Work Schedule for Course Registration, Application for Award of Postgraduate Diploma/Master/PhD and Examination Semester I, 2011/2012 Session

No. 1.

Activity Course Registration

Time Frame/Time 1 week before commencement of Semester I, 2011/2012 Session

Week -

Date 5 16 September 2011

Notes Online registration Course

Unit Responsible Faculty/CICT

Students may make amendments to previous course registrations within the stipulated period until Friday of the first week of the semester. Such amendments include additions, withdrawals and corrections to codes, sections and course status using the Course Registration Amendments Slip (Form UTM.E/3.5). The Course Registration Amendments Slip is to be used for the following: (i) To insert a course code to replace and correct another wrongly registered course code. The amendment must be made at the same time: ii) To delete or drop a course code from a list of registered courses (iii) To add and/or drop a course status such as UM, HW, HS and HWUM: iv) To correct the section of a registered course. 2. Closing Date and Time for Online Course Registration 1st Week of Semester I, 2011/2012 Session 16 September 2011 5.00 p.m. Faculty/CICT

3.

Faculties update records of MAIN/CO-SUPERVISOR in the system SPS issue appointment letter of MAIN/CO-SUPERVISOR Application for reduction of tuition fees (students) and exemption of tuition fees

4 weeks

14

12 September 7 October 2011

Faculty

4.

4 weeks

4-8

3 0ctober 4 November 2011

SPS

5.

8 weeks

1-8

12 September 4 November 2011 5.00 p.m

1

Faculty/SPS

Work Schedule for Course Registration, Application for Award of Postgraduate Diploma/Master/PhD and Examination Semester I, 2011/2012 Session (staff) No. 6. Activity Duration of late registration of subjects (with PENALTY) Time Frame/Time 1 week Week 3 Date 26 30 September 2011 Notes Unit Responsible SPS

Late registration or amendments to course registration will not be accepted except for valid reasons accepted by the University. A penalty of RM25.00 for each course (up to a total maximum of RM200.00) will be imposed for late registration/amendments after the deadline, i.e. Friday of Week 3 in the second semester. 7. Closing Date and Time for duration of late registration of subjects (with PENALTY) Duration for amendments of subjects registration Closing date and time for amendments of subjects registration Duration for amendments of subjects registration (with PENALTY) Closing date and time for amendments of subjects Last day of Week 3 3 30 September 2011 5.00 p.m. 3 7 October 2011 7 October 2011 5.00 p.m SPS

8.

1 week

Faculty/SPS

9.

Last day of Week 4

Faculty/SPS

10.

1 week

10 14 October 2011

Faculty/SPS

11.

Last day of Week 5

14 October 2011 5.00 p.m

2

Faculty/SPS

Work Schedule for Course Registration, Application for Award of Postgraduate Diploma/Master/PhD and Examination Semester I, 2011/2012 Session registration (with PENALTY) No. 12. Activity Duration for course withdrawal by students (TD) Closing Date and Time for Course Withdrawal (TD) Faculties update records on Course Withdrawal (TD) in computer Time Frame/Time 2 weeks Week 6-9 Date 17 October - 11 November 2011 11 November 2011 5.00 p.m 7 11 November 2011 Notes Unit Responsible Faculty

13.

Last day of Week 9 1 week

Faculty/CICT

14.

Faculty/SPS/CICT

(Applications for course withdrawal will not be accepted after this date.) 15. Students prints Course Registration Slips from the website SPS issues reminder letter for students who failed to do course registration Mid Semester Break for Semester I, 2011/2012 Session

1 week

7 11 November 2011

Students

16.

1 week

7 11 November 2011

SPS

17.

5 9 November 2011 .

Work Schedule for Course Registration, Application for Award of Postgraduate Diploma/Master/PhD and Examination Semester I, 2011/2012 Session

No. 18. 19.

Activity Evaluation Week 1st Stage Duration of application for Deferment or Withdrawal from programme Closing date and time of application for Deferment or Withdrawal from programme SPS issue termination letter for students who failed to do course registration Reminder Notice of Progress Report Examination Schedule released

Time Frame/Time 1 week 4 weeks

Week 10 10 - 13

Date 14 18 November 2011 14 November 9 December 2011

Notes

Unit Responsible Faculty Faculty/SPS/CICT

20.

Last day of Week 13

13

9 December 2011 5.00 p.m

Faculty/SPS/CICT

21.

1 week

13

5 11 December 2011

SPS

22.

1 week

13

5 11 December 2011 5 December 2011

Faculty

23.

4 weeks before beginning of final semester examination (subject to changes by the faculties)

13

Faculty

Work Schedule for Course Registration, Application for Award of Postgraduate Diploma/Master/PhD and Examination Semester I, 2011/2012 Session

No. 24.

Activity Submission of Application Form for Award by students in their final semester. Students are required to submit one copy of their identification card/MyKad/passport together with Application Form for Award of Diploma/Degree (for convocation purposes). Closing date and time for the students of final semester to submit Application Form for Award to SPS office Submission of Application Form for Award (WITH PENALTY) by students in their final semester to the SPS Office

Time Frame/Time

Week 1 12

Date 12 September 2 December 2011

Notes

Unit Responsible Faculty/SPS

12 weeks (beginning Week 1, Semester I, 2011/2012)

25.

Last day of week 12

12

2 December 2011 5.00 p.m.

Faculty

26.

3 weeks

13 15

5 23 December 2011

Faculty/SPS

27.

Applications received THREE (3) weeks after the closing date will be subjected to a penalty of RM25.00. Last day of Week 15 23 December Closing date and time for 15 2011 the students of final 5.00 p.m. semester to submit Application Form for Award (with penalty) to the SPS
5

Faculty/SPS

Work Schedule for Course Registration, Application for Award of Postgraduate Diploma/Master/PhD and Examination Semester I, 2011/2012 Session Office (Application for Award of Diploma/Degree will not be entertained after the closing date. Application could be submitted in the following semester.) No. 28. 29. Activity Revision Week Final Examinations of Semester I, 2011/2012 Session Duration of Faculty to key in marks for semester 1 , 2011/2012 Session Appeal marks for re-grading of Time Frame/Time 1 week 3 weeks Week 16 17 19 Date 26 30 December 2011 3 22 January 2012 3 22 January 2012 i. From 8 November until 10 December 2010; faculties to update examination results in computer after reveal of appeal. ii. Appeals will not be entertained after the deadline, except for valid reasons submitted not later than two weeks after the end of the final examinations week. Notes Unit Responsible Faculty/SPS Faculty

30.

3 weeks

17 - 19

Faculty/SPS/CICT

31.

1 week

20

23 27 January 2012

32.

SPS issues computer print-out marks to faculties for Postgraduate Meeting of

1 week

21

30 January 3 February 2012

SPS

Work Schedule for Course Registration, Application for Award of Postgraduate Diploma/Master/PhD and Examination Semester I, 2011/2012 Session Examination

No. 33.

Activity FACULTYS POSTGRADUATE MEETING OF EXAMINATION SPS issues computer print-out marks to faculties for Meeting of Senates Standing Committee on Examinations/Results for final checking with the signature of Deans faculties. Faculties issues copy to SPS the original

Time Frame/Time 1 week

Week -

Date 30 January 3 February 2012 6 7 February 2012

Notes

Unit Responsible Faculty/SPS

34.

2 day

Faculty/SPS

35.

1 day

8 February 2012

Faculty

36.

MEETING OF SENATES STANDING COMMITTEE ON EXAMINATIONS/RESULTS Examinations Results (online) CICT print examination results.

1 day

15 February 2012

Faculty/SPS/CICT

37. 38.

1 day 1 day

18 February 2012 20 February 2012

CICT CICT

Work Schedule for Course Registration, Application for Award of Postgraduate Diploma/Master/PhD and Examination Semester I, 2011/2012 Session

No. 39.

Activity Faculties conduct Examinations Special

Time Frame/Time Within 2 week after announcement of examination results for Semester I, 2010/2011 1 day

Week -

Date 20 2 March 2012

Notes

Unit Responsible Faculty

40.

Special Examination Result Slips issued for distribution to students Duration of SPS to prepare the report of examination results semester I, 2011/2012 session for Senate Meeting. SENATE MEETING

41.

SPS

42.

7 March 2012

SPS

SCHOOL OF GRADUATE STUDIES, UTM SKUDAI July 2011