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THE UNITED REPUBLIC OF TANZANIA

THE UNITED REPUBLIC OF TANZANIA PRESIDENT’S OFFICE PUBLIC SERVICE RECRUITMENT SECRETARIAT Ref. Na EA.7/96/01/B/148 5 t

PRESIDENT’S OFFICE

PUBLIC SERVICE RECRUITMENT SECRETARIAT

Ref. Na EA.7/96/01/B/148

5 th June, 2012

VACANCIES ANNOUNCEMENT

The Public Service Recruitment Secretariat was established in accordance with section No.29 (1) of the Public Service (Amendment) Act No.18 of 2007. One of the main functions of this organ is to advertise vacant posts occurring in the Public Service and conduct recruitment process.

On behalf of the Ministry of Finance (Public Finance Management Reform Programme Secretariat), the Public Service Recruitment Secretariat invites qualified Tanzanians to fill vacant posts as shown below.

NB: This advert

is

also

found

in

1.0 MINISTRY OF FINANCE

1.1

BACKGROUND

The Government has been undertaking public finance management reforms since 1998

through phases. This has evolved through PFMRP PHASE I: 1998 – 2004, PFMRP PHASE II: 2004- 2008 and PFMRP PHASE III: 2008- 2011

1.1.1 OBJECTIVE AND FOCUS OF THE PFMRP PHASE IV

The primary objectives of PFMRP IV is to focus on promoting public service delivery through strengthening cross-cutting PFM functions, enforcing good financial governance, accountability and sound professional practices, and enforcing compliance with the legal and regulatory framework related to PFM. The PFMRP IV is also addressing administrative and organizational gaps identified in previous Phases and embarking on implementation of a prioritized and sequence activities in achievement of milestones developed in line with the M&E Results Framework. Phase IV is designed to attain a more effective and efficient budget formulation, implementation and control in order to contribute to broad-based economic growth in a sequenced manner. The PFMRP IV aims at strengthening and improving public finance

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management, focus will be in the five key result areas namely: Revenue Management; Planning and Budget Management; Budget Execution, Transparency and Accountability; Budgetary Control and Oversight and; Change Management and Programme Monitoring and Communication. The implementation cycle of phase IV starts from July, 2012 up to June, 2016. This phase is intended to achieve both short term and medium term results while ensuring that synergies and sequencing are maintained to attain realistic results in the medium and long term.

1.2

PROGRAMME COORDINATOR - 1 POST

1.2.1

REPORT TO: Programme Manager

1.2.2

PURPOSE AND SCOPE OF THE JOB

Provide strategic and policy leadership in all aspect of coordination undertaken by secretariat;

Overall coordination of the programme; and

Ensure smooth implementation of the programme Strategic Plan.

1.2.3

MAIN DUTIES AND RESPONSIBILITIES

Coordinate implementation of Key Results Areas (KRAs) to achieve programme outcome;

Coordinate preparation of programme annual work plans and budget;

Coordinate preparation of the programme periodic progress reports;

Coordinate monitoring and evaluation of implementation of programme activities;

Advise KRAs implementers on issues related to the programme to avoid overlapping of activities;

Provide early warning on likely obstacles on implementation of the plans;

Provide Help Desk services for KRAs implementers on issues pertaining to the programme;

Liaise with other reforms to ensure synergy and avoid duplication of efforts in the programme implementation;

Establish and maintain a database of programme key stakeholders;

Coordinate the implementation of programme activities;

Coordinate dissemination of periodic performance reports to stakeholders;

Provide technical support and quality assurance;

Supervise all staff employed under the programme;

Coordinate programme appraisal and review; and

Perform any other duties as may be directed by the Programme Manager.

To review the Program implementation and see to conformity with agreed annual work plan

Liaise with development partners on the scope, content and timing of their assistance, and also ensure, complementarity and effectiveness of the assistance.

Developing and conducting Change management and Leadership Development activities in support of the public financial management.

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1.2.4

QUALIFICATIONS AND EXPERIENCE

Master Degree in either, Project/Programme Management, Finance, Economics or Business Administration;

PhD holder will be an added advantage;

Should have a proven practical experience of at least five years in Programme/Project coordination;

Experience in using Medium Term Expenditure Framework (MTEF) as a tool for Government planning, budgeting and reporting;

Proven experience in Public Expenditure and Financial Accountability (PEFA) procedures and Public Expenditure Review (PER);

Proven track record of good performance of at least five years;

Knowledge and skills in Management Information System (MIS) is essential; and

Experience with donor supported programmes is essential.

1.2.5

KEY ATTRIBUTES

Substantive knowledge in Public Finance Management;

Ability to work in a team;

Ability to work independently with minimum supervision;

Fluent spoken and written English and Kiswahili languages;

Have Interpersonal skills; and

Be result oriented and self motivated

1.2.6

TENURE: Contract (2 years renewable)

1.2.7

REMUNERATION: Salary payable in Tshs (Negotiable)

1.3

MONITORING AND EVALUATION (M&E) SPECIALIST – 1 POST

1.3.1

REPORT TO: Programme Coordinator

1.3.2

PURPOSE AND SCOPE OF THE JOB

Facilitate implementation of effective M&E system to support coordination; and

Coordinate monitoring and evaluation of the programme performance within the Government reporting framework.

1.3.3

MAIN DUTIES AND RESPONSIBILITIES

To provide technical support and coordinate M&E activities across the KRAs;

Ensure monitoring and reporting requirements are understood by KRAs implementers and key actors;

Coordinate, facilitate and manage the establishment of benchmarks and medium term evaluations of the programme;

Design and develop M&E database for the programme that is integrated with the Government Monitoring Framework;

Compile and Coordinate preparation of programme periodic reports;

Monitor and evaluate performance of KRAs against targets;

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Maintain proper records on implementation of the programme which will provide basis for making decision and feedback to stakeholders;

Facilitate M&E capacity building within the programme KRAs implementers;

Provide M&E quality assurance to programme interventions; and

Perform any other duties as may be directed by the Programme Coordinator.

1.3.4

QUALIFICATIONS AND EXPERIENCE

Masters degree in either Project/Programme Planning and Management, Economics, Finance or Business Administration

Sound training in M&E of development programmes/projects;

Proven knowledge and skills in Management Information System (MIS);

Excellent analytical skills with good working experience in M&E;

Proven experience in Public Expenditure and Financial Accountability (PEFA) procedures and Public Expenditure Review (PER);

Experience in donor funded programmes/projects;

At least five years experience in designing and implementing M&E system for development programmes and projects;

Experience in using Medium Term Expenditure Framework (MTEF) as a tool for Government planning, budgeting and reporting;

Proven track record of good performance in similar position for at least five years; and

Practical skills in the use of Logical Framework Analysis (LFA) and Result Based Management (RBM) Framework.

1.3.5

KEY ATTRIBUTES

Interpersonal skills;

Fluent spoken and written English and Kiswahili languages;

Ability to work in a team;

Ability to work independently with minimum supervision;

Must be result oriented and self motivated; and

Excellent analytical skills

1.3.6

TENURE: Contract (2 years renewable)

1.3.7

REMUNERATION: Salary payable in Tshs (Negotiable)

1.4

PROCUREMENT SPECIALIST – 1 POST

1.4.1

REPORT TO: Programme Coordinator

1.4.2

PURPOSE AND SCOPE OF THE JOB

Facilitate procurement activities to obtain value for money;

Ensure all procurement activities under the programme comply with the MoU, and Public Procurement Act and its Regulations; and

Advise on technical issues relating to procurement.

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1.4.3

MAIN DUTIES AND RESPONSIBILITIES

Coordinate preparation of Annual Procurement Plans (APP) under the programme;

Monitor implementation of Annual Procurement Plans and prepare periodic reports;

Facilitate donor fund procurement processes and procedures;

Provide expertise to Procuring Entities (PEs) on implementing their plans and budgets;

Ensure value for money in all procurement under the programme;

Coordinate and undertake capacity building in preparation of procurement plans, Terms of References (ToRs), Bidding/Tendering documents, evaluation of Bids/proposals, negotiation skills and contracts management;

Prepare, maintain and disseminate to stakeholders a list of procurement requiring “no objection” for all procurement under the programme;

Review specifications and indicative budget for procuring goods and services submitted by PEs for “no objection”;

Ensure goods and services have been delivered according to the specifications and requirements of PEs;

Prepare procurement periodic execution reports under the programme; and

Perform any other duties as may be directed by the Programme Coordinator.

1.4.4

QUALIFICATION AND EXPERIENCE

Masters Degree in either Procurement and Supply Chain Management, Engineering, Business Administration, Finance or Economics

Must be registered with Procurement and Supplies Professional and Technician Board (PSPTB) as Authorized Procurement and Supplies Professional;

Experience in using Medium Term Expenditure Framework (MTEF) as a tool for Government planning, budgeting and reporting;

Should have experience with donor funded projects/programmes; and

Experience of at least five years in procurement management.

1.4.5

KEY ATTRIBUTES

Good interpersonal skills;

Fluent spoken and written English and Kiswahili languages;

Ability to work in a team;

Ability to work independently with minimum supervision;

Analytical skills; and

Results-oriented and self motivated

1.4.6

TENURE: Contract (2 years renewable)

1.4.7

REMUNERATION: Salary payable in Tshs (Negotiable)

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1.5

FINANCIAL EXPERT/ADMINISTRATOR - 1 POST

1.5.1

REPORT TO: Programme Coordinator

1.5.2

PURPOSE AND SCOPE OF THE JOB

Manage all programme funds;

Provide administrative and technical support to the programme office;

Advise on technical issues relating to financial management and;

Ensure that all programme administrative matters and functions are carried out efficiently and effectively.

1.5.3

MAIN DUTIES AND RESPONSIBILITIES

Coordinate and consolidate annual work plans for the programme;

Consolidate programme budget and cash flows forecast;

Coordinate the drawing up of contracts and agreement in the programme activities;

Coordinate issuance of warrant of funds and disbursement of funds to KRAs;

Prepare financial accounting reports for the programme;

Maintain all necessary supporting documents, records and accounts for the programme;

Submit requests for funds and expenditures reports to the Working Group and Joint Steering Committee;

Provide financial information to KRAs implementers to assist and enable effective programme operations;

Follow up on the implementation process of the programme including quality management;

Participate in negotiations, execution and administration of programme contracts; and

Perform any other duty as may be directed by the Programme Coordinator.

1.5.4

QUALIFICATIONS AND EXPERIENCE

Masters degree in either Business Administration, Finance or Accounting

Must be a holder of either CPA, ACCA,CFA or CIMA;

Must be registered with National Board of Accountants and Auditors (NBAA);

Experience in using Medium Term Expenditure Framework (MTEF) as a tool for Government planning, budgeting and reporting;

Proven experience in Public Expenditure and Financial Accountability (PEFA) procedures, Public Expenditure Review (PER) and International Public Sector Accounting Standards (IPSAS);

Should have experience with donor funded projects;

Should have basic knowledge of Government accounting system and operations;

Experience of at least five years in financial management.

1.5.5

KEY ATTRIBUTES

Interpersonal skills;

Fluent spoken and written English and Kiswahili languages;

Ability to work in a team;

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Analytical skills

Ability to work independently with minimum supervision; and

Results-oriented and self motivated.

1.5.6

TENURE: Contract (2 years renewable)

1.5.7

REMUNERATION: Salary payable in Tshs (Negotiable)

1.6

COMMUNICATION SPECIALIST – 1 POST

1.6.1

REPORT TO: Programme Coordinator

1.6.2

PURPOSE AND SCOPE OF THE JOB

To engage, disseminate and inform stakeholders on key developments on the implementation of the entire PFM reform agenda. The Communication Specialist will also ensure improved communication and public access to key fiscal information to stakeholders on PFM reforms.

1.6.3

OBJECTIVE

In view of the shift in communication approach emanating from the PFMRP IV strategy and a communication strategy to be developed, messages based on social marketing techniques will be developed and disseminated to targeted audiences on a selective basis so that maximum impact can be realized. Therefore, MoF intends to engage an experienced Communication Expert to assist on communicating about PFM reforms and supporting public access to fiscal information in implementing the planned activities for PFMRP phase IV.

1.6.4

MAIN RESPONSIBILITIES AND DUTIES3 months of

Assist in the formulation of the communication strategy for MoF on financial information and PFM reforms.

Assist in the review of communication strategy to be in line with PFM reform focus

Assist in the implementation of PFMRP strategic IEC activities

To coordinate and produce PFM Reform communication materials in collaboration with the component managers;

Liaise with Government Communication Unit (GCU) to design, produce and publish Fiscal information to the stakeholders;

Receive feedback from stakeholders on PFM reform;

Coordinate and carry out PFM information sessions and awareness campaigns;

Develop and maintain PFM stakeholders database;

Design and share PFM communication calendar with stakeholders; and

Perform any other duties which are relevant for the Program successful implementation as may be directed by the Programme Coordinator.

1.6.5

QUALIFICATIONS AND EXPERIENCE

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Masters degree /Post-graduate diploma in Mass Communication, Journalism or Business Administration

Sound training and experience of at least five (5) years in programmes/projects communication.

Strong oral and written communication skills, including in English and Kiswahili

Familiarity with information technology; and knowledge of major ICT applications (MS Word, MS Excel and MS PowerPoint)

Excellent analytical skills with good working experience in communication.

Sound knowledge and skills in Public Expenditure and Financial Accountability (PEFA) procedures and scoring process and Public Expenditure Review (PER).

At least five years progressive experience in Public relations in development programmes and projects.

Sound experience in using Medium Term Expenditure Framework (MTEF) as tool for Government planning, budgeting and reporting.

Knowledge in designing, producing and publishing fiscal information.

1.6.6

KEY ATTRIBUTES

Substantive knowledge in Public Finance Management;

Ability to work independently with minimum supervision;

Good interpersonal skills;

Be result oriented and self motivated; and

Ability to work as a team

1.6.7

TENURE: Contract (2 years renewable)

1.6.8

REMUNERATION: Salary payable in Tshs (Negotiable)

1.7

PUBLIC FINANCIAL MANAGEMENT (PFM) ADVISOR – 1 POST

1.7.1

REPORT TO: Programme Manager

1.7.2

OBJECTIVE

The PFM Adviser is to provide technical advice and support to the Permanent Secretary Treasury and at operational level the DSPFM at the MoF, in leading and coordinating the implementation of the PFMRP in accordance with the vision, goals and strategy set out in the Strategy.

1.7.3

PURPOSE AND SCOPE OF THE JOB

The PFM advisor will mainly be responsible for capacity building and providing technical support for delivery of PFMRP outputs.

1.7.4

MAIN RESPONSIBILITIES AND DUTIES

Provide the Programme with technical advice on strategy, organization, management, inputs and implementation of the PFMRP and ensure informed and agreed adjustments are carried out as necessary

To analyze, advise and monitor planned outcome of PFM interventions

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Supporting Component Managers in implementing activities by providing technical advice to develop TORs, RFP and BOQs - i.e. performing a quality assurance role at both the formulation and contact management stages. This will relate especially to the timing and initiation of entire procurement processes.

Ensure planned PFM interventions are accurately technically prioritized and sequenced

Maintain regular liaison with the Components Implementing the various KRAs and provide appropriate technical advice to ensure milestones are being achieved in line with the laid down action plan and implementation of M&E framework

Developing the technical capacity of Commissioners, Directors and Component Managers, through mentoring and coaching as they focus on implementing PFMRP activities and identifying capacity gaps and recommending interventions including training requirement for staff to ensure effective management of the programme

Guide and assist the development of papers, periodic reports and documents needed to support Joint Steering Committee decisions on PFMRP implementation

To provide technical advice on financial management issues and accountability related to PFM reforms

Be the main interface on all the external assessment with the main stakeholders (PEFA, CPAR, Fiduciary risk assessments)

Perform any other duties which are relevant for the Program successful implementation as may be directed by the Programme Coordinator.

1.7.5

QUALIFICATIONS AND EXPERIENCE

Masters degree /Post-graduate diploma in either Finance, Business Administration or Management

Should have at least ten (10) years experience in major PFM reforms of which at least seven (7) should be international experience in PFM programmes and projects.

Knowledge of contemporary developments in public sector financial management reforms from a comparative perspective; an awareness of issues and complexities involved in the financial management of the reform process, including design, monitoring and co-ordination of the same

Proven track record and knowledge of current developments in management techniques particularly as they relate to the design and delivery of PFM reform programmes

Substantive experience in undertaking capacity building activities in PFM including leadership activities on strategic management on revenue mobilization, policy analysis, planning and budget management

Familiarity with, and an understanding of financial management and development problems of least developed countries, gained through having worked in such situations

Excellent analytical, communication skills and a clear ability to draft reports in a lucid and succinct style appropriate for the readership

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Proven knowledge and skills in Management Information System (MIS).

Excellent skills with good working experience in Financial Management.

Sound knowledge and skills in Public Expenditure and Financial Accountability (PEFA) procedures and scoring process and Public Expenditure Review (PER).

Sound experience in using Medium Term Expenditure Framework (MTEF) as tool for Government planning, budgeting and reporting

1.7.6

Key Attributes

Substantive knowledge in Public Financial Management;

Ability to work independently with minimum supervision;

Fluent spoken and written English and Kiswahili languages;

Good interpersonal skills;

Be result oriented and self motivated; and

Ability to work as a team

1.7.7

TENURE: Contract (2 years renewable)

1.7.8

REMUNERATION: Salary payable in Tshs (Negotiable)

GENERAL CONDITIONS

i. All applicants must be Citizens of Tanzania and should be aged between 35 to 55 years

ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact postal address, e-mail address and telephone numbers.

iii. Applicants should apply on the strength of the information given in this advertisement.

iv. The title of the position and institution applied for should be written in the subject of the application letter; short of which will make the application invalid.

v. The title of the position and institution applied for should be marked on the envelope; short of which will make the application invalid.

vi. Applicants must attach their detailed relevant certified copies of Academic certificates:

- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.

- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.

- Form IV and Form VI National Examination Certificates.

- Computer Certificate

- Professional certificates from respective boards

- One recent passport size picture and birth certificate.

vii. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED

viii. Transcripts, Testimonials, Partial transcripts and results slips will not be accepted.

ix. Presentation of forged academic certificates and other information in the CV will necessitate to legal action

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x.

Prospective applicants currently employed in the public service should route their application letters through their respective employers.

xi.

Applicants for entry levels currently employed in the Public Service should

not

apply,

they

have

to

adhere

to

Government

Circular

Na.

CAC.

45/257/01/D/140 dated 30 th November 2010.

 

xii.

Applicants who have/were retired from the Public Service for whatever reason should not apply.

xiii.

Applicants should indicate three reputable referees with their reliable contacts.

 

xiv.

Certificates from foreign Universities should be verified by Tanzania Commission for Universities (TCU)

xv.

Dead line for application is 14 th June, 2012 at 3:30 p.m

 

xvi.

Women are highly encouraged to apply

 

xvii.

Only short listed candidates will be informed on a date for interview

 

xviii.

Application letters should be hand written in Swahili or English Should of not more than two pages explaining how the applicant meets the post requirements

xix.

APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:

Secretary Public Service Recruitment Secretariat, P. O. Box 63100 DAR ES SALAAM.

OR

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Katibu Sekretarieti ya Ajira katika Utumishi wa Umma S. L. P 63100, DAR ES SALAAM.