The League of College Councils University of the Philippines, Diliman House Rules for AY 2012-2012

RULE I MEMBERS 1. The members of the League of College Councils are the different college councils. The Vice Chairperson of the University Student Council shall act as the Convener of the League. RULE II OFFICERS AND ADHOC TEAMS 1. The Leagues Officers are those specifically provided for in Article IV, Sec. 2 of the LCC Constitution: a. Convener b. Secretary c. Treasurer d. Public Information Officer 2. Ad Hoc Teams are those created by the Convener, at any time during the course of the Leagues term, to perform specific functions for a specific, limited period of time. 3. Officers of the League (except the Convener) shall be chosen as follows: a. Officers shall be chosen in accordance with Article IV, Sec. 4 of the LCC Constitution (i.e. by simple majority vote, or 50% plus 1, of all members of the League, present and voting). b. All College Councils are eligible to become officers of the League of College Councils. c. Heads of Ad Hoc Teams shall be appointed by the Convener. 4. The Convener of the League shall sit as an ex-officio member of all the offices and ad hoc teams. The convener is not required to attend all the meetings of all the offices and ad hoc teams. 5. The Officers must inform the Convener of the progress of their offices workings by submitting a monthly progress report, including, but not limited to, minutes of their meetings, attendance, assessment of activities, and performance evaluations. 6. No college council shall be the Officer of more than one Office. All League members must be a member of at least one Office. 7. Offices shall have the power to create Sub-Offices and delegate to the latter such functions as may be necessary. A Sub-Office report or recommendation, enjoying the unanimous support of the Sub-Office, which is submitted to the Office, shall be adopted by the latter. However, the Office may still vote against the adoption of such report or recommendation.

RULE III SESSIONS 1. Unless the League orders otherwise after due consideration of the schedule of all League members, the regular General Assembly shall be held every 2nd and 4th week of the month, every 2. A simple majority (50%+1) of the League members as a whole shall constitute a quorum. Only when a quorum has been reached can a formal session commence and proceed. 3. The sessions of the League shall be in public, except when otherwise provided in these rules. 4. Non-members of the League cannot participate in League deliberations, except when endorsed by a League member and given approval by the League by a vote of simple majority, and only when the point to be raised is in the context of the meeting. 5. The League reserves the right to hold closed-door sessions, upon a motion to close the doors, and upon showing that the subject under discussion will be better resolved in such manner; provided, that there shall be at least 2/3 majority vote of those present in favor of such motion. 6. Only League members shall be admitted to such closed-doors sessions. 7. Sessions may be suspended by a majority vote of the League in session. 8. The exact time of opening and adjourning the session shall be entered in the minutes. 9. The League shall adopt the provisions in Roberts Rules for cases not covered by these House Rules, and only insofar as the former is not inconsistent with the LCC Constitution and these rules. RULE IV ORDER OF BUSINESS 1. The daily Order of Business shall be as follows: a. Roll Call b. Reading and approval of the minutes of the previous session c. Report of the Convener d. Financial report e. Committee reports f. Unfinished business g. Business of the day h. Approval of Agenda i. Execution of the Agenda j. Other matters 2. The minutes of the proceedings of the sessions of the League shall be presented to the Convener for examination and approval before they are submitted to the League for final approval. Only after this process has been completed can the Secretary be authorized to disseminate and post the minutes. 3. If a member proposes a revision in the minutes before final approval, the members present during the session in question may opt to veto the revision by 1/3 vote.

4. If none of the members contest the minutes three days after its release then it will be considered as approved. 5. Upon notice and approval by the League, the reading of the minutes shall be dispensed with. 6. The Convener must include in his/her report to the General Assembly of the League, evaluation reports on each Office. 7. The Secretary must report on the standing of each League member, particularly on delinquencies related to absences and tardiness, at least once a month. 8. Officers must include in their reports performance reports on each Office member. 9. Any member may deliver a privilege speech before the body, but s/he shall be limited to only ten minutes, subject to one extension of ten minutes by a majority vote of League members present and voting. Any member desiring to deliver a privilege speech must inform the Convener and the Secretary at least two days before the scheduled meeting when s/he is to deliver his/her speech. 10. The consideration of the unfinished business in which the League will be engaged at the time of the adjournment shall be referred to, and so on each succeeding meeting until such business is disposed of. 11. After all the pending business is disposed of, the Convener shall commence the business for the day. 12. After the commencement of the business for the day, the Convener shall proceed to the other matters. S/He shall first request League members wishing to discuss a particular business to manifest it before proceeding to discuss each matter. The Secretary shall make notice of the order of each manifestation. RULE V AGENDA 1. Any member who desires any matter to be included in the agenda must inform the Convener at least three days before the scheduled meeting, either personally or by written communication, unless there are meritorious circumstances deemed by the Convener, in which case, the member shall inform the Convener at least two hours before the scheduled meeting. If these rules are violated, the matter shall not be taken up except by a majority vote of the members present. Even then, it shall take the least priority. 2. The agenda shall be posted and distributed among the League members by the Secretary not less than two days preceding the session, unless there are meritorious circumstances under Sec. 1. RULE VI USE OF THE LCC NAME 1. All incoming, outgoing, internal and external communications, transactions, official businesses and functions, projects and the like must be approved by the body through a consensus and noted by the Convener. Corresponding documents must be signed by the Convener and a copy thereof filed with the Secretary. As such, those that are not duly approved and signed shall be considered invalid and the League

member causing such invalid communication or transaction will be sanctioned. 2. Official LCC statements shall be of two kinds: urgent and non-urgent. Official LCC Statements shall be made as follows: a. For non-urgent issues, the Convener shall form a drafting Team. S/he shall inform the League members that such a Team is being formed. Any interested League member may be part of the drafting Team. After a drafting Team has been formed, it shall set a meeting wherein which the members will draft the statement. The draft statement formed by the drafting Team shall be presented to the body for approval, along with a summary of the minutes of the meeting which transpired for the drafting of the statement. b. If none of the members contest the non-urgent statement two days after its release then it will be considered as approved. c. For urgent issues, any member of the League may signify his/her intent to the Convener, such intent being subject to the approval of the Convener. The Convener may also recommend other League members to join the proponent in drafting the statement. Upon approval of the Convener, the Secretary shall inform the League members that such a statement will be drafted. After the draft has been made, a hard copy of such shall be distributed to the League members, and a soft copy shall be posted in the e-groups. The draft must be accompanied by a general call and general principles. Comments, recommendations, and objections may be given by any League member within 24 hours. No objection shall be entertained unless it is accompanied by concrete alternatives or recommendations. Silence of a League member shall be taken as his/her approval. The LCC shall approve a general call and general principles regarding the issue within this 24 hours. The League shall strive to build consensus on the matter. If within or after this 24 hours, the statement has been approved, it may be published, upon informing the Convener of the fact. The Secretary shall inform the League members that the statement has been approved and will be published. If after this 24 hours, the approval of the League members has not been reached but the body has decided to pursue the statement, the Convener may call for an emergency general assembly for the proponent to meet with the dissenting parties and other members of the League in order to reconcile their positions. This shall be done in less than 24 hours. Should it not be practicable to convene the general assembly, the Convener shall convene the executive chamber to resolve the matter. Should this also not be practicable, the Convener shall decide, taking into consideration the various positions and their justifications. The revised statement shall then be presented to the body once more for approval within another 24 hours.

Once their positions have been reconciled and approval has been given, the statement may be published, upon informing the Convener of the fact. The Secretary shall inform the LCC that the statement has been approved and will be published. RULE VII QUESTIONS OF PRIVILEGE 1. Questions of privilege are: a. Those affecting the rights of the League collectively, its safety, dignity, and the integrity of its proceedings; b. Those affecting the rights, reputation, and conduct of the members, individually, in their representative capacity. 2. Questions of privilege shall have precedence over all other questions, except a motion to adjourn. RULE VIII SUSPENSION OF HOUSE RULES 1. Kinds of meetings, defined: a. Regular meetings are those provided for in Rule III, Sec. 1 of these rules. b. Special meetings are those meetings, other than the regular meetings, which shall be agreed upon and set by the League. c. Emergency meetings are those meetings, other than regular and special meetings, which shall be called by the Convener to consider interim matters which require immediate consideration by the League, such consideration being impracticable if the same were to be done in a regular or special meeting. Emergency meetings, being limited to interim concerns, shall not be conducted for the following purposes: i. ii. iii. iv. v. vi. vii. Constitutional amendments Review, revision, amendment and repeal of adopted rules, legislation and policies Discussion and adjustment of plans for pre-agreed projects, not less than one month ahead of their implementation Proposition, deliberation and adoption of new projects Deliberations on appointments and designation of officers, even if such are for ad hoc functions; Hearing, trial and judgment on League members discipline cases Any other concern that may be practicably tackled in a regular or special meeting

2. No motion shall be entertained to suspend these Rules except on emergency meetings.

3. These rules or any of its provisions may be amended only by an affirmative vote of 2/3 of the members of the League present and voting, provided that notice of the proposed amendment must be submitted to the Convener and the Secretary at least three days before the meeting in which it is to be considered. RULE XI DECORUM AND DEBATE 1. The Convener shall be the presiding officer. S/he shall preside over all meetings of the League, provided that in case s/he desires to take part in the debate, s/he may name any member of the League to take the chair. 2. When two or more members rise at once, the presiding officer shall name the member who is to speak first and the order of the subsequent speakers. 3. If any member, in any speech or otherwise, shall transgress the Rules of the League, the Presiding Officer shall, on his/her own initiative, or at the request of any member, call him/her to order. The League shall, if appealed to, decide on the case. If the Leagues decision is in favor of the member who is called to order, s/he shall be at liberty to proceed. 4. League members may not walk out or across the hall while the presiding officer is addressing the body or is posing a question. 5. League members walking across the session hall, or using cellular phones or other electronic devices in a manner that may disrupt the session shall be reprimanded. 6. League members who wish to leave the session room during the session must inform the Secretary, in the least disruptive manner possible, of his/her request to leave the session and give his/her reason. The Secretary shall record the time of League members departure from and return to the session hall and the reason thereof. 7. No League member may smoke or busy himself/herself with texting or using cellular phones during General Assemblies. RULE X VOTING 1. At all times, the League must strive to build a consensus decision among League members. Voting shall only be resorted to upon the assent of 2/3 of the members of the League. 2. The default form of voting shall be by roll call, unless upon a motion to vote in any other form which is approved by the League by a vote of simple majority. Voting may be in the form of silent assent, viva voce, by show of hands, or by secret ballot. 3. When voting, the presiding officer shall put a question in this form, (As the question may be), please answer with a yes or no. If there are any doubts, or another division is called for, the body shall again divide. 4. All votes shall be recorded. Should any member request to explain his vote, s/he may do so. 5. No motion, except one regarding the presence of a quorum, shall be entertained during voting. 6. In case of a tie, the motion shall either be lost or carried depending on the vote cast by the presiding officer.

7. Any member who arrives after a motion has been deliberated and put to a vote may not participate in the voting. 8. Election in absentia is not allowed. 9. Voting by proxy is not allowed. RULE XI ROLL CALLS AND ABSENCES 1. In calling the roll of the League, the Convener shall be called first. Afterwards, the College Councils shall be called alphabetically by their college names. After this, the names of those who were not present during the first call shall be called again. 2. Any League member who arrives after the roll shall be marked late. Any member who leaves before adjournment shall be marked as having done so and considered in the same way as one who has arrived late. League members who leave before adjournment, but after the set schedule for the session shall be automatically excused. The time allotment for the session shall be decided by the League on a case to case basis, depending on the urgency and length of time needed to adequately discuss the agenda. Once the Agenda for the session is approved, there shall be a continuing quorum until all the matters set forth in the former have been tackled and decided upon, unless the League calls for adjournment. The matters on the table shall then be deemed to be included in the Agenda for the next General Assembly. 3. Four unexcused cases of tardiness shall be counted as one unexcused absence. League members who arrive late must inform the Secretary of their excuse before, during or immediately after the session, for consideration by the same. 4. Three consecutive absences or sole representation of the College Representative from regular League sessions without valid excuses shall merit a warning and a disposition check from the Convener. The Convener may delegate this power to the Secretary. Furthermore, the next LCC general assembly will be held at the home college or shall be organized by the council concerned. Failure to do so will merit a sanction. 5. The fourth consecutive absence from the regular League sessions without a valid excuse shall merit a sanction. 6. An activity may be declared as a mandatory LCC activity by a majority vote of the members present during session. 7. The Secretary and Convener shall determine the validity of an excuse, provided that should the Secretary be in question, the Convener shall decide. The concerned League members shall inform the Secretary of their excuse, not later than three days after the session, in cases of absences. Excuses which are submitted late will not be honored. 8. Valid excuses are: a. Council or College events b. Natural calamities and disasters

c. Academic reasons d. Other excuses not specified shall be deliberated by the body 9. Rule 11, Sec. 1 and 2 shall apply to Office Meetings and Executive Committee Meetings. RULE XII LCC FUNDS 1. The funds of the League shall be the joint responsibility of the Treasurer and the Convener. Also, a regular financial report shall be presented to the body and shall be audited by the Business Administration Council or an external auditor. 2. Any proposal to use the funds of the League shall be approved by the body through a simple majority vote. 3. The approved release of LCC funds shall be signed by the Treasurer and noted by the Convener. 4. Any funds accumulated under the name of the LCC shall be surrendered to the Treasurer with appropriate written documents. 5. The use of the remaining funds before the end of the term shall be deliberated upon by the body. RULE XIII OTHER MATTERS 1. The Offices, as they dispose of their business, shall have the papers relating thereto, delivered to and kept in the general files of the League for future reference. Officers shall submit to the Convener their Office report and performance evaluations during each General Assembly. 2. The Secretary of the League shall, take charge of keeping and filing all resolutions, petitions and other papers referred to, together with all the evidence and reports gathered by such Offices during sessions, which have not been reported to the League. At the adjournment of the last meeting of the League, all papers still in the possession of Offices shall be delivered to and kept in the general files. All papers of confidential nature, as determined by the Office concerned or the League members, shall be kept in the confidential files. 3. The Secretary shall submit a synopsis of the League meetings, including records of absences and tardiness, to the Philippine Collegian for publication. 4. The Secretary shall post the minutes of the League meetings, including records of absences and tardiness in public. 5. Violation of these rules and/or the LCC Constitution will result to the member being reprimanded and/or sanctioned. Corresponding sanctions will depend on the gravity of the offense as deliberated by the body after conducting thorough investigation.