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Final as of 02 September 2009

ISSUANCE OF SEAFARERS IDENTIFICATION AND RECORD BOOK (SIRB) (NEW/RE-ISSUANCE/ON-SITE/ON-BOARD)

Schedule of Availability of Service:


Daily, from Monday to Friday 7:AM 6:00 PM without noon break

STANDARD PROCESSING TIME:


Regular Applications Expedite Applications Within eight (8) hours Within four (4) hours

PROCESSING FEE : Regular application Expedite application P 800.00 1,500.00

Who may avail of the service:


Filipino Citizen, 18 years of age except for cadet applying for issuance of SIRB for shipboard apprenticeship training who must be at least 16 years of age. Ship officers, ratings, cadets, service providers, company representatives and fishing vessel personnel who is engaged in any capacity onboard a Philippineregistered ship 35 GT and above. Any Filipino seafarer who intends to be engaged in any capacity onboard any foreign-flagged ship.

Exemption:
1. 2. Seafarers onboard warships/naval vessels/naval auxiliaries Fishermen onboard fishing vessels regardless of tonnage engaged in domestic fishing operation.

In the case of personnel onboard ships not engaged in commercial activity, the SIRB shall be optional.

DOCUMENTARY REQUIREMENTS:
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Final as of 02 September 2009

NOTE:

The ORIGINAL COPY of the document and ONE (1) PHOTOCOPY of the enumerated requirements must be presented when applying for the issuance of SIRB.

NEW APPLICANT:
1. 2. 3. 4. Birth Certificate on Security Paper (SECPA) or Passport Valid NBI Clearance (visa seaman): Valid Basic Safety Training (BST) certificate; and Official Receipt of Basic Safety Training (BST) Course Cadets who wish to wear the shoulder board must submit their Transcript of Records (TOR) as proof of their enrollment in maritime course.

Note:

RE-ISSUANCE OF SIRB (REGULAR SEAFARERS)


1. Original SIRB; 2. Valid NBI Clearance (visa seaman); and 3. Basic Safety Training (BST) Certificate Note: Applicants who hold Basic Safety Training (BST) certificates issued beyond five (5) years as of date of filing of application for re-issuance must present photocopy of on-board/sea service (embarkation and disembarkation) duly reflected in their SIRBs. On board/sea service must be of at least one (1) year acquired within five (5) years from the date of issuance of said certificate or from the date of last disembarkation. Service providers/personnel onboard ships who provide services other than that relate to navigation may present certification of sea service duly signed by authorized representative of the company.

RE-ISSUANCE OF SIRB FOR SHIP OFFICERS


1. 2. 3. 4. 5. 6. Original SIRB; Valid NBI Clearance (visa seaman); Basic Safety Training (BST) Certificate; PRC License or Board Certificate; STCW, 1978/1995 Certificate; and PRC I.D. for Licensed Officers;

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Final as of 02 September 2009

Note:

Applicants who hold Basic Safety Training (BST) certificates issued beyond five (5) years as of date of filing of application for re-issuance must present photocopy of on-board/sea service (embarkation and disembarkation) duly reflected in their SIRBs. On-board/sea service must be at least one (1) year, acquired within five (5) years from the date of issuance of said certificate or from the date of last disembarkation. Service providers/personnel onboard ships who provide services other than relate to navigation may present certification of sea service duly signed by authorized representative of the company.

LOST OR DAMAGED SIRB (REGULAR SEAFARERS)


1. Valid NBI Clearance (visa seaman); 2. Valid Basic Safety Training (BST) Certificate; and 3. Duly Notarized Affidavit of Loss or Damage

LOST OR DAMAGED SIRB (SHIP OFFICERS)


1. 2. 3. 4. 5. 6. Valid NBI Clearance (visa seaman); Valid Basic Safety Training (BST) Certificate; Duly Notarized Affidavit of Loss or Damage; PRC License or Board Certificate; PRC I.D. for Licensed Officers; STCW 1978/1995 Certificate.

ON-BOARD APPLICATION
1. Letter request from the Company/Agency: 2. Approved employment contract; 3. Crew list duly signed by the Master; 4. Clearance from the MLAO as to monetary obligation; 5. Affidavit by the seafarer and confirmation by the Master; 6. Latest passport size photograph; and 7. Photocopy of the following: For Regular Seafarers: Photocopy of SIRB: Valid Basic Safety Training (BST) Certificate
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Final as of 02 September 2009

For Ship Officers: Photocopy of SIRB; Valid Basic Safety Training (BST) Certificate; PRC License of Board Certificate; STCW, 1978/1995 Certificate; PRC I.D for Licensed Officers

How to Avail of the Service: Step Applicant/Client Service Provider Duration of Activity (Under Normal Circumstances)
10 seconds 5 minutes

Person in Charge

Fees

Form

1 Secures security pass .

Gives the applicant security pass and

Guard on duty Officer of the Day

SIRB Application Form

checklist of Provides checklist 2 Secures documentary requirements application form . and application form 3 . Fills out Application Form and prepare necessary documents

Requests Applicant to log in the Evaluators Logbook Evaluates and checks completeness / qualifications of documentary requirements. If complete, prepares and issues the Authority to Accept Payment (ATAP). If not complete, returns documentary requirements to applicant for completion. Receives payment from applicant and issues

2 minutes 10 minutes

Sr. MIDS/MIDS II / MIDS I Sr. MIDS/MIDS II / MIDS I

Checklist of Requirements

4 .

Pays the corresponding amount of processing fee

10 minutes

Cashier

New/Re-issuance P800.00 regular


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Final as of 02 September 2009

corresponding Receipt (OR)

Official

P1,500.00-expedite Replacement of lost SIRB: P1,500.00 1st time Succeeding issuance double the cost of the last issuance ONBOARD P1,500.00 ON SITE P1,500.00 Cashier

Indicates OR Number and amount then affix signature on Application Form.

5 Proceed for image capturing Captures . and data encoding then wait Applicant
for the stamping of schedule of release

image

of

the

5 minutes*

Sr. MIDS / MIDS II / MIDS I / Clerk

Encodes data into computer. If the Applicant is not in the watchlist, generates sticker and assigns SIRB Booklet then forwards to the Reviewer. If the Applicant is in the watchlist, forwards application to Maritime Legal Affairs Office (MLAO) for clearing. Reviews sticker, Application and documentary requirements.

15 minutes* 5 minutes*

Sr. MIDS / MIDS II / MIDS I / Clerk Sr. MIDS / MIDS II / MIDS I / Clerk

5 minutes*

Sr. MIDS / MIDS II / MIDS I / Clerk

5 minutes*

Chief MIDS / Supvg. MIDS / Sr. MIDS

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Final as of 02 September 2009

If the Application is error free, affixes initials on Application. If the Application is with error, refers Application to Encoder for correction. Laminates sticker then forward to Releasing Clerk Sticker/SIRB to 6 Presents OR as claim stub for Issues Applicant for proofreading. . SIRB

2 minutes*

Chief MIDS / Supvg. MIDS / Sr. MIDS Chief MIDS / Supvg. MIDS / Sr. MIDS Clerk Clerk

2 minutes*

2 minutes* 2 minutes

7 Proofreads Sticker/SIRB .

If Sticker/SIRB is error free, attaches Sticker to SIRB then laminate. If Sticker/SIRB is with error, endorses Application to Reviewer for correction.

5 minutes

Clerk

5 minutes

Clerk

8 .

Receives SIRB and signs in the releasing logbook.

Dry-seals SIRB.

and

releases

2 minutes

Clerk

END OF TRANSACTION * - processing time does not include queued applications.

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