AGENDA MAYOR AND CITY COUNCIL REGULAR SESSION MONDAY, JUNE 4, 2012 6:00 P.M.

1. CALL TO ORDER 2. PRAYER AND PLEDGE 3. REPORT FROM CITY MANAGER ON UPCOMING WORK SESSION 4. APPROVAL OF MINUTES A. Work Session dated May 15, 2012 B. Regular Session #10 dated May 21, 2012 5. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL 6. PRIVATE EVENT PERMIT REQUESTS A. Landshark Fintastic Voyage Saturday, June 16, 2012 Presented by: Lisa Mitchell, Private Events Coordinator and Matt Riskin, Mosaic Sales Solutions B. DPC Emergency Equipment Hospitality Event Monday, June 18, 2012 Presented by: Lisa Mitchell, Private Events Coordinator and Mary Pardee, DPC Emergency Equipment C. 3-Year Approvals Adding 2014 Date Presented by: Lisa Mitchell, Private Events Coordinator 1. 12th Annual Surfrider Longboard Team Challenge Friday-Sunday, June 6-8, 2014 2. Maryland State Bar Association Young Lawyers Sun Run Friday, June 13, 2014 7. PUBLIC HEARINGS 8. UNFINISHED BUSINESS 9. NEW BUSINESS A. Request to Purchase Topcon GPS Mapping Device for Accident Reconstruction Presented by: Lt. Scott Harner, OCPD B. Request Sole Source Purchase of GovNow Software Presented by: Terence McGean, City Engineer

10. REPORTS AND RECOMMENDATIONS FROM THE DEPARTMENT OF PLANNING AND COMMUNITY DEVELOPMENT 11. APPOINTMENTS TO BOARDS, COMMISSIONS AND OTHER CITY ORGANIZATIONS 12. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR A. Second Reading Ordinance 2012-19 Authorizing the Abandonment of an Existing 20 Foot Wide Alley and Quit Claiming Any Interest Therein in Exchange for a 20 Foot Fee Simple Tract of Land Approximately 80 Feet to the West (pertains to north-south alley between 67th and 68th Street) B. Second Reading Ordinance 2012-20 to Amend Chapter 30 Entitled Environment (to revise critical area enforcement language per State regulations and to codify current critical area policies regarding redevelopment projects) C. Second Reading Ordinance 2012-21 to Amend Chapter 30 Entitled Environment (to allow noise permit control number decals to be displayed on a window adjacent to the front door or maintained in a book fashion) 13. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER A. Upcoming Bid Opening Solid Waste Vehicles and Wastewater Tractor B. Request to Refinance Airport Improvement Bond of 2005 C. Request to Place Five Picnic Tables on the Caroline Street Pad 14. COMMENTS FROM CITIZENS 5 MINUTE TIME LIMIT 15. COMMENTS FROM THE MAYOR AND CITY COUNCIL

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JUNE 4, 2012 3 REPORT FROM CITY MANAGER ON UPCOMING WORK SESSION

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JUNE 4, 2012 4 APPROVAL OF MINUTES A. Work Session dated May 15, 2012 B. Regular Session #10 dated May 21, 2012

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JUNE 4, 2012 6 PRIVATE EVENT PERMIT REQUESTS A. Landshark Fintastic Voyage Saturday, June 16, 2012 Presented by: Lisa Mitchell, Private Events Coordinator and Matt Riskin, Mosaic Sales Solutions

June
Sun Mon Tue Wed Thu Fri 1 PIS Tennis PE - Marines Pull-up Challenge Sat 2 PE - Ravens Parade PE - Marines Pull-up Challenge PE 5-Mile Boardwalk Run - TENTATIVE 9 Air Show PE Sand Duels PE - Marines Pull-up Challenge PE - ESA Surf Event PE National Guard Senior Week Display TENTATIVE 16 ARTS ALIVE PE - ESA Surf Event Rain Date PE Landshark Fintastic Voyage TENTATIVE

3 PIS - Karaoke PE - Marines Pull-up Challenge PE - OC Cruzers PE - Summer of Thanks Beach Lights

5 PIS Karaoke & Beach Volleyball PE - Summer of Thanks Beach Fireworks

6 PIS - Basketball

7 PIS Dodgeball PE National Guard Senior Week Display TENTATIVE

8 PIS Tennis Marines Pull-up Challenge PE National Guard Senior Week Display TENTATIVE

10 Air Show PE Sand Duels PIS Karaoke PE - Marines Pull-up Challenge PE - OC Cruzers PE - ESA Surf Event PE - Summer of Thanks Beach Lights PE National Guard Senior Week Display TENTATIVE 17 ARTS ALIVE PIS Karaoke PE - ESA Surf Event Rain Date PE - Summer of Thanks Beach Lights 24 PE - Beach 5 Sand Soccer PE - Plein-Aire PE - Summer of Thanks Beach Lights

11 PE National Guard Senior Week Display TENTATIVE

12 PIS Karaoke & Beach Volleyball PE - Summer of Thanks Beach Fireworks

13 PIS - Basketball

14 PIS - Dodgeball

15 PIS Tennis

18

19 PIS Karaoke & Beach Volleyball PE - Summer of Thanks Beach Fireworks PE OC Fools TENTATIVE 26 PE - Summer of Thanks Beach Fireworks

20 PE Firemens Parade PE Ambridge HS Steel Band Performance

21

22 PE - Plein-Aire

23 PE - Beach 5 Sand Soccer PE - Plein-Aire

25

27

28

29

30

2012

Ocean City Private Events

Name of Event: Landshark Fintastic Voyage Date of Event: Saturday, June 16, 2012 Date Application Received: May 1, 2012 Date Routed: May 1, 2012 Date Returned from All Departments: May 30, 2012 Things to Note: This event is part of an eight (8)-stop tour with Anheuser Busch and the Ocean Conservancy. The event itself would be an integration of sports, socializing and social responsibility. Partnered with the Ocean Conservancy, the event will facilitate a beach clean up and spread awareness on how to make the beach a cleaner and safer place. There will be controlled LDA checks at the front entry point for the samplings of Landshark Lager and Margaritaville products. Paddleboarding lessons would be offered right outside the activation point. There will also be beach games, music and a lounge area. The event area requested is on the beach at 37th Street, in front of the Castle in the Sand Hotel. The size of the area requested is 50x70. This area will be closed off with security at the entrance. Also requested is the ability to block off the easternmost end of 37th Street to place a branded vehicle as well as limit the amount of vehicle traffic without restricting access to the beach for guests. The event coordinators request the use of a sound system for announcements and music. While over the course of the day the expected number of participants is 500, there would never be more than 75 people within the area at once. The event coordinators would provide security on-site. In regards to the alcohol sampling, each qualified consumer would be eligible for only one (1) 12-ounce Landshark lager and one (1) 12-ounce Margaritaville sample. The event coordinators will give away t-shirts, hats, sunglasses and board shorts. Total Cost to Town: $130.00 Application Fee Paid: Yes/$100 Plus Late Submission Fee of $100

New Event: YES

Comments from Department Representatives: RISK MANAGEMENT Insurance certificate must be submitted prior to the event and all participating cars must have current insurance. FIRE MARSHAL Needs flame spread certificates for the canopies. Also, fire lanes on 37th Street must remain open for potential emergency use. OCBP Is concerned that an event would feature both an alcohol product sampling and a water related event. The greatest number of drowning deaths and water related serious accidents are alcohol related. Another point to consider is the paddleboards lessons will require OCBP to close the beach to swimming (paddle boards are against the city ordinance) like we do for all surfing contests. June 16 does not interfere with the Surfing Beach Schedule (63rd and 143rd Streets), however, there is already a surfing contest that same day and will require another beach area to be closed to swimming (either 48th Street of the Inlet). If the event sets up behind the dune on the Castle in the Sands property, then OCBP would not be concerned about maintaining beach access for our emergency and patrol vehicles. However, OCBP does not think they can set up the area that they are showing in the diagrams in that restricted area. Therefore, if they do set up on the beach they must maintain a lane of travel for OCBP vehicles North to South. PUBLIC WORKS Any footprint on the beach must allow for Public Works beach cleaning equipment to pass through the area if needed. As far as trash cans, the usual beach cans in place for the season should suffice. In reference to the closing of the easternmost end of 37th Street, PW will post the street for no parking. Total cost to the department is estimated at $130.00. OCPD It does not appear as though the event coordinators are requesting any police assistance and therefore no tasks are necessary to support this event. However, with the distribution of alcohol, it would be necessary to oversee the event, especially as it is a first time events. OCPD understands the organizers plan is to limit alcohol sampling. However, any sampling of alcoholic beverages is always a concern for the OCPD, especially coupled with an event that takes place in the water (the two (2) proposed paddle boarding sessions)

REC & PARKS If the drinking portion is going to be on private property, then sample size is not an issue. The sample size is much larges than guidelines permit on city property (plus the samples are alcoholic). EMERGENCY SERVICES, TOURISM, TRANSPORTATION, and OCCC No comments, concerns or costs.

Date on Council Agenda: June 4, 2012 Event Approved of Denied: Date Fees Received: Date Insurance Certificate Received: Date Permit Issued: Other:

Date Applicant Notified of Meeting:

Amount: Beach Franchise Notified:

PRIVATE EVENT APPLICATION

NON-REFUNDABLE APPLICATION FEE:
RETURN APPLICATION TO: Town of Ocean City, Maryland

$100.00 For Profit Applicants, $25.00 Non-Profit Applicants

Private Events Coordinator Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842 LMitchell@oceancitymd.gov

This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application is to be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event. If an application is submitted less than 90-days prior to the proposed start date, a late submission fee of $100.00 will be assessed for both Non-Profit organizations and For-Profit promoters. A new application must be submitted annually for recurring events. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicants attention is directed to the accompanying information packet, entitled Private Event Application Guidelines. All questions on the application must be fully answered. Same as last year or similar comments are not acceptable responses. If a question does not apply, please write N/A in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $100.00 For-Profit Promoters and $25 Non-Profit Organizations
The minimum fee for City property usage is $150 per day for For-Profit promoters and $25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up and breakdown days are also subject to this fee assessment.
Landshark Fintastic Voyage 1. TITLE OF EVENT: ____________________________________________________

2. IS THIS A NEW EVENT? Yes- Part of a 8 stop Tour with Anheuser Busch ______________________________________________ 3. DATE(S) OF EVENT ___6/16/2012_
9 AM to 4 PM 4. STARTING & ENDING TIMES OF EVENT: _______________________________

Page 1 of 9

5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________

Beach clean up, and activation between 9 AM and 4 PM 6/9 from 4 to 6:30 6. PROJECTED CLEAN-UP DATE (S) & TIMES: ______________________________ Set up of Perimeter wall 6/8 at night, setup, beach cleanup, and activation between 7 and and _____________________________________________________________________ 4

______________________________________________________________________

7. LOCATION (Describe area in which event shall be contained; be specific as to how much area will be used, etc.): _____________________________________________ _____________________________________________________________________ _____________________________________________________________________ We are currently looking at having the event within the perimeters of the Castle in the Sands property located at 3701 Atlantic Avenue. The footprint is about 50 feet by 70 feet _____________________________________________________________________ that will be enclosed off with security at the front. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________
Matt Riskin 8. APPLICANTS NAME: ________________________________________________

Mosaic Sales Solutions 9. ORGANIZATION REPRESENTING: _____________________________________ _____________________________________________________________________ _____________________________________________________________________

10. MAILING ADDRESS: _________________________________________________ 750 N. Orleans, Chicago, Il 60654 _____________________________________________________________________

312-526-3126 847-877-7358 11. WORK PHONE #_____________________HOME PHONE #__________________ FAX:__312-526-3476 EMAIL: Matt.riskin@Mosaic.com

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF PROOF OF NON-PROFIT STATUS: _____________________________________ _____________________________________________________________________ _____________________________________________________________________ 13. ON-SITE EVENT COORDINATOR: ______________________________________ 14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________ 200 125th Street, Ocean City, MD 21842 _____________________________________________________________________ _____________________________________________________________________ 15. COORDINATORS CONTACT NUMBERS: 410-250-0125 HOME: ___________________________WORK: ________________________ FAX:_____________________________CELL: __________________________ 410-250-5409 443-235-7329 E-MAIL ADDRESS: ________________________________________________ lmitchell@oceancitymd.gov OTHER: __________________________________________________________
Lisa Mitchell

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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ________ _____________________________________________________________________ The Landshark Fintastic Tour will be an integration of sport, socializing, and social _____________________________________________________________________ responsibility. Partnered with Ocean Conservancy, we will be doing a beach clean up and _____________________________________________________________________ spreading awareness on how to make beach a cleaner and safer place. We will be hosting _____________________________________________________________________ controlled LDA checks at the front of our entry point for our samplings of Landshark _____________________________________________________________________ Lager and Margaritaville products. Paddleboarding lessons will be offered right outside of _____________________________________________________________________ the activation point. _____________________________________________________________________ _____________________________________________________________________ The action will be at Fin-Central, a hub of activity and engagement throughout the tour including beach games (bags, etc), Landshark and Margaritaville sample stations, Ocean _____________________________________________________________________ Conservancy information, paddleboarding sign-ups, music and lounge spaces for relaxing. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________ ____________________________________________________________________ The Castle in the Sands Property at 3701 Atlantic Avenue, Ocean City, MD 21842 ____________________________________________________________________ 18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE SUCH ACCESS? ______IF SO, WHERE? ________________________ Yes ____________________________________________________________________ ____________________________________________________________________ We will need an access point to load the activation and equipment onto the beach ____________________________________________________________________ 19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES, EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process, etc.): _______________________________________________________________ We will be delivering the set to the Castle in the Sands property. Our vehicles will be ____________________________________________________________________ within their parking lot and property. ____________________________________________________________________ ____________________________________________________________________ 20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS, SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED DIAGRAM AND DESCRIBE HERE: _____________________________________ ____________________________________________________________________ We will have 2 15 inch speakers with a mixer board for announcements and music. Please see attached for Diagram and renderings of activation. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO EMPLOY: ___________________________________________________________ ____________________________________________________________________ While over the course of the day we expect about 500 people, at no point will we exceed ____________________________________________________________________ 75 people within the area. We will have staff and security on site at all times. ____________________________________________________________________

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22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR CONSIDERATIONS (Be aware that additional charges may be assessed.): ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ None applicable ____________________________________________________________________ ____________________________________________________________________ 23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____ IF SO, WHAT TYPE? _________________________________________________ N/A ___________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 24. WHAT IS YOUR RAIN POLICY? _______________________________________ This date is concrete and the event will go on rain or shine ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING OF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES? ____________________________________________________________________ We will have our own trash receptacles on site but we will be in contact with city services as far as what we can do to proceed under city regulations. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT (TOILETS, HAND WASHING, ETC.)? ___________________________________ ___________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ We will have all access to the Castle in the Sands facilities. ____________________________________________________________________ 27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________ ____________________________________________________________________ None applicable N/A ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES & QUANTITIES): ______________________________________________________ ____________________________________________________________________ N/A Each LDA qualified consumer will be eligible for one 12 ounce Landshark lager sample ____________________________________________________________________ and one 12 ounce Margaritaville sample. ____________________________________________________________________ ____________________________________________________________________

Page 4 of 9

____________________________________________________________________ 29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES, CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _____________ IF SO, WHO WILL THE PROCEEDS BENEFIT? Any donations will (100%) be going to Ocean Conservancy through our text to donate information that will be displayed; No exchange of currency on site- all N/A digital. 30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________ ____________________________________________________________________ T-shirts, Frisbees, hats, sunglasses, board shorts ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
No 31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________
Please forward a copy of the approved One Day Raffle Permit, to the Private Events Coordinator.

No- Open area canopy 32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved Tent Permit, from the Office of the Fire Marshal to the Private Events Coordinator.

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT? No

Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to the Private Events Coordinator.

No 34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________

Please forward a copy of the approved Bonfire Permit, to the Private Events Coordinator.

No 35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit, to the Private Events Coordinator.

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES AT YOUR EVENT? IF SO, PLEASE DESCRIBE INTENT (include beverage type, quantities, drink sizes, location, etc.):__________________________ ____________________________________________________________________ Small sample portions of Landshark Lager and Margaritaville products will be given out. Intent is small area of 2 bars inside the activation that gives brand experience to ____________________________________________________________________ consumer and a small sample of the drink. All consumers will be LDA approved and ____________________________________________________________________ eligible for one 12 ounce sample of Landshark Lager and one 12 ounce sample of ____________________________________________________________________ Margaritaville. ____________________________________________________________________ ____________________________________________________________________
Please forward a copy of the approved One Day Alcohol Permit, if required, to the Private Events Coordinator.

500 over duration of day 37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________

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Beach traffic- 500 over duration of day 38. EXPECTED NUMBER OF SPECTATORS: ________________________________

39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE APPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT. HAVE YOU DONE SO? ____Yes____WHO DID YOU CONTACT? _________ Patricia Smith- Castle in the Sands ____________________________________________________________________ 40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is required for each major end-item borrowed from the Town of Ocean City): ____________________________________________________________________ If available, we would like to explore all the necessary trash services provided by the ____________________________________________________________________ City of Myrtle Beach. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY N/A OBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPY TO THE BACK OF THIS APPLICATION.
Please forward a copy of the approvedMDOT Highway Permit to the Private Events Coordinator once you receive it.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES (LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING THE PARADE ROUTE: _______________DESCRIBE: __________ ____________________________________________________________________ N/A ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE (5) YEARS: __________________________________________________________ ____________________________________________________________________ First year of tour- First event of 8 will be hosted in New Jersey. Mosaic has a 25 year ____________________________________________________________________ history within the Event Marketing Industry. We have produced and executed thousands ____________________________________________________________________ of events all over the country. ____________________________________________________________________

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44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and comply with the Town of Ocean Citys sponsorship policy. The application will not be approved without sponsors. If no sponsors, please state No Sponsors in area provided below.): _____________________________________________________ ____________________________________________________________________ ____________________________________________________________________ In partnership with Ocean Conservancy and Landshark Lager ( Anheuser Busch) ____________________________________________________________________ 45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS APPLICATION: _________________________________________________ ____________________________________________________________________ ____________________________________________________________________ We are looking forward to a fun and educational special event with the city of Ocean City ____________________________________________________________________ and Castle in the Sands resort. We feel that our strong partnership with Ocean ____________________________________________________________________ Conservancy and responsible actions regarding the alcohol sampling will resort to a very . successful event with all parties involved. ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKE SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM, STAGE, CONCESSIONS, COURTS, BANDS, ETC. IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______
An event diagram MUST be included for an event to be considered.

INSURANCE REQUIREMENT: For the protection of the public and the Mayor and City Council, the applicant must obtain, at the applicants own expense, general liability insurance coverage, which shall include coverage for personal injury in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insureds, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance and the addendum shall be furnished to the Private Events Coordinator, no later than 30-days before the private event. INSURANCE CERTIFICATE AND ADDENDUM: ____________INCLUDED WITH APPLICATION ____________TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30) DAYS PRIOR TO THE EVENT

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Correct. We are requesting to only block off the eastern end of the block. The purpose of this would be so we have adequate area to park our branded vehicle and we wanted to limit the amount of vehicle traffic without restricting access to the beach for guests. __________________________________________________
Matt Riskin | Account Coordinator | Mosaic O: 312.526.3126 x 3238 | M: 847.877.7358

From: Lisa Mitchell [mailto:LMitchell@oceancitymd.gov] Sent: Thursday, May 17, 2012 10:09 AM To: Riskin, Matthew Subject: RE: 37th street diagram

Matt - You are requesting only to block off what is on the diagram, correct? Not the whole street? Also, for what purpose are you making this request. Thank you, Lisa

Lisa A. Mitchell, Private Events Coordinator

200 125th Street Ocean City, MD 21842 410-250-0125 (work) 443-235-7329 (cell) 410-250-5409 (fax)

From: Riskin, Matthew [mailto:matt.riskin@mosaic.com] Sent: Monday, May 14, 2012 12:55 PM To: Lisa Mitchell Subject: 37th street diagram

Lisa,

Per our conversation, here is the diagram of the area we would like to block off on 37th street. Looking forward to hearing from you.

Thanks,

Matt
__________________________________________________ Matt Riskin | Account Coordinator | Mosaic O: 312.526.3126 x 3238 | M: 847.877.7358

THE FIN-TASTIC VOYAGE

PROGRAM OVERVIEW
The LandsharkFintastic Tourwillbeanintegrationofsport,socializingandsocialresponsibility. BeginninginearlyJune,thetourwilltaketotheEastCoast,travelingtodifferentbeachesto promotenotonly Landshark Lagerandprovidecoldsamplesforguests,butalsoleadbeachclean upeffortsaswellasStandUp Paddleboarding foracause.TheactionwillbeatFinCentral,ahub ofactivityandengagementthroughoutthetourincludingbeachgames(horseshoes,etc), Landshark and Margaritaville samplestations,OceanConservancyinformation, paddleboarding signups,musicandloungespacesforrelaxing. DailySchedule*: 9am10:30am:BeachCleanup 10:3011:00am:Wrapupcleanup 11:30am1:30pm: Paddleboarding Session1 12:30pm:Samplingbarsopen 1:30pm3:30pm: Paddleboarding Session2

PROGRAM STRUCTURE
StrongtieinwithOceanConservancy
Onsitebeachcleanup OceanConservancyawarenessspacewithinFinCentral

Onlineprogrammingtoincludefundraisingbased offofpaddleboardmilespaddledacrosseach marketsactivation

Chanceforpeopletopledgemoneyfortheirfriendssigningupto paddleboardandcontributetothefundraisinggoal ABtodonate$1foreverydollarearnedthrufundraisingeffortsat eachevent

CONSUMER EXPERIENCE
Paddleboarding lessonsandcheckout
Local paddleboarding instructorsonsitetorunclinicsandlessons,allowingconsumersthe opportunitytogetoutonthewaterfor3045minutetimeblocks

Sampling
IDcheckatentranceandwristbandsprovidedwithdrinktickets for Landshark and Margaritaville sampling

Tshirtstation
Abilitytogeta Landshark printedshirtdisplayingtheirmileagecontributiondonethru

paddleboarding

Beachgames
Sandboccecourts,bags,horseshoesandmore

Lounges
Comfortableareasforconsumerstorelax,catchsomesun,enjoy theirsamplesandmingle withfriends

UPDATED RENDERINGS

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JUNE 4, 2012 6 PRIVATE EVENT PERMIT REQUESTS B. DPC Emergency Equipment Hospitality Event Monday, June 18, 2012 Presented by: Lisa Mitchell, Private Events Coordinator and Mary Pardee, DPC Emergency Equipment

Ocean City Private Events

Name of Event: DPC Emergency Equipment Hospitality Event Date of Event: Monday, June 18, 2012 Date Application Received: May 17, 2012 Date Routed: May 17, 2012 Date Returned from All Departments: Things to Note: This event is a display of fire apparatus in conjunction with a private event at the Castle in the Sand Hotel. The event is by invitation only. Set-up for the event would be at 3 pm on Monday, June 18. The event would take place from about 4:30 pm until 7:00 pm. Breakdown would follow the event and be completed by 8:00 pm. The event coordinators request to block off the 40-60 of the easternmost part of 37th Street to stage display fire equipment. Total Cost to Town: $130.00 Application Fee Paid: Yes

New Event: YES

Comments from Department Representatives: FIRE MARSHAL - Fire lanes on 37th Street must remain open for potential emergency use. PUBLIC WORKS Will post street and set-up six (6) each barricades. Total cost to the department is estimated at $130.00. EMERGENCY SERVICES, OCBP, RISK MANAGEMENT, OCPD, TOURISM, TRANSPORTATION, OCCC, and REC & PARKS No comments, concerns or costs.

Date on Council Agenda: June 4, 2012 Event Approved of Denied: Date Fees Received: Date Insurance Certificate Received: Date Permit Issued: Other:

Date Applicant Notified of Meeting:

Amount: Beach Franchise Notified:

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JUNE 4, 2012 6 PRIVATE EVENT PERMIT REQUESTS C. 3-Year Approvals Adding 2014 Date Presented by: Lisa Mitchell, Private Events Coordinator 1. 12th Annual Surfrider Longboard Team Challenge Friday through Sunday, June 6-8, 2014 2. Maryland State Bar Association Young Lawyers Sun Run Friday, June 13, 2014

June
Sun 1 Mon 2 Tue 3 Wed 4 Thu 5 Fri 6 Sat 7

PE - Longboard Challenge TENTATIVE

PE - Longboard Challenge TENTATIVE

10

11

12

13

14

PE - Longboard Challenge TENTATIVE

PE Sun Run TENTATIVE

15

16

17

18

19

20

21

PE - Firemens Parade

22

23

24

25

26

27

28

29

30

2014

Ocean City Private Events 3-Year Approval

Name of Event: 12th Annual Surfrider Longboard Team Challenge Date of Event: Requesting event approval for June 6-8, 2014 Cost to the Town of Ocean City to support this event: $1,393.72

Things to Note: Shelly Dawson for the OC Chapter of the Surfrider Foundation was granted a 3-year event approval for the Longboard Team Challenge event. The dates approved were for June 10-12, 2011, June 8-10, 2012 and June 7-9, 2013. Shelly Dawson for the OC Chapter of the Surfrider Foundation would like to continue this provision, and requests Council approves this event for the date of June 6-8, 2014. This event is a longboard surf contest between 36th and 38th Streets. There are no changes to the application from previous years. All appropriate documents have been supplied and fees have been invoiced.

Comments from Department Representatives: OCPD Officers from shift will monitor the event. PUBLIC WORKS This event has been ongoing without incident. Will post street end for parking spaces, as requested. Will also deliver judges stands, tables, chairs and trash containers to the site. Costs to the department for this event last year totaled $886.78. BEACH PATROL Will provide surf beach facilitators for crowd control and safety. Estimated cost to department is $506.94. RISK MANAGEMENT Need Insurance Certificate prior to the event. FIRE MARSHAL A permit must be obtained from the Office of the Fire Marshal for the use of a tent. OCCC, TOURISM, EMERGENCY SERVICES, TRANSPORTATION and REC & PARKS No comments or concerns.

Date on Council Agenda: June 4, 2012 Council Ruling: ________________________________________________ Applicant Notified of Meeting Results: _____________________________

Ocean City Private Events 3-Year Approval

Name of Event: Maryland State Bar Association Sun Run Date of Event: Requesting event approval for June 13, 2014 Cost to the Town of Ocean City to support this event: Minimal

Things to Note: Nicole Earl for the Maryland State Bar Association, Inc. was granted a 3-year event approval for the Sun Run event. The dates approved were for June 10, 2011, June 15, 2012, and June 14, 2013. Nicole Earl for the Maryland State Bar Association, Inc. would like to continue this provision, and requests Council approves this event for the date of June 13, 2014. This event is both a 5K and 10K running race within the Montego Bay neighborhood. All appropriate documents have been supplied and fees have been invoiced.

Comments from Department Representatives: OCPD Will notify the shift and request they assign appropriate police personnel to staff the event. Officers will work regular duty hours, no overtime. Costs will be minimal; seasonal employees will monitor this event for one (1) to two (2) hours at the most. RISK MANAGEMENT Insurance Certificate to be submitted prior to the event. BEACH PATROL, PUBLIC WORKS, FIRE MARSHAL, OCCC, TOURISM, EMERGENCY SERVICES, TRANSPORTATION and REC & PARKS No comments or concerns.

Date on Council Agenda: June 4, 2012 Council Ruling: ________________________________________________ Applicant Notified of Meeting Results: _____________________________

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JUNE 4, 2012 9 NEW BUSINESS A. Request to Purchase Topcon GPS Mapping Device for Accident Reconstruction Presented by: Lt. Scott Harner, OCPD

The Ocean City Police Department seeks to purchase a TOPCON Dual frequency RTK GNSS Receiver and Field Controller. In short, a device that enables a collision reconstructionist the ability to accurately capture the necessary evidence needed for successful prosecutions and case documentation in both criminal and civil procedures. Unfortunately, there are approximately 45,000 motor vehicle related deaths annually in the United States and the Town of Ocean City is not immune from this fact as was evident over Memorial Day weekend with the loss of life on Coastal Highway as a result of a motor vehicle collision. Currently the Ocean City Police Department utilizes Nikon D310 Total Station to collect the evidentiary points of the collision. Unfortunately, our current equipment was purchased in the fall of 1998 and is now nearly 14 years old. While this piece of technology has served the agency well for the past 14 years, the limitations and longevity of the equipment has long been telling us that it needs to be replaced. Due to its age, the equipment is not able to be upgraded. Dramatic technological advancements have been made in the past 14 years and the Ocean City Police Department seeks the purchase of a TOPCON GPS mapping device. Using GPS technology, a collision reconstructionist can capture the necessary data points and generate a graphical representation of a crash scene that is accurate to less than 2 centimeters. The proposed equipment will make more effective use of our agency manpower resources since only one individual is required for operation versus the traditional two investigators required to operate the current equipment thus over time will be more cost effective for the agency. This piece of technology utilizes a GPS locator on top of the Ocean City Convention Center as its global reference point and the Town of Ocean City currently utilizes this technology in the city engineering department. City engineer, Mr. Terry McGean is versed in the capabilities of this equipment and its benefits. The request to purchase this equipment is also a request to expend asset forfeiture funds to make the purchase.

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JUNE 4, 2012 9 NEW BUSINESS B. Request Sole Source Purchase of GovNow Software Presented by: Terence McGean, City Engineer

INTEROFFICE MEMORANDUM

TO: FROM: SUBJECT: DATE: CC:

MAYOR MEEHAN TERENCE MCGEAN REQUEST FOR SOLE SOURCE PURCHASE OF SOFTWARE 5/31/2012 NANCY BLOXOM, JENNIE KNAPP, COUNCIL AGENDA

The staff has been working with our accounting and permitting software vendor, SunGard H.T.E to secure software for online building permit applications and payment and online business license applications and payment. Staff attended two product demonstration sessions and requested software customizations to tailor the system to meet our operational needs. The software will allow us to accept building permits online. One of the required customizations was for different online response depending on the type of permit application. For example, if an application is for a sign face replacement, the permit can actually be issued immediately on line, for a roofing or siding project, the program will ask for an email of product data before the permit can be issued. For more complex projects, the application will be entered and the program will respond that the applicant will need to call for an appointment. The software can handle business license renewals automatically online. New applications will still need to be reviewed by the license inspector. However, another customization will link new applicants to an online form that can be filled out and emailed in. Because we already use H.T.E systems for business license and building permits processing and reporting we must use the same software systems for online processing. Therefore, staff is requesting approval for a sole source purchase of the GOVnow software base module along with the online permitting and online licensing modules from SunGard H.T.E in the amount of $31,580.00 including installation and training. This was not a budgeted expense and funding will come from surplus monies in the IT budget as discussed during the FY13 IT budget presentation. If approved, the goal will be to go live with the system by the end of the year.

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JUNE 4, 2012 12 ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR A. Second Reading Ordinance 2012-19 Authorizing the Abandonment of an Existing 20 Foot Wide Alley and Quit Claiming Any Interest Therein in Exchange for a 20 Foot Fee Simple Tract of Land Approximately 80 Feet to the West (pertains to north-south alley between 67th and 68th Street)

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JUNE 4, 2012 12 ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR B. Second Reading Ordinance 2012-20 to Amend Chapter 30 Entitled Environment (to revise critical area enforcement language per State regulations and to codify current critical area policies regarding redevelopment projects)

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JUNE 4, 2012 12 ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR C. Second Reading Ordinance 2012-21 to Amend Chapter 30 Entitled Environment (to allow noise permit control number decals to be displayed on a window adjacent to the front door or maintained in book fashion)

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JUNE 4, 2012 13. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER A. Upcoming Bid Openings Solid Waste Vehicles and Wastewater Tractor

MEMORANDUM
DATE: MAY 24, 2012 TO: RICHARD MEEHAN, MAYOR AND INTERIM CITY MANAGER FROM: JOE SOBCZAK, GENERAL SERVICES DIRECTOR RE: BID SOLICITATION REQUESTS

Please advise the City Council that we will be soliciting bids for the following items as approved in the Fiscal Year 2013 budget for the Public Works Solid Waste Division. 2 Automated Trash Trucks budget allocation $240,000 each, total $480,000 1 Front End Trash Truck budget allocation $220,000 1 Roll Off Trash Truck budget allocation $196,000 We will also be soliciting bids for the Wastewater Department for a new tractor as approved in the Fiscal Year 2013 budget. 1 Tractor budget allocation $90,600 Thank you.

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JUNE 4, 2012 13. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER B. Request to Refinance the Airport Improvement Bond of 2005

MEMORANDUM

TO: FROM: DATE: RE:

Mayor and City Council Martha Bennett, Finance Administrator May 31, 2012 $1,025,000 Airport Improvement Bond of 2005

When we accepted proposals for the 20-year taxable financing of an airport Thangar in 2005, the lowest rate was offered by Bank of America at 5.43%. However, it was a fixed rate for only a10-year term, with a 20-year amortization of payments. This meant that the loan had a balloon at 10 years. At the time, the risk of accepting this offer was that rates could be higher than 5.43% in 2015. However, rates are now lower than 5.43% and the bond can be pre-paid without penalty after 7 years. The outstanding principal is currently $811,233. I request permission to ask our financial advisor, Sam Ketterman of Davenport, and our bond counsel DLA Piper to initiate the process of refinancing this bank loan to reduce the interest rate through 2025.

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JUNE 4, 2012 13 ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER C. Request to Place Five Picnic Tables on the Caroline Street Pad

Diana Chavis
From: Sent: To: Subject: Attachments: Diana Chavis Thursday, May 31, 2012 10:56 AM Diana Chavis FW: Dumsers requert for picnic tables. Boardwalk- Caroline Street.pdf

From: Kelly Allmond Sent: Wednesday, May 23, 2012 2:27 PM To: Richard Meehan Subject: FW: Dumsers requert for picnic tables.

TheDumserspicnictablelayoutisattached.
From: Kelly Allmond Sent: Monday, May 21, 2012 11:49 AM To: Richard Meehan Subject: Dumsers requert for picnic tables.

NickMorris(speakingforRonTiimmons)ofDumsersrequeststheMayor&Council'spermissiontoplace5picnictables ontheCarolineStreetPadbehindthethreerowsofbenches.(DickMalonesaid4tablesarefeasible,buthewantsthem bolteddown).Mr.Morrisisawarethathisrequestissubjecttoacontract,feesandtheMayorandCouncil'sapproval.) Ascannedcopyofhisdiagramisforthcoming. NickMorris:4439441274

KellyL.Allmond,CityClerk TownofOceanCity*4102898842

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JUNE 4, 2012 14 COMMENTS FROM CITIZENS - 5 MINUTE TIME LIMIT

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JUNE 4, 2012 15 COMMENTS FROM THE MAYOR AND CITY COUNCIL