth in the different points of arrival (Dumangas Seaport, Iloilo City Seaport, Kalibo Airport, Kalibo Bus Terminal, Dumaguit Seaport and Caticlan Jetty Port) where delegates can inquire regarding event details. 5. The YFC-ILC Transportation Committee will arrange transportation within Kalibo for the duration of the conference. This includes and is limited to going to the workshop venues, competition venues, and accommodation sites from the main site and vice versa at a scheduled time only. 6. The following is the Official Schedule of Trip for the 19th YFC-ILC: April 13, 2012 (Friday) 4:00 7:00 am Kalibo Airport/Kalibo Bus Terminal/ Dumaguit Seaport to Secretariat to Accommodation Sites 7:00 8:00 am Kalibo Airport/Kalibo Bus Terminal/ Dumaguit Seaport to Secretariat to Main Site Accommodation Sites to Main Site 9:00 10:00 am Main Site to Competition Venues Main Site to Church Integration Congress (Sampaguita) 12:00 nn 1:00 pm Competition Venues to Main Site (1st Batch) 1:30 2:30 pm Main Site to Praise Parade Assembly Area (Kalibo Plaza) 3:00 4:00 pm Competition Venues to Main Site (2nd Batch) Church Integration Congress (Sampaguita) to Main Site 11:00 12:00 mn (Apr 14) Main Site to Accommodation Sites April 14, 2012 (Saturday) 6:00 8:00 am Accommodation Sites to Main Site 8:00 9:00 am Main Site to Competition Venues Main Site to Social Dimension Venues Main Site to Workshop Venues (1st Batch) 12:00 nn 1:00 pm Main Site to Workshop Venues (2nd Batch) 5:30 6:30 pm Main Site to Magsaysay Park 8:30 9:30 pm Magsaysay Park to Main Site 11:30 12:30 am (Apr 15) Main Site to Accommodation Sites April 15, 2012 (Sunday) 6:00 8:00 am Accommodation Sites to Main Site 11:00 am 2:00 pm Main Site to Kalibo Airport/Kalibo Bus Terminal/ Dumaguit Seaport Main Site to Accommodation Sites 7. For those who wish to commute going to Aklan State University-Main Site upon their arrival, please take note of the following guide (signboards and fare):

Families in the Holy Spirit Renewing the Face of the Earth

Point of Entry: Kalibo Bus Terminal FROM TO Kalibo Bus Terminal Aklan State University-Main Site Kalibo Bus Terminal Accommodation sites Point of entry: Kalibo Airport FROM TO Kalibo Airport Aklan State University-Main Site Kalibo Airport Accommodation sites Point of Entry: Dumaguit Port FROM TO Dumaguit Port Kalibo Bus Terminal

Vehicle Code Tricycle Tricycle

FARE 8.00 8.00

Vehicle Code Tricycle Tricycle

FARE 8.00 8.00

Vehicle Code Multicab

FARE 40.0060.00

Point of Entry: Caticlan Seaport FROM TO Caticlan Port Bus Terminal Caticlan Port Bus Terminal Point of Entry: Caticlan Airport FROM TO Caticlan Airport Bus Terminal Caticlan Airport Bus Terminal Point of Entry: Dumangas Seaport, Iloilo FROM TO Dumangas Seaport, Zarraga Iloilo Zarraga Kalibo Point of Entry: Iloilo City Port FROM TO Iloilo City Port Tagbak Terminal Tagbak Terminal Kalibo J.

Vehicle Code Ceres Bus Van

FARE 75.00-80.00 100.00

Vehicle Code Ceres Bus Van

FARE 75.00-80.00 100.00

Vehicle Code Tricycle and Jeep Bus

FARE 40.00 210.00

Vehicle Code Jeep Bus

FARE 15.00 240.00

GENERAL SERVICES 1. There will be available doctors and nurses during the conference to attend to delegates, as well as medicines to be provided for any emergency cases (e.g. injuries, wounds, dizziness, etc.). An ambulance will also be in stand-by. In case of emergency, you may contact: Ace Romero (09494597144) 2. For those with special health problems (e.g. asthma, diabetes, hypertension, vertigo), please bring your own medicine. 3. All delegates should be responsible in maintaining the cleanliness and orderliness of the conference venues as well as in the accommodation areas. So please put all the trashes

Families in the Holy Spirit Renewing the Face of the Earth

(may it be from you or from other person) in respective segregation bins. As one community, please encourage others as well. 4. Observe waste segregation. There will be segregation bins within the venue. If you wish to contact the head for waste management, you may contact: Tantan Ecleo (09178727299). K. OTHER IMPORTANT REMINDERS 1. There will be no delegation heads meeting. Delegations heads must refer to their Delegation Heads Guide. 2. All Couple Coordinators, OSYH, PYH and all Area and Provincial Governance Team present are encouraged to attend the Church Integration Congress on FRIDAY (April 13) from April 13, 2012 from 10am to 3pm at Sampaguita Garden. Since food distribution will start from dinner-onwards, there is a registration fee of Php150.00 for lunch. 3. We invite the lay ministers of the provinces to assist in the celebration of the Holy Eucharist and bring their lay minister clothing. Their delegation head may confirm their participation on the INFORMATION BOOTH. 4. All areas/regions are encourage/requested to wear their regional shirt on Friday afternoon during the praise parade and conference shirt on Sunday. 5. A booth for tours is available up until Saturday afternoon to accept inquiries and bookings of those who are interested for the City Tour organized by YFC. 6. For CFCs and other community members who may want to visit the conference, they may proceed to the SECRETARIAT COMMITTEE located at the INFORMATION BOOTH for a VISITORS PASS. There is a deposit of Php 500 for the pass. They may retrieve their deposit upon surrender of the Visitors Pass. 6. Also attached to this memo are the following: YFC ILC Program Flow and the Official, Partial Number of Registered Delegates for YFC ILC per province, G-Project Final Guidelines and Delegations Heads Guide. We pray that you will all have a safe trip going to Kalibo, Aklan. See you all there! God bless! In Christ, Noted by:

Eren Lyle Villegas YFC ILC 2012 Head of Event Noted by:

Lawrence Quintero International Coordinator CFC- Youth for Christ

Mannix Ocampo CFC International Family Ministries Director