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Despite the strategic value of data, many companies have weak or even nonexistent policies for managing their data storage.
Progressive companies are adopting data management policies that maximize the usability and the security of data while also reducing the capital and operational costs of data management. In this white paper, we explore the leading practices around storage policies for data, including the importance of policies for the management of unstructured data.
Use the networked storage infrastructure to facilitate storage tiering and ILM:
source: 2006 brocade end-user survey. results based on responses from 572 it professionals
Data Point: Brocade estimates that between 60% and 80% of data in todays corporate environment is outside of the ``structured category. While structured data is found in databases and applications such as enterprise resource planning suites, unstructured data is commonly found in office applications and semistructured data in emails.
increase customer loyalty, increase cross-selling, decrease cost of sales and reduce the sales cycle, says Menacho. As if these benefits werent incentive enough, an increasingly strict regulatory and legal environment requires companies to keep far more data for longer periods. Regulations such as Sarbanes-Oxley require public companies to safeguard (and to document the safeguards) on any data used to generate quarterly financial results. Consumer protection laws require companies to document when customer information has been improperly disclosed, and to notify those customers of the breach. In many cases, it is as important to quickly retrieve historic data (say, to satisfy a request from an auditor, regulator or attorney) as to secure it in the first place. Finally, business users expect data to be quickly available whenever they need it, to be quickly restored in the wake of a disaster and to be properly secured. And, because the business itself must stay cost-competitive, they expect the cost/Mbyte of storage to drop every year. A survey conducted by Brocade Communications Systems, Inc. showed that reducing the cost and complexity of storage was the top priority (cited by 61% of respondents) for storage networking and data center managers. Clearly, the only way to meet all these requirements is through well-defined, enterprisewide storage management policies that cover unstructured as well as structured data and that fulfill corporate storage requirements ranging from security and disaster recovery to availability and cost-effectiveness.
Like a SAN, a FAN abstracts the physical location of files from their virtual name. FANs are based on namespaces, which are file systems that organize, present and store file content across the storage network and allow administrators or users to use a common file name to find the file they need regardless of where it is stored. Vendors are currently working to provide namespaces which can provide file access across heterogeneous platforms, and which can also provide capabilities such as access control, file virtualization and de-duplication to reduce storage requirements. Brocades Tapestry StorageX, for example, is a suite of applications which logically aggregate distributed file data across heterogeneous environments, allowing administrators to automate policy-based management of the data. Tapestry StorageX preserves the existing namespace of the device it virtualizes, while allowing file-level operations such as migration and management. The StorageX Global Namespace does for files what DNS does for networking, says Sri Seshadri, director of product marketing for Brocades Tapestry File Services Division. It provides a directory service. This directory service can deliver location-independent services to users and applications across multiple, heterogeneous, distributed file systems. Once implemented, a Global Namespace enables users to access files in a logical, location-independent way, much like how one accesses Web pages on the Internet. Using a global namespace, one high-tech manufacturing company saved $1.1 million over three years by moving many files to less expensive storage arrays, as well as to reduce the total amount of data under storage from 75Tbytes to 68Tbytes.
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personal music collections, until they realized those files were in fact medical dictation records. A credit card company actually began deleting inappropriate video download files from its servers, until the human resources group called to ask who was deleting their training videos. The implementation of sound storage policies that place data on the type of storage platform for which it is best suited and consolidate data on central storage can reduce total storage needs considerably. Cost-cutting is always welcome and even necessary. But growing corporate revenue and expanding markets is an even more compelling value proposition to CEOs, boards of directors and investors. Here, storage management policies can deliver by making it easier to cross-sell to existing customers and to find new market opportunities. The types of information that can help drive more sales to existing customers include information about the customers past purchasing trends, past sales to them by other divisions within the enterprise and the number of support incidents they have experienced. Unfortunately, this data is not all in the same place, says Menacho. Some may be in a customer relationship management, sales force automation or enterprise resource management system, while other information will be in files created by office productivity applications. By helping companies track and manage where unstructured data is stored, storage policies can also help assure regulatory and legal compliance and aid in the development of an overall ILM (information lifecycle management) strategy, in which data is moved to more or less capable storage platforms as its importance to the enterprise changes. Nearly half of the data center and
storage managers surveyed by Brocade said they planned to implement or at least study ILM. The development of well-thought-out storage management policies is especially helpful in reducing the risks, and maximizing the benefits, of unstructured data.
Conclusion
Information, data and storage are too critical not to be managed properly. Proper storage management policies allow organizations to reduce costs, assure security and regulatory compliance, and best of all see and exploit new market opportunities before the competition. Developing proper storage management policies requires companies to do a detailed inventory of their information needs and current storage assets (including unstructured data), and to get the input and cooperation of everyone with a stake in corporate information. Navigating the technical and political challenges isnt easy, but is vital if organizations want to excel in todays global, competitive economy. n