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FICO CONFIGURATION 1. Define Company 2. Define Company Code 3. Define Business Area 4. Assign Company Code to Company 5.

Define Fiscal Year Variant 6. Assign Fiscal Year Variant to Company Code 7. Define Document Number Ranges 8. Define Field Status Variant 9. Assign Field Status Variant to Company Code 10. Define Posting Period Variant 11 Open and Close Posting Periods 12 Assign Posting period Variant to Company Code 13. Define Chart of Accounts 14. Assign Chart of Accounts to Company Code 15. Define Account Group 16. Define Retained Earnings Account 17. Define Tolerance Group for GL Accounts 18. Define Tolerance Group for Employees 19. Enter Global Parameters. To have access and to configure above settings first login to Implementation Guide and the transaction for IMG is SPRO.

1. Define Company:About Company: - The smallest organizational unit for which individual financial statements is created according to the relevant legal requirements. A company can include one or more company codes. The definition of the company organizational unit is optional. Menu Path:- SPROEnterprise StructureDefinitionFinancial AccountingDefine Company -Transaction Code:- OX15. Steps:- Select New Entries. Update the following Company: - 2002 Company Name: - Itaz Technologies Street: - Malakpet 224 PO Box: - 500024 Postal Code: - 500024 City: - Hyderabad Country :- IN Language :- EN Currency:- INR Click SAVE 2. Define Company Code About Company Code:-Smallest organizational unit of external accounting for which a complete, self-contained set of accounts can be created. This includes the entry of all transactions that must be posted and the creation of all items for legal individual financial statements, such as the balance sheet and the profit and loss statement. The definition of the company code organizational unit is obligatory Menu Path:- SPROEnterprise StructureDefinitionFinancial AccountingDefine,Copy,Check,Delete,Code - Transaction Code:- OX02 Double Click on the Edit Company Code Data.

Select New Entries and update the following Company Code: - 2002 Company Name: - Itaz Technologies City: - Hyderabad Country: - IN Currency: - INR Language: - EN Click SAVE 3. Define Business Area About Business Area:- Organizational unit of external accounting that corresponds to a specific business segment or area of responsibility in a company. Movements in value entered in Financial Accounting are assigned to business areas. Financial statements can be created for business areas for internal purposes. The definition of the business area organizational unit is optional. Menu Path:- SPROEnterprise StructureDefinitionFinancial AccountingDefine Business Area Transaction Code :- OX03 Select New Entries and update the following Business Area: - 2002 Description: - Business Area for 2002 Itaz Technologies Click SAVE 4. Assign Company Code to Company Menu Path:- SPROEnterprise StructureAssignmentFinancial AccountingAssign Company code to Company Transaction Code :- OX16 Select Position button. Give Company Code 2002 and Enter Give Company Code 2002 Click SAVE

5. Define Fiscal Year Variant About Fiscal Year: - Usually a period of twelve months for which a company regularly creates financial statements and checks inventories. The fiscal year may correspond exactly to the calendar year, but this is not obligatory. Under certain circumstances a fiscal year may be less than twelve months (shortened fiscal year). Menu Path:- SPROFinancial Accounting Financial Accounting and Global SettingsFiscal YearMaintain Fiscal Year Variant Transaction Code :- OB29 For the Company Code 2002, Fiscal Year, V3 April - March, 4 special periods is being used, which is already defined in the standard SAP R/3 System. 6. Assign Fiscal Year Variant to Company Code Menu Path:- SPROFinancial Accounting Financial Accounting and Global SettingsFiscal YearAssign Company Code to Fiscal Year Variant Transaction Code OB37 Select Position button Give Company Code :- 2002 Enter Give Fiscal year V3 Click SAVE 7. Define Document Number Ranges Menu Path:- SPROFinancial Accounting Financial Accounting and Global SettingsDocumentDocument Number RangesDefine Document Number Ranges Transaction Code:- FBN1 Give Company Code:- 2002 Select Change Interval button Click on insert interval button No (01) From Number :- 100000000 To Number :- 199999999 Enter Save it gives a message Enter.

8. Maintain Field Status Variant Menu Path:- SPRO Financial Accounting Financial Accounting Global Settings Document Line Item Controls Maintain Field Status Variants Transaction Code :- OBC4
Select 0001

Click on Copy Change the field status variant from 0001 to 2002 Select Copy All Click SAVE 9. Assign Company Code to Field Status Variants Menu Path:- SPRO Financial Accounting Financial Accounting Global Settings Document Line Item Controls Assign Company Code to Field Status Variants - Transaction Code :- OBC5
Select Position button Give Company Code 2002 Enter Give Field Status Variant 2002. Click SAVE

10 Define Posting Period Variant Menu Path:- SPROFinancial Accounting Financial Accounting and Global SettingsDocumentPosting PeriodDefine Variants for Posting Periods. Transaction Code:- OBBO Select New Entries Give Variant :- 2002 Description:- Posting Period Variant for 2002 Click SAVE

11. Open and Close Posting Periods Menu Path:- SPRO Financial Accounting Financial Accounting Global Settings Document Posting Periods Open and Close Posting Periods. Transaction Code :- OB52 You can copy the settings from existing company codes delivered by SAP 0001 Click the Copy button. Replace 0001 with 2002 Click SAVE. 12. Assign Posting period Variant to Company code Menu Path:- SPROFinancial Accounting Financial Accounting Global Settings DocumentPosting PeriodsAssign Variants to Company Code Transaction Code:- OBC5 The posting period variant 2002 needs to be assigned to company code 2002 Select Position button. Give Company Code 2002 and Field Status 2002 Click SAVE 13. Create Chart of accounts About Chart of Accounts:- This is a list of all G/L accounts used by one or several company codes. For each G/L account, the chart of accounts contains the account number, account name, and the information that controls how an account functions and how a G/L account is created in a company code Menu Path:- SPRO Financial Accounting General Ledger Accounting G/L Accounts Master Records Preparations Edit Chart of Accounts List Transaction Code OB13 Select New Entries and update the following fields Chart of Accounts:- 2002 Description: - Chart of accounts for 2002 Language:- English Length of GL :- 10

Click SAVE 14. Assign Company code to Chart of accounts Menu Path:- SPRO Financial Accounting General Ledger Accounting G/L AccountsMaster Records PreparationsAssign Company Code to Chart of Accounts, Transaction Code OB62 Select Position Give Company Code 2002 Enter Give Chart of Accounts 2002. Click SAVE

15. Define Account Group About Account Group: - The account group is a summary of accounts based on criteria that effects how master records are created. The account group determines:

The number interval from which the account number is selected when a G/L account is created. The screen layout for creating G/L accounts in the company code-specific are

Menu PathFinancial Accounting General Ledger Accounting G/L Accounts Master Records Preparations Define Account Group Transaction Code:- OBD4

Here you can copy from the account group delivered by SAP for INT chart of accounts or you can create new account group required as per customer requirement. Select Position button and give chart of account INT and enter Replace the Chart of account INT with 2002

Chart of Accounts

Acct Group CASH EXP

Name Liquid Funds Accounts Expense Account Fixed Assets Account General Balance Sheet accounts Material Management Accounts Revenue Accounts

From A/C 110000 400000 120000 100000 100000 800000

To A/C 118999 499999 120299 399999 899999 899999

2002 2002 FIXA 2002 2002 2002 2002 REV GBS META

Click on SAVE 16. Define Retained Earnings Account Menu Path: SPROFinancial Accounting General Ledger Accounting G/L Accounts Master Records Preparations Define Retained Earnings Account Transaction Code:- OB53 About Retained Earnings You assign a retained earnings account to each P&L account by specifying a P&L statement account type in the chart of accounts area of each P&L account in SAP. At the end of a fiscal year, the system carries forward the balance of the P&L account to the retained earnings account in SAP. You can define one or more P&L statement account types per chart of accounts and assign them to retained earnings accounts. Update chart of accounts 2002 in the given field Give Chart of Account 2002 Enter Give P&L Statement Type as X Give Account as : 315000

Enter You will get a message Account not created in chart of accounts 2002,ignore it by pressing enter. Click SAVE 17. Define Tolerance Group for GL accounts Menu path : SPROFinancial Accounting GL accountingBusiness Transactionsopen item clearingClearing DifferencesDefine tolerance group for GL Transaction Code :- OBA0 Select New Entries and update the following Company Code: 2002 Name of the tolerance group:- Tolerance for Itaz 2002 Click SAVE 18. Define Tolerance for Employees Menu path : SPROFinancial Accounting GL accountingBusiness Transactionsopen item clearingClearing DifferencesDefine tolerance for Employees Transaction Code :- OBA4 Select company code 0001 and then select copy icon Replace the 0001 with company code 2002. Enter and SAVE 19. Enter Global Parameters. Menu Path: SPROFinancial Accounting Financial Accounting Global Settings Company Code Enter Global Parameters Transaction Code : OBY6 In this menu you can see all the assignment done earlier. You can also configure the earlier assignments done through this menu. Double click on 2002 company code Click on the purpose fiscal year checkbox Click on the negative Postings allowed check box and SAVE your entries 9

GENERAL LEDGER ACCOUNTING Creation of Six GL Accounts Menu PathAccountingFinancial AccountingGeneral LedgerMaster RecordsIndividual processing Centrally Transaction Code: FS00 Type/Description Tab 1. Equity Share Capital Account

Give GL Account 100001 Company Code: 2002 From Menu Select GL and Create. GL Account Group: General Balance Sheets Accounts Select Balance Sheet account Check Box Give Short Text: Equity Share Capital Account Long Text: Equity Share Capital Account Control Data Tab Select only balances in local currency Check box Select Line item Display Check box Give Sort Key 001 Create Bank Interest Tab Give Field Status Group G001 Click SAVE.

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2. Retained Earnings Account Type/Description Tab Give GL Account 100002 Company Code: 2002 From Menu Select GL and Create. GL Account Group: General Balance Sheets Accounts Select Balance Sheet account Check Box Give Short Text: Reserve and Surplus Long Text: Reserve and Surplus Control Data Tab Select only balances in local currency Check box Select Line item Display Check box Give Sort Key 001 Create Bank Interest Tab Give Field Status Group G001 Click SAVE.

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3. Cash Account Type/Description Tab Give GL Account 110001 Company Code: 2002 From Menu Select GL and Create. GL Account Group: Liquid Funds Accounts Select Balance Sheet account Check Box Give Short Text: Cash Account Long Text: Cash Account Control Data Tab Select only balances in local currency Check box Select Line item Display Check box Give Sort Key 001 Create Bank Interest Tab Give Field Status Group G005 Select Relevant to cash flow check box Click SAVE.

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4. Salary Account Type/Description Tab Give GL Account : 400005 Company Code: 2002 From Menu Select GL and Create. GL Account Group: Expense Accounts Select P/L account Check Box Give Short Text: Salary Account Long Text: Salary Account Control Data Tab Select only balances in local currency Check box Select Line item Display Check box Give Sort Key 001 Create Bank Interest Tab Give Field Status Group G001 Click SAVE.

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5. Rent Account Type/Description Tab Give GL Account : 400006 Company Code: 2002 From Menu Select GL and Create. GL Account Group: Expense Accounts Select P/L account Check Box Give Short Text: Rent Account Long Text: Rent Account Control Data Tab Select only balances in local currency Check box Select Line item Display Check box Give Sort Key 001 Create Bank Interest Tab Give Field Status Group G001 Click SAVE.

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6. Outstanding Liabilities Account Type/Description Tab Give GL Account 100003 Company Code: 2002 From Menu Select GL and Create. GL Account Group: General Balance Sheets Accounts Select Balance Sheet account Check Box Give Short Text: Outstanding Liabilities Account Long Text: Outstanding Liabilities Account Control Data Tab Select only balances in local currency Check box Select Line item Display Check box Select Open item management Check box Give Sort Key 001 Create Bank Interest Tab Give Field Status Group G001 Click SAVE.

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Posting of a transaction
Menu pathAccountingFinancial AccountingGeneral LedgerDocument EntryGeneral Posting: Transaction Code: F-02 Give Document Date (current date) Posting Date (current date) Document Type: SA Company Code: - 2002 Currency: INR Posting Key: 40 (Debit) GL Account: 110001 (Cash) Enter Give Amount: 10000 Value date (current date) Text Share Capital Received Posting Key 50 (Credit) GL Account: 100001 Enter Amount ( * ) Text ( + ) From go to DocumentSimulate Click on SAVE To Display the Document FB03

Menu pathAccountingFinancial AccountingGeneral LedgerDocument FB03 Display Give Document Number Company Code : 2002 Year : 2007 Enter.

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To Change the Document FB02 Menu pathAccountingFinancial AccountingGeneral LedgerDocument FB02 Change Give Document Number Company Code : 2002 Year : 2007 Enter Double Click on the line item and change accordingly and SAVE To Display the changes FB04 Menu pathAccountingFinancial AccountingGeneral LedgerDocument FB04 Display Changes Company Code : 2002 Give Document Number Year : 2007 Enter Click All Changes To Display Account FS10N Menu pathAccountingFinancial AccountingGeneral LedgerAccount-FS10N Display balances Give GL Account : 100002 Company Code : 2002 Fiscal Year : 2007 Click on Execute To Display Line items FBL3N

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Menu pathAccountingFinancial AccountingGeneral LedgerAccount-FBL3N Display/Change line items. Give GL Account: 100002 Company Code: 2002 Check All Items Check box and Execute Parking of a Document AccountingFinancial AccountingGeneral LedgerDocument EntryGeneral Document Parking Transaction Code F-65 Update the following Document Date Document Type: - SA Company Code: - 2002 Posting Date: Currency: - INR Posting Key 40 Debit GL Account: - 400005 Salary Enter Amount: - 150000 Text: - Salary provision parking Posting Key 50 Debit GL Account: - 100003 Enter Amount * Text + From Menu Select DocumentPark document

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To Change Parked Document AccountingFinancial AccountingGeneral LedgerDocumentParked DocumentsChange Transaction Code: FBV2 Give Company Code :- 2002 Give Fiscal Year :- 2007 Click on document list Execute Double click on the document which you want to change and change accordingly and save. To display changes made to the document AccountingFinancial AccountingGeneral LedgerDocumentParked DocumentsChange Transaction Code: FBV5- Display changes Give Company code: 2002 Document Number: Fiscal Year: 2007 Enter Click All Changes To post the parked document AccountingFinancial AccountingGeneral LedgerDocumentParked DocumentsChange Transaction Code: FBV0- Display changes Give Company code: 2002 Document Number: Fiscal Year: 2007 Enter and click on SAVE

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Holding Document through F-02 Note :- If the system does not allow you to post the document then run these two programs 1. RFTMPBLD/ RFTMPBLU through transaction SE38. Menu pathAccountingFinancial AccountingGeneral LedgerDocument EntryGeneral Posting: Transaction Code: F-02 Give Document Date (current date) Posting Date (current date) Document Type: SA Company Code: - 2002 Currency: INR Posting Key: 40 (Debit) GL Account: 110001 (Cash) Enter Give Amount: 10000 Value date (current date) Text Share Capital Received Posting Key 50 (Credit) GL Account: 100001 Enter Amount ( * ) Text ( + ) From DocumentHold and give the temporary number E.g. 2222 and click on hold document. To view the held documents FB11

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To post the held document To post the held document go to F-02 and click on the held document and give the temporary document number for E.g. 2222 we have taken. Enter and then click on save option to post the document

Sample Document Special type of reference document. Data from this document is used to create default entries on the accounting document entry screen. Unlike an accounting document, a sample document does not update transaction figures but merely serves as a data source for an accounting document. FBN1 - Define Number Range group "X2" For Sample Documents Give Company Code: 2002 Click on change intervals button Click on insert interval button Give No : X2 Year 2007 From Number: 10000 To Number: 100100 Enter and SAVE

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F-01 - Creation of Sample Documents. Template Menu PathAccountingFinancial AccountingGeneral LedgerDocument EntryReference Documents Sample Document F-01 Give Document Date (current date) Posting Date (current date) Document Type: AB Company Code: - 2002 Currency: INR Posting Key: 40 (Debit) GL Account: 400005 (Salary) Enter Give Amount: 100000 Value date (current date) Text Salary Posting Key 50 (Credit) GL Account: 100003 (outstanding liabilities) Enter Amount ( * ) Text ( + ) Enter and SAVE Document will be stored in the company code. FBM3 - Display Sample Documents Document number Company code : 2002 Fiscal year : 2007 22

Enter

Posting of a Sample Document with F-02 From Document select Post with reference button Enter 2 times and save Account Assignment Model: A reference for document entry that provides default values for posting business transactions. An account assignment model can contain any number of G/L account items and can be changed or supplemented at any time. In contrast to sample documents, the G/L account items for account assignment models may be incomplete. Creation of Account Assignment Model Menu PathAccountingFinancial AccountingGeneral ledgerDocument EntryReference DocumentsAccount Assignment Model Transaction Code FKMT Account Assignment Model: Itaz Select Create Icon Currency: INR Text Account Assignment Model for Itaz Chart of Accounts: 2002 From Menu Go To line items Posting Key 40 Company code: 2002 GL Account: 110001 Amount: 3000 Posting Key 50 Company code: 2002 GL Account: 400005 Amount: 3000

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SAVE

Posting of a Transaction Using Account Assignment Model with Transaction F-02 Document date Posting date Company code: 2002 Currency: - INR Select Account Assignment model button and give Itaz Enter and SAVE Correct the line item in blue and save again to post the transaction Recurring Documents: The monthly expenses are posted on the basis of a rental agreement using a recurring entry document. Recurring entries are business transactions in Financial accounting that are repeated regularly, such as rent. This business process demonstrates how you use a recurring document to post rental expenses. 1. FBN1 - Define Number Range Group "X1" for recurring Docs. 2. FBD1 - Creation of Recurring Documents (Templates). 3. F.15 - Display Recurring Documents. 4. F.14 - Execute Recurring Entries. (Creation of Recurring Document Session.) 5. SM35 - Process Batch Input Input Session 1. FBN1 - Define Number Range Group "X1" for recurring Docs. Give Company Code: 2002 Select Change interval button Select insert interval button Give No X1Year 2007From Number 100200To Number 100500 Enter and SAVE

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FBD1 - Creation of Recurring Documents (Templates). Menu pathAccountingFinancial AccountingGeneral LedgerDocument Entry Reference DocumentsRecurring Entry document Transaction Code: FBD1 Give Company Code : 2002 First Run on : 1.4.2007 Last Run on : 1.6.2007 Interval in Months : 1 Document Type : SA Text : Recurring Entry Posting Key : 40 GL Account : 400006 (Rent) Amount : 10000 Rent Payment Posting Key : 50 GL Account 110001 (Cash) Enter Give Amount * and Text + and SAVE F.15 - Display Recurring Documents. Menu pathAccountingFinancial AccountingGeneral LedgerPeriodic ProcessingRecurring EntriesList F.15 Give Company code : 2002 Fiscal year :- 2007 Execute F.14 - Execute Recurring Entries. (Creation of Recurring Document Session.) Menu pathAccountingFinancial AccountingGeneral LedgerPeriodic ProcessingRecurring Entries Transaction Code : F.14

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Company Code : 2002 Fiscal year : 2007 Document Type : SA Settlement Period : 01.04.2007 to 01.06.2007 Batch in put session name : XYZ Click SAVE SM35 - Process Batch Input Input Session Select XYZ session Select Process Select Display Error only check mark Click on process Exit To View the document FB03 Document Reversal: 1. SPRO -Define Reasons for Reversal. 2. FB08 - Individual Reversal. 3. F-02 - Reversal of Reversal. (Post with reference & generate reverse posting.) 4. F.80 - Mass Reversal. 5. FBRA - Cleared Item Reversal 1. SPRO -Define Reasons for Reversal. Menu pathSPROFinancial AccountingGeneral Ledger AccountingBusiness TransactionsAdjustment Posting/ReversalDefine Reasons for Reversal Select New Entries Give Reason e.g. 67 Give Reason Text: Reversal reason for ITaz Select Negative Posting and Alt Posting Check box. Click SAVE 2. FB08 - Individual Reversal. Menu path: AccountingFinancial AccountingGeneral LedgerDocumentReverseFB08 Individual Reversal

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Give Document Number: 1 Company Code: 2002 Fiscal year: - 2007 Give Reversal Reason: 01 Give posting date: Click on display before reversal button Select back arrow and SAVE 3. F-02 - Reversal of Reversal. (Post with reference & generate reverse posting.) Give Document date : From Menu Go to DocumentPost with reference button Give Document number which is already reversed Select Generate reverse posting check box Select Display line items Check box Enter 4 times and SAVE 4. F.80 - Mass Reversal. Menu path: AccountingFinancial AccountingGeneral LedgerDocumentReverseMass Reversal F.80 Give Company Code: 2002 Document number: 2-6 Fiscal Year 2007 Reversal Reason: 01 Execute Click on Reverse Documents 5. FBRA - Cleared Item Reversal Menu path: AccountingFinancial AccountingGeneral LedgerDocumentFBRA Reset cleared items Give Clearing Document Company Code : 2007 Fiscal year : 2007 Click SAVE

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Select Resetting and Reverse Give posting date Enter It gives a message select Reset

Open Item Clearing To see all open items go to transaction FBL3N and give company code and select open items Three types of clearings Full Clearing Partial Clearing Residual Clearing Full Clearing Transaction Code F-07 Document Date Document Type : SA Company Code : 2002 Posting Date : Account : 110001 (Cash) Amount : 50000 Account : 100003 Text : Full Clearing Select Process Open items button Double click on the amount which has to be paid and make sure not assigned is Zero From Menu Document Simulate and SAVE to post Partial Clearing Transaction Code F-07 Document Date Document Type : SA Company Code : 2002 Posting Date :

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Account : 110001 (Cash) Amount : 50000 Account : 100003 Text : Full Clearing Select Process Open items button Click on Partial Pymt and Double click on the payment amount tab which has to be paid and make sure not assigned is Zero

Partial Clearing Transaction Code F-07 Document Date Document Type : SA Company Code : 2002 Posting Date : Account : 110001 (Cash) Amount : 20000 Account : 100003 Text : Full Clearing Select Process Open items button Click on Res items and Double click on the Residual amount tab which has to be paid and make sure not assigned is Zero

Foreign Exchange Exchange Rates are of 3 types B - Bank Selling Rate G - Bank Buying Rate M - Average Ratio Direct Quotation: Changing INR to (USD) Foreign currency is direct quotation INR to 45 USD $ Indirect Quotation : Changing foreign (USD) currency to INR USD to INR

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Define Translation ratios for currency translation Menu Path : SproGeneral SettingsCurrencies Define Translation ratios for currency translation : Transaction code : OBBS It gives a message select Y Select New Entries button Give Ex Rate : M From USD to INR Valid from : current date Ratio (From) and To 1:1 SAVE Check Exchange rate types Menu Path : SproGeneral SettingsCurrenciesCheck exchange rateTransaction code : OB07 Select position button and give B Enter and SAVE Enter exchange rates Menu Path : SproGeneral SettingsCurrencies Enter exchange rates Transaction code : OB08 Select New Entries Give exchange rate type M Give Valid From currrent date From : USD Dir quot : 45 30

TO : INR SAVE Assignment of Exchange Rate to Document Type OBA7 Select Position button. Select Document type : SA and click on details icon Under Default Values give Ex.rate type for foreign currency M and SAVE Posting of a transaction with F-02 Give Document date: Document Type: SA Company Code: 2002 Posting Date: Currency: USD Posting Key: 40 Account: 110001 (Cash) Amount 1000 Enter Note: - Once you hit enter it will show the amount 1000 converted into amount 45000 according to the dollar rate which you have set. Give posting Key : 50 Account : 400005 (Salary) Enter Give Amount (*) Text (+) SAVE

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