Constitution

Constitution
Statement of Authenticity
Handbook
Declaration of Constitution
We certify that this document is the true and accurate declaration of constitution of dramac, as adopted at the General Meeting of members on 22 October 2009 and amended at the same, effective from the commencement of the Annual General Meeting of members in 2009, and replacing in whole the constitution originally adopted at the General Meeting of members on Monday 17th October 2005 and last amended at the Annual General Meeting of members on Wednesday 6th August 2008. This document was last amended at the General Meeting of members 5 August 2010.
_______________ Luke Brattoni President
_______________ Andrew Jackson Secretary
_______________ Mitchell Horwood Vice President
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Table of Contents
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Table of Contents
DECLARATION OF CONSTITUTION TABLE OF CONTENTS 1 STATEMENT OF FOUNDATION 1.1 1.2 1.3 2 I II 1
Name........................................................................................................................ 1 Purpose .................................................................................................................... 1 Vision......................................................................................................................... 1 2
CONSTITUTION 2.1 2.2 2.3 2.4 2.5
Definitions................................................................................................................. 2 Availability ............................................................................................................... 4 Registration with U@MQ ........................................................................................ 4 Dissolution ................................................................................................................ 4 Components ........................................................................................................... 5 Main Text ........................................................................................................... 5 Addendums ...................................................................................................... 5 Schedules .......................................................................................................... 6 Policies ............................................................................................................... 6 General ............................................................................................................. 7 Main Text ........................................................................................................... 7 Addendums ...................................................................................................... 7 Schedules .......................................................................................................... 7 Policies ............................................................................................................... 8
2.5.1 2.5.2 2.5.3 2.5.4 2.6 2.6.1 2.6.2 2.6.3 2.6.4 2.6.5
Power to Amend .................................................................................................... 7
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Table of Contents 3 MEMBERSHIP 3.1 3.2 3.3 3.4
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Terms ......................................................................................................................... 9 Benefits ..................................................................................................................... 9 Requirements .......................................................................................................... 9 Termination ............................................................................................................10 Resignation (Voluntary Termination) ...........................................................10 Expulsion (Involuntary Termination) .............................................................10 Other Methods of Termination .....................................................................11 12
3.4.1 3.4.2 3.4.3 4
EXECUTIVE COMMITTEE 4.1
Role .........................................................................................................................12 General Powers ..............................................................................................12 Exclusive Powers .............................................................................................12 Conflict Resolution .........................................................................................13 Senior Positions ...............................................................................................13 Portfolio Positions ............................................................................................14 Auxiliary Positions ............................................................................................14 Right to Participate ........................................................................................14 Convening ......................................................................................................14 Business ............................................................................................................15 Minutes of Meeting ........................................................................................15 Formal Decisions ............................................................................................16 Conflict of Interest..........................................................................................16 Exclusion ..........................................................................................................16
4.1.1 4.1.2 4.1.3 4.2 4.2.1 4.2.2 4.2.3 4.3 4.3.1 4.3.2 4.3.3 4.3.4 4.3.5 4.3.6 4.3.7 4.4 4.5 4.6
Structure .................................................................................................................13
Conduct.................................................................................................................14
Eligibility ..................................................................................................................17 Election...................................................................................................................17 Appointment .........................................................................................................18
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Table of Contents 4.7 4.8
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Term ........................................................................................................................18 Temporary Delegation of Duties ........................................................................19 Senior Positions ...............................................................................................19 Portfolio Positions ............................................................................................19 Auxiliary Positions ............................................................................................19 Resignation (Voluntary Termination) ...........................................................20 Ineligibility (Automatic Termination) ...........................................................20 Removal (Involuntary Termination) .............................................................20 22
4.8.1 4.8.2 4.8.3 4.9 4.9.1 4.9.2 4.9.3 5
Termination of Term ..............................................................................................20
GENERAL MEETINGS 5.1 5.2
Notice .....................................................................................................................22 Roles .......................................................................................................................22 Chairperson ....................................................................................................22 Meeting Secretary .........................................................................................22 Right to Participate ........................................................................................23 Convening ......................................................................................................23 Business ............................................................................................................23 Minutes of Meeting ........................................................................................24 Definition .........................................................................................................24 Requirements ..................................................................................................24 Raising a Motion.............................................................................................25 Resolving a Motion ........................................................................................25 Definition .........................................................................................................26 Requirements ..................................................................................................26 Pitching ............................................................................................................26 Combined Pitches .........................................................................................27
5.2.1 5.2.2 5.3 5.3.1 5.3.2 5.3.3 5.3.4 5.4 5.4.1 5.4.2 5.4.3 5.4.4 5.5 5.5.1 5.5.2 5.5.3 5.5.4
Conduct.................................................................................................................23
Motions ...................................................................................................................24
Pitches ....................................................................................................................26
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Table of Contents 5.5.5 5.5.6 5.5.7 5.6 5.6.1 5.6.2 5.6.3 5.6.4 5.6.5 5.6.6 5.6.7 5.7 5.7.1 5.7.2 5.7.3 5.7.4 5.7.5 5.7.6 5.8 6
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Proxy Pitches ...................................................................................................28 Multiple Productions in a Season.................................................................28 Failure to Receive Pitches ............................................................................28 Requirements ..................................................................................................29 Nominations ....................................................................................................29 Campaigning .................................................................................................30 Conduct of Elections .....................................................................................31 Regular Elections ............................................................................................31 By-Elections .....................................................................................................31 Failure to Elect ................................................................................................31 Right to Vote ...................................................................................................32 Ballots ...............................................................................................................32 Valid Votes ......................................................................................................33 Tallies ................................................................................................................33 Result ................................................................................................................34 Annulled Ballots ..............................................................................................34
Elections .................................................................................................................29
Voting .....................................................................................................................32
Special Requirements of an AGM .....................................................................35 36
ACTIVITIES 6.1
Types .......................................................................................................................36 Productions .....................................................................................................36 Social Events ...................................................................................................36 Other Activities ...............................................................................................37 Productions .....................................................................................................37 Social Events ...................................................................................................37 Other Activities ...............................................................................................37
6.1.1 6.1.2 6.1.3 6.2 6.2.1 6.2.2 6.2.3 6.3
Notice .....................................................................................................................37
Participation ..........................................................................................................38
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Table of Contents 6.3.1 6.3.2 6.3.3 6.4 6.4.1 6.4.2 6.4.3 6.4.4 6.4.5 6.5 6.5.1 6.5.2 6.5.3 6.5.4 6.5.5 6.5.6 7
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Productions .....................................................................................................38 Social Events ...................................................................................................39 Other Activities ...............................................................................................39 Budget .............................................................................................................40 Supplementary Funding ...............................................................................41 Reimbursement ..............................................................................................41 Advances ........................................................................................................41 Takings .............................................................................................................42 Season Allocation ..........................................................................................42 Selection of Productions ...............................................................................43 Rights and Responsibilities of Pitch Winners ...............................................43 Withdrawal of Pitch Winners.........................................................................43 Fees and Charges .........................................................................................44 Front of House.................................................................................................44 46
Finances .................................................................................................................40
Special Requirements of Productions ...............................................................42
BEHAVIOUR 7.1 7.2 7.3 7.4
Compliance with the University and U@MQ ....................................................46 Discrimination and Harassment..........................................................................46 Intersociety Relationships ....................................................................................46 Intervarsity Relationships ......................................................................................46 1
ADDENDUM A: EXECUTIVE POSITIONS AND THEIR ROLES 8.1 8.2 8.3 8.4 8.5
President .................................................................................................................. 1 Vice-President ......................................................................................................... 1 Treasurer ................................................................................................................... 1 Secretary .................................................................................................................. 2 Publicity Officer ....................................................................................................... 2
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Table of Contents 8.6 8.7 8.8 9
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Technical Officer .................................................................................................... 3 Archivist .................................................................................................................... 3 Auxiliaries.................................................................................................................. 3 4
ADDENDUM B: PRODUCTION ROLES 9.1 9.2 9.3 9.4 9.5 9.6
Preamble ................................................................................................................. 4 Production Team .................................................................................................... 4 Executive Producer(s) ............................................................................................ 5 Cast........................................................................................................................... 5 Crew ......................................................................................................................... 5 Multiple Roles .......................................................................................................... 5 6
10
ADDENDUM C: MAIN SPOT PRODUCTIONS 10.1
First Spot ................................................................................................................... 6
10.1.1 Name ................................................................................................................. 6 10.1.2 Pitch Requirements .......................................................................................... 6 10.1.3 Executive Override .......................................................................................... 6 10.2 Second Spot ............................................................................................................ 6 10.2.1 Name ................................................................................................................. 6 10.2.2 Composition ..................................................................................................... 6 10.2.3 Pitch Requirements .......................................................................................... 6 10.2.4 Godzilla Ballot ................................................................................................... 7 10.2.5 Production Team.............................................................................................. 7 10.3 Third Spot ................................................................................................................. 8 10.3.1 Name ................................................................................................................. 8 10.3.2 Description ........................................................................................................ 8 10.3.3 Pitch Requirements .......................................................................................... 8 10.3.4 Appointing of Production Team .................................................................... 8 10.4 Fourth Spot............................................................................................................... 9
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10.4.1 Name ................................................................................................................. 9 10.4.2 Pitch Requirements .......................................................................................... 9 10.4.3 Executive Override ......................................................................................... 9 11 ADDENDUM D: HALF SPOT PRODUCTIONS 11.1 11.2 10
Preamble ...............................................................................................................10 1.5 Spot...................................................................................................................10
11.2.1 Name ...............................................................................................................10 11.2.2 Pitch Requirements ........................................................................................10 11.2.3 Production Team............................................................................................11 11.2.4 Auditions ..........................................................................................................11 11.2.5 Cast ..................................................................................................................11 11.3 3.5 Spot...................................................................................................................11 11.3.1 Name ...............................................................................................................11 11.3.2 Pitch Requirements ........................................................................................11 11.3.3 Auditions ..........................................................................................................11 11.4 Small Spot ..............................................................................................................12 11.4.1 Spirit ..................................................................................................................12 11.4.2 Name ...............................................................................................................12 11.4.3 Pitch Requirements ........................................................................................12 11.4.4 Cast ..................................................................................................................12 12 ADDENDUM E: SPONSORED PRODUCTIONS 12.1 12.2 13
Definition ................................................................................................................13 Gaining Sponsorship ............................................................................................13
12.2.1 Pitching ............................................................................................................13 12.2.2 Negotiation .....................................................................................................14 12.2.3 Agreement......................................................................................................14 12.3 Allocation of a Season ........................................................................................14
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Table of Contents 13 ADDENDUM F: IMPARTIALITY OF MEMBERS 13.1 13.2 14
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General Requirements of Impartiality ...............................................................15 Special Requirements of Impartiality in Elections to Executive Positions .....15
ADDENDUM G: AUTHORISED REPRESENTATIVES AND SIGNATORIES OF THE SOCIETY SCHEDULE 1: PERSONAL DETAILS REQUIRED FOR REGISTRATION SCHEDULE 2: MEMBERSHIP FEES SCHEDULE 3: ACTIVITY DATES 17.1
16 1 2 3
15 16 17
Productions .............................................................................................................. 3
17.1.1 Main Spot Seasons ........................................................................................... 3 17.1.2 Half Spot Seasons ............................................................................................. 3 17.1.3 Sponsored Productions ................................................................................... 3 17.2 17.3 18 Social Events ............................................................................................................ 3 Other Activities ........................................................................................................ 4 5
SCHEDULE 4: ACTIVITY BUDGETS 18.1
Productions .............................................................................................................. 5
18.1.1 Main Spot Productions .................................................................................... 5 18.1.2 Half Spot Productions ...................................................................................... 5 18.1.3 Sponsored Productions ................................................................................... 6 18.2 18.3 19 Social Events ............................................................................................................ 6 Other Activities ........................................................................................................ 6 7
SCHEDULE 5: ACTIVITY ADMISSION/PARTICIPATION FEES 19.1
Productions .............................................................................................................. 7
19.1.1 Main Spot Productions .................................................................................... 7
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19.1.2 Half Spot Productions ...................................................................................... 7 19.1.3 Sponsored Productions ................................................................................... 7 19.2 19.3 Social Events ............................................................................................................ 7 Other Activities ........................................................................................................ 7
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1.1
Statement of Foundation
Name
The name of the society for all general purposes shall be dramac. The society shall also known as The Macquarie University Dramatic Arts Society.
1.2
Purpose
The purpose of the society is to: facilitate and produce a number of quality theatrical productions on campus; provide a friendly and enjoyable social environment for students to explore the dramatic arts in a non-discriminatory and comfortable manner; and improve the awareness of the cultural and social significance of theatre amongst students and members of the community.
1.3
Vision
The vision of the society is to: create as many opportunities for students and members of the community to engage with theatre in as many ways as possible; and remain committed to the production of quality theatre.
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2.1
Constitution
Definitions
The following terms and phrases shall, as used in this document, have the meanings here assigned to them: activity is any organised activity of the society approved by executive authority. affiliation agreement is the agreement between U@MQ and the Authorised Representatives of the society, or as otherwise defined by U@MQ, or an equivalent document. AGM is the Annual General Meeting of the members of the society, which is a GM. attending member is a member present at a GM, when they are present. auxiliary executive is one or more members holding an auxiliary position on the Executive. club is dramac. community is the University community, including students, staff, alumni, local community groups using the University grounds and facilities, and other community groups related to the University. E&EO is the Events and Entertainment Officer of U@MQ. Executive is the Executive Committee of the society. executive authority is the power to make decisions regarding the business of the society, as defined by this constitution. expenditure is money paid in return for goods and/or services rendered to the society or an agent of the society, and which is covered by a budget allocated to the relevant activity. GM is a General Meeting of the members of the society. MacFest is as defined by U@MQ, or the first week of the second semester of the University session. member is a registered financial member of the society.
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O-Week is as defined by U@MQ, or the first week of the first semester of the University session. part of this constitution is the text, including sections and subsections, contained under a single first-level heading. preview is a viewing of a production which shall be free of charge for members to attend. production is the time and resources committed by a collective group of members toward a theatrical season. published play is one which has previously been performed by a recognised professional theatre company. quorum is defined as the lesser of twenty members or half the total number of members. SGA is the Student Groups Administrator of U@MQ. season is the time allocated to a production in which formal theatrical performances of that production will be open for viewing to the public. section of this constitution is the text, including subsections, contained under a single second-level heading. subsection of this constitution is the text contained under a single third-level heading. senior executive is one or more members holding a senior permanent position on the Executive. signed written document is a written document that is signed if it is in print format or has been emailed from the registered email address of a member or the business email address of a University or U@MQ official if it is in electronic format. society is dramac. student is a currently enrolled student of the University, as defined by the University. U@MQ is U@MQ Limited. University is Macquarie University. University session is the period in any calendar year in which classes are conducted by the University, or as defined by the University.
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working state of a script is a qualitative and quantitative indication of the completeness of a script, and an estimate of the time required for completion. written document means a typed or handwritten document in print or electronic format.
2.2
Availability
This constitution shall be made available to any member or to the SGA, by the Secretary, upon request of that member or the SGA, and within fourteen days of the request being received by the Secretary. This constitution shall be available to members on the website of the society, where appropriate.
2.3
Registration with U@MQ

The society shall endeavour to remain registered as a student group of U@MQ. The society shall comply with policy of the University and U@MQ at all times and meet all reasonable requirements of the SGA. Where this constitution conflicts with any relevant policy of the University or U@MQ, the conflicting clause in this document shall be void to the extent of the inconsistency.
2.4
Dissolution
The society may only be dissolved by: successfully passing a motion to dissolve the society at a GM (see Section 5.4 General Meetings: Motions); or by failure of the society to hold an AGM, as detailed in this section.
A motion to dissolve the society may be raised by any executive authority, subject to the following: notice of the motion of dissolution is provided to the Secretary at least fourteen days before the GM;
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notice of the motion of dissolution is provided to all members in the same manner as required for giving notice of GMs, as laid out in Section 5.1 General Meetings: Notice; the motion is raised at a GM convened solely for the purpose of raising that motion; and the motion is passed by a strict three quarters majority.
The society shall be automatically dissolved where the society has failed to hold an AGM within a period of two years. Upon dissolution of the society, the Treasurer shall seek to pay any outstanding debts and transfer any remaining assets to U@MQ within one month of dissolution.
2.5
Components
2.5.1 Main Text

The main text of this constitution forms the basis of the constitution of dramac. All other components of the constitution of dramac are given effect by the main text of this constitution and are subject to the restrictions outlined in this section. Where an inconsistency exists between any clause in the main text and a clause in any other component of the constitution, the clause in the other component shall be void to the extent of the inconsistency.
2.5.2 Addendums
Addendums to this constitution carry the same authority as the main text of this constitution. The purpose of addendums to this constitution includes, but is not limited to: to expand on concepts established in the main text of this constitution; to refine generalised or abstract concepts established in the main text of this constitution; or
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to define a related or relevant concept referred to in this constitution, whose definition does not belong in the main text of this constitution.
2.5.3 Schedules
The purpose of schedules to this constitution is to define figures, values or other specific and quantitative elements that this constitution refers to. Any figure, value or other specific and quantitative element in a schedule that is not referred to by the main text of or an addendum to this constitution, or by a policy of dramac, has no meaning. Any text in a schedule other than such figures, values or other specific and quantitative elements shall have no meaning, other than as required for readability and accessibility. The text as determined by executive authority may be used in lieu of a specific and quantitative element, and has its natural meaning.
2.5.4 Policies
Policies are not formal components of this constitution, but are given special effect by this constitution. Policies are formal documents that outline normal procedure(s) for conducting a given area of the business of the society. Policies shall not be binding in the same manner as this constitution. Deliberate and repeated violation of reasonable dramac policy may be interpreted as a deliberate violation of the spirit of this constitution. Policies must be approved by a formal decision of the Executive to be given effect by this constitution. Policies may be referred to directly or indirectly by this constitution. Where this constitution refers to a policy that does not exist, is incomplete, is uncertain or is ambiguous, and where a dispute arises as a result of the state of that policy, temporary policy may be substituted ad hoc by executive authority, where such temporary policy applies only to the dispute in question.
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2.6
Power to Amend
2.6.1 General
An amendment, addition or repeal to or of any component of this constitution shall not have retrospective authority.
2.6.2 Main Text

Amendments to the main text of this constitution may only be made by successfully passing a motion to amend this constitution at a GM (see Section 5.4 General Meetings: Motions). A motion to amend this constitution may be raised by any executive authority, subject to the following: notice of the motion to amend this constitution is provided to the Secretary at least fourteen days before the GM; notice of the motion to amend this constitution is provided to all members in the same manner as required for giving notice of GMs, as laid out in Section 5.1 General Meetings: Notice; and the motion is passed by a strict two thirds majority.
An amendment to the main text of this constitution is effective immediately upon the successful passing of the amending motion.
2.6.3 Addendums
Addendums to this constitution shall be added, amended or repealed in the same manner as the main text of this constitution (see Subsection 2.6.2 Constitution: Power to Amend (Main Text)).
2.6.4 Schedules
Any exercise of executive authority may amend any value, figure or specific and quantitative element of a schedule to this constitution. Such an amendment to a schedule to this constitution must be tabled at a GM, and is effective immediately after being so tabled.
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Schedules to this constitution shall otherwise be added, amended or repealed in the same manner as the main text of this constitution (see Subsection 2.6.2 Constitution: Power to Amend (Main Text)).
2.6.5 Policies
Any exercise of executive authority may amend or repeal a dramac policy, on a permanent or temporary basis, as specified by that authority.
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3.1
Membership
Terms
Membership is open to all students and non-students, except where open membership would violate the membership requirements of the society, as laid out in Section 3.3 Membership: Requirements. Upon recording by the Secretary of an individuals personal details, as laid out in Schedule 1: Personal Details Required for Registration, that individual shall be considered a registered member of the society. Members must sign to show that they are registered with the society. Upon payment of a membership fee, as laid out in Schedule 2: Membership Fees, the payee shall be considered a financial member of the society. Membership shall expire at the end of O-Week in the following year, except as laid out in Section 3.4 Membership: Termination.
3.2
Benefits
Members are entitled to participate in all activities of the society, except where otherwise specified in this constitution. Where an admission/participation fee is to be charged for an activity, members shall always be charged a lower fee than non-members. Members are entitled to be counted as part of a quorum at a GM. Members are entitled to vote on motions raised, elections held and pitches made at a GM, as laid out in Section 5.7 General Meetings: Voting. Members are entitled to receive notification of all activities that they are entitled to participate in.
3.3
Requirements
The overall composition of members must meet the terms specified in the affiliation agreement. No other restrictions shall be placed on membership.
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3.4
Termination
3.4.1 Resignation (Voluntary Termination)

A member may resign their membership at any time by providing a signed written notice to a senior executive member. A notice of resignation may specify the date resignation becomes effective, which may be any date in the range: from the date of signing in the case of print notices, or the date of sending in the case of electronic notices; to the date membership would normally expire.
If a notice of resignation does not specify the date resignation becomes effective, resignation is effective immediately on receipt of the notice by a senior executive member.
3.4.2 Expulsion (Involuntary Termination)

A member who has significantly impeded the purpose or vision of the society, or who has deliberately, severely and/or repeatedly violated the terms or spirit of this constitution, may be expelled from the society, subject to the following: the member is given full notice and description of, including all formal reasons for, the expulsion motion, at least seven days before the motion is raised at a GM; the motion is formally raised at that GM, as laid out in Section 5.4 General Meetings: Motions; the member is given the opportunity to respond to all reasons for expulsion that are raised; and the motion is passed by a strict three quarters majority of the attending members, as laid out in Section 5.7 General Meetings: Voting.
Any member may submit an expulsion motion to the Secretary at least fourteen days before the GM where that motion is to be raised.
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A member may be summarily expelled from the society at the signed written request of the SGA, immediately after such a request is received by the President. A senior executive member must immediately inform a member who has been expelled of the termination of that members membership.
3.4.3 Other Methods of Termination

Where a member dies, they are assumed to have resigned. A member cannot have their membership terminated by any other instrument or method than those listed above.
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4.1
Executive Committee
Role
4.1.1 General Powers

The Executive shall be responsible for overseeing all business of the society. The Executive shall have the authority to make formal decisions regarding the running of any aspect of the society, except as noted in this part, and including but not limited to: allocation of funding and resources; planning and execution of activities; and the image of the society.
The Executive shall be responsible maintaining this constitution.
4.1.2 Exclusive Powers

The Executive shall be the only body authorised to: interpret this constitution; issue money bills; and dispense of assets of the society.
The Executive must authorise: any correspondence distributed under the banner of or in association with the society (also see Addendum G: Authorised Representatives and Signatories of the Society); and any use of the dramac name, logo or image.
Where any activity of the society requires the hire of the Lighthouse Theatre or similar, responsibility for the keys, alarm codes and any other related item shall be accepted only by one of the senior executive members, who shall also be named an Executive Producer of said activity where appropriate.
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4.1.3 Conflict Resolution

Where any person has a grievance with the society or any agent or activity of the society, such a grievance should be directed to the Executive. The Executive shall take all reasonable steps to resolve any grievances directed to them. Where a grievance arises from a production of the society, as laid out in Subsection 6.1.1 Activities: Types (Productions), that grievance should be directed to the Executive through an Executive Producer of the production. The Executive shall request mediation by the SGA to assist in the resolution of grievances where appropriate, or if requested by the affected party.
4.2
Structure
The full executive committee shall consist of ten members, as outlined in this section. The roles of the executive positions are detailed in Addendum A: Executive Positions and their Roles. Permanent positions on the Executive must be filled at all times, wherever possible, subject to eligibility and other requirements noted elsewhere in this constitution.
4.2.1 Senior Positions

There are four permanent senior positions, as follows, in order of precedence: President Vice-President Treasurer Secretary
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4.2.2 Portfolio Positions

There are three permanent positions responsible for specific portfolios, as follows, in no particular order: Publicity Officer Technical Officer Archivist
4.2.3 Auxiliary Positions

There is one permanent auxiliary position. There are two special auxiliary positions.
4.3
Conduct
4.3.1 Right to Participate

All executive members have the right to attend a meeting of the Executive. Executive members may be temporarily excluded from participating during periods of a meeting of the Executive, as laid out in Subsection 4.3.7 Executive Committee: Conduct (Exclusion). Non-executive members may only attend a meeting of the Executive at the invitation of the President or the chairperson of that meeting. The level of participation of non-executive members in attendance at a meeting of the Executive is at the discretion of the chairperson of that meeting.
4.3.2 Convening
The Executive shall convene as regularly as required to reasonably fulfil its role, as laid out in Section 4.1 Executive Committee: Role. The President shall be responsible for arranging all meetings of the Executive.
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The Secretary may be responsible for arranging a meeting of the Executive on behalf of the President, at the request of and under the direction of the President. The Executive may only convene when the President is present, or if the President has provided signed written notice to another senior executive member that they wish the Executive to convene in the Presidents absence. The Executive may only convene when at least two senior executive members are present, and when at least two other executive members are present. The Executive may be convened at any reasonable location.
4.3.3 Business
The most senior executive member present at a meeting of the Executive shall act as chairperson of that meeting. The chairperson shall be responsible for conducting all aspects of a meeting of the Executive All executive members have the right to table business relating to their position at a meeting of the Executive.
4.3.4 Minutes of Meeting

Minutes of meeting must be taken by the Secretary. Minutes of meeting shall record key business raised at the meeting, including but not limited to: a list of members present; full details of any formal decisions made; business tabled; key points of discussion; and any other business as directed by the chairperson.
Minutes of meeting shall be made available to any member or to the SGA, by the Secretary, upon request of that member or the SGA, and within twenty-one days of the request being received by the Secretary.
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4.3.5 Formal Decisions

A formal decision of the Executive is one method of exercising the executive authority of the society. A formal decision of the Executive is any decision made at a meeting of the Executive: that has the approval of at least a simple majority of executive members in attendance at that meeting; that has the approval of at least four executive members in attendance at that meeting who are not excluded; that is recorded in the minutes of meeting; and is intended to exercise the executive authority of the society.
4.3.6 Conflict of Interest

An executive member shall be considered to be in conflict of interest on items of business that relate to: a production of which they are a member of the production team and not also an Executive Producer; a society affiliated with U@MQ of which they are an authorised representative or a member of its executive committee or equivalent governing body; or any corporate body or other body that the society is conducting financial business with of which they are an employee.
An executive member shall be required to declare their conflict of interest as soon as they become aware of the conflict.
4.3.7 Exclusion
An executive member who is in conflict of interest on any item of business tabled at a meeting of the Executive may be temporarily excluded in part from participating in discussion or debate on those items of business. The chairperson shall determine the extent of the exclusion.
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There is no requirement that an executive member who is in conflict of interest must be excluded. A member who fails to adequately observe an exclusion placed on them may be required to leave the meeting for the remainder of the exclusion. An executive member may not be excluded from participating in any formal decision of the Executive for any reason. The vote of an executive member shall not count toward the minimum requirements for making a formal decision of the Executive, as laid out in Subsection 4.3.5 Executive Committee: Conduct (Formal Decisions). Exclusion of any number of members at any time during a meeting of the Executive has no effect in relation to Subsection 4.3.2 Executive Committee: Conduct (Convening).
4.4
Eligibility
These eligibility requirements refer to the executive positions as laid out in Section 4.2 Executive Committee: Structure. All executive positions may only be held by student members. A member may only hold one executive position at any given time. The eight permanent positions may only be held by members who have been members for at least three consecutive months. The four senior positions may only be held by members who have been members for at least six consecutive months. The two special auxiliary positions may only be held by members in their first twelve months as a member of dramac.
4.5
Election
Members are normally elected to executive positions, as laid out in Section 4.5 General Meetings: Elections.
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4.6
Appointment
Members may only be appointed to executive positions when explicitly provided for in this constitution. A by-election to an executive position must be conducted at the first GM convened following appointment of a member to that position. Any willing eligible member may be appointed to an executive position by a formal decision of the Executive. If no eligible members are available or willing to accept appointment to an executive position, the Executive may appoint an ineligible member to that position, and a by-election to that position must be held within fourteen days of that member being appointed. A by-election to an executive position may not be held at a GM where the term of that position was terminated by removal at that GM, as laid out in Section 4.9 Executive Committee: Termination of Term.
4.7
Term
The term of office of a member elected to the Executive commences: fourteen days after election, for members elected at an AGM; immediately after by-election, for members elected at any other GM; or immediately after appointment by the Executive, for members appointed to fill positions.
The term of office of a member elected to the Executive expires: fourteen days after the next AGM, for elected members; immediately after by-election of a position, for members appointed to fill that position; or as otherwise laid out in Section 4.9 Executive Committee: Termination of Term.
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4.8
Temporary Delegation of Duties

Wherever this constitution refers to a named executive position, it refers to the member currently acting in that position, including members temporarily acting in a position as described in this section, and not specifically to the member elected to that position.
4.8.1 Senior Positions

If at any time for any reason a senior executive member is temporarily unable to fulfil their role, another senior executive member shall fill that position until such a time as the member elected to that position is able to resume their duties. The first senior executive member lower in the order of precedence, as laid out in Subsection 4.2.1 Executive Committee: Structure (Senior Positions), that is able to fill the position shall do so where necessary. If no senior executive member lower in the order of precedence is able to fill the position, the first executive member higher in the order of precedence that is able to fill the position shall do so where necessary.
4.8.2 Portfolio Positions

If at any time for any reason an executive member holding a portfolio position is temporarily unable to fulfil their role, the President shall appoint an auxiliary executive member to fill that position until such a time as the member elected to that position is able to resume their duties.
4.8.3 Auxiliary Positions

If at any time for any reason an auxiliary executive member is temporarily unable to fulfil their role, the President shall appoint another auxiliary executive member to fill that position until such a time as the member elected to that position is able to resume their duties.
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4.9
Termination of Term
Where the term of an executive position is prematurely terminated, as laid out in thissection, the Executive shall appoint a member to that position as soon as possible, as laid out in Section 4.6 Executive Committee: Appointment. In the case that the term of the President is prematurely terminated, the Vice-President shall assume the position of President immediately and for the remainder of that term, and the position of Vice-President shall instead be considered prematurely terminated.
4.9.1 Resignation (Voluntary Termination)

An executive member may choose to resign the remaining term of their position at any time by providing a signed written notice to the President, or to the Vice-President where the President is the member resigning their term. Any executive member who will not be able to fully meet the standard of their position due to absence, prolonged illness or any other circumstance, is required to resign the remaining term of their position as soon as they become aware of such a circumstance. Any executive member who resigns from the society will also be considered to have resigned from their executive position, on the same terms.
4.9.2 Ineligibility (Automatic Termination)

Where an executive member ceases to be eligible to hold their position, as laid out in Section 4.4 Executive Committee: Eligibility, the remaining term of their position shall be automatically terminated.
4.9.3 Removal (Involuntary Termination)

An executive member who is deemed not to be meeting the standard of their position may have the remaining term of their position terminated by a motion passed at a GM, subject to the following:
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the member is given full notice and description of, including all formal reasons for, the termination motion, at least seven days before the motion is raised at a GM; the motion is formally raised at that GM, as laid out in Section 5.4 General Meetings: Motions; the member is given the opportunity to respond to all reasons for expulsion that are raised; and the motion is passed by a strict three quarters majority of the attending members, as laid out in Section 5.7 General Meetings: Voting.
Any member may submit a termination motion to the Secretary at least fourteen days before the GM where that motion is to be raised.
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5
5.1
General Meetings
Notice
All members shall be given fair notice of a GM. Notice of a GM must be given by the Secretary at least fourteen days prior to that GM being convened. Fair notice of a GM includes, but is not limited to, the following: emailing members at their registered email address; publishing details of the GM on the societys website where appropriate; and providing details of the GM to the SGA for inclusion in any relevant U@MQ publications or notices.
5.2
Roles
5.2.1 Chairperson
The most senior executive member present at the GM shall chair the GM. The chairperson shall be responsible for conducting all aspects of the GM. The chairperson shall be responsible for ensuring that the requirements of the GM are met, as laid out in this constitution.
5.2.2 Meeting Secretary

The meeting secretary shall be the Secretary if present, or shall otherwise be appointed by the chairperson. The meeting secretary must be an executive member. The meeting secretary shall be responsible for: taking the minutes of meeting; and reading the full text of motions raised.
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5.3
Conduct
5.3.1 Right to Participate

Any member of the community may attend a GM. The level of participation of non-members in attendance at a GM is at the sole discretion of the chairperson. The chairperson may remove any disruptive non-member from a GM, at the sole discretion of the chairperson. A member may be removed from a GM only after a motion to remove that member is passed, as laid out in Section 5.4 General Meetings: Motions. A motion to remove a disruptive member may be raised without fulfilling the normal requirements for notice of motion, as laid out in 5.4.2 General Meetings: Motions (Requirements).
5.3.2 Convening
A GM can be called by the President, by a formal decision of the Executive or by at least a quorum of members. Where non-executive members call a GM, they must notify the Secretary who shall arrange the meeting, to be held within fourteen days of receiving such notice. At least one senior executive member must be present at a GM. A GM must be convened on the main campus of the University.
5.3.3 Business
A quorum is required to be in attendance at a GM for any motions to be raised or for elections to be held at that GM. A quorum is not required to be in attendance at a GM for season pitches to be held at that GM. Any motions raised at a GM must be resolved at the same GM.
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5.3.4 Minutes of Meeting

Minutes of meeting must be taken by the meeting secretary. Minutes of meeting shall record key business raised at the GM, including but not limited to: full detail of motions raised, including any amendments; pitching members and key details of the pitch; members nominated for election; and the full results of any ballot conducted.
Minutes of meeting shall be made available to any member or to the SGA, by the Secretary, upon request of that member or the SGA, and within twenty-one days of the request being received by the Secretary.
5.4
Motions
5.4.1 Definition
A motion is a formal request of the attending members that the executive authority of the society be exercised in a specific manner. A motion passed at a GM exercises the highest level of executive authority and cannot be overturned by any other method or instrument. A motion passed at a GM may overturn any earlier exercise of executive authority.
5.4.2 Requirements
Any member may attempt to raise a motion at a GM, subject to the following: notice of the motion is communicated to the Secretary by letter or email at least seven days prior to the GM at which it is to be raised; and notice of the motion includes the full text of the motion.
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5.4.3 Raising a Motion

The procedure for raising a motion shall be as follows: The meeting secretary shall read the full text of the motion to be raised to the attending members. Any attending member may second the motion by informing the meeting secretary that they are seconding the motion. The motion has been raised.
5.4.4 Resolving a Motion

The procedure for resolving a raised motion shall be as follows: The chairperson shall declare debate on the motion open. All attending members shall be given at least one opportunity to make an argument for or against the motion, or to suggest any amendments. The member raising the motion is entitled to respond to each argument or suggested amendment. The chairperson shall declare debate on the motion closed. The member raising the motion may choose to make any amendments to the motion as they see fit. The meeting secretary shall read the full text of the (amended) motion to the attending members. A ballot shall be conducted to pass or reject the (amended) motion, as laid out in Section 5.7 General Meetings: Voting.
The chairperson shall have sole discretion regarding the following, as required by and subject to the procedure describe above: the method, format and duration of debate; a reasonable time limit placed upon the duration of arguments and responses made during debate; and when to declare the debate closed.
Only members present when the debate is declared open by the chairperson may participate in the debate.
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5.5
Pitches
5.5.1 Definition
A pitch is a request of the attending members to select the pitched production for performance during a given season. A pitch includes a presentation to the attending members of a GM outlining how the production would be conducted, as laid out in the relevant dramac policy.
5.5.2 Requirements
Any member may pitch a production for a main spot or half spot season, subject to the following: the member pitching shall act or names another member who shall act as either the Director or Producer in the pitched production; the member pitching notifies the meeting secretary of their intention to pitch; notice of a pitch includes the pitching members name and the title of their production; notice of a pitch is provided to the meeting secretary before the chairperson declares pitching for that season open; and the pitch does not violate any requirement of the relevant season, as laid out elsewhere in this document.
Any member may make more than one pitch for any season.
5.5.3 Pitching
Pitching for a season shall be held at a GM at least six weeks before that season is scheduled to commence. The procedure for pitching for main spot and half spot seasons shall be as follows: The chairperson shall declare a time limit that shall be placed on the duration of pitches and responses to questions.
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The chairperson shall declare pitching for a season open. The pitches for that season shall be randomly ordered. The meeting secretary shall read the title of the first pitch and the name(s) of the pitching member(s) to the attending members. The chairperson shall ask the pitching member(s) of that pitch to make their presentation to the attending members. All attending members shall be given at least one opportunity to ask a question of the pitching member regarding any aspect their pitch. The process shall be repeated for the remaining pitches. The meeting secretary shall read the full list of pitch titles and corresponding names of pitching members to the attending members. A ballot shall be conducted to determine the successful pitch(es) for the season, as laid out in Section 5.7 General Meetings: Voting.
The member(s) who pitch successfully shall be referred to as the pitch winner(s). Pitching for each individual season shall be conducted separately. Specific requirements of pitching for a season may be outlined elsewhere in this constitution, and pitches must conform to the requirements of that season.
5.5.4 Combined Pitches

Any number of members may combine any number of productions into a single pitch, which shall be known as a combined pitch. Each individual production must meet the requirements of a pitch, as laid out in Subsection 5.5.2 General Meetings: Pitches (Requirements), as if it were pitched individually. In addition to the normal requirements, member(s) making a combined pitch much notify the meeting secretary of the combined nature of the pitch, and provide the meeting secretary with an overall title for the combined pitch.
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5.5.5 Proxy Pitches

Any member may pitch on behalf of any other member, and such a pitch shall be known as a proxy pitch. The member on whose behalf the pitch is being made shall be considered the pitching member. In place of the pitching member, the chairperson shall ask the member bringing the proxy pitch to present the pitch, as relevant in Subsection 5.5.3 General Meetings: Pitches (Pitching).
5.5.6 Multiple Productions in a Season

The Executive may, at its sole discretion, allow or require multiple individual pitches to be combined, as if they had been pitched as a combined pitch. The Executive may exercise this discretion at any time during the GM where pitching for the relevant season is held, and must announce such an exercise of this discretion to the attending members. This discretion may only be exercised when the Executive reasonably believes doing so is in the best interests of the season and the nature of the affected pitches supports it. This discretion may not be exercised in such a way that would undermine the pitching process or contravene the terms or spirit of this constitution. The production team of a season formed in this way shall be managed in the same manner as the Godzilla season, as laid out in Addendum C: Main Spot Productions: Second Spot (Production Team).
5.5.7 Failure to Receive Pitches

If no valid pitches are made for a season, either: pitching for that season will be postponed to a later GM, where postponing pitching will not violate the requirements of pitching, as laid out in Subsection 5.5.3 General Meetings: Pitches (Pitching); or no production shall be allocated to that season in the relevant calendar year.
The choice to postpone pitching is entirely at the discretion of the Executive.
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5.6
Elections
5.6.1 Requirements
Any member may be nominated for election to any executive position, subject to the following: the member must be eligible for the position they are nominated for, as laid out in Section 4.4 Executive Committee: Eligibility; and the member must not have been appointed as a ballot officer for any election ballot conducted at the same GM, as laid out in Addendum F: Impartiality of Members.
5.6.2 Nominations
The procedure for nominating members for election to executive positions shall be as follows: The chairperson shall ask for nominations to a given executive position. Any attending member may nominate any member for election to that position by informing the meeting secretary they are nominating that member. Any attending member may second the nomination by informing the meeting secretary that they are seconding that nomination. The nominated member must accept the nomination. The meeting secretary shall record the name of the nominated member and the position they have been nominated for. The member has been nominated for election to that position.
A member may stand for election to an executive position only after they have been nominated for election to that position by the process described above. Nominated members may accept their nomination by: verbal confirmation to the meeting secretary, if the nominated member is present;
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providing, by any means or system of proxy, a signed written notice of acceptance to the meeting secretary; or verbal confirmation to the meeting secretary by telephone.
The chairperson shall allow a reasonable period of time to accept nominations, which shall be at the sole discretion of the chairperson. Nominations to an executive position shall not be accepted after the chairperson has declared campaigning for that position open.
5.6.3 Campaigning
This subsection is only relevant to campaigning during a GM. No campaigning activities shall be conducted during any GM, except as outlined in this subsection. The procedure for campaigning for election to an executive position at a GM shall be as follows: The chairperson shall declare time limits that shall be placed on the duration of campaign speeches and responses to questions. The chairperson shall declare campaigning for election to an executive position open. The nominees for that position shall be randomly ordered. The meeting secretary shall read the name of the first nominee to the attending members. The chairperson shall ask the nominee, if present, to make a campaign speech to the attending members. All attending members shall be given at least one opportunity to ask a question of the nominee, if present, regarding any aspect their speech or any other question relevant to the election. The process shall be repeated for the remaining nominees. The meeting secretary shall read the full list of names of nominees to the attending members. A ballot shall be conducted to determine the member(s) elected to the executive position, as laid out in Section 5.7 General Meetings: Voting.
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5.6.4 Conduct of Elections

A separate ballot shall be held for election to each position, except in the case of election to the special auxiliary positions. In the case of election to the two special auxiliary positions: a single ballot shall be held for both positions; up to two votes may be cast on a single ballot paper for that ballot; and the result shall be the two nominees whose names appear in the tally most frequently.
Ballots shall be conducted for election to each executive position in the order in which they appear in Section 4.2 Executive Committee: Structure.
5.6.5 Regular Elections

The eight permanent executive positions, as laid out in Section 4.2 Executive Committee: Structure, shall be open for election at each and every AGM. The two special auxiliary positions, as laid out in Section 4.2 Executive Committee: Structure, shall be open for election at the first GM of each and every University session.
5.6.6 By-Elections
By-elections are elections held at any time other than those described in Subsection 5.6.5 General Meetings: Elections (Regular Elections).
5.6.7 Failure to Elect

If no eligible members are available or willing to stand for election to an executive position, the Executive may appoint an ineligible member, as laid out in Section 4.6 Executive Committee: Appointment. If no member is elected to an executive position due to an annulled ballot, as laid out in Subsection 5.7.6 - General Meetings: Voting (Annulled Ballots), the Executive may not appoint a member who was nominated for election in that ballot.
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5.7
Voting
5.7.1 Right to Vote

All attending members who have been a member for at least seven days prior to a GM being convened have the right to cast a vote in a ballot conducted at a GM. All attending members have equal voting rights, with the exception of the chairperson. There is no requirement to vote. Only persons with a right to vote may cast a vote in a ballot conducted at a GM.
5.7.2 Ballots
Voting shall be carried out by secret ballot. Two impartial members shall be appointed by the chairperson as ballot officers for each ballot. Ballot officers shall be executive members, except where there this would violate the impartiality requirement. Ballot papers shall be marked so as to identify them as ballot papers for the given ballot, but not so that they might be uniquely identified. A single ballot paper per ballot shall be distributed to each attending member by the ballot officers. Each member may cast one normal vote per ballot, unless otherwise required by the nature of the ballot. The chairperson shall cast one complete preferential vote per ballot in addition to their normal vote. All distributed ballot papers shall be collected by the ballot officers. Once all ballot papers have been returned to the ballot officers, they shall tally the votes, as laid out in Subsection 5.7.4 General Meetings: Voting (Tallies). The term impartiality as used in this section is defined in Addendum F: Impartiality of Members.
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5.7.3 Valid Votes

A valid normal vote is defined as one of the following: for or against a motion; the title of a pitch, and/or the name of at least one of the pitching member(s) if such a name uniquely identifies a pitch; or the name of a member nominated for election to an executive position.
A valid complete preferential vote is defined as one of the following: for or a against a motion; an ordered list of the titles of all pitches, in order of preference; or an ordered list of the names of all members nominated for election to an executive position.
Members may only vote if they were present during the entire process of: raising and resolving a motion, as laid out in Section 5.4 General Meetings: Motions; pitching, as laid out in Subsection 5.5.3 General Meetings: Pitches (Pitching); or campaigning for election to executive positions, as laid out in Subsection 5.6.3 General Meetings: Elections (Campaigning).
5.7.4 Tallies
The tally of a ballot shall be a record of the frequency of valid votes cast in that ballot for or against a motion, or for each distinct pitch or nominee. The chairpersons complete preferential vote shall not be counted in the tally. Where multiple votes for the same pitch or nominee appear on a single ballot paper, they shall only be tallied as a single vote for that pitch or nominee, even where multiple votes on the same ballot paper are allowed. A separate tally shall be recorded for each ballot.
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5.7.5 Result
The result of the ballot is based on the tally of votes and is defined as follows: a motion is passed where a simple majority votes in its favour, otherwise it is rejected; a pitch is successful where its title and the name of any pitching members appear more frequently in the tally than any other pitch; or a nominee is elected where their name appears more frequently in the tally than any other nominee.
If there is a tied result, the chairpersons complete preferential vote shall determine the result. To resolve a tied result, a vote for each item on the chairpersons complete preferential vote is added to the tally sequentially and incrementally until the tied result is resolved. The Secretary shall announce the result of the ballot to the attending members, and this shall be done before any other ballot is conducted and before the close of the GM. The final tally of votes and the result of the ballot shall be recorded in the minutes of meeting by the meeting secretary.
5.7.6 Annulled Ballots

A ballot shall be annulled if a strict majority of attending members eligible to vote in that ballot fail to cast valid votes for any reason. Where a ballot is annulled, it shall have the same effect as if: the motion was not passed; no valid pitches were made for a season, as laid out in Subsection 5.5.7 General Meetings: Pitches (Failure to Receive Pitches); no eligible members were nominated for election to an executive position, as laid out Subsection 5.6.7 General Meetings: Elections (Failure to Elect).
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5.8
Special Requirements of an AGM

These requirements are in addition to the normal requirements of a GM. The AGM shall be held during the second half of the second semester of the University session. Where quorum is not reached at the AGM, the chairperson shall postpone the meeting for between seven and twenty one days, even where this violates other requirements of a GM or AGM. The meeting secretary shall submit the minutes of meeting of the AGM to the Secretary within fourteen days of the conclusion of the AGM.
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6
6.1
Activities
Types
6.1.1 Productions
The society presents three types of productions: main spot productions, as described in Addendum C: Main Spot Productions; half spot productions, as described in Addendum D: Half Spot Productions; and sponsored productions, as described in Addendum E: Sponsored Productions.
Special requirements of productions are laid out in Section 6.5 Activities: Special Requirements of Productions. The application of all special requirements to sponsored productions shall be at the discretion of the Executive, and shall be negotiated as part of the sponsorship agreement.
6.1.2 Social Events

The society shall conduct at least four activities of social nature in each calendar year, as laid out in Schedule 3: Activity Dates. The social events held during O-Week and MacFest shall aim to introduce new members to the society. The Executive shall be responsible for arranging and executing, or delegating responsibility for arranging and executing, all social events. Social events shall be reasonably accessible to members. A fee may be charged to attend or participate in a social event, as laid out in Schedule 5: Activity Admission/Participation Fees.
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6.1.3 Other Activities

The society shall have a presence at O-Week and MacFest, as appropriate. The Executive shall determine all other activities to be conducted. The Executive shall be responsible for arranging and executing, or delegating responsibility for arranging and executing, all other activities. A fee may be charged to attend or participate in such an activity, as laid out in Schedule 5: Activity Admission/Participation Fees.
6.2
Notice
6.2.1 Productions
Notice of auditions and crew selection for productions shall be provided to all members in the same manner as required for giving notice of GMs, as laid out in Section 5.1 General Meetings: Notice. Notice of season performances of productions and any previews shall be provided to all members in the same manner as required for giving notice of GMs, as laid out in Section 5.1 General Meetings: Notice. Notice of any other component of a production is not required to be provided to members.
6.2.2 Social Events

Notice of social events shall be provided to all members in the same manner as required for giving notice of GMs, as laid out in Section 5.1 General Meetings: Notice.

Notice of all other activities shall be provided to members at the discretion of the Executive, in a manner determined by the Executive.
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6.3
Participation
6.3.1 Productions
Only members may be part of the production team, cast or crew of a production. The production team shall be appointed by the pitch winner(s). The composition of the production team shall be at the discretion of the pitch winner(s), in accordance with Addendum B: Production Roles. Any number of members of the production team, as determined by the pitch winner(s), shall conduct auditions to determine who may be a part of the cast of that production. Any number of members of the production team, as determined by the pitch winner(s), shall conduct a crew selection process to determine who may be a part of the crew of that production. The audition process should be open and fair, including but not limited to the following criteria: all members are given the opportunity to audition for performance roles in the production; members may audition for performance roles at a scheduled audition; at least three separate audition sessions of a duration of at least one hour each are held; and no member will be rejected from a performance role due to discrimination, except where such discrimination can be reasonably justified by the nature of the given role.
The crew selection process should be open and fair, including but not limited to the following criteria: all members are given the opportunity to apply for crew roles in the production; applications to crew roles are accepted for a period of at least seven days; and
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no member will be rejected for a crew role due to discrimination, except where such discrimination is required to ensure the safety of all members of the cast and crew.
Musicians may be appointed by the pitch winner(s). The Executive may appoint any number of Executive Producers of a production, at least one of which must be an executive member. No person involved in determining the cast of a production may be a part of that cast, except where permitted by executive authority. The Executive may annul any audition process or cast selection process that can be proven to have been conducted in a manner that is in violation of this constitution, and require a new audition process and/or cast selection process be held. An exercise of executive authority may remove any member of a production, including a pitch winner, for the duration of the relevant season, who has deliberately, severely and/or repeatedly violated the terms or spirit of this constitution from that production. All members and non-members are entitled to attend a season performance of any production.
6.3.2 Social Events

All members shall be entitled to attend social events. The Executive may place restrictions on the attendance of non-members at social events, at the discretion of the Executive.

The Executive may place restrictions on the attendance of members at all other activities, but only where such restrictions are reasonably required by the nature of the activity. The Executive may place restrictions on the attendance of non-members at all other activities, at the discretion of the Executive.
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6.4
Finances
6.4.1 Budget
The budget allocated to an activity shall initially be as laid out in Schedule 4: Activity Budgets. The initial budget allocated to a production is set immediately pitching for the relevant season is declared open, as laid out in 5.5.3 General Meetings: Pitches (Pitching). The budget allocated to an activity may be amended at any time by executive authority, subject to the following: the amended budget provides for all expenses already legitimately incurred under any previous budget; and the amended budget will be no less than the initial budget, as laid out in Schedule 4: Activity Budgets.
All budgets allocated to activities are subject to the following: the budget shall not exceed the liquid assets of the society; and the activity shall not be expected to incur more than a 100% loss on its budget. the allocated budget will be used only for purpose/s outlined in the submitted budget. In the case of shows, allocated budgets may only be used for show costs and may not be modified, reallocated or otherwise without executive approval. No show budget may be used to purchase gifts.
Where any budget violates one or more of the above requirements, the Executive shall take immediate steps to alleviate the violation, even if this requires setting a budget lower than the initial budget. The budget of an activity may be itemised; that is, the budget may specify what type of expenditures may be covered by any specific component of the budget.
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6.4.2 Supplementary Funding

Supplementary funding may include monies raised from fundraising, sponsorship, grants, donations and/or any other liquid assets, and which have been allocated to that activity. Supplementary funding may be used to reimburse expenditures that exceed the budget allocated to the relevant activity. Supplementary funding remains at all times property of the society.
6.4.3 Reimbursement
Expenditures must be receipted by a tax invoice including an ABN. Reimbursement for expenditures may be claimed by submitting the original tax invoice to the Treasurer. In the case of productions, tax invoices shall be submitted to the Treasurer via an Executive Producer of the production. Reimbursement for expenditures may be claimed no later than twenty-one days following the conclusion of the relevant activity. Expenditures shall be reimbursed by cheque within twenty-one days of being claimed. Members shall bank cheques within a reasonable time of receiving them, or as otherwise required by relevant dramac policy. Multiple expenditures may be reimbursed by the same cheque. Only members may claim reimbursement for expenditures. Only one member may claim reimbursement for a given expenditure. Expenditures which exceed the budget allocated to the relevant activity shall not be reimbursed.
6.4.4 Advances
A monetary advance may be given in place of a reimbursement at the discretion of the Executive, where: a written quote for a future expenditure has been has been provided to the Executive; or
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the likely value of a future expenditure can be reasonably anticipated.
A monetary advance may only be given where the Executive reasonably believes the actual expenditure will be substantially similar to the quoted or expected expenditure. Monetary advances shall otherwise be treated as reimbursements and are subject to the same or equivalent requirements and procedures, as laid out in Section 6.4.3 Finances Activities (Reimbursement).
6.4.5 Takings
Takings shall include all money raised from: fees charged for admission to or participation in activities; sale of goods at an activity or of any other assets of the society; and all unused budget and supplementary funding.
All takings shall be recoverable by the society. Takings shall not be used to reimburse expenditures that exceed the budget allocated to the relevant activity.
6.5
Special Requirements of Productions
6.5.1 Season Allocation

There shall be four seasons allocated to main spot productions, as laid out in Schedule 3: Activity Dates. There shall be three seasons allocated to half spot productions, as laid out in Schedule 3: Activity Dates. Allocation of seasons to sponsored productions shall be negotiated separately as part of the sponsorship agreement, as laid out in Addendum E: Sponsored Productions. No season shall be held during a formal examination period, as defined by the University. Main spot seasons shall be held while the University is in session.
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6.5.2 Selection of Productions

Productions shall be selected for main spot and half spot productions through the pitching process, as laid out in Section 5.5 General Meetings: Pitches. The pitch winner(s) of a season shall be responsible for managing the production.
6.5.3 Rights and Responsibilities of Pitch Winners

The pitch winner(s) shall endeavour to produce a season as closely to the terms and spirit of their pitch as is reasonably possible. The pitch winner(s) have the right to conduct their production as they see fit, according to the terms and spirit of this constitution, and free of interference from external parties, except where such interference is required or authorised by this constitution. If a pitch winner is removed for any reason, they shall be treated as having withdrawn from the season for the purposes of Subsection 6.5.4 Activities: Special Requirements of Productions (Withdrawal of Pitch Winners).
6.5.4 Withdrawal of Pitch Winners

A pitch winner may withdraw from a season by revoking their rights and responsibilities as pitch winner. If a pitch winner withdraws from a season for any reason, the Executive may, at their sole discretion, choose to appoint a willing existing member of the production team in their place, who shall for all purposes be considered a pitch winner. If the Executive declines to appoint a pitch winner or no existing members of the production team are willing to be appointed, and there are no other pitch winners, either: the next pitching member(s) who would have won, had the pitch winner(s) not pitched, shall be named pitch winner(s) of the season, where the withdrawal occurs within fourteen days of pitching; or no production shall be allocated in place of that production in the relevant calendar year, where the withdrawal fourteen days or more after pitching.
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If there was a tied result, incomplete record of the tally or other issue resulting in the inability to clearly determine the replacement pitch winner(s), the replacement pitch winner(s) shall be determined by executive authority. Pitch winners who voluntarily withdraw (i.e. who have not been removed) may continue to be involved in the production in any other capacity, subject to the participation requirements laid out in Subsection 6.3.1 Activities: Participation (Productions).
6.5.5 Fees and Charges

At least one viewing of a production shall be free of charge for members to attend, and this performance shall be called a preview. Previews shall be held prior to the season allocated to the production. Admission to a season performance of a production shall be subject to a fee, as laid out in Schedule 5: Activity Admission/Participation Fees. Members shall not otherwise be charged any fee payable to the society to participate in a production.
6.5.6 Front of House

All aspects of the Front of House of a season shall remain the responsibility of the Executive Producer(s), including but not limited to: purchase, sale and storage of all goods for sale or given to the audience, including food, beverages and merchandise; sale of admission tickets or similar or equivalent fees and charges; financial transactions incurred as part of any Front of House process; preparation, cleanliness and general care of the foyer area and bathrooms; and ensuring seating capacity is not breached or is expanded safely and appropriately.
The Executive Producer(s) may, at their sole discretion, delegate any part of this responsibility to willing relevant members of the production team, cast or crew.
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Declaration of Constitution The Executive Producer(s) shall communicate all Front of House arrangements with the relevant pitch winner(s). The Executive Producer(s) shall endeavour to best accommodate all requests of the relevant pitch winner(s) in regard to Front of House, especially in relation to artistic aspects such as style and ambiance.
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7
7.1
Behaviour
Compliance with the University and U@MQ
No member, while acting under the banner of or in any affiliation with the society, shall consciously engage in behaviour that is in violation of the law, the by-laws of the University, or any policy of the University or U@MQ.
7.2
Discrimination and Harassment

No member, while acting under the banner of or in any affiliation with the society, shall consciously engage in behaviour that amounts to discrimination or harassment.
7.3
Intersociety Relationships
The society shall endeavour to maintain positive and mutually beneficial relationships with all other theatrical student groups, or any other relevant group affiliated with U@MQ, the University or community.
7.4
Intervarsity Relationships
The society shall endeavour to maintain positive and mutually beneficial relationships with equivalent student groups at other Sydney-based universities.
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Addendum A: Executive Positions and their Roles

The role descriptions of executive positions provided in this Addendum are not exhaustive, and additional responsibilities may be imposed on any position from time to time as required for the effective operation of the society. The role descriptions may or may not show responsibilities or duties assigned to them elsewhere in this constitution.
8.1
President
The President shall be responsible for: managing the Executive; acting as the primary figurehead of the society; acting as the primary liaison with the SGA, the E&EO, U@MQ and the University in all matters; and ensuring all activities of the society are conducted as laid out in this constitution.
8.2
Vice-President
The Vice-President shall assist the President in carrying out their responsibilities and duties, as required or directed by the President.
8.3
Treasurer
The Treasurer shall be responsible for: ensuring that the true financial position of the society may be reasonably ascertained at any time; ensuring all transactions made by an agent of the society are made in a manner consistent with the requirements laid out in this constitution; ensuring no transactions are made by an agent of the society such that the society does not have the means to repay the debt;
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providing the financial records of the society to the SGA on request; providing a summary of the societys financial position at each AGM and at any other GM as requested by the President; providing a summary of the societys financial position to any member upon request, within twenty-one days of receiving such a request; and ensuring that financial record keeping and other related financial matters are conducted in a manner consistent with relevant U@MQ and/or University policy.
8.4
Secretary
The Secretary shall be responsible for: maintaining an accurate record of the membership of the society; maintaining the administrative records of the society; collecting and dispensing with incoming correspondence to the society; maintaining an accurate record of this constitution; and providing copies of administrative records to the SGA on request.
8.5
Publicity Officer
The Publicity Officer shall be responsible for: maintaining the name, logo and image of the society; developing marketing strategies and policy for the consideration of the Executive; providing marketing assistance to Producers when requested; and liaising with the SGA regarding promotion of the name, logo and image of the society at the University.
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8.6
Technical Officer
The Technical Officer shall be responsible for: monitoring and maintaining all assets of the society; reporting damage, theft or loss of any asset of the society to the Executive; and providing technical assistance to Producers when requested.
8.7
Archivist
The Archivist shall be responsible for: maintaining a historical record of the activities of the society; and maintaining a historical record of financial and administrative records of the society.
8.8
Auxiliaries
The auxiliary executive members shall assist the senior executive members and executive members holding portfolios in carrying out their responsibilities and duties, as required or directed by the President.
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9.1
Addendum B: Production Roles

Preamble
As this constitution provides for different selection processes for the production team, cast and crew, it is important that all production roles may be assigned to one of these three groups. This addendum exhaustively assigns all production roles, or categories of production roles, into one of these three groups. The role of Executive Producer is the only role not assigned to one of these three groups. The roles, responsibilities and/or authority of specific production roles shall be as determined by relevant dramac policy, and are not listed in this addendum. This addendum does not apply to sponsored productions.
9.2
Production Team
The following production roles shall comprise the production team: director(s); producer(s); stage manager(s); technical director(s); front of house manager(s); creative designer(s); and any assistants to the above roles.
An exercise of executive authority may add any other non-performance role to the production team on a per-production basis. Executive Producers may form part of the production team at the discretion of the pitch winner(s), or where otherwise provided for in this constitution.
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9.3
Executive Producer(s)
The role of Executive Producer shall primarily be an advisory and support role, and act as liaison with and agent of the Executive. Executive Producers shall not have any authority, except where such authority is: explicitly provided for in this constitution; required to fulfil any responsibility assigned to them by this constitution; or where granted to them by the pitch winner(s).
9.4
Cast
All performance roles shall comprise the cast. Musicians shall be those performance roles whose purpose is strictly to provide instrumental accompaniment.
9.5
Crew
All production roles not assigned to the production team or the cast comprise the crew.
9.6
Multiple Roles
Members may hold multiple production roles in a single production. The participation requirements for appointment or selection to any role, as laid out in Subsection 6.3.1 Activities: Participation (Productions), must be strictly followed for each and every role a member wishes to hold.
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10.1
Addendum C: Main Spot Productions

First Spot
10.1.1 Name
The first spot production shall also be known as first spot.
10.1.2 Pitch Requirements

First spot productions may only present published plays.
10.1.3 Executive Override

An unpublished play may be pitched to the executive prior to the meeting where pitching for that production would normally occur. The executive may determine the play performable, and allow the pitcher to pitch at the relevant meeting despite 10.1.2 Pitch Requirements. In this case, the play pitched must be in its whole and complete form, with a fully written script.
10.2
Second Spot
10.2.1 Name
The second spot productions shall collectively be known as Godzilla.
10.2.2 Composition
Godzilla shall consist of a maximum of four productions.

Godzilla productions may only present student-written plays. Godzilla productions shall be no longer than 45 minutes in average duration.
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The working state of the script must be declared as part of the pitch for a Godzilla production. No Godzilla pitch may be excluded from pitching based on the working state of its script, including pitches based on an unwritten script. If the working state of a script can be shown to have been deliberately misrepresented in a pitch, the pitch may be disqualified within fourteen days of pitching by executive authority.
10.2.4 Godzilla Ballot

Every member, with the exception of the chairperson, may cast up to four votes in a Godzilla pitching ballot. The chairperson shall cast a complete preferential vote, as per any normal pitching ballot, as laid out in Section 5.7 General Meetings: Voting. Each vote in a Godzilla pitching ballot shall be subject to all the normal requirements of a single vote in a standard pitching ballot, as laid out in Section 5.7 General Meetings: Voting. All votes cast by a single member in a Godzilla pitching ballot shall be recorded on a single ballot paper. The result of a Godzilla pitching ballot shall be the four pitches whose titles and the name of any pitching members appear more frequently in the votes than any other pitches.
10.2.5 Production Team

The production team of a Godzilla season shall be combined across the four Godzilla productions. The Executive shall appoint one or more Executive Producers of Godzilla, entirely at the discretion of the Executive. Executive Producers of Godzilla shall be part of the production team, and shall be responsible for the overall production of the season. Pitch winners may only appoint Directors and/or Producers of the relevant production to the production team. The Executive Producers of Godzilla shall be responsible for appointing all other members of the production team.
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The Executive Producers of Godzilla may not appoint Directors or Producers to any production. Except where reasonably required to enable the effective production of the Godzilla season, Executive Producers should respect the rights of individual pitch winners as laid out in Subsection 6.5.3 Activities: Special Requirements of Productions (Rights and Responsibilities of Pitch Winners).
10.3
Third Spot
10.3.1 Name
The third spot production shall also be known as Comedy Revue.
10.3.2 Description
Comedy Revue shall be a production consisting of a number of short sketches, songs and/or videos, generally of comedic value.

Pitching shall not be held for Comedy Revue.
10.3.4 Appointing of Production Team

The Executive shall appoint exactly three Directors and at least one Producer of Comedy Revue. All members may apply for appointment to the role of Director and/or Producer. Directors and Producers of Comedy Revue shall be appointed at least six weeks before the Comedy Revue season is scheduled to commence. The application process and appointing process of Directors and Producers of Comedy Revue shall be as determined by relevant dramac policy.
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Following the appointment of Directors and Producers of Comedy Revue, those members so appointed will be named as the pitch winners of the Comedy Revue season, and all normal rules, requirements, procedures and other elements of a production, as laid out in this constitution, shall apply normally to Comedy Revue.
10.4
Fourth Spot
10.4.1 Name
The fourth spot production shall also be known as fourth spot.

Fourth spot productions may only present published plays.
10.4.3 Executive Override

An unpublished play may be pitched to the executive prior to the meeting where pitching for that production would normally occur. The executive may determine the play performable, and allow the pitcher to pitch at the relevant meeting despite 10.4.2 Pitch Requirements. In this case, the play pitched must be in its whole and complete form, with a fully written script.
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11.1
Addendum D: Half Spot Productions

Preamble
Half spot productions are intended to encourage students relatively new to or previously uninvolved with the society to be involved in a production. It is preferable that, where possible, all cast members of a half spot production have not performed in a previous production of the society. Where possible, half spot productions should maximise the number of roles available in order to encourage greater participation. The comments made above in this preamble do not apply to small spot. Half spot productions are intended to be smaller in production scale than main spot productions, and budgets, season lengths, entry costs and so on shall generally reflect this reduced scale. All comments made in this preamble are intended only as a guideline for members wishing to pitch for half spot seasons, and are not requirements.
11.2
1.5 Spot
11.2.1 Name
The 1.5 spot production shall also be known as 1.5 spot.

The style of 1.5 spot shall be open to any style of theatrical production. The Executive may reject a pitch it deems to be inconsistent with the spirit of half spot productions, as laid out in the Preamble to this Addendum, entirely at the discretion of the Executive.
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11.2.3 Production Team

The Director(s), Producer(s) and Executive Producer(s) of 1.5 spot must have held a production role in at least one previous production of the society, excluding sponsored productions. The Director(s) and Producer(s) of 1.5 spot may not hold any substantial role in the first spot production in the same year.
11.2.4 Auditions
Auditions for 1.5 spot shall be held in O-Week, or in the week immediately following.
11.2.5 Cast
No more than one-quarter of the cast may have performed in any previous production of the society, excluding sponsored productions.
11.3
3.5 Spot
11.3.1 Name
The 3.5 spot production shall also be known as 3.5 spot.

The style of 3.5 spot is open to any style of theatrical production.
11.3.3 Auditions
Auditions for 3.5 spot will be held in the week of MacFest, or in the week immediately following.
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11.4
Small Spot
11.4.1 Spirit
The spirit of the small spot production is to encourage those plays whose chance of election in other seasons may be disadvantaged by their smaller casts, but are still artistically beneficial to the purpose and vision of the society.
11.4.2 Name
The small spot production shall also be known as small spot.

The style of small spot shall be open to any style of theatrical production.
11.4.4 Cast
The cast of small spot shall be limited to 8 actors.
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12.1
Addendum E: Sponsored Productions

Definition
Sponsored productions are any production that the society has any formal involvement with, that are not allocated to main spot or half spot seasons, as laid out in Addendum C: Main Spot Productions and Addendum D: Half Spot Productions respectively. The terms of the societys involvement in a sponsored production shall be laid out in a sponsorship agreement.
12.2
Gaining Sponsorship
Any member(s) may pitch a production to the Executive for sponsorship.
12.2.1 Pitching
The procedure for pitching a production for sponsorship shall be as follows: The member(s) wishing to pitch a production for sponsorship shall notify the Secretary of their intention to pitch. The Secretary shall either: arrange a meeting of the Executive for the purpose of hearing the pitch to be held within twenty-one days of receiving such notification; or, include the pitch in the agenda of a meeting of the Executive already scheduled to be held within twenty-one days of receiving such notification. The chairperson shall invite the member(s) to make their pitch to the Executive at the relevant meeting.
The chairperson of the meeting of the Executive may impose any reasonable time limit or other requirements on the pitch or on the member(s) making the pitch. A pitch for sponsorship must be made in a manner consistent with relevant dramac policy. Any exercise of executive authority may reject the pitch outright, or may require the Executive to enter negotiation of a sponsorship agreement.
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12.2.2 Negotiation
The Executive may negotiate all terms of a sponsorship agreement, including but not limited to: allocation of funding or other resources of the society; support of the Executive in administrative matters; and use of the society name, logo and/or image.
Negotiation of the terms of a sponsorship agreement shall be at the sole discretion of the Executive. A sponsored production may or may not be considered an activity of the society, at the sole discretion of the Executive. The Executive may not negotiate on, or include in a sponsorship agreement, any terms that are in violation of any part of this constitution. Where there has been any budget allocated to a sponsored production, the normal financial requirements of an activity, as laid out in Section 6.4 Activities: Finances, shall form a minimum requirement of the sponsorship agreement.
12.2.3 Agreement
A sponsorship agreement shall only be formed with the assent of the member(s) who pitched the sponsored production and following a relevant exercise of executive authority.
12.3
Allocation of a Season
Sponsored productions may not be allocated to a season reserved for a main spot or half spot production, as laid out in Addendum C: Main Spot Productions and Addendum D: Half Spot Productions. Seasons allocated to a sponsored production may overlap with seasons allocated to main spot or half spot productions, provided the sponsored production does not substantially interfere with the normal conduct of the relevant main spot or half spot production(s).
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Addendum F: Impartiality of Members

This addendum applies only to the impartiality of ballot officers at a GM, as laid out in Subsection 5.7.2 General Meetings: Voting (Ballots).
13.1
General Requirements of Impartiality

An impartial member is any attending member of a GM who: is not the raising member of the motion, in the case of a ballot to pass a motion at that GM, as laid out in Section 5.4 General Meetings: Motions; has not been nominated for election to the given executive position, in the case of an election ballot, as laid out in Section 5.6 General Meetings: Elections; or has not been named as a member of the production team in a pitch, in the case of a pitching ballot, as laid out in Section 5.5 General Meetings: Pitches.
13.2
Special Requirements of Impartiality in Elections to Executive Positions

A member shall not be considered impartial for any election ballot conducted at a GM if they have accepted nomination for election to any other executive position at the same GM. Any member who has been appointed as a ballot officer in an election ballot conducted at a GM shall not be allowed to accept nomination for election to any other executive position at that GM.
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Addendum G: Authorised Representatives and Signatories of the Society

The senior executive members shall exclusively have the authority to act as signatories of the society on all official correspondence, all financial transactions, or any other document requiring the signatory of an officer of the society. Where any financial transactions requires signed authorisation, including but not limited to cheques, that authorisation must be made by at least two signatories. The authorised representatives of the society, as laid out in the affiliation agreement, must be signatories of the society.
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Schedule 1: Personal Details Required for Registration

Details required: First name Last name Student number (if applicable) Contact phone number Contact email address
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Schedule 2: Membership Fees

Standard membership: $2.
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17.1
Schedule 3: Activity Dates

Productions
17.1.1 Main Spot Seasons

First Spot: Godzilla: Comedy Revue: Fourth Spot: Before the mid-semester break of the first semester of the University session. After the mid-semester break of the first semester of the University session. Before the mid-semester break of the second semester of the University session. After the mid-semester break of the second semester of the University session.
17.1.2 Half Spot Seasons

1.5 Spot: 3.5 Spot: Small Spot: In the week immediately following the first spot season, or at the earliest possible time after. In the week immediately following the Comedy Revue season, or at the earliest possible time after. After all other spots.
17.1.3 Sponsored Productions

As determined by executive authority.
17.2
Social Events
Social Event 1: Social Event 2: Social Event 3: Social Event 4: In O-Week, or in the week immediately following. As determined by executive authority. In MacFest, or in the week immediately following. During the Christmas season.
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17.3
Other Activities
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18.1
Schedule 4: Activity Budgets

Productions
18.1.1 Main Spot Productions

First Spot: $1500 for rights. $1500 for production costs in the case of a production requiring payment of rights; or $2000 for production costs in the case of a production not requiring payment of rights. $500 for advertising. Godzilla: $250 for production costs relating to an individual production. $500 for production costs relating to the overall production of the season. $500 for advertising. Comedy Revue: $1500 for production costs. $500 for advertising. Fourth Spot: $1500 for rights. $1500 for production costs in the case of a production requiring payment of rights; or $2000 for production costs in the case of a production not requiring payment of rights. $500 for advertising.
18.1.2 Half Spot Productions

All half spots: $1000 for rights. $500 for production costs. $500 for advertising.
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18.2
Social Events
18.3
Other Activities
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19.1
Schedule 5: Activity Admission/Participation Fees

Productions
19.1.1 Main Spot Productions

All spots: Members: $8. Concession: $10. Adults: $12. Subsequent admission: $5.
19.1.2 Half Spot Productions

Half spots: Members: $4. Concession: $5. Adults: $6.

19.2
Social Events
19.3
Other Activities
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Constitution

_______________ Luke Brattoni President

_______________ Andrew Jackson Secretary

_______________ Mitchell Horwood Vice President

CONSTITUTION 2.1 2.2 2.3 2.4 2.5

Power to Amend .................................................................................................... 7

3.4.1 3.4.2 3.4.3 4

EXECUTIVE COMMITTEE 4.1

4.8.1 4.8.2 4.8.3 4.9 4.9.1 4.9.2 4.9.3 5

Termination of Term ..............................................................................................20

GENERAL MEETINGS 5.1 5.2

Special Requirements of an AGM .....................................................................35 36

6.1.1 6.1.2 6.1.3 6.2 6.2.1 6.2.2 6.2.3 6.3

Special Requirements of Productions ...............................................................42

BEHAVIOUR 7.1 7.2 7.3 7.4

ADDENDUM B: PRODUCTION ROLES 9.1 9.2 9.3 9.4 9.5 9.6

ADDENDUM C: MAIN SPOT PRODUCTIONS 10.1

First Spot ................................................................................................................... 6

Preamble ...............................................................................................................10 1.5 Spot...................................................................................................................10

Definition ................................................................................................................13 Gaining Sponsorship ............................................................................................13

SCHEDULE 4: ACTIVITY BUDGETS 18.1

SCHEDULE 5: ACTIVITY ADMISSION/PARTICIPATION FEES 19.1

19.1.1 Main Spot Productions .................................................................................... 7

Registration with U@MQ

2.5.1 Main Text

2.6.2 Main Text

3.4.1 Resignation (Voluntary Termination)

3.4.2 Expulsion (Involuntary Termination)

3.4.3 Other Methods of Termination

4.1.1 General Powers

The Executive shall be responsible maintaining this constitution.

4.1.2 Exclusive Powers

4.1.3 Conflict Resolution

4.2.1 Senior Positions

4.2.2 Portfolio Positions

4.2.3 Auxiliary Positions

4.3.1 Right to Participate

4.3.4 Minutes of Meeting

4.3.5 Formal Decisions

4.3.6 Conflict of Interest

Temporary Delegation of Duties

4.8.1 Senior Positions

4.8.2 Portfolio Positions

4.8.3 Auxiliary Positions

4.9.1 Resignation (Voluntary Termination)

4.9.2 Ineligibility (Automatic Termination)

4.9.3 Removal (Involuntary Termination)

5.2.2 Meeting Secretary

5.3.1 Right to Participate

5.3.4 Minutes of Meeting

5.4.3 Raising a Motion

5.4.4 Resolving a Motion

5.5.4 Combined Pitches

5.5.5 Proxy Pitches

5.5.6 Multiple Productions in a Season

5.5.7 Failure to Receive Pitches

The choice to postpone pitching is entirely at the discretion of the Executive.

5.6.4 Conduct of Elections

5.6.5 Regular Elections

5.6.7 Failure to Elect

5.7.1 Right to Vote

5.7.3 Valid Votes

5.7.6 Annulled Ballots