Assignment no 3 Monitor a safe workplace Description of organization

At Rose High School we provide opportunities for everyone by encouraging each of our students to give of their best in every area of school life. The School motto is "per ardua ad astra", which, literally translated, means "through adversity to the stars" although it can also be interpreted as "by giving your best at all times you will achieve". This reinforces the idea that success requires aspiration and effort. Our school's mission of "Promoting Excellence in a Caring Educational Environment" commits the school to supporting students' efforts in their quest for success. Your school offers a wide range of academic, cultural, social and sporting experiences. Students are encouraged to take part in as many of these as possible. By doing so, students should never lose sight of their main purpose in being here: to develop knowledge and skills to become valuable members of our community and broader society. While we understand that students have a variety of reasons for attending school, they should maximize their participation in the opportunities we provide. Your school expects students to take responsibility for their learning and for their actions. We will assist them to do so. Organization chart Name Simon Brown Tom Fraser Tim Simons David Richards Position Principle Manager OHS OHS Committee OHS Committee Responsibility School Management OHS Manager OHS Management OHS Management

Floor Plan of workplace Manual Structure Part 1 Emergency management plan Includes:

Part 2 Evacuation procedures and other attachments Includes a range of support documents relevant to this workplace Part 1: Emergency Management Plan Purpose and Objective Purpose To ensure the safety of staff, students and others in the event of an emergency. Objectives To identify potential emergencies and implement elimination or control measures to prevent those emergencies, where possible To enable effective preparation for emergencies through appropriate training of personnel, testing of equipment and practice of evacuation drills To provide staff and students with a clear understanding of how to respond effectively in the event of an emergency. To ensure the recovery of staff, students and the workplace after an emergency. Scope of the emergency management plan This plan applies to all activities at the workplace and takes into account hazards that may occur within 5 km of the school. Note: Planning for excursions and other off-site activities are subject to separate risk management and emergency planning processes. Each school excursion must be risk -managed separately. Relationship with other plans This plan is subject to the actions and operations of emergency services on a larger scale in the event of a large scale emergency impacting on the community e.g. evacuation in the event of bushfire.

Description of the workplace

The high school has 930 students. It is situated in a valley, surrounded by bush land at the end of cul de sac. The school has 100 staff including the principal, two deputy principals and a Support faculty. There are volunteers working when the school holds its annual musical. The school has two three storey buildings, three two storey buildings, a single storey building, a gymnasium, agricultural farm with assorted sheds, an oval covering a large area. During 2009/2010 a number of construction projects will be taking place on the school grounds.

Roles and responsibilities Emergency planning committee (responsible for emergency planning) Name Title Contact phone numbers Chris Walsh D P Management Work: 6352 1422 Mobile: 0000000000 Andrew Foy Principal Work: 6352 1422 Mobile: 0000000000 Neville Monaghan Casey Van Look General Assistant Rig General Assistant Work: 6352 1422 Home: 00000000 Home: 00000000 Emergency control organization (responsible for evacuation and emergency response) Chief Warden Name Title Contact phone numbers Andrew Foy Principal Work: 6352 1422 Mobile: 0000000000 Deputy Chief Wardens Name Title Contact phone numbers Chris Walsh DP Management Work: 6352 1422 Mobile: 0000000000 Phillip Byrne DP Planning Work: 6352 1422 Mobile: 0000000000 Floor Wardens Name Title Contact phone numbers Head Teacher for each Faculty Work: 6352 1422 SAM and SASS Work: 6352 1422 Librarian Work: 6352 1422 Neville Monaghan General Assistant Work: 6352 1422 First Aid Officer Name Title Contact phone numbers Clinic Supervisor SASS Work: 6352 1422

Communication Officer
Rae Burton Head Teacher Performing Arts Work: 6352 1422 Nominated Teacher TAS Work: 6352 1422

Process for notifying, alerting and reporting emergencies Notifying emergencies All teachers and other staff are to ensure the principal is notified in the event of an emergency. Alerting the workplace to emergencies The principal is to undertake appropriate action to alert the workplace of the emergency including commencement of evacuation procedures, where required. Where the principal is absent from the workplace, the nominated Deputy Principal is to undertake this responsibility. Reporting emergencies Director of the emergency immediately weapons, illegal drugs or major criminal activity eath, serious injury or dangerous occurrence at the workplace 523) or fax an Employee Incident Report Form immediately or as soon as reasonably practicable (but within 24 hrs) to the Injury Management Centre on (02) 9266 8066 fax a Non Employee Incident Notification Form immediately or as soon as reasonably practicable (but within 24 hrs) to the regional OHS Liaison Manager. Identified evacuation assembly areas and evacuation routes Assembly area one School oval Location of emergency coordination centre and recovery premises Review dates July 2009, July 2011, July 2013 etc. The emergency management plan will also be reviewed: following any emergency that impacts on the workplace following drills where the need for change is evident if there are major structural changes or other changes that affect the ability of the plan to be implemented. Strategy for communicating the plan (e.g. training, newsletters, posters) Refer to communication strategy in Part 2. Essential services on premises (e.g. location of hydrants, water main, etc)

Types of installed communication systems PREPARING FOR AN EMERGENCY Risk assessment process Staff to undertake risk assessment Name Position Contact phone numbers Chris Walsh D P Management Work: 6352 1422 Mobile: 0000000000 Andrew Foy Principal Work: 6352 1422 Mobile: 0000000000 Neville Monaghan General Assistant Work: 6352 1422 Home: 00000000 Risk assessment consultation Person or group Timeframe for consultation Roads and Traffic Authority (RTA) Complete Safety and Security Directorate Complete State Emergency Services Complete Parents and Citizens Association Complete Local Council Complete Student Representative Council Complete Jones Bros Bus Company Complete Risk assessment completed On Key changes introduced (see also risk management strategies below) Risk management strategies for prevention or control of emergencies
Hazard Risk associated with hazard
Unauthorized Intruders

Key risk elimination or control measures

Request security fencing. Pass system for visitors. Teacher and student awareness. Implementation of student welfare policies including suspensions and expulsions. Upgrade of pedestrian crossing outside school. Communication strategy for parents. Installation of bollards in cross over areas between car park and playground

How often

Key staff responsible for implementation

Assistant Principal

Violence

Violence between students

Principal

Road safety and vehicle collision with workplace

Accident with pedestrian

Principal to follow up with RTA

Vehicle impact with workplace

Assistant Principal Assistant Principal

Training against emergency management plan Type of training How often Training on the workplace emergency once every 12 months management plan Emergency care training for teachers taking Ongoing excursions

Frequency of emergency response drills Type of emergency response drill Building evacuation (e.g. fire emergency) Lock out Lockdown

How often once every 6 months once every 6 months once every 6 months

Arrangements for disabled persons Strategy Nominated person to assist disabled person In event of emergency Consultation with student and parents about emergency arrangements including evacuation Emergency services to be notified of disabled persons whereabouts where necessary.

Person responsible for action Teacher aide Teacher aide Teacher aide

Testing of equipment Type of equipment Firefighting equipment (including fire Extinguishers, fire blankets) Emergency lighting Alarm system First aid requirements Requirement First aid officer appointed First aid officer participates in emergency Drills Portable first aid kit available Action Completed Yes Yes Yes Frequency of testing Every 6 months Every 6 months Every 6 months

Communications during an emergency Requirement Primary means of communication in the event of an emergency (e.g. alarm system, Public Announcement system) Secondary or alternative means of Communication List form of communication PA system

Deputy Principle all sections of school (megaphone)

RESPONSE The process for making decisions Once an emergency is reported the Principal will assess:

(Police, Fire, Ambulance and State emergency Service)? (see table below) The Principal will then immediately initiate necessary actions and responses e.g. evacuation, lockout or lockdown. Immediate response actions (actions will often take place at the same time) ible

maintaining personal safety what assistance is needed from regional office, School Safety and Response, OHS Directorate and the Media Unit School Safety and Response on 1300 363 778; and incidents involving malicious damage, break and enter, fire and security breaches to School Security on 1300 880 021 emergency through the Departments incident reporting procedures (serious incident report, employee incident report if required).

Vehicle control during emergency (e.g. keeping lane clear for emergency services) Who: Designated teacher from TAS How: Keeps driveway clear for emergency services using hand held sign and wearing fluorescent vest where time permits. When: After emergency services have been called until their arrival: Evacuation procedures (summary) Full procedures included in Part 2 incipal decides on the need to evacuate, where possible in consultation with emergency services via the shortest and safest route to the oval (assembly area 1), unless advised of an alternative evacuation assembly area. wardens (Head Teacher, Faculty) to check that all classrooms are clear and lock them where possible order on the oval

Principal to then brief staff on emergency and await arrival of emergency services or take other appropriate action services. Note: Plans showing the identified evacuation assembly areas and evacuation routes must be posted in the workplace. Evacuation maps should clearly mark all exit routes and assembly areas relevant to each building and the location of all firefighting equipment. Maps are to be displayed prominently throughout the workplace. Response procedures for specific emergencies Response procedures are provided in Part 2 for the following emergencies:

Emergency contacts

Name Number Police station 6352 3899 School Education Director 131536 School Safety and Response Hotline 1300 363 778 Security Hotline 1300 880 021 Local medical centre, Bridge St, Lithgow EAP counselor 1300 360 364

RECOVERY Strategy and description (documents included in Part 2) Counseling strategy how the school will provide counseling in the event of an emergency Recovery time line key actions that need to be undertaken to ensure the school returns to normal as quickly as possible. Trauma counseling and description Principal Who EAP Counseling

Managing the media strategies Principal to talk to media.Teachers to keep students away from the media. Return workplace to normal Senior executive

What is the OHS Act in Victoria? The Act in Victoria is the Occupational Health and Safety Act 2004. The objects of the Act are:

To secure the health, safety and welfare of employees and other persons at work To eliminate, at the source, risks to health, safety or welfare of employees and other persons at work To ensure that the health and safety of other members of the public is not placed at risk by the conduct of undertakings by employers and self-employed persons To provide for the involvement of employees, employers, and organizations representing those persons, in the formulation and implementation of health, safety and welfare standards.